2026-061 CUSTODIAL SERVICES APPEAL LANDFILL ADMIN BUILDING.pdf

CALVERT COUNTY GOVERNMENT

Department of Public Works

Solid Waste

REQUEST FOR QUOTE

Issuance Date: 06/26/2026

RFQ 2026-061

CUSTODIAL SERVICES

APPEAL LANDFILL ADMINISTRATION BUILDING

NOTICE TO CONTRACTORS

The Board of County Commissioners of Calvert County, Maryland, noted hereinafter as Calvert County Government, is soliciting written quotes from qualified companies (hereinafter, “the Contractor”) for all material, equipment, machinery, apparatus, transportation, and labor necessary to complete the services to be performed and/or furnish the products described in this Request for Quote (hereinafter, “RFQ”). The Contractor warrants all work performed shall conform to all applicable Federal, State, and local laws and regulations. All material and/or equipment furnished shall be new, unused, and shall be the same as the manufacturer’s current production model unless specified by Calvert County Government.

A pre-bid meeting will not be held.

Quotes shall be submitted on a copy of the Price Proposal page, signed by a representative authorized to bind the Contractor, along with any required forms or requested information. This documentation shall be received on or before Friday, July 24, 2026, by 2:30 p.m. (Local Prevailing Time) and e-mailed to Procurement@calvertcountymd.gov.

Acceptance of bids by Calvert County Government employees, other than employees of the Procurement Office, shall not be deemed proper delivery.

Calvert County Government is tax exempt, and all prices quoted shall be exclusive of any Federal or Maryland State Taxes. This includes Federal Excise Tax and any other Excise Tax applicable to any other equipment or accessories. However, taxes are required to be paid by the Contractor on all materials and equipment to be incorporated into the project. The Contractor is prohibited from using Calvert County Government’s tax-exempt number for any purchases.

Contractors shall be responsible for obtaining all documentation, including, but may not be limited to, the bid document, addenda, and questions and answers for clarification, by going to eMaryland Marketplace at https://emma.maryland.gov prior to submitting their quote.

Should there be any omissions and/or unclear conditions or specifications, it shall be the responsibility of the Contractor to clarify such items with Calvert County Government before submitting a quote. Requests for information related to this RFQ shall be made in writing and directed to the Procurement Office at Procurement@calvertcountymd.gov. All questions shall be submitted on or before Monday, July 6 2026, by 2:30 p.m. (Local Prevailing Time).

The right is hereby reserved to reject any or all bids and to waive informalities as the interest of Calvert County Government may require. Award shall be made to the lowest responsive, responsible Contractor. If the Contractor to whom an award is made shall fail to execute the Contract, and as herein provided, the award may be annulled and the Contract awarded to the second lowest responsive, responsible Contractor and such Contractor shall fulfill every stipulation embraced herein, as if they were the original party to whom the award was made; or Calvert County Government may reject all quotes as its interest may require.

Any errors in computations shall be corrected when the proposals are canvassed by the Procurement Office.

Contractors should execute the following forms and provide any required documentation and include them as part of their bid. Bids made on any form(s) other than the required form(s) included in this RFQ shall not be considered. Changes in the phraseology of the proposal, additional or limiting provisions, shall render the proposal informal and may cause its rejection. Failure to provide required forms and documentation may be cause for rejection of bid as nonresponsive.

1. Price Proposal page

2. Name and Signature Requirements for Bid and Contract Form

3. References Form

4. Non-Collusion Certificate

5. Anti-Bribery Affirmation and Affidavit of Qualification to Bid

6. Vender Certification of Independence and Good Standing

7. Addenda (If issued)

8. Questions and Answers/Clarification (If issued)

The results shall be posted on Calvert County Government’s web site at https://www.calvertcountymd.gov/3954/FY-2026-Bid-Results.

PRICE PROPOSAL

I. Instructions for Price Proposal Bidders shall submit their quotation on the Price Proposal form in accordance with these instructions and as specified elsewhere in the RFQ. Bidders shall not alter the Price Proposal Form, or the bid may be rejected. The Price Proposal Form is to be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices and all terms and conditions outlined in this RFQ.

The Price Proposal Form and the unit prices listed therein shall be used to evaluate the bid in accordance with General Conditions of the Bid and Contract. Follow these instructions carefully when completing the Price Proposal Form:

A. All Unit Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.

B. All Unit Prices must be the actual price per unit the County will pay for the specific item or service identified in this quote and may not be contingent on any other factor or condition in any manner.

C. Every blank in every Price Proposal Form shall be filled in. Any blanks may result in the bid being regarded as non-responsive and thus rejected.

D. All Quote prices entered below are to be fully loaded prices that include all costs/expenses associated with the provision of services. The Bid price shall include, but is not limited to, all of the following: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in this solicitation. No other amounts will be paid to the Contractor.

