2026-09-15 RFP IVGID Lobbying Services_final.pdf

REQUEST FOR PROPOSALS

for

STATE INTERGOVERNMENTAL RELATIONS & LOBBYING

SERVICES

FORMAL COMPETITIVE SOLICITATION

Issue Date: September 15, 2026

INCLINE VILLAGE GENERAL IMPROVEMENT DISTRICT

893 SOUTHWOOD BLVD . INCLINE VILLAGE NV

89451 PH: (775) 832-1100 . FAX: (775) 832-1260 .

https://www.yourtahoeplace.com http://www.ivgid.org/

REQUEST FOR PROPOSALS

STATE INTERGOVERNMENTAL RELATIONS & LOBBYING

SERVICES

September 15, 2026

Owner Incline Village General Improvement District

(IVGID)

893 Southwood Blvd Incline Village, NV 89451

IVGID Procurement Office: Betsy Davis at bjd@ivgid.org or 775-886-1004

All questions concerning the requirements of this Request for Proposals must be submitted through the Q&A function on the District’s PlanetBids vendor portal. Questions concerning access to or use of PlanetBids may be directed to the Procurement Contact identified above.

Submission Deadline

Proposals must be submitted electronically in PDF format through the District’s PlanetBids vendor portal: https://www.planetbids.com/portal/portal.cfm?CompanyID=30437, and will be subject to the terms, conditions and scope of services herein stipulated and/or attached hereto.

Deadline for receiving proposals is 4:00 p.m. PDT, October 2, 2026. Planet Bids will automatically refuse any proposals submitted after this time.

Confidentiality: All documents and other information submitted in response to this request, without limitation, are confidential and will not be disclosed until notice of intent to award the contract is issued. The District is a public agency as defined by state law. As such, the District is subject to the Nevada Public Records Law (NRS Chapter 239). The District’s records are public records (unless declared by law to be confidential) which are subject to inspection and copying by any person. Proposal evaluation materials will be made available in accordance with applicable law following completion of the evaluation and selection process

The District will evaluate proposals in accordance with the procedures and criteria stated in this RFP. The District intends to award the resulting agreement to the responsive and responsible firm whose proposal provides the best overall value to the District. Award will not be based solely on proposed compensation.

mailto:bjd@ivgid.org https://www.planetbids.com/portal/portal.cfm?CompanyID=30437, https://www.leg.state.nv.us/nrs/nrs-239.html

ARTICLE 1 SERVICES DESCRIPTION AND CONTRACT TERMS

Solicitation Name: State Intergovernmental Relations & Lobbying Services

1.1 General Description

The Incline Village General Improvement District (“District” or “IVGID”) is seeking proposals from qualified individuals or government affairs firms to provide year-round state intergovernmental relations, legislative advocacy, lobbying, regulatory monitoring, and strategic advisory services.

The selected firm will represent and advance the District’s interests before the Nevada Legislature, the Office of the Governor, state executive branch agencies, legislative and interim committees, Washoe County, and other governmental entities, as authorized by the District.

Services will include legislative and regulatory monitoring, strategic planning, development and advancement of legislative initiatives, direct advocacy, stakeholder engagement, and timely reporting to the District.

1.2 District Legislative and Regulatory Priorities

The selected firm will assist the District in advancing and protecting its legislative, regulatory, financial, and operational interests. The District’s current priorities include, but are not limited to:

1.2.1 Short-Term Rental Tax Distribution: Pursuing adjustments to Nevada law governing the distribution of tax revenue associated with short-term rentals to address the governmental services and infrastructure impacts experienced by the District.

1.2.2 Emergency Use of Treated Effluent: Supporting the District’s efforts, in coordination with the North Lake Tahoe Fire Protection District, to obtain necessary approval from the Nevada Division of Environmental Protection and other applicable agencies for the use of treated effluent within the Tahoe Basin during fire emergencies.

1.2.3 Nevada Public Records Act: Monitoring and supporting appropriate amendments to NRS Chapter 239 that preserve public access and governmental transparency while addressing the administrative and fiscal burdens associated with unusually voluminous, duplicative, abusive, or otherwise unduly burdensome public-records requests.

These priorities may evolve during the term of the agreement based on legislative developments, regulatory activity, District operations, and direction from the Board of Trustees or the District’s designated representatives. The selected firm may also be directed to monitor or advocate regarding other matters affecting the District.

https://www.leg.state.nv.us/nrs/nrs-239.html

1.3 Contract Terms

The resulting agreement will be for an initial term of two (2) years, anticipated to begin October 15, 2026, subject to Board of Trustees approval, with an option to renew for one (1) additional two-year period, if agreed upon by both parties and in the best interests of the District.

