2026-09-14 Tupper Arts Bid Package - Adirondack State Theatre Renovation Project.pdf

Adirondack State Theatre Renovation Project NYS Department of State Contract Number: C1002460

100 Park Street, Tupper Lake, NY

Administered by:

Franklin County Economic Development Corporation

360 West Main Street Malone, New York 12953

Table of Contents

1. Section 01 - Advertisement For Bids

2. Section 02 - Information For Bidders

3. Section 03 – Project Workscope

4. Section 04 – Bid Form

Section 01

Advertisement For Bids

Tupper Arts is currently accepting bids for interior and exterior commercial renovations for the Adirondack State Theatre Renovation Project at 100 Park Street, Tupper Lake, NY 12986.

The bid package may be obtained online at www.adirondackfrontier.com or www.tupperarts.org or by contacting or by contacting Rachel Child at rachel@adirondackfrontier.com.

Bids will be accepted until Friday, October 23, 2026 at 5 PM. Bids shall be emailed to rachel@adirondackfrontier.com.

In awarding bids, Tupper Arts reserves the right to reject any and all bids, waive formalities, informalities and technicalities therein, and to take whatever bids it determines to be in the best interest of Tupper Arts considering lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate. Bids must be valid for a minimum of 90 days from the date of submission.

This project is funded in part through the New York State Department of State and New York State Council on the Arts. As such, Bidders will be required to comply with all applicable Village, State and Federal requirements and regulations pertaining to the Program. However, Bidders should be aware that this project is not subject to State Prevailing Wage or Federal Davis-Bacon Wage requirements.

End of Section http://www.adirondackfrontier.com https://www.tupperarts.org/ mailto:rachel@adirondackfrontier.com

Section 02

Information for Bidders

1. Location of the Work 100 Park Street, Tupper Lake, NY 12986

2. Description of the Work The Contractor will provide all labor and material necessary to complete building renovations at the above-referenced location as more fully described in Section 03 – Project Workscope. A pre-bid site visit may be scheduled by contacting Rachel Child at (518) 317-3014 or rachel@adirondackfrontier.com.

3. Receipt & Opening of Bids Bids shall be submitted using the Bid Form in Section 03. Bids will be received by Tupper Arts until the date and time stated in the attached Advertisement For Bids. Bids shall be emailed to rachel@adirondackfrontier.com. There is no formal bid opening.

4. Informalities, Waivers and Withdrawals

Tupper Arts may consider informal any Bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities in or reject any or all Bids. Conditioned Bids or Bids which do not contain a price for every numbered item contained in the Bid form will not be accepted.

5. Obligations of Bidders At the time of receiving Bids, each Bidder will be presumed to have inspected the Site, to have informed himself fully of the conditions relating to the work and labor required for the work, and to have read and acquainted himself with all Contract Documents. Failure to do so will not relieve the Bidder who is awarded the Contract of his obligation to complete the work for the price or prices bid, or any other obligation under the Contract. The failure or omission of any Bidder to receive or examine any Contract Documents shall in no way relieve him from any obligation in respect to his Bid. The project is subject to all Village, State and Federal rules and regulations and the Bidder will be presumed to have understood and accepted these requirements. However, Bidders should be aware that this project is not subject to State Prevailing Wage or Federal Davis-Bacon Wage requirements.

6. Bidders Representations

By making a Bid, the Bidder represents and warrants to Tupper Arts that (i) Bidder is and will be financially responsible and has and will have sufficient liquidity to meet its financial responsibilities under the Contract and for all other projects in which Bidder is or may become involved; (ii) Bidder is able to furnish the tools, materials, supplies, equipment, and labor required to complete the Work and perform the obligations required under the Contract Documents and has sufficient experience to do so;

(iii) Bidder has carefully examined the Contract Documents and has visited and examined the project site; (iv) Bidder has satisfied itself as to the nature and location of the proposed Work, the general and local conditions, and all matters which may in any way affect the Work; (v) Bidder fully understands the intent and purpose of the Contract Documents, and (vi) the bid is based on labor, material, equipment, and systems required by the Contract Documents without exception. Claims for additional compensation and/or extension of time relating to Bidder’s noncompliance with such representations and warranties will not be allowed.

7. Contractual Arrangements

A contract will be issued between the property owner and the contractor exclusively. Tupper Arts holds the right to monitor the project to ensure funding source compliance and the completeness of work.

The property owner will be responsible for contractor payment and must abide by all grant program regulations.

8. Indemnity The contractor shall indemnify and hold harmless Tupper Arts and its employees, consultants and contractors from and against any and all claims, suits, actions, proceedings and any and all resulting damages, losses, costs and expenses of every nature, type and kind including reasonable attorney’s fees which claims arise out of work performed by the contractor, its subcontractors and others who are employed by the contractor or its subcontractors during the course of the project.

9. Woman and Minority Owned Business (MWBE) Requirements Tupper Arts is required to meet $207,900 in MWBE utilization, of which they have already met $40,751.

The contractor is responsible for engaging subcontractors to meet the remaining $167,149 in utilization requirements.