E. All Labor Rates in Table 2 below shall be fully loaded rates; no overtime amounts will be paid.

F. Failure to adhere to any of these instructions may result in the Quote being determined nonresponsive and rejected by the County.

CONTRACTOR’S LEGAL BUSINESS NAME: ____________________________________________________________

AUTHORIZED SIGNATURE: ________________________________________________ DATE: _________________

II. Quotation I/We propose to furnish all labor, material, equipment and supervision necessary to Custodial Services for the Appeal Landfill Administration Building in accordance with the terms, conditions, and specifications contained in this Request for Quote for the price submitted.

I/We the undersigned, having carefully read and fully understanding the scope of work, propose to provide the required services in accordance with the terms, conditions and specifications for the price (s) stated below.

ITEM # DESCRIPTION UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY TOTAL

Routine Custodial Services as Specified within the Scope of Work per event $ 100 $

Semi-Annual Deep Cleaning Custodial Services as Specified within the Scope of Work per event $ 2 $

TOTAL BID $

Verify math calculation. In the event of errors in computation, unit price(s) shall be the determining factor for the total(s).

It is further agreed by the Undersigned that upon receipt of written advice of the acceptance of bid, the necessary contract shall be executed within ten (10) calendar days after such notice.

The undersigned has caused this bid to be executed as of the day and year indicated on each proposal page and hereby agrees to provide aforementioned services necessary for compliance with this specification and agrees to provide these for the bid price indicated in this proposal form. By signing each proposal page, the Contractor does hereby attest that they have fully read the RFQ and understand it. By signing here, the Contractor does hereby attest that it has fully read the instructions, conditions and general provisions and understands them.

The time for performance of this Contract shall begin from the date of the Notice to Proceed or otherwise noted. No Contractor may withdraw his proposal within 180 days after the opening thereof.

CONTRACTOR’S LEGAL BUSINESS NAME: ____________________________________________________________

AUTHORIZED SIGNATURE: ________________________________________________ DATE: _________________

NAME AND SIGNATURE REQUIREMENTS FOR BID AND CONTRACTS

The legal business name and principal office AS RECORDED WITH THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION OF MARYLAND (SDAT) must be used on all forms within the bid document. A trade name (i.e., a shortened or different name under which the firm does business) shall not be used when the legal name is different. Corporations shall have names complying with State law. The Contractor’s signature must conform to the following:

All signatures shall be made by an authorized officer, partner, manager, member, or employee. The signing of an offer by a contractor is a representation and certification by the person signing that the person signing is authorized to do so on behalf of the offeror or contractor.

CONTRACTOR’S LEGAL BUSINESS NAME

TELEPHONE NUMBER

PRINCIPAL OFFICE ADDRESS

FAX NUMBER

REMITTANCE ADDRESS: (If Remittance Address is Different from Above Address)

EMAIL ADDRESS

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (TYPE OR PRINT)

SIGNATURE OF ABOVE PERSON DATE

WITNESS DATE

REFERENCES

List three (3) current commercial business references your company provided similar services or commodities to in the past three (3) years. Calvert County Government reserves the right to request additional information regarding past and current clients for whom the Contractor has provided the services/commodities requested in this RFQ.

1. Company: _______________________________________________________________ Address: _______________________________________________________________ Contact Person: _______________________________________________________________ Telephone: _______________________________________________________________ Email: _______________________________________________________________

2. Company: _______________________________________________________________ Address: _______________________________________________________________ Contact Person: _______________________________________________________________ Telephone: _______________________________________________________________ Email: _______________________________________________________________

3. Company: _______________________________________________________________ Address: _______________________________________________________________ Contact Person: _______________________________________________________________ Telephone: _______________________________________________________________ Email: _______________________________________________________________

Specify the number of years your company has been in business providing the services/commodities required in this RFQ: ____________________ (shall be at least three [3] years)

CONTRACTOR’S LEGAL BUSINESS NAME: ________________________________________________

AUTHORIZED SIGNATURE: _________________________________________ DATE: _____________

GENERAL CONDITIONS OF BID AND CONTRACT

1. DEFINITIONS

Wherever the words defined in this section or pronouns used in their stead, occur in the specifications, proposal, contract or bond, they shall have the meanings herein given and as defined:

BIDDER/OFFEROR/CONTRACTOR shall mean a firm that responds to this RFQ with a bid.

BOARD OF COUNTY COMMISSIONERS OF CALVERT COUNTY, MARYLAND shall mean the governing board of elected officials of Calvert County, Maryland noted hereinafter as Calvert County Government (or the officially authorized official).

CALVERT COUNTY or COUNTY shall mean Calvert County, Maryland.

CONTRACT DOCUMENTS shall mean those written documents that define the roles, and responsibilities, and work under the Contract, and are legally binding on the parties (Calvert County Government and the Contractor). The individual documents constituting the Contract Documents are as outlined herein under Contract Interpretation by the Project Manager.