ARTICLE 2 PROPOSAL CONTENT AND SUBMISSION REQUIREMENTS

2.1 Proposal Content and Submission Requirements

Proposals should be organized in the order listed below and must contain sufficient information for the District to evaluate the firm’s qualifications, experience, proposed approach, personnel, capacity, potential conflicts of interest, and compensation.

2.1.1 Cover Letter and Executive Summary

Provide a cover letter signed by an individual authorized to bind the firm. The cover letter must identify the legal name of the firm, business address, telephone number, email address, primary contact for this solicitation, and the individual authorized to negotiate and execute an agreement on the firm’s behalf.

The cover letter should also provide a brief summary of the firm’s qualifications and understanding of the District’s legislative and regulatory objectives.

2.1.2 Firm Profile

Provide an overview of the firm, including:

a) Legal and organizational structure

b) Number of years providing lobbying, legislative advocacy, government-relations, or related services in Nevada

c) Location of the office from which the District’s work will be performed

d) Number of professional staff and registered lobbyists employed or retained by the firm

e) Any subcontractors, affiliated firms, or consultants proposed to perform services for the District

2.1.3 Nevada GID and Public-Sector Experience

Describe the firm’s experience working with or representing Nevada general improvement districts, special districts, local governments, political subdivisions, public agencies, or similar quasi-municipal entities.

The response should demonstrate the firm’s understanding of the authority, limitations, governance, financing, and operational framework applicable to Nevada general improvement districts under NRS Chapter 318. Identify any prior work involving statutory authority, municipal finance, tax or revenue distribution, public infrastructure, environmental regulation, public records, or other issues relevant to the District.

https://www.leg.state.nv.us/nrs/nrs-318.html

2.1.4 Three Case Studies of Demonstrated Success

Provide three specific examples of legislative, regulatory, funding, or public-policy engagements in which the firm achieved a favorable outcome or otherwise met or exceeded the client’s expectations.

For each example, provide:

a) The client’s name, unless legally or contractually prohibited from disclosure

b) The client’s objective and the firm’s role

c) The principal legislative, regulatory, political, or procedural challenges encountered

d) The strategy and specific actions undertaken by the firm

e) The outcome achieved and its effect on the client

f) A client contact who may verify the information, if available

Preference will be given to examples involving Nevada local governments, special districts, public agencies, legislative or regulatory changes, protection of local revenues, or opposition to unfunded mandates.

2.1.5 Nevada Legislative Expertise and Relationships

Describe the firm’s experience navigating Nevada Legislature, including regular and special sessions, interim legislative activities, bill draft requests, Legislative Counsel Bureau processes, committee procedures, legislative deadlines, and the development and execution of legislative strategy.

Identify relevant experience working with legislative leadership, fiscal committees, Government Affairs committees, executive branch agencies, and other officials or stakeholders relevant to the District’s priorities. Responses should describe the nature and relevance of these professional relationships without implying that any public official has endorsed the firm or will guarantee a particular outcome.

2.1.6 Proposed Approach to the District’s Priorities

Describe the firm’s preliminary approach to advancing or protecting each of the District’s priorities identified in Section 1.2. The response should address, at a minimum:

a) Interim planning and preparation for potential bill draft requests

b) Identification of relevant legislative committees, agencies, stakeholders, and potential coalition partners

c) Anticipated legislative, regulatory, political, or procedural challenges

d) Strategies for developing support, responding to opposition, and adapting to changing circumstances

e) Methods for keeping the District informed and obtaining timely direction

The District recognizes that the selected firm will require additional consultation with District representatives before developing a final legislative strategy. The preliminary approach will be evaluated as evidence of the firm’s understanding, judgment, and strategic capabilities and will not bind the District or the selected firm to a particular course of action.

2.1.7 Assigned Personnel and Availability

Identify the lead lobbyist and all other personnel who will perform services for the District. For each individual, provide a résumé or professional biography describing relevant education, experience, areas of responsibility, Nevada legislative experience, public-sector experience, and current lobbying registration status.

Describe the anticipated division of responsibilities, the approximate availability of each assigned individual, and the procedures that will ensure continuity of service if a key individual becomes unavailable.

