_2026_04_23 GLSF26ryan SPECIFICATIONS.pdf

CONDITIONS OF THE CONTRACT AND SPECIFICATIONS

FOR

GULL LAKE COMMUNITY SCHOOLS

SINKING FUND 2026

THOMAS M. RYAN INTERMEDIATE

ISSUED FOR BIDS: DATE APRIL 23, 2026

A/E PROJECT NO. 2288-77

OWNER

GULL LAKE COMMUNITY SCHOOLS

11775 EAST D AVENUE

RICHLAND, MICHIGAN 49083

ARCHITECTS/ENGINEERS

KINGSCOTT ASSOCIATES, INC.

950 TRADE CENTRE WAY, SUITE 130

PORTAGE, MICHIGAN 49002

(269) 381-4880

2288-77 TABLE OF CONTENTS TOC-1

Kingscott Associates, Inc. Sinking Fund 2026 – Ryan Intermediate

Architects/Engineers Gull Lake Community Schools

Portage, Michigan Richland, Michigan

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

NOTICE TO BIDDERS

INSTRUCTION TO BIDDERS

BID FORM

AFFIDAVIT OF BIDDER #1

AFFIDAVIT OF BIDDER #2

GENERAL CONDITIONS

SUPPLEMENTARY GENERAL CONDITIONS

REQUEST FOR INFORMATION (RFI) FORM

DIVISION 01 – GENERAL REQUIREMENTS

013300 ARCHITECTS SUBMITTAL PROCEDURES

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 THROUGH 08 (NOT USED)

DIVISION 09 – FINISHES

096513 RESILIENT BASE AND ACCESSORIES

096519 RESILIENT TILE FLOORING

096813 TILE CARPETING

099123 INTERIOR PAINTING

DIVISION 10 THROUGH 33 (NOT USED)

2288-77 NOTICE TO BIDDERS NTB-1

Architects/Engineers Gull Lake Community Schools Portage, Michigan Richland, Michigan

NOTICE TO BIDDERS

Sealed Bids for Gull Lake Community Schools, Sinking Fund 2026, Thomas M. Ryan Intermediate, Richland, Michigan will be received by Gull Lake Community Schools, at the administration offices, 10100 East D Avenue, Richland, Michigan until Tuesday May 12, 2026 until 2:00 p.m., local time. Bids received after that time will be returned unopened.

Bids will be opened publicly and read aloud at that time. Bids will be opened at the Gull Lake Community Schools, Administration Building (10100 East D Avenue, Richland, MI).

Bids shall be executed on Bid Form provided. Each proposal must be accompanied by a satisfactory certified check, money order, or bid bond payable to Gull Lake Community Schools for not less than five (5%) percent of the amount of the bid and delivered in a sealed envelope bearing the bidder’s name, address, and project identification.

All bids submitted shall be from a prime bidder only, and shall include all subcontractor costs for scopes identified in the contract documents.

This project does not require prevailing wages.

Successful bidder(s) will be awarded by AIA A101-2017, Standard Form of Agreement Between Owner and Contractor, as modified, issued by the Owner following action by the Board of Education in May 2026.

Bidding and Contract Documents will be available from Kingscott Associates, Inc. on Thursday April 23, 2026 on the Kingscott FTP site. For access to the Kingscott FTP site, please contact Lisa Dailey at ldailey@kingscott.com. No printed sets of contract documents will be issued;

however, the electronic files may be reproduced for bidding purposes by the bidder and at the bidder’s expense

The Owner reserves the right to accept or reject any or all bids, to waive any irregularities in biding and to refrain from accepting or rejecting any bids for a period of thirty (90) days after the bid opening.

Pre-Bid Requests for Information (RFI) are due by 12:00 pm on May 5, 2026.

A non-mandatory pre-bid walkthrough of the project area will be conducted on Wednesday, April 29, 2026 at 4:00 pm at Thomas M. Ryan Intermediate.

The project scope of work includes (but not limited to) the following:

1. Carpet replacement in various rooms mailto:ldailey@kingscott.com

2288-77 INSTRUCTIONS TO BIDDERS ITB-1

Architects/Engineers Gull Lake Community Schools Portage, Michigan Richland, Michigan

INSTRUCTIONS TO BIDDERS

DEFINITIONS: Bidding Documents include the Advertisement or Invitation for Bids, or Notice to Bidders, Instructions to Bidders, Bid/Proposal Forms and Supplements (if any), Sample Forms and the Proposed Contract Documents, including General Conditions of the Contract for Construction, Supplementary Conditions, Specifications, Drawings and any Addenda issued prior to receipt of bids.