CONTRACTING OFFICER shall mean the Procurement Office Division Chief or their designated representative entrusted by Calvert County Government with the authority to enter into, administer, renew, or terminate the Contract, along with related determinations and findings.

DIRECTOR shall mean the Director, Department of Solid Waste and shall mean the principal or their duly authorized representatives; said agents acting severally within the scope of the particular duties entrusted to them.

PROJECT MANAGER shall mean that person whom the Director has designated to supervise performance of this Contract on behalf of Calvert County Government within the scope of duties entrusted under such delegation of authority.

Whenever the Contract Documents or upon any drawings the words DIRECTED, REQUIRED, PERMITTED, ORDERED, DESIGNATED, PRESCRIBED, or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation, or prescription of the Project Manager is intended, and similarly the words APPROVED, ACCEPTABLE, SATISFACTORY, or, words of like import, shall mean approved by, acceptable or satisfactory to, the Project Manager, unless otherwise expressly stated.

2. CONTRACT INTERPRETATION BY THE PROJECT MANAGER

Any inconsistencies or ambiguities in the Contract Documents shall be immediately reported, in writing, to the Project Manager. Questions regarding the meaning and intent of the Contract Documents shall be referred in writing by the Contractor to the Project Manager with a Request for Information. The Project Manager shall respond to the Contractor in writing with a decision within fifteen (15) calendar days of receipt of the request, or if it is necessary to extend this period, the Project Manager shall notify the Contractor in writing as to when a decision will be provided.

Work done by the Contractor after its discovery of such inconsistencies or ambiguities without such notice and prior to response from the Project Manager shall be done at the Contractor’s risk.

In resolving conflict, error, or discrepancies within the Contract Documents, the Contract Documents shall be given precedence in the following order (Change Orders, highest precedence and Notice to Contractors, lowest precedence):

Change Orders Addenda Federal, State, and/or County Requirements General Conditions of Bid and Contract Specifications Price Proposal Contract Notice to Contractors

In the event that conflicts, errors, or discrepancies are not resolved by the Contract Documents’ order of precedence, the more restrictive provision shall govern.

3. BID FORMS AND AFFIDAVITS

All bids shall be submitted on the forms provided, shall be signed by a principal duly authorized to make contracts, and submitted in a sealed envelope.

The attached Anti-Bribery Affirmation and Affidavit of Qualification to Bid form shall be submitted with bids.

Failure to comply may be cause for rejection of bids.

4. ALTERNATE BIDS

Alternate bids shall only be considered when they are submitted separately and clearly marked and labeled ALTERNATE BID. The alternate bid shall only be considered if the Contractor’s primary bid is the lowest responsible bid.

5. BRAND NAME OR EQUAL ITEMS

Unless otherwise provided in the ITB, the name of a certain brand, make or manufacturer does not restrict Contractors to the specific brand, make or manufacturer named; it conveys the general style, type, character and quality of the article desired, and any article which Calvert County Government in its sole discretion determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

6. FORMAL SOLICITATION

When a formal specification (no substitutes) is included or referred to in the solicitation, no deviation therefrom shall be permitted, and the Contractor shall be required to furnish articles in conformity with that specification.

7. NEW GOODS, FRESH STOCK

All Contractors, unless otherwise specifically stated, shall provide new commodities, fresh stock, latest model, design, or pack.

8. PROHIBITION AGAINST UNIFORM PRICING

Calvert County Government shall encourage open and competitive bidding by all possible means and shall endeavor to obtain the maximum degree of open competition on all purchase transactions using the competitive sealed bidding, competitive negotiation, or open market transaction methods of procurement. In submitting a bid each Contractor shall, by virtue of submitting a bid, guarantee that the Contractor has not been a party with other bidders to an agreement to bid a fixed or uniform price. Violation of this implied guarantee shall render void the bid of such bidders. Any disclosure to or acquisition by a competitive bidder, in advance of the opening of the bids, of the terms or conditions of the bid submitted by another competitor shall render the entire proceedings void and shall require re-advertising the bids.

9. AWARD OR REJECTION OF BIDS

Calvert County Government shall award the Contract to the lowest responsive bidder, subject to its right to reject any or all bids Calvert County Government reserves the right to award a Contract by individual items, in the aggregate, or in combination thereof, and to waive any informality in bids received whenever such rejection or waiver is in the best interest of Calvert County Government. Calvert County Government reserves the right to reject all bids and make purchases based on state, county, or municipal contracts that are established by a legal competitive process whenever it is in the best interest of Calvert County Government to do so. Calvert County Government also reserves the right to reject the bid of a Contractor who has previously failed to perform properly or complete on time contracts of a similar nature, or a bid of a Contractor who investigation shows is not in position to perform the Contract.