2.1.8 Client Capacity and Service Plan

Provide the number and general types of clients the firm currently represents and the number of clients the firm anticipates representing during a regular legislative session.

Describe how the firm will ensure that the District’s priorities receive timely and sustained attention throughout the agreement, including during high-volume periods near legislative deadlines and at the conclusion of a session. The response should identify:

a) The personnel assigned to the District

b) Internal workload and client-balancing procedures

c) Legislative and regulatory tracking systems

d) Expected response times for urgent District matters

e) Procedures for escalating developments requiring immediate District review or action

2.1.9 Conflicts of Interest and Client-Balancing Strategy

Disclose all current clients, professional relationships, or other commitments that create or could reasonably be perceived to create an actual, potential, or apparent conflict of interest with the District or its identified priorities.

Provide a formal client-balancing and conflict-management strategy describing how the firm will:

a) Screen for conflicts before accepting new clients or assignments

b) Identify and promptly disclose conflicts arising during the agreement

c) Prevent the use or disclosure of the District’s confidential or privileged information

d) Establish appropriate internal firewalls when permitted and effective

e) Address situations in which another client takes a position adverse to the District

f) Resolve a conflict that cannot be effectively avoided or mitigated

The District reserves the right to determine whether a disclosed conflict is acceptable, may be mitigated, or disqualifies the firm from consideration.

2.1.10 References

Provide at least three professional references for clients for whom the firm has performed services comparable to those requested by the District. At least two references should be from a local government, special district, public agency, or other public-sector client, if available.

For each reference, provide the organization’s name, contact person, title, telephone number, email address, services performed, and approximate dates of service.

2.1.11 Proposed Compensation

Provide a complete compensation proposal identifying:

a) The proposed monthly retainer or other fee structure;

b) Any difference in compensation between legislative-session and interim periods;

c) Services included within the proposed fee;

d) Hourly rates for services not included within the proposed fee, if any;

e) Proposed reimbursable expenses and applicable limitations; and

f) Any other anticipated charges.

The compensation proposal must identify all assumptions and exclusions. Unless expressly authorized in the resulting agreement, the District will not pay commissions, percentage-based compensation, markups, administrative surcharges, or success fees contingent upon legislative, regulatory, funding, or other governmental outcomes.

2.1.12 Exceptions and Additional Information

Identify any requested exceptions to the requirements or terms of this RFP or the sample Professional Services Agreement (Appendix A). Each exception must reference the applicable section and include the firm’s proposed alternative language.

Failure to identify an exception may be interpreted as the firm’s acceptance of the applicable requirement or term. The District is not obligated to accept any proposed exception.

The firm may also include concise additional information that directly demonstrates its ability to perform the requested services.

2.1.13 Required Forms and Acknowledgments

Include all forms, certifications, acknowledgments of addenda, and other documents required through PlanetBids or included with this RFP. Failure to submit a required document may cause the proposal to be deemed nonresponsive.

2.2 Minimum Qualifications

Each qualification listed below is mandatory. Failure to demonstrate compliance may result in rejection of the proposal as nonresponsive or a determination that the firm is not responsible.

2.2.1 Legal Authority

The firm must be legally authorized to conduct business in the State of Nevada and must obtain and maintain all licenses, registrations, permits, and other authorizations required to perform the services.

2.2.2 Nevada Legislative Experience

The proposed lead lobbyist must have at least five years of experience providing legislative advocacy, lobbying, government-relations, or substantially similar services involving Nevada Legislature.

2.2.3 Lobbyist Registration and Compliance

All personnel performing lobbying activities on behalf of the District must be appropriately registered when required by law and must remain in compliance with NRS Chapter 218H and all other applicable registration, reporting, disclosure, and ethical requirements throughout the term of the agreement.

2.2.4 Public-Sector Experience

The firm must demonstrate prior experience representing or advising at least one local government, political subdivision, public agency, special district, quasi-municipal entity, or public-sector association on legislative, regulatory, governmental, or public-policy matters.

2.2.5 Assigned Personnel

The firm must identify a lead lobbyist who will have primary responsibility for the District’s engagement. The lead lobbyist must possess the experience, professional relationships, availability, and authority necessary to direct the work and respond to the District’s needs.

2.2.6 Capacity and Availability

The firm must have sufficient personnel, availability, organizational capacity, and technical resources to represent the District throughout regular and special legislative sessions, interim legislative activities, regulatory proceedings, and other relevant governmental activities.