All definitions set forth in the General Conditions of the Contract for Construction or in any other Contract Documents are applicable to the Bidding Documents.

Addenda are written or graphic instruments issued by the Architects/Engineers prior to execution of a Contract which modify or interpret the Bidding Documents by additions, clarifications or corrections.

A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein submitted in accordance with, and supported by such data as required by the Bidding Documents.

A Bidder is a person or entity who submits a Bid for the Work or specified portion thereof as described in the Proposed Contract Documents.

A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

BIDDER'S REPRESENTATIONS: Each Bidder by submitting a Bid represents that the Bidder has; read and understands the Bidding Documents and the Bid is made in accordance therewith;

read and understands the Bidding Documents to the extent that such documentation relates to the Work for which the Bids is submitted, and to other portions of the Project (if any) that may be bid concurrently or are presently under construction; visited the site, become familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the proposed Contract Documents; based the Bid upon materials, systems, and equipment described in the Bidding Documents without exception, unless so noted as may be provided on the Bid Form.

BIDDING DOCUMENTS: Bidding Documents may be obtained from the issuing office as stated in the Advertisement, Invitation, or Notice to Bidders. All plans and specifications shall remain the property of the Architects/Engineers.

Complete sets of the Bidding Documents shall be used in preparing Bids. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

In making electronic copies of the Bidding Documents available, the Owner and the Architect/Engineers do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant permission for any other use of the Bidding Documents.

2288-77 INSTRUCTIONS TO BIDDERS ITB-2

INTERPRETATION OF BIDDING DOCUMENTS: Bidders shall carefully study and compare the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it is related to the Work for which the Bid is submitted.

Bidders shall promptly notify the Architect of any ambiguity, inconsistency or errors that they may discover upon examination of the Bidding Documents or of the site and local conditions.

Bidders or Subbidders requiring clarification or interpretation of the Bidding Documents shall make such written request to the Architects/Engineers at least three (3) days prior to the date of receipt of bids. Any required interpretation, correction or change of the Bidding Documents will be made by addendum and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site. Interpretations, corrections or changes made in any other manner are not binding and Bidders shall not rely upon such.

SUBSTITUTIONS: The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. No substitution will be considered prior to receipt of Bids unless written request for approval has been received by the Architect at least three (3) days prior to the date for receipt of Bids. Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work including changes in the work of other contracts that incorporation of the proposed substitution would require shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect decision of approval or disapproval of a proposed substitution shall be final.

If the Architect approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an Addendum and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site. Bidders shall not rely upon approvals made in any other manner.

No substitutions will be considered after the Contract award unless specifically provided in the Contract Documents.

ADDENDA: Addenda will be and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site to all who are known by the Architect to have received access to the Bidding Documents. Copies also will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a bid that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the allotted space on the proposal form.

It shall be understood and agreed that the requirements contained in all Bidding Documents shall apply to all addenda items and the general character of the work called for in the Addenda shall be the same as originally required for similar work (unless otherwise noted) and that all incidental work necessitated shall be included, even though not specified herein.

BIDS - FORM AND STYLE: Bids shall be submitted in duplicate on forms provided by the Architects, with all applicable blanks filled in by typewriter or manually by ink. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures. In case of discrepancy between the two, the written amount shall govern. Any interlineation, alteration or erasure must be initialed by the signer of the Bid.

Each Bid shall include the legal name and address of the Bidder and a statement whether the Bidder is a sole proprietor, partnership, corporation or any other Legal Entity. Each copy shall be signed by a person legally authorized to bind the Bidder to a Contract. Bids submitted by a corporation shall have the corporation seal affixed. Bids submitted by an agent shall be accompanied by a current power of attorney certifying the agent's authority to bind the Bidder.

2288-77 INSTRUCTIONS TO BIDDERS ITB-3

BID SECURITY: Each Bid shall be accompanied by a bid security in the form of a certified check, money order or bid bond in the amount of not less than five (5%) percent of the maximum total bid price. The bid security shall be made payable to the Owner and as such pledges that the Bidder will enter into a Contract with the owner in accordance with the terms stated in the Bid and the requirements of the Bidding Documents. Should the Bidder refuse to enter into such contract within ten (l0) days after notice of said Contract having been awarded, then the bid security shall be forfeited to the Owner as liquidated damages, not as penalty.