10.Award of Contract

The Contract will be awarded to the lowest responsible bidder as determined by Tupper Arts unless the owner of the subject property chooses a different bid and agrees to pay the difference between the preferred bid and the lowest responsible bid.

Section 03

Project Workscope

Project Background

The property, is a 2-story commercial building built in circa 1914. The property is currently owned by Tupper Arts, Inc. The owner has been awarded grant funding to make necessary repairs and improvements to the building.

General Conditions

■ Contractor shall provide all labor, materials, equipment, and services necessary

■ All permits and inspection fees to be paid by contractor. No work is to be performed without the necessary permits obtained.

■ Project will require a building permit issued from the local building department and inspections as specified by the code officer.

■ Contractor responsible for obtaining all permits and scheduling inspections deemed necessary by the local authorities. This includes any 3rd party inspections.

■ Contractor to supply owner copies of all manufacturer’s warranties.

■ All work to conform to the New York State Building Code and/or local building codes.

■ Contractor to remove and dispose of all debris and keep property clean and safe on a daily basis.

■ All work to be done in a professional and workmanlike manner.

■ All changes to work must be done in writing and approved by the owner.

■ All materials, colors, sizes, and locations are to be verified by the owner prior to purchase.

■ Asbestos

■ Asbestos Containing Materials (ACM) that will be disturbed must be handled and disposed of according to NYS Department of Labor requirements at 12 NYCRR Part 56 and local regulations.

Item No.

Description Total Cost

Sprinkler System 1 ■ Includes excavation and installation of new water line. $

Façade

Marquee 3 ■ Coordinate owner’s marquee subcontractor. $

Lobby & Bathrooms 4 ■ See Attachment A for owner-supplied materials $

Lobby Basement Structural Repair 5 ■ Includes repair fire escape and basement access hatch.

■ See Attachment D.

Stage Replacement & Retractable Screen 6 ■ Furnish single steel beam (see Attachment D, S105, beam 3/4) $

Stage Basement Structural Repair

Performing Arts Upgrades

8 Steel Beams (see Attachment D, S105, all beams except 3/4) $ 9 Auditorium Wall Treatment $

10 Tech Balcony $ 11 Stage Loft $

New Seating - Bid Alternative 13 ■ Removal of existing seating and installation of approximately 100 theatre seats in the downstairs theatre.

14 ■ Floor repair as required for seat replacement. $

Equipment - Bid Alternative 15 ■ Supply appliances (See Attachment B). $

Attachments:

A. List of Owner Supplied Materials B. Equipment List C. Architectural Drawings (Andrew Chary, Architect PLLC) D. Engineered Plans (GYMO)

Section 04 Bid Form – Page 1 of 5

Instructions: All bids shall be submitted using this form and must include all other documentation described in the Project Specifications.

Project Name: Adirondack State Theatre Renovation Project - 100 Park Street, Tupper Lake Contractor Name:

Proposal Detail

Item Description Bid Price

1. Sprinkler System

2 Façade

3. Marquee

4. Lobby & Bathrooms

5. Lobby Basement Structural Repair

6. Stage Replacement & Retractable Screen

7. Stage Basement Structural Repair

8. Performing Arts Upgrades

9. New Seating (Bid Alternative)

10. Equipment (Bid Alternative) Total

Instructions: The Bid Certification must be signed by a person authorized to enter into a contract on behalf of the company listed.

Bid Certification I, the undersigned contractor, have inspected the above listed property and understand the extent and character of the work to be completed as described in the Project Specifications.

I propose to furnish all labor, materials, and equipment necessary to accomplish the work, as described in the Project Specifications, on the property located at _____________________________________________________, for the sum of ___________________________________________________________________dollars ($_____________).

I will commence the work within ________________________ calendar days from the date the notice to proceed is received and will complete the work within ________________________ calendar days after starting the work.

This bid is valid for a period of 90 days.

Company Name Signature

Title Date

Bid Form – Page 2 of 5

Instructions: Complete the following table. Attach additional sheets if necessary.

Company Information Company Name: Officers, Partners, Owner Name(s):

Address: Address:

City: State: Zip: City: State: Zip:

Phone: Cell: Phone: Cell:

Email: Email:

Instructions: List the construction experience of each of the company principals: (Indicate number of years in the industry and if experience is new construction, rehabilitation, historic renovations, energy efficiency, etc.). Attach additional sheets if necessary.

Experience Principal Name: Principal Name:

Experience: Experience:

Instructions: List business references including local banks, subcontractors, and material suppliers.

Business References Name: Name:

City: State: Zip: City: State: Zip:

Phone: Phone:

Instructions: List customers with whom the company has recently done business.

Customer References Name: Name:

City: State: Zip:

City: State: Zip:

Phone: Contract Amount: Phone: Contract Amount:

Bid Form – Page 3 of 5

Instructions: Tupper Arts Inc. must meet a combined 30% MWBE goal. The total goal amount is $207,900, of which they have already met $40,751. The contractor is responsible for engaging subcontractors to meet the remaining $167,149 in utilization.