2.2.7 Conflicts of Interest

The firm must disclose all actual, potential, or apparent conflicts of interest involving the District, the services contemplated by this RFP, or the District’s identified legislative and regulatory priorities.

The firm must be able to perform the services without an unmitigable conflict of interest. The District https://www.leg.state.nv.us/nrs/NRS-218H.html will determine, in its sole discretion, whether a disclosed conflict is acceptable, can be effectively mitigated, or disqualifies the Firm from consideration.

2.2.8 Professional and Ethical Standing

The firm and its assigned personnel must be in good professional standing and must not be suspended, debarred, or otherwise prohibited from contracting with a governmental entity or performing the services required by this RFP.

2.2.9 Agreement Requirements

The firm must be willing and able to enter into the District’s Professional Services Agreement (Appendix A) and satisfy all applicable insurance, indemnification, confidentiality, records-retention, and other contractual requirements, subject to any exceptions expressly identified in the proposal and accepted by the District.

2.3 Scope of Services

The selected firm will provide year-round legislative advocacy, state intergovernmental relations, regulatory support, and strategic advisory services on behalf of the District. Services will support the priorities identified in Section 1.2 and other matters authorized by the District and may include the following:

2.3.1 Strategic Planning and Legislative Program Development

Work with the Board of Trustees, designated District staff, legal counsel, and other District representatives to identify, develop, prioritize, and periodically update the District’s legislative and regulatory objectives.

Develop a strategic advocacy plan identifying recommended actions, decision points, timelines, responsible parties, potential partners, anticipated opposition, and legislative or regulatory pathways for advancing the District’s priorities.

2.3.2 Interim Preparation and Bill Draft Requests

Conduct advance planning between legislative sessions to position the District’s priorities for consideration during the next regular or special session.

Assist the District with preparing, reviewing, and advancing bill draft requests, proposed statutory language, amendments, policy concepts, supporting materials, fiscal information, and other documentation necessary to pursue the District’s objectives.

Identify potential legislative sponsors, relevant committees, executive branch agencies, affected stakeholders, and procedural or political obstacles sufficiently in advance of applicable deadlines.

2.3.3 Legislative and Regulatory Monitoring

Monitor proposed and pending legislation, bill draft requests, amendments, regulations, administrative policies, interim studies, committee activities, agency proceedings, executive actions, and other governmental developments that may affect the District.

Monitoring must include matters affecting the District’s statutory authority, revenues, taxes, finances, public infrastructure, utilities, environmental responsibilities, public-records obligations, facilities, employees, programs, services, or constituents.

2.3.4 Analysis and Recommendations

Evaluate relevant legislative, regulatory, fiscal, and policy developments and provide timely summaries explaining:

a) The substance and status of the matter

b) Its potential operational, financial, legal, or policy effects on the District

c) Relevant deadlines, hearings, or decision points

d) Positions taken by other agencies, associations, or stakeholders

e) Recommended positions or actions for the District’s consideration

The selected firm must promptly distinguish matters requiring immediate District action from matters provided for general awareness or continued monitoring.

2.3.5 Legislative Advocacy and Representation

Represent and advocate for the District’s authorized positions before the Nevada Legislature, legislative leadership and committees, the Office of the Governor, state executive branch agencies, elected officials, and other governmental entities.

Advocacy services may include direct communication with public officials and staff, testimony at hearings, support for or opposition to legislation or amendments, responses to proposed regulations or administrative actions, and other lawful activities necessary to advance or protect the District’s interests.

2.3.6 Executive Branch and Regulatory Advocacy

Represent the District in appropriate discussions with state executive branch agencies, including the Nevada Division of Environmental Protection and other agencies whose decisions, regulations, policies, or approvals affect the District.

Assist the District in identifying appropriate regulatory pathways, preparing for agency meetings, responding to agency concerns, coordinating with technical and legal representatives, and pursuing authorized administrative or regulatory outcomes.

2.3.7 Legislative and Advocacy Materials

Prepare or assist with preparing and reviewing proposed legislation, amendments, testimony, talking points, position letters, briefing materials, presentations, fact sheets, fiscal information, correspondence, and other legislative, regulatory, or advocacy materials.

Materials prepared on behalf of the District must accurately reflect the District’s authorized position and must be approved by the District’s designated representative before public distribution or submission unless otherwise authorized.