In determining the “lowest responsive bidder”, in addition to considering price, Calvert County Government shall consider:

1. The ability, capacity, and skill of the bidder to perform the Contract or provide the services required;

2. Whether the bidder can perform the Contract or provide the service promptly, or within the time specified, without delay or interference;

3. The character, integrity, reliability, reputation, judgment, experience, and efficiency of the bidder;

4. The quality of performance of previous contracts or services;

5. The previous and current compliance by the bidder with laws and ordinances relating to the Contract or service;

6. Whether the bidder is in arrears to Calvert County Government on any debt or Contract, is in default on any surety to Calvert County Government, or is delinquent as to any taxes or assessments; and

7. Any other information that may have a bearing on the decision to award the Contract.

10. INDEMNIFICATION

Nothing contained in the Contract shall be construed to constitute the Contractor an agent of Calvert County Government. The Contractor shall indemnify, keep, and save harmless Calvert County Government, its agents, officials, and employees, against all injuries, death, loss, damage, claims, patent claims, suits, liabilities, judgments, costs, and expenses which may or otherwise accrue against Calvert County Government in consequence of the granting of a Contract or which may or otherwise result therefrom. If it shall be determined that the act was caused through negligence or omission of the Contractor or his officers, directors, agents, or employees, of the subcontractor or his officers, directors, agents or employees, if any, and the Contractor shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and if any judgement shall be rendered against Calvert County Government in any such action, the Contractor shall at his own expense, satisfy and discharge the same.

Contractor expressly understands and agrees that any performance bond or insurance protection required by this Contract, or otherwise provided by Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend Calvert County Government as herein provided.

11. NON-DISCRIMINATION IN EMPLOYMENT

During the performance of this Contract, the Contractor agrees as follows:

1. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, gender identity, sexual orientation, or disability (physical or mental), except where religion, sex, national origin, gender identity, sexual orientation, or disability (physical or mental), is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the

Contractor, shall state that such Contractor is an equal opportunity employer. In addition to complying with the provision of Equal Opportunity, the Contractor shall, in good faith, cooperate with Calvert County Government in investigation of Equal Employment Opportunity (EEO) complaints, whether formal or informal.

3. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

4. The Contractor shall include the provisions above in every subcontract or purchase order so that the provisions shall be binding upon each subcontractor or vendor.

12. INSURANCE

The Contractor shall not commence work under this Contract until it has obtained the insurance required under this section. All coverage shall be with insurance carriers licensed and authorized to do business in Maryland. Insurance companies providing insurance shall be acceptable to Calvert County Government. Self-insured Contractors shall submit an affidavit attesting to their self-insured coverage.

1. Certificate Holder, Additional Insured, and Contract Information

a. The Board of County Commissioners of Calvert County, Maryland shall be named as certificate holder and as an additional insured for the duration of the Contract as follows:

Board of County Commissioners of Calvert County, Maryland Attention: Procurement Office 150 Main Street, Suite 443 Prince Frederick, Maryland 20678

b. The certificate shall also indicate the contract name and number.

c. Additional insured shall be as pertains to general liability and automobile liability.

2. Commercial General Liability Insurance

During the life of this Contract, the Contractor shall procure and maintain Commercial General Liability Insurance in an amount not less than $1,000,000.00 (combined personal injury and/or property damage) per occurrence subject to $2,000,000.00 aggregate.

3. Automobile Liability Insurance During the life of this Contract, the Contractor shall procure and maintain Automobile Liability Insurance, including applicable No-Fault coverage, with limits of liability not less than $1,000,000.00 per accident combined single limit Bodily Injury and Property Damage. Coverage shall include vehicles to be used in conjunction with this Contract on behalf of the Contractor.

If during the life of this contract the Contractor owns commercial vehicles or obtains commercial vehicles, they shall procure and maintain Automobile Liability Insurance, to include No-Fault coverage, with limits not less than $1,000,000.00 per accident combined Bodily Injury and Property Damage. Coverage shall include “Any Auto” as indicated on the required Certificate of Insurance.

If during the life of this contract the contractor does not own commercial vehicles, they shall procure and maintain vehicle coverage in accordance with the statutes of the State of Maryland.

Coverage shall include “Non-Owned” and “Hired” as indicated on the required Certificate of Insurance.

4. Workers Compensation

During the life of this Contract, the Contractor shall procure and maintain Workers Compensation insurance, including Employers Liability Coverage in accordance with the statutes of the State of Maryland, covering all employees engaged in performance of the contract. If a Contractor is a sole proprietor or is a company that is not required to maintain workers compensation insurance coverage under the laws of the state of Maryland, that Contractor shall show some alternative injury insurance coverage, either through health insurance or employer`s liability coverage.