Proposed MWBE Utilization

Subcontractor Name Certification Service/Product Contract Amount

Instructions: Attach documentation of insurance. Tupper Arts, Inc. at 106 Park Street, Tupper Lake, NY 12986 should be listed as the certificate holder. NYS Department of State should be listed as an additional insured.

Insurance Documentation Submitted with Bid ✓

Liability Insurance

Workers’ Compensation Insurance

Instructions: Principal owners must sign and date the following Attestation.

Attestation The undersigned contractor certifies that all information given herein is correct and that the information may be verified from any source and further agrees:

1. That the contractor will perform the work in accordance with the description of work, general specifications, the NYS Uniform Fire Prevention and Building Code, the Village of Tupper Lake Code, and all other applicable rehabilitation guidelines and standards and be subject to a final inspection by the Village of Tupper Lake.

2. That if the work performed by the contractor is found to be unsatisfactory or if the contract relations between the contractor, property owner, or other parties are found to be unsatisfactory, Tupper Arts Inc. may remove his/her name from the list of selected contractors without notice.

3. That contractor has proper insurance.

4. That she/he will abide by all applicable equal employment opportunity regulations.

Contractor Name (Please Print)

Contractor Signature

Date

Bid Form – Page 4 of 5

NON-COLLUSIVE BIDDING CERTIFICATION

BY SUBMISSION OF THIS BID, BIDDERS AND EACH PERSON SIGNING ON BEHALF OF BIDDER CERTIFIES, AND IN THE CASE OF JOINT BID, EACH PARTY THERETO CERTIFIES AS TO ITS OWN ORGANIZATION, UNDER PENALTY OF PERJURY, THAT TO THE BEST OF HIS/HER KNOWLEDGE AND BELIEF:

1. The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

A BID SHALL NOT BE CONSIDERED FOR AWARD NOR SHALL ANY AWARD BE MADE WHERE 1, 2, 3 ABOVE HAVE NOT BEEN COMPLIED WITH; PROVIDED HOWEVER, THAT IF IN ANY CASE THE BIDDER(S) CANNOT MAKE THE FORGOING CERTIFICATION, THE BIDDER SHALL SO STATE AND SHALL FURNISH BELOW A

SIGNED STATEMENT WHICH SETS FORTH IN DETAIL THE REASONS THEREFORE:

[BIDDERS AFFIX ADDENDUM TO THIS PAGE IF SPACE IS REQUIRED FOR STATEMENT]

Subscribed to under penalty of perjury under the laws of the State of New York, this___________ day of ________________, 2026 as the act and deed of said individual, corporation or partnership.

Person Legally Responsible for Binding Bidder

Name Title

Signature________________________________

Joint or combined bids must be certified on behalf of each participant

Legal name of person, firm or corporation Legal name of person, firm or corporation

Person(s) Legally Responsible for Binding Participant

Name Name

Title Title

Business Address Business Address

Bid Form – Page 5 of 5

Bidder’s Identifying Data

Bidder’s Name

Business Address

Street

City State Zip

Telephone Fax_________________ E-mail

Federal id. Number_______________________________

If Bidder is a Partnership complete the following:

Name of Partners or Principals Business Address

If Bidder is a Corporation complete the following:

Name Business Address

President

Secretary

Treasurer

Attachment A

List of Owner-Supplied Materials

Lobby:

■ Wallcovering

■ Flooring

■ Columns

■ Chandelier

■ Sconces (4)

■ Light in Bath Vestibule

■ Tin Ceiling

■ Display Counter

■ Fluted Freize

■ Ice machine

Women’s/ADA Bathroom:

■ Pair of Sconces

■ Floor Tile

■ Wall Tile

■ Toilet

■ Sink

■ Faucet

■ Mirror

■ Accessories

Men’s Bathroom:

■ Pair of Sconces

■ Floor Tile

■ Wall Tile

■ Sink

■ Toilets (2)

■ Mirror

■ Accessories

Attachment B

Equipment List (Bid Alternative)

Refrigerator (3 options in order of preference)

1. Avantco GDC-23-HC 28 3/8" Black Customizable Swing Glass Door Merchandiser Refrigerator with LED Lighting

2. Galaxy Glass Door Merchandiser Fridge (LED Lighting) Slim. Many options for location.

3. Avantco Glass Door Merchandiser - 21 5/8"

Popcorn Machine

1. Gold Medal 2009SS Popcorn Popper Base, Stainless

Pretzel Warmer

1. Carnival King HZW-12D2 12" Full Service Pretzel Display Warmer / Merchandiser - 120V, 500W

Slushie Drink Despenser

1. Narvon Summit Triple 3.2 Gallon Granita / Slushy / Frozen Beverage Machine - 115V

Freezer (2 options)

1. Beverage-Air UCF24AHC-24-25-ADA 24" Left-Hinged Glass Door Undercounter Freezer

2. Galaxy Ultra Cold UCCF5 5.1 Cu. Ft. White Chest Freezer