2.3.8 Meetings and Coordination

Arrange, prepare for, and participate in meetings with legislators, legislative staff, agency representatives, elected officials, associations, stakeholders, coalition partners, and other governmental or community representatives.

Coordinate advocacy activities with designated District staff, the Board of Trustees, legal counsel, technical personnel, partner agencies, and other representatives identified by the District.

2.3.9 Stakeholder Engagement and Coalition Building

Identify potential coalition partners, affected entities, public agencies, associations, and stakeholders that may support or otherwise influence the District’s priorities.

Recommend and implement appropriate strategies for coalition building, stakeholder outreach, negotiation, opposition management, and the development of broader support for the District’s objectives.

2.3.10 Legislative Session Coverage

Maintain an active presence in Carson City and sufficient availability during regular and special sessions of the Nevada Legislature to:

a) Monitor hearings, amendments, deadlines, negotiations, and legislative developments

b) Attend relevant committee hearings, meetings, and stakeholder discussions

c) Communicate with legislators, legislative staff, agencies, and interested parties

d) Provide timely notice of matters requiring District review or action

e) Respond promptly during high-volume periods and rapidly changing legislative circumstances

The selected firm must provide continuous and reliable coverage throughout the session, including during major legislative deadlines and the final weeks of the session.

2.3.11 Interim and Post-Session Representation

Between legislative sessions, monitor and participate in relevant interim committees, regulatory proceedings, stakeholder meetings, implementation activities, and other governmental processes affecting the District.

Following each legislative session, assist the District in evaluating enacted legislation, unsuccessful proposals, regulatory follow-up, implementation requirements, and recommended strategies for the next interim or legislative cycle.

2.3.12 Additional Related Services

Perform other legislative advocacy, lobbying, regulatory, intergovernmental relations, or strategic advisory services requested and authorized by the District that are reasonably related to the purpose of the agreement.

Any material expansion of the scope of services or additional compensation must be authorized in writing by the District.

2.4 Reporting and Communication Requirements

2.4.1 Initial Planning Meeting

Within ten business days after commencement of the agreement, the selected firm will participate in an initial planning meeting with designated District representatives to review:

a) The District’s operations, statutory authority, and governmental structure

b) The legislative and regulatory priorities identified in Section 1.2

c) Relevant background documents, prior efforts, and current conditions

d) Roles, responsibilities, decision-making authority, and approval procedures

e) Reporting, meeting, and communication expectations

Following the meeting, the selected firm will prepare a preliminary work plan and recommended schedule for advancing the District’s priorities.

2.4.2 Legislative Session Updates

During regular or special legislative sessions, the selected firm will provide written updates at least weekly. More frequent updates may be required during periods of significant activity or when requested by the District.

Each update must identify, as applicable:

a) Relevant bills, amendments, hearings, deadlines, and other legislative developments

b) The current status and anticipated progression of monitored matters

c) Activities performed on the District’s behalf

d) Communications with legislators, legislative staff, agencies, associations, and stakeholders

e) Emerging risks, opportunities, opposition, or coalition activity

f) Upcoming actions or decision points

g) Recommended actions by the District

2.4.3 Interim Updates

Between legislative sessions, the selected firm will provide written updates at least monthly, unless the District approves a different schedule. Updates must address relevant interim committee activity, regulatory proceedings, bill draft request development, stakeholder engagement, implementation matters, and progress on the District’s priorities.

2.4.4 Urgent Notifications

The selected firm must notify the District’s designated representative as soon as practicable of any legislation, amendment, hearing, deadline, agency action, regulatory development, or other matter requiring immediate review, direction, testimony, or action by the District.

Urgent matters must be communicated directly by telephone, text message, or another method approved by the District and may not be deferred until the next scheduled written report or meeting.

2.4.5 Legislative and Regulatory Tracking

The selected firm will maintain a current legislative and regulatory tracking report or comparable system accessible to designated District representatives.

The tracking system must identify, as applicable:

a) Bill, regulation, or matter number and title

b) A concise summary

c) Potential effect on the District

d) Current status and relevant deadlines

e) The District’s authorized or recommended position

f) Actions taken and planned

g) The individual responsible for follow-up

2.4.6 Meetings and Presentations

The selected firm will participate in regularly scheduled coordination meetings with designated District representatives during legislative sessions and at other times requested by the District.

The selected firm may also be required to attend and provide updates at meetings of the IVGID Board of Trustees, executive staff, partner agencies, or other District-designated groups. Meetings may be conducted in person or remotely, as determined by the District.