5. Notice of Cancellation Prior to starting performance of the Contract and for each extension of the Contract, a certificate of insurance shall be furnished to Calvert County Government. Insurance companies providing insurance shall be acceptable to Calvert County Government. The Contractor agrees to provide Calvert County Government a Certificate of Insurance evidencing that all coverage, limits and endorsements required herein are maintained and in full force and effect. If the Contractor receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, the Contractor agrees to notify Calvert County Government within two (2) business days with a copy of the non-renewal or cancellation notice, or written specifics as to which coverage is no longer in compliance. It shall be the Contractor’s responsibility to make immediate notification to Calvert County Government if any changes are made to the policy.

13. SUBLETTING OF CONTRACT OR ASSIGNMENT OF CONTRACT FUNDS

It is mutually understood and agreed that the Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of their contractual duties to any other person, firm, or corporation, without the previous written consent of Calvert County Government which may be withheld for any reason or no reason at all.

If the Contractor desires to assign their right to payment of the Contract, Contractor shall immediately notify Calvert County Government, in writing, of such assignment of right to payment. In no case shall such assignment of Contract relieve the Contractor from their obligations or change the terms of the Contract.

14. TERMINATION OF CONTRACT

Calvert County Government may terminate a contract, in whole or in part, whenever Calvert County Government determines that such termination is in the best interest of Calvert County Government, without showing cause, upon giving written notice to the Contractor. The Contractor shall pay Calvert County Government for all materials collected as per the Contract as of termination date. No consideration will be given for anticipated loss of revenue to the Contractor on the cancelled portion of the Contract.

When the Contractor has not performed or has unsatisfactorily performed the Contract, Calvert County Government may terminate the Contract for default. Failure on the part of the Contractor to fulfill the contractual obligations shall be considered just cause for termination of the Contract.

The Contractor shall stay current in their Federal, State, and County taxes throughout the full term of any contract issued. Failure to do shall be grounds for termination of the Contract.

15. AVAILABILITY OF FUNDS

Multi-year contracts may be continued each fiscal year only after funding appropriations and program approvals have been granted by Calvert County Government. In the event Calvert County Government does not appropriate funds for the continuation of this Contract, then the affected multi-year contract becomes null and void effective July 1 of the fiscal year for which such approvals have been denied.

Calvert County Government reserves the right to immediately terminate a contract in the event funds are no longer available or have been exhausted. If Calvert County Government shall terminate a contract, Calvert County Government shall attempt to give written notice at least thirty (30) calendar days in advance of the effective date. The Contractor shall be paid for all labor and material provided as of termination date. No consideration shall be given for anticipated loss of revenue or profit on the cancelled portion of the Contract.

16. DELIVERY FAILURES

Failures of a Contractor to provide the products required under this Contract within the time specified, or within reasonable time as interpreted by Calvert County Government shall constitute authority for Calvert County Government to procure the products required under this Contract in the open market. On all such purchases, the Contractor shall reimburse Calvert County Government, within a reasonable time as specified by Calvert County Government, for any expense incurred in excess of Contract prices. Such purchases shall be deducted from Contract quantities.

17. NON-LIABILITY

The Contractor shall not be liable in damages for delay in shipment or failure to deliver when such delay or failure is the result of fire, flood, strike, the transportation carrier, act of God, act of Government, act of an alien enemy or by any other circumstances which, in Calvert County Government's opinion, is unforeseeable and beyond the control of the Contractor. Under such circumstances, however, the Procurement Office may at their discretion, cancel the Contract.

18. BREACH OF CONTRACT

1. In the event the Contractor shall fail to comply with any of the terms or conditions of the Contract

Documents the Project Manager shall notify the Contractor of such failure or default and demand that the same be remedied twenty-four (24) hours, weather permitting. In the event of the failure of the Contractor to remedy the same within said period, authorized Calvert County Government personnel shall authorize the services to be procured from any available source, with the difference between the actual cost paid and the defaulting Contractor to be deducted from any monies due the defaulting Contractor.

2. In addition to those instances specifically referred to in other sections herein contained, Calvert County

Government shall have the right at its option to terminate the Contract under any one or more of the following:

A. If the Contractor becomes insolvent.

B. If the Contractor makes an assignment for the benefit of creditors pursuant to the statutes in such case made and provided without notification or approval from Calvert County Government.

C. In the event a voluntary or involuntary petition in bankruptcy shall be filed by or against the

Contractor.

D. In the event the Contractor fails to commence work in accordance with the specifications of this RFQ.

E. In the event the Contractor shall abandon the work or any portion of the work to be performed under this contract before completion.

F. If the Contractor shall fail to fully, properly, and in a good and workman-like manner perform any or all of the conditions, covenants, terms or conditions contained within the Contract Documents.

G. If the Contractor shall sublet, assign, convey, or otherwise dispose of his Contract or any portion thereof other than in accordance with the terms set forth within the Contract Documents.

H. If a receiver or receivers or any other person shall be appointed by court order to take charge or custody of the Contractor's property, financial affairs, or business.