Bid Security shall be written in the form of AIA Document A-3l0, Bid Bond or equivalent. The attorney-in-fact who executes the bond in behalf of the surety shall affix to the bond a certified and current copy of the power of attorney.

The Owner shall have the right to retain the bid security of Bidders until either (l), the contract has been executed and the required bonds have been furnished or (2), the specified time has elapsed so the Bids may be withdrawn, or (3), all Bids have been rejected.

SUBMISSION OF BIDS: All Bids and any other documents required to be submitted with the Bid, shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the Owner and shall be identified with the Bidders name and address, the Project name, and the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with a notation "BID ENCLOSED” on the face thereof.

Bids shall be deposited at the designated location prior to the time and date indicated in the Advertisement, Invitation to Bid or Notice to Bidders or any extension thereof made by Addendum. Bids received after the time and date set for receipt of Bids will be returned unopened.

Bidders shall assume full responsibility for timely delivery to the location designated for receipt of Bids. Oral, telephonic or telegraphic bids are invalid and will not receive consideration.

BID MODIFICATION OR WITHDRAWAL: The Bidders so agrees in submitting a Bid that it may not be modified, withdrawn or canceled during the stipulated time period following the time and date designated for receipt of Bids. Modification or withdrawal of an early submitted Bid may be made only by notice to the party receiving Bids at the place and prior to the time designated for receipt. Such notice shall be in writing over the signature of the Bidder or by telegram. If by telegram, written confirmation over the signature of the Bidder must have been mailed and postmarked on or before the date and time set for receipt of Bids. Modified or withdrawn Bids may be resubmitted up to the time designated for receipt of Bids, provided that they comply fully with all Bidding Documents.

CONSIDERATION OF BIDS: The Owner shall have the right to reject any and all Bids. A bid may be rejected if not accompanied by a required bid security, or by other data required by the Bidding Documents or which is in any way incomplete or irregular.

The Owner shall have the right to waive informalities or irregularities in a Bid received, and to accept the Bid which, in the Owner's judgment, is in the Owner's best interests.

The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

2288-77 INSTRUCTIONS TO BIDDERS ITB-4

SUBMISSION OF POST BID INFORMATION: Bidders to whom award of a Contract is under consideration shall, upon request of the Architect, promptly submit statements setting forth previous experience, references, physical plant and equipment possessed, description of organization, financial resources and such other evidence as may testify to the ability to carry out contracts. This requirement may be met by submitting AIA Document A-305, Contractor's Qualification Statement.

Unless waived by the Architect, the Bidder shall as soon as practicable after notification of selection for the award of a Contract, submit the following information to the Architect:

A designation of the Work to be performed by the Bidders own forces.

The proprietary names and the suppliers of principal items or systems materials and equipment proposed for the Work.

A list of names of the Subcontractors or other persons or organizations (including those who are furnished materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

The Bidder will be required to establish to the satisfaction of the Architect and the Owner the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the sections of the specifications pertaining to such proposed Subcontractors respective trades.

Prior to the award of the Contract, the Architect will notify the Bidder in writing if after due investigation, the Owner or Architect has reasonable objection to any person or organization, on such list. If the Owner or Architect has a reasonable objection to any person or organization, the Bidder may, at the Bidders option, (l) withdraw the Bid or (2) submit an acceptable substitute person or organization with an adjustment in the Bid to cover the difference in cost occasioned by such substitution. The Owner may, at his discretion, accept the adjusted Bid or may disqualify the Bidder. In the event of either withdrawal or disqualification under this paragraph, bid security will not be forfeited.

Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the Architect must be used on the Work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and Architect.

PERFORMANCE BOND AND PAYMENT BOND: The successful Bidder shall furnish a Performance Bond in an amount of not less than one hundred (l00%) percent of the contract sum as a security for the faithful performance of this contract and also a Payment Bond in an amount of not less than one hundred (l00%) percent of the sum of contract as security for the payment of all persons performing labor on the project under the contract and/or furnishing materials in connection with the contract. Bidders shall include the premiums for bonds in their proposals, however the premium for performance and payment bonds shall be included in the base bid amount.

The Bidder shall deliver the required bonds to the Owner not later than the date of execution of the contract, or if the Work is commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work and if required by the Owner, submit evidence satisfactory to the Owner that such bonds will be issued.