2.4.7 Availability and Responsiveness

The selected firm must remain reasonably available by telephone, email, virtual meeting, and in-person meeting throughout the agreement.

The selected firm must acknowledge time-sensitive communications from the District as soon as practicable. The selected firm’s proposal must identify its normal response-time standards and procedures for matters arising outside regular business hours during legislative sessions.

2.4.8 Session-End Report

Within 30 calendar days after adjournment of each regular or special legislative session, the selected firm will provide a written report summarizing:

a) Legislation and other governmental actions affecting the District

b) Outcomes relating to the District’s priorities

c) Advocacy and representation performed on the District’s behalf

d) Enacted legislation or other actions requiring District implementation

e) Matters requiring continued regulatory, interim, or stakeholder engagement

f) Recommended next steps for the District

2.4.9 Records of Services

The selected firm will maintain sufficient records of its activities, communications, deliverables, and services performed on behalf of the District to support its reports and invoices and to satisfy applicable contractual, legal, and public-records requirements.

2.5 Firm Requirements

2.5.1 The personnel identified in the selected proposal will be considered material to the District’s selection. The selected firm may not replace the lead lobbyist or other key personnel without prior written notice and approval from the District.

2.5.2 The selected firm must remain reasonably available to District representatives by telephone, email, virtual meeting, and in-person meeting, as appropriate.

2.5.3 The selected firm must immediately disclose any actual, potential, or perceived conflict of interest arising during the term of the agreement. The District reserves the right to determine whether the conflict may be waived, mitigated, or requires reassignment or termination of the agreement.

2.5.4 The selected firm may not take a public position on behalf of the District without authorization from the District’s designated representative.

2.5.5 The selected firm will comply with all applicable lobbying, ethics, registration, disclosure, reporting, public-records, and campaign-finance laws and regulations.

2.5.6 The selected firm will not have authority to bind the District, incur expenses on behalf of the District, or make commitments in the District’s name unless expressly authorized in writing.

2.6 Invoicing Requirements

2.6.1 The selected firm will submit invoices monthly. Each invoice must identify the billing period, contractual fee, services performed, and any separately reimbursable expenses.

2.6.2 Reimbursable expenses must be authorized in advance by the District and supported by appropriate receipts or documentation. The District will not pay markups, administrative surcharges, travel expenses, or other additional charges unless expressly authorized by the resulting agreement.

ARTICLE 3 SOLICITATION SCHEDULE

The following dates are tentative and are subject to revision by the District:

RFP Issued September 15, 2026 RFP - Last Day for Questions September 28, 2026, 4:00 pm RFP - Last Day for Addenda September 29, 2026, 4:00 pm Proposals Due October 2, 2026, 4:00 pm Finalist Interviews October 7-9, 2026 Anticipated IVGID Board of Trustees Consideration October 14, 2026 Anticipated Agreement Commencement October 15, 2026

ARTICLE 4 PROPOSAL EVALUATION AND AWARD

4.1 Responsiveness Review

The District will initially review each proposal for responsiveness to the requirements of this RFP. To be considered responsive, a proposal must include certifications, acknowledgments, cost information, and other requested materials and must not contain material exceptions to the requirements of this solicitation.

Failure to satisfy a mandatory minimum qualification or submission requirement may result in rejection of the proposal.

4.2 Responsibility Determination

The District will determine whether each responsive firm is responsible and capable of successfully fulfilling the resulting agreement. In making this determination, the District may consider the firm’s qualifications, financial responsibility, relevant experience, assigned personnel, availability, conflicts of interest, references, past performance, and ability to satisfy the requirements of this RFP.

4.3 Evaluation Committee

Responsive proposals will be reviewed and scored by an evaluation committee designated by the District. The evaluation committee may include District employees, legal counsel, members of District leadership, or other individuals with relevant knowledge or experience.

4.4 Evaluation Criteria

Proposals will be evaluated using the following criteria:

Evaluation criterion Considerations Maximum points

Nevada GID Experience and Institutional Knowledge

Demonstrated understanding of the authority, limitations, and operational framework applicable to Nevada general improvement districts under NRS Chapter 318. Documented experience working directly with or representing Nevada GIDs, special districts, local governments, or similar quasi-municipal public entities.

Case Studies and Demonstrated Success

Quality, relevance, and demonstrated impact of the three required examples of prior client success. Evidence that the firm met or exceeded client expectations and achieved favorable legislative, regulatory, funding, or policy outcomes.