I. If Calvert County Government shall be of the opinion that the Contractor is not or has not been performing the Contract in good faith and in accordance with the terms of the specifications.

19. OWNERSHIP OF DOCUMENTS

Any reports, specifications, or other documents prepared by the Contractor in the performance of its obligations under the resulting contract shall be the exclusive property of Calvert County Government, and all such materials shall be surrendered to Calvert County Government upon completion, termination, or cancellation of this Contract. The Contractor shall not use, willingly allow, or cause such materials to be used for any other purpose than performance of all Contractor’s obligations under the resulting Contract without the prior written consent of Calvert County Government. Documents and materials developed by the Contractor under the resulting contract shall be the property of Calvert County Government; however, the Contractor may retain file copies, which cannot be used without prior written consent of Calvert County Government. Calvert County Government agrees that the Contractor shall not be liable for any damages, loss, or injury resulting from future use of the provided documents for other than the project specified, when the Contractor is not the company of record.

20. PAYMENT

Payment shall be made after satisfactory performance of the Contract, in accordance with all of the provisions thereof, and upon receipt of a properly completed invoice. Calvert County Government reserves the right to withhold any or all payments or portions thereof for Contractor’s failure to perform in accordance with the provisions of the Contract or any modifications thereto.

21. INCURRING COSTS

Calvert County Government shall not be liable for any costs incurred by the Contractor prior to the issuance of the contract.

22. COMPLETENESS

All information required by this RFQ shall be supplied to constitute a proper bid. Calvert County Government shall not be responsible for the premature opening of bids if not properly addressed or identified.

23. NOTICE OF POLITICAL CONTRIBUTIONS

The Contractor agrees, in accordance with the current Maryland Code, State Finance and Procurement Article, §17-402, to comply with the political contribution reporting requirements, as amended from time to time, to which the Contractor may be subject.

24. COOPERATIVE PURCHASES

1. Acceptance of this bid and submission of a proposal is an agreement to extend the same prices, terms, and conditions to other governmental agencies, and public or quasi-public agencies that receive government funds that require these commodities and/or services.

2. All purchase and payment transactions shall be made directly between the Contractor and the requesting entity. Calvert County Government assumes no obligation on behalf of any other public entity.

25. ARITHMETICAL ERRORS

Any errors in computations shall be corrected when the proposals are canvassed

26. GENDER NEUTRAL CLAUSE

Wherever used herein, a pronoun in the masculine gender shall be considered as including the feminine gender unless the context clearly indicates otherwise.

27. SOVEREIGN IMMUNITY

By entering into this Contract, Calvert County Government and its “employees,” as defined in the Local Government Tort Claims Act, §§5-301, et seq. of the Courts and Judicial Proceedings Article, do not waive sovereign immunity, do not waive: any defenses; any limitations of liability as may be provided for by law;

or any provision of the Local Government Tort Claims Act.

28. DELIVERY AND POINT OF DESTINATION

1. Delivery of goods All materials or supplies shipped to Calvert County Government shall be shipped F.O.B. DESTINATION unless otherwise stated in the Contract. The Contractor or their representative shall be at the job site to receive deliveries when they arrive.

2. Delivery of services Service Requests. Services under this Contract shall be initiated only upon issuance of a written request from the Project Manager. Such request may be transmitted by purchase order and/or email and shall describe the scope of work, schedule, and any deliverables required. The Contractor shall not perform services without an authorized request.

Method and Timing of Delivery. Unless otherwise specified in the applicable request, all services shall be performed in accordance with the schedule identified in the purchase order or email request. The Contractor shall promptly notify the Project Manager. of any condition that may affect timely performance.

Submission of Written Reports and Deliverables. All written reports, work products, and other deliverables shall be submitted electronically via email to the designated Project Manager identified in the applicable request, unless alternative delivery arrangements are approved in writing.

Acceptance of Reports and Deliverables. Deliverables shall be deemed accepted only upon written confirmation of acceptance by the Project Manager. If a deliverable is determined to be incomplete or non-conforming, the Contractor shall, at no additional cost, revise and resubmit the deliverable within a reasonable timeframe specified by the Project Manager.

Records and Communications. The Contractor shall maintain written records of all service requests, submissions, and correspondence related to performance under this Contract and shall make such records available to Calvert County Government Department of Finance & Budget upon request.

29. LIQUIDATED DAMAGES

In the event the Contractor shall fail to comply with any of the conditions herein provided and as covered by the Contract, Calvert County Government shall notify the Contractor of such failure or default and demand that the same be remedied within five (5) business days.