The Bidder shall require the attorney in fact who executed the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney indicating the

2288-77 INSTRUCTIONS TO BIDDERS ITB-5

monetary limit of such power. Bonds shall be written in the form of AIA Document A-3l2, Performance Bond and Payment Bond or equivalent. Bonds shall be dated on or after the date of the Contract.

INSURANCE: Successful Bidders will be required to furnish evidence of insurance of the kind and in the amounts as required by the General Conditions of the Contract for Construction and Supplementary General Conditions.

PAYMENTS RETAINED: Owner shall make payments on account upon issuance of Certificates of Payment by the Architect for labor and material incorporated in the work and for materials suitably stored at the site up to ninety (90%) percent of the value thereof.

When the cumulative total of payment retained is equal to ten (10%) percent of the contract sum, subsequent payments will be made in the full amount for labor and material incorporated in the work and for materials suitably stored at the site, if, in the judgment of the Architect and the Owner, the work is progressing satisfactorily. This amount shall be retained until final acceptance of the work.

FINAL PAYMENT: Final payment, including retained percentage, shall become due when the contractor submits satisfactory evidence to the Architect that:

All payrolls, bills for materials, equipment and other indebtedness connected with the work for which the Owner of his property might in any way be responsible have been paid or otherwise satisfied.

Consent of surety in writing to final payment.

Data establishing payment or satisfaction of all obligations, such as receipts, releases and waivers of liens from each supplier and subcontractor covering each item of work.

SPECIFICATIONS/AUTOMATED TECHNICAL SECTIONS: Portions of the specifications may have been derived from an automated master specification production system and may include minor deviations from traditional writing forms. Such deviations must be recognized as a normal result of this production technique and no other meaning will be implied or permitted.

The editing and printing methods utilized by the automated procedures can produce some irregularities in grammatical structure such as form, structure, spelling and punctuation. Most are of common practice. Should any Bidder be in doubt as to the intended meaning, he shall so notify the Architect who in turn shall clarify the question by means of addenda to all Bidders.

MICHIGAN OCCUPATIONAL SAFETY AND HEALTH ACT (MIOSHA): The contractor is to note the MIOSHA - (ACT 154 of the Public Acts of 1974) amendments that include requirements for the communication of information regarding safe handling of hazardous chemicals present in Michigan workplaces known as “Michigan’s Right to Know Law”. The Contractor and all subcontractors shall comply with all required provisions that may relate to any materials that contain hazardous chemicals.

VOLUNTARY ALTERNATES: When reference is made in the specifications to one or more trade names or to the names of one or more manufacturers, such references are made to designate and identify the material or equipment to be furnished. The Bidder may, at his option, in addition to the Base Bid on the specified items, provide Voluntary Alternate proposals for optional materials and/or methods that the Bidder proposes to use, together with the difference in cost from that basically specified. The Owner reserves the right to accept or reject such options.

2288-77 INSTRUCTIONS TO BIDDERS ITB-6

Submission of Voluntary Alternate proposals does not require prior approval of the Architect.

However, where a proposed Voluntary Alternate requires changes or modifications, in assembly, detail or form of any other construction, for accommodation, it shall be the responsibility of the Bidder to reconcile and include all costs necessary for incorporation of such into the work.

Voluntary Alternates if accepted, will be incorporated into the executed contract.

ALTERNATES: Where, by make up of the Proposal Form provision is made for an "Alternate" the Bidder shall state the amount that will be added or deducted from the Base Bid if the Owner decides to accept a change in the scope of work or in products, materials, equipment, systems or installation methods that is described in the Contract Documents.

Included as part of each Alternate shall be all miscellaneous devices, appurtenances and similar items incidental to or required for a complete installation whether or not specifically mentioned as part of the Alternate.

TIME OF COMPLETION: Work shall be substantially complete no later than August 7, 2026.

Final completion shall be achieved no later than August 14, 2026.

EXAMINATION OF SITE, EXISTING BUILDINGS AND CONTRACT DOCUMENTS:

Before submitting a proposal, each Bidder shall carefully examine the Contract Documents, visit the site of the Work, fully inform himself as to all existing conditions and limitations and shall include in the proposal a sum to cover the cost of all items included in the work. No additional compensation for the omission of any work, materials, and/or labor required to complete the work in accordance with the contract will be granted due to the bidder’s failure to conform to these requirements.

Questions regarding the bid or contract documents shall be directed to:

Judy Bethuy jbethuy@kingscott.com Steve Wisniewski swisniewski@kingscott.com Dana McClellan dmcclellan@kingscott.com Kingscott Associates, Inc.