Nevada Legislative Expertise and Professional Relationships

Depth of experience navigating Nevada’s biennial legislative process, including regular and special sessions, interim activities, bill draft requests, Legislative Counsel Bureau processes, committee procedures, deadlines, and legislative strategy. Demonstrated professional working relationships and credibility with legislative leadership, fiscal committees, Government Affairs committees, executive branch agencies, and other officials relevant to the District’s priorities.

Client Capacity and Conflict Management

Completeness and transparency of the firm’s disclosure of current clients and potential conflicts. Feasibility of the proposed client-balancing and staffing plan. Ability to provide timely and sustained attention to the District’s priorities, particularly during high-volume periods of a legislative session. Adequacy of the firm’s procedures for identifying, disclosing, mitigating, and resolving actual or potential conflicts involving the District’s statutory, financial, regulatory, infrastructure, or public-policy interests.

Total Possible Score

Proposed compensation will be reviewed separately for reasonableness, completeness, and overall value to the District. Cost will not be assigned a numerical score and will not be the sole determining factor in the selection. The District may negotiate compensation and the final scope of services with the highest-ranked firm.

4.5 Interviews

Following the initial evaluation and scoring of written proposals, the District will invite one or more of the highest-ranked firms to participate in finalist interviews.

The proposed lead lobbyist and any other key personnel who will regularly perform services for the

District must participate in the interview. The District will provide finalists with the interview date, format, anticipated duration, and any other instructions.

The interviews will be used to clarify proposal information, evaluate assigned personnel, assess each firm’s understanding of the District and its legislative and regulatory priorities, examine proposed advocacy strategies, evaluate client capacity and conflict-management procedures, and determine the firm’s overall suitability for the engagement.

Finalists will be evaluated using substantially similar questions and the evaluation criteria stated in Section 4.4. Following the interviews, evaluation committee members may revise their initial scores based on information presented or clarified during the interview. Any revised scores must remain based on the published evaluation criteria.

The final ranking will be based on the evaluation committee’s scores following completion of the finalist interviews.

4.6 References and Verification

The District may verify any information contained in a proposal, contact references or former clients, review publicly available lobbying and disclosure records, and request additional information necessary to evaluate a firm’s qualifications or responsibility.

4.7 Selection and Negotiation

Following evaluation of the written proposals and completion of finalist interviews, the District intends to select the responsive and responsible firm whose proposal, qualifications, and interview are determined to provide the best overall value to the District.

The District may negotiate the final scope of services, compensation, contract terms, and other matters with the highest-ranked firm. If the District is unable to reach an acceptable agreement with that firm, the District may discontinue negotiations and begin negotiations with the next highest-ranked firm.

4.8 Award

Any selection or notice of intent to award is contingent upon successful negotiation of a final agreement, approval by the IVGID Board of Trustees if required, and execution of the agreement by authorized representatives of the District and the selected firm.

No proposal, selection notice, negotiation, recommendation, or Board action will create a binding agreement until the final agreement has been fully executed.

4.9 District Rights

The District reserves the right to:

• Verify information submitted by any firm

• Contact references and request additional information or clarification

• Conduct finalist interviews and request presentations or clarifications

• Waive minor informalities or irregularities

• Reject any or all proposals

• Negotiate with one or more firms as permitted by the RFP

• Modify or cancel this solicitation

• Decline to award an agreement

• Take any other action determined to be in the District’s best interests, permitted by applicable law

ARTICLE 5 WITHDRAWAL OF PROPOSAL

The firm’s authorized representative may, prior to the date and time set as the deadline for receipt of the proposals, modify or withdraw a response via PlanetBids. A modification or withdrawal received by IVGID’s PlanetBids website prior to 4:00 p.m. (PDT) on October 2, 2026, shall be considered timely.

ARTICLE 6 UNACCEPTABLE/NON-RESPONSIVE FIRMS

Unacceptable/non-responsive proposals will be rejected by the District. Unacceptable/non- responsive proposals are defined as proposals that do not comply with the RFP terms, conditions, and requirements.

ARTICLE 7 ANTI-LOBBYING CLAUSE

During the period beginning on the date of issuance of this request by IVGID and ending on the date of award by IVGID, no person or entity submitting a proposal in response to this request, nor any officer, employee, representative, agent, or consultant representing such person or firm, shall communicate with the IVGID Board of Trustees, advisors, staff, or employees regarding this RFP or the scope of services described herein, except for: (1) communications with IVGID’s Submittal Contact identified in the Owner section above under Designated Contacts and Communication; and (2) communications that are in response to inquiries initiated by IVGID with regard to the written review and modification process, or for purposes of clarifying some element of a proposal or response.

