2026_09_08 252838 LTR RFQ to City.pdf

City of McRae-Helena

25 S. First Avenue

McRae-Helena, Georgia 31055

MEMORANDUM

TO: Qualified Engineering Firms

FROM: The City of McRae-Helena

SUBJECT: Engineering Qualifications for the City of McRae-Helena Wastewater, Water, Transportation services and Environmental Services

DATE: September 8, 2026

Enclosed is a Request for Qualifications from qualified engineering firms interested in working with the City of McRae-Helena in its effort to undertake design and construction management of its Water, Wastewater, Transportation and Environmental services.

To be considered, proposals must be received by 4:00 pm, October 30, 2026, at the McRae-Helena City Hall, Attn: Mayor Mike Young, 25 S. First Avenue, McRae-Helena, Georgia 31055. All proposals must be sealed and should be clearly labeled. Proposals received after the specified date and time will not be considered.

This selected engineering firm will be expected to work with the City of McRae-Helena to complete preliminary engineering work associated with Water, Sewer, Transportation and Environmental Projects.

Please direct all questions to Mr. John Deep, City Manager , john.deep@mcraehelena.gov. Questions should be submitted in writing by email no later than fifteen (15) calendar days before the deadline. Questions will be answered via addendum only.

REQUEST FOR QUALIFICATIONS

ENGINEERING SERVICES

WASTEWATER TREATMENT PLANT

Background

This selected engineering firm will be expected to work with the City of McRae-Helena to complete project planning, funding assistance and preliminary engineering work associated with Water, Sewer, Transportation and Environmental Projects.

All activities must be performed in strict adherence to applicable federal and state regulations.

Project Title for Identification Purposes

City of McRae-Helena Engineering Services

Scope

The initial work documents required of the selected firm will consist of the preparation of comprehensive engineering plans, including cost estimates. These must be prepared in close communication with the City of

McRae-Helena.

The following engineering services must be provided at a minimum:

1. Planning and funding assistance. City is seeking funding assistance from GEFA or USDA

2. Preparation of final design, plans, and specifications.

3. The securing of all necessary permits and clearances as applicable to comply with state and federal mandates. For these projects the engineering will be required to provide engineering plans/drawings showing all dimensions drawn to current engineering standards and the required plans in order for the contractor to apply for permits.

4. Preparation of bid and contract documents, including advertising and bidding procedures, holding the bidders conference, bid openings, and evaluations.

5. Post-award services, including securing the construction firm’s certifications and review of specifications, warranties, operation manuals, and as-built drawings.

6. Construction services including supervision/administration of construction, review of payment requests, change orders, and other coordination with the construction firm. Periodic construction review (at least one visit per week during regular working hours) and other work as required in assuring proper execution of the work. Periodic construction review must ensure that the construction firm’s methods of construction provides for the same.

7. Construction close-out, final inspection, project certification, and coordination with the City of McRae-

Helena.

Schedule

To be considered, proposals must be received by 4:00 pm, October 30, 2026 at McRae-Helena City Hall, Attn:

Mayor Mike Young. All proposals must be sealed and should be clearly labeled. Any proposals received after

4:00 pm, October 30, 2026, or at any location other than McRae-Helena City Hall at , 25 S. First Avenue, McRae-Helena, Georgia 31055 will not be considered.

Proposal Contents

Responses are to be returned to Mayor Mike Young where an initial evaluation of the proposals will be completed. Those evaluations will be submitted to the City of McRae-Helena’s Council for final selection.

Respondents are requested to include letterhead pages immediately behind the cover letter that briefly, directly, and exactly answers the following evaluation criteria questions:

1. Your firm’s experience, particularly with state and federal funding guidelines related to design, bidding, inspections and close out. Please refer to specific pages in the proposal that answer each category of experience. References must include the names and telephone numbers of local governments, personnel involved, and a brief description of the projects.

2. Your firm’s prior experience with the City of McRae-Helena. Please refer to specific pages in the proposal that answer each category of experience.

3. At a minimum, the engineering firm’s proposal should also provide the following information:

a. A brief history of the engineering firm and its principal personnel including resumes of the principals.

b. The length of time the firm has been providing the specific kind of engineering services requested herein.

c. The name(s) and professional experience of the firm’s key personnel who will be assigned to this project. Firm must also state how much direct experience the personnel assigned to this project has had with state and federal funded projects.

d. Cost schedules for general services, in addition to cost schedules for additional services.

e. Fees for reimbursable expenses, if applicable.

f. The firm must provide a professional services contract.

g. A proposed plan to implement the project, including key timelines and milestones.

h. A written release authorizing all investigations necessary.

i. Forecast for future so as to provide engineering services for this community for 5 years.

Selection

Procedures for selection of an individual/firm will be in accordance with the RFQ package and local procurement requirements, as well as the requirements of the Uniform Administration Requirements (“the common rule”) 24 CFR Part 85.

All qualifications will be evaluated in terms of project approach, quality of work, experience, capacity to perform, mobility, and project familiarity. Past performance on other projects may also be assessed in terms of timeliness, completing within budget, and other factors.

Fair Housing

This project must affirmatively further fair housing, take steps to analyze impediments to fair housing choice in the City of McRae-Helena, and take steps to overcome any identified impediments in efforts to promote fair housing for city residents.

Section 504

This project must ensure that no qualified individual with a disability shall, by reason of such disability, be excluded from the participation in or be denied the benefits of services, programs, or activities of a public entity, or be subjected to discrimination of any such entity as prescribed by law in the Americans with

Disabilities Act and Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as amended.

Disclaimer

The City of McRae-Helena reserves the right to accept or reject any or all proposals. The City of McRae-Helena is an Equal Opportunity Employer.

Georgia Procurement Registry

You may refer to law HB489/AP regarding use of Georgia Procurement Registry to advertise bid opportunities: https://www.legis.ga.gov/legislation/50994

You may refer to the State of Georgia’s RFx Quick Reference Guide (enclosed) for assistance in posting the project to GPR.

1. Bid Title: RFQ for Engineering Services (Wastewater, Water, Transportation services and

Environmental Services)

2. Contact Name: John Deep

3. Contact Phone: (229) 868-6051

4. Contact Email: john.deep@mcraehelena.gov

5. Bid Closing Date: October 30, 2026

6. Bid Closing Time: 4:00 p.m.

7. Dollar Estimate: $100,000

8. Pre-Bid Conference: N/A

9. Bid Description:

We are seeking services in relation to the municipal operation of water, wastewater and transportation systems within this municipality.

10. 5 Digit NIGP Codes Assigned to Bid:

92536

92596

92597

92544