In the event the Contractor fails to cure the deficiency within the time period specified in Paragraph A above, Calvert County Government may obtain substitute performance from another source. The Contractor shall reimburse the County for all excess costs resulting from such substitute procurement, including the difference between the Contract price and the price paid to the substitute source. Recovery of excess costs shall be without prejudice to any other rights or remedies of the County and may be accomplished through withholding, set-off, or direct billing

30. THIRD PARTY BENEFICIARY

It is specifically agreed between the parties executing this Contract that it is not intended by any of the provisions of this Contract to create in the public or any member thereof, third party beneficiary status in connection with the performance of the obligations herein without the written consent of Calvert County Government and notwithstanding its concurrence in or approval of the award of any contract or subcontract or the solicitation thereof in fulfilling the obligations of the Contract.

31. NO INDIVIDUAL LIABILITY

No elected official, appointed official, employee, servant, agent, or law enforcement officer shall be held personally liable under this Contract and any extension or renewals thereof because of its enforcement or attempted enforcement provided they are acting within the course and scope of their employment or governmental duties and responsibilities.

32. SUFFICIENT APPROPRIATIONS

Calvert County Government's financial obligations, if any, under this Contract are contingent upon sufficient appropriations and authorization being made by Calvert County Government for the performance of this Contract. Calvert County Government's decision as to whether sufficient appropriations are available shall be accepted by the other party or parties to this Contract and shall be final.

33. SEVERABILITY

In the event any portion of this Contract is found to be unconstitutional, illegal, null, or void, by a court of competent jurisdiction, it is the intent of Calvert County Government to sever only the invalid portion or provision, and that the remainder of the Contract shall be enforceable and valid, unless deletion of the invalid portion would defeat the clear purpose of the Contract, or unless deletion of the valid portion would produce a result inconsistent with the purpose and intent of Calvert County Government in entering into this Contract.

34. ENTIRE AGREEMENT

The parties hereto agree that the above writing constitutes the entire Contract between them concerning this matter and that there is no understanding, promises, or arrangements binding either part hereto that have not been written herein. The parties further agree that this Contract can be amended only by written agreement signed by the parties hereto.

35. CHOICE OF LAW

This Contract shall be governed by the internal laws of Maryland, without giving effect to its choice of law provisions, and any action brought by or between the parties shall vest jurisdiction and venue exclusively in the Courts located in Calvert County, Maryland.

36. FAMILIARITY WITH THE WORK AND LAWS

The submission of a proposal on this work and service shall be considered as a representation that the Contractor has carefully investigated all conditions which affect or may, at some future date, affect the performance of the work or services covered by the Contract, the serviced as described in these specifications, and that the Contractor is fully informed concerning the conditions to be encountered, character, quality and quantity of work to be performed and equipment and materials to be furnished; also, that the Contractor is familiar with all Federal, State and County laws, all codes and ordinances of Calvert County Government which affect the prosecution of the work or persons engaged or employed in the work or the materials and equipment used in the work.

SPECIFICATIONS

1. PURPOSE

The purpose of this Request for Quote (RFQ) is to obtain the services of a qualified Contractor to provide custodial services for Calvert County Government at the Appeal Landfill Administration Building located at:

401 Sweetwater Road Lusby, Maryland 20657

The Contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to maintain the facility in a clean, sanitary, orderly, and presentable condition.

2. CONTRACTOR’S QUALIFICATIONS

Contractors shall demonstrate they have the resources and capability to provide custodial services with in-house staff as prescribed herein. All Contractors shall be required to submit documentation with their bid indicating compliance with the qualifications. Failure to include any of the required documentation may be cause for bid to be deemed nonresponsive and rejected. The following criteria shall be met in order to be eligible for this Contract:

The Contractor shall:

A. Demonstrate they have been in business providing comparable services as outlined in these specifications of comparable size and shall have been actively engaged in this field for at least the last three (3) years in Section 4.1. References. Complete the reference information form included with this ITB and provide three (3) references of past and/or current comparable work being performed in similar facilities the past three years as a part of Section 4.

References.

B. Have a proven record of having provided this service requirement satisfactorily.

C. Currently have adequate equipment, qualified trained personnel, and financial ability to ensure the work shall be performed with high standards at all times.

D. Be prepared to pay all expenses at the startup for equipment, supplies, and payroll for six (6) to eight (8) weeks.

3. FACILITY DESCRIPTION

The Appeal Landfill Administration Building (hereinafter referred to as the “Facility”) is approximately 5,000 gross square feet and includes office areas, restrooms, lobby areas, conference room, lunchroom and hallways. Mechanical and electrical rooms are excluded unless otherwise directed by the Project Manager.

4. SERVICE SCHEDULE

Routine custodial services shall be performed at the Facility two (2) days per week. Regular scheduled service days are Monday and Thursday but could be changed by the Project Manager if necessary.

Cleaning services shall begin no earlier than 5:00 p.m. and shall be completed no later than 6:00 a.m.

Floors that are mopped shall be dry prior to the start of the County workday.