ARTICLE 8 DISQUALIFICATION OF PROPOSALS

Firms may be disqualified and proposals may be rejected for any of, but not limited to, the following causes:

1. Lack of signature by an authorized representative on the proposal

2. Failure to properly complete the proposal

3. Evidence of collusion among firms

4. Violation of Article 7 Anti-Lobbying Clause

The District reserves the right to waive any minor informality or irregularity, or to request clarification of such minor informalities or irregularities from any or all prospective firms.

ARTICLE 9 CONFLICT OF INTEREST

No employee, officer, or agent of IVGID shall participate in the selection, or in the award or administration, of the Agreement if a conflict of interest, real or apparent, would be involved.

Such a conflict arises when one of the following has a financial or other interest in any firm proposing on or selected for the award:

1. The employee, or an officer or agent of the employee

2. Any member of the employee’s immediate family

3. The employee’s business partner

4. An organization which employs, or is about to employ, any of the above

IVGID’s officers, employees, and agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from firms, prospective firms, whereby the intent could reasonably be inferred as influencing the employee in the performance of his or her duties or was intended as a reward for any official act on his or her part. Prior to entering into the Agreement, the firm is required to inform IVGID of any real or apparent organizational conflict of interest. Such organizational conflict of interest exists when the nature of the work to be performed under an Agreement may, without some restriction on future activities, result in an unfair competitive advantage to the firm, or may impact the firm’s objectivity in performing the services.

ARTICLE 10 COLLUSION CLAUSE

Any evidence of agreement or collusion among firms will render the proposal of such firm void.

Advance disclosures of any information to any firm, which gives that particular firm any advantage over any other prospective firm, in advance of the opening, made or permitted by a member of IVGID or representative thereof, will operate to void all proposals of that particular proposal, solicitation, or request.

ARTICLE 11 APPENDIX

The following appendix is incorporated into and made part of this RFP:

Appendix A– Sample Professional Services Agreement

Appendix A

SAMPLE PROFESSIONAL SERVICES AGREEMENT EXAMPLE

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this day of , 202 , by and between the Incline Village General Improvement District, a Nevada general improvement district (“District”) and [ INSERT NAME OF CONSULTANT ], a [ [INSERT TYPE OF ENTITY

- CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER

LEGAL ENTITY] ] with its principal place of business at [ INSERT ADDRESS ] (“Consultant”). The District and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 District. District is a general improvement district organized under the laws of the

State of Nevada, with power to contract for services necessary to achieve its purpose.

2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the District on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing [ INSERT TYPE OF SERVICES ] services to public clients, is licensed in the State of Nevada, and is familiar with the plans of District.

2.3 Project. District desires to engage Consultant to render professional services for the following project:__________ ("Project”).

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the District, all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the [INSERT BRIEF DESCRIPTION OF SERVICES TO BE PERFORMED] services necessary for the Project (“Services”). The types of services to be provided are more particularly described in Exhibit A, Scope of Services, attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. The District shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit B.

3.1.2 Term. The term of this Agreement shall be from [INSERT START DATE] to [INSERT ENDING DATE], unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Vendor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement and such directions and amendments from District as herein provided. The District retains Consultant on an independent vendor basis and not as an employee. No employee or agent of Consultant shall become an employee of District. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of the District and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the District to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the District’s approval.

3.2.4 Substitution of Key Personnel. Consultant has represented to the District that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence subject to the District’s written approval. In the event that the District and Consultant cannot agree as to the substitution of key personnel, the District shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the District, or who are determined by the District to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the District. The key personnel for performance of this Agreement are as follows: [INSERT NAME OF KEY PERSONNEL]

3.2.5 District’s Representative. The District hereby designates [INSERT NAME OR TITLE], or his or her designee, to act as its representative for the performance of this Agreement (“District’s Representative”). The District’s Representative shall have the power to act on behalf of the District for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the District’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates [INSERT NAME], or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with the District staff in the performance of Services and shall be available to the District’s staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of Nevada. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subfirms shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subfirms have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a Washoe County Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the District, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the District to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the District, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, and shall give all notices required by law. If required, Consultant shall assist District, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.