Semi-annual deep cleaning custodial services shall be performed at the Facility two (2) times a year, in spring and fall. The schedule for this event shall be approved in advance by the Project Manager or designated County representative.

Any changes to the approved service schedule due to holidays, emergency closures, weather events, or other circumstances shall be approved in advance by the Project Manager or designated County representative.

5. WORK INCLUDED

5A. The Contractor shall perform routine custodial services including the following tasks:

a. Empty all trash and recycling receptacles and replace liners as required. The Contractor shall place trash and recycling into designated containers located outside the building.

b. Vacuum carpeted areas and entry mats.

c. Sweep and mop hard surface floors.

d. Clean and disinfect restroom fixtures including toilets, urinals, sinks, partitions, and floors.

e. Clean mirrors, chrome fixtures, and dispensers.

f. Dust furniture, ledges, and horizontal surfaces.

g. Clean entryways, lobby areas, and common spaces.

h. Spot clean walls, doors, partitions, and glass as needed.

j. Refill hand soap, paper towels, and toilet paper as necessary.

5B. The Contractor shall perform semi-annual deep cleaning custodial services including the following tasks:

a. Deep clean and wax all tile floors.

b. Shampoo carpet throughout the building.

c. Clean all windows inside and out.

d. Deep clean locker rooms and bathrooms.

5C. Contractors shall follow the written instructions on handling trash and recycling given by the Project Manager or designated County representative.

5D. The Contractor shall ensure that the Facility is maintained in a clean, hygienic, and orderly condition at all times.

6. SUPPLIES AND EQUIPMENT

Unless otherwise specified by Calvert County Government, the Contractor shall provide all cleaning supplies, materials, and equipment necessary to perform the services required under this Contract. All chemicals and cleaning products used in the Facility shall comply with applicable OSHA safety regulations. The Contractor shall be responsible for taking all cleaning supplies to and from the site – no supplies shall be left on site.

7. REPORTING

The Contractor shall provide a monthly report detailing all services performed during the reporting period.

The report shall include, at a minimum, dates of service, tasks completed, and any noted issues or deficiencies.

8. PRICING AND BILLING

Price shall be set per cleaning event. The Contractor shall invoice Calvert County Government per service performed, rather than on a flat monthly basis. Each invoice shall clearly identify the date(s) of service provided. A monthly report detailing all services performed shall be provided along with an invoice.

9. MANDATORY QUALIFICATIONS

A. The Contractor shall provide necessary documentation to the designated County representative as outlined in these specifications. The background checks SHALL be completed and received by the Project Manager before any personnel can work on Calvert County Government property. After receiving a background check report for a personal assigned to work on Calvert County Government property (Appeal landfill administrative building), the Project Manager fills out an Access Card application. Application shall be signed by the Solid Waste Division Chief and processed by the Sheriff’s Office. It is recommended that the Contractor keep on file with the Project Manager a list of persons who may work at the Facility under this Contract who have received prior clearance and approval so that replacements can be made quickly. Should the Contractor assign someone who has not had a background check, that person shall immediately be ordered off Calvert County Government property, and the Contractor may not bill Calvert County Government for any hours worked. The Contractor shall remove any employee from Calvert County Government service who is convicted of a felony during the employee’s employment. After initial background checks have been made, they shall be done annually for any person working at Calvert County Government facilities after one (1) year.

B. The Contractor may have all employees working at Calvert County Government facilities wear a uniform and have photo identification (frontal face). This identification shall be prominently displayed at all times. No one with a felony conviction shall be employed under this Contract.

C. Calvert County Government reserves the right to require immediate removal of any Contractor’s employee from Calvert County Government service who it deems unfit for service for any reason not contrary to law. This right shall not be negotiable, and the Contractor shall have enough qualified employees so as to be able to provide a replacement within twenty-four

(24) hours. Positions remaining vacant beyond these time limits may be cause for termination.

10. EMPLOYEE IDENTIFICATION AND BUILDING ACCESS

A. At the Contractor’s expense, Calvert County Government reserves the right to require all employees of the Contractor to wear photo identification badges and/or uniforms as a means of identification during the time the employees are at the Facility.

B. Access to the Facility shall be as directed by the Project Manager or designated County representative. Contractor shall be supplied with a list containing points of contact and corresponding phone numbers in case of an emergency. Access to designated restricted areas is forbidden to Contractor’s employees. Restricted areas shall be designated by the authorized Calvert County Government representative. All doors shall remain locked, and no doors shall be propped open at any time.

C. Access Cards shall be furnished to the Contractor’s personnel for access at time of assignment.

The Contractor shall be responsible for safekeeping of all Cards in their custody. The Contractor shall require all employees performing under this Contract to personally sign and be responsible for each Card to gain entry to work areas. Each Card shall only be used by the individual for whom it was issued. Access Cards are not transferrable. In the event of unauthorized Access Card usage, it will be put in the stop list and potentially disabled.