950 Trade Centre Way, Suite 130 Portage, Michigan 49002

(800) 632-7815

END OF SECTION

mailto:jbethuy@kingscott.com mailto:swisniewski@kingscott.com mailto:dmcclellan@kingscott.com

2288-77 BID FORM 1

Architects/Engineers Gull Lake Community Schools Portage, Michigan Richland, Michigan

BID FORM

Owner:

Gull Lake Community Schools Richland, Michigan

The undersigned, having carefully examined the Notice to Bidders, Instruction to Bidders, the premise and conditions affecting this work, together with drawings and specifications for the Gull Lake Community Schools, Sinking Fund 2026, Thomas M. Ryan Intermediate and other documents related thereto, does hereby propose to furnish labor, materials, services and equipment necessary to complete all work, called for by and in accordance with the drawings and specifications for same, dated April 23, 2026 including addenda numbered _____________.

TIME OF COMPLETION

The undersigned agrees to start work upon receipt of the Contract and shall achieve Final Completion by August 14, 2026. Construction is to happen beginning June 8th, 2026 with substantial completion on or before August 7, 2026. (Note: Contract will be issued after the May 2026 School Board Meeting)

BID SECURITY

Enclosed herewith find (Certified Check), (Cashier’s Check), (Bid Bond), in the amount of $___________ being __5%___percent of the maximum bid herein, made payable to the Gull Lake Community Schools. The proceeds of which are to remain the property of the Gull Lake Community Schools, if bidder does not, within ten (10) days after notice of acceptance of bid, enter into a written contract.

EXCEPTIONS AND/OR SUBSTITUTIONS

We have submitted our proposal(s) complete as specified and in accordance with the Construction Documents WITH/WITHOUT (circle one) exceptions or substitutions. (Explain the exceptions or substitutions below).

2288-77 BID FORM 2

BASE BID TOTAL FOR Sinking Fund 2026, Thomas M. Ryan Intermediate-Carpet Replacement

BASE BID SCHEDULE OF VALUES

Work Item Costs

Ryan Intermediate – Carpet Replacement

TOTAL BASE BID =

2288-77 BID FORM 3

ACCEPTANCE:

The undersigned agree(s) to accept a contract for the work covered by this proposal, in accordance with the contract and bidding documents.

The Owner reserves the right to accept or reject any and all proposals or parts of the same.

BIDDER STATUS:

(Check One) _________Individual ___________Partnership __________Corporation

Submitted By:

Company _________________________________________________________________

Address _________________________________________________________________

Telephone/Fax _________________________________________________________________

Email _________________________________________________________________

Signature/Date _________________________________________________________________

Print Name/Title_________________________________________________________________

SCHEDULE

The proposed schedule may be a deciding factor in the selection of the successful bidder. Please indicate the proposed schedule as follows:

Proposed Material Delivery Date: _______________________________________________

Proposed Installation Start Date: _______________________________________________

Proposed Completion Date: __________________________________________________

END OF SECTION

2288-77 AFFIDAVIT OF BIDDER 1

AFFIDAVIT OF BIDDER - #1

The undersigned, the owner or authorized officer of ___________________________

(the “Bidder”), pursuant to the familial disclosure requirement provided in the

_________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of __________________________ and any other member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER: ____________________________________

By: _________________________________________

Its:__________________________________________

STATE OF MICHIGAN )

)ss

COUNTY OF _________________________)

This instrument was acknowledged before me on the _________ day of ____________, 2026, by

, Notary Public

________________________County, Michigan

My Commission Expires: _______________

Acting in the County of: ________________

2288-77 AFFIDAVIT OF BIDDER 1

AFFIDAVIT OF BIDDER #2

The undersigned, the owner or authorized officer of ___________________________ (the “Bidder”), hereby certify that they are not an Iran-linked business nor on the U.S.

Government Services Administration’s Excluded Parties List.

BIDDER:_________________________

By: ______________________

Its:_______________________

STATE OF MICHIGAN )

)ss

COUNTY OF ______________)

This instrument was acknowledged before me on the _________ day of ___________, in the year

__________, by_____________________________.

, Notary Public

__________________County, Michigan

My Commission Expires: _______________

Acting in the County of: ________________

2288-77 GENERAL CONDITIONS 1

Architects/Engineers Gull Lake Community Schools Portage, Michigan Richland, Michigan

GENERAL CONDITIONS

GENERAL CONDITIONS A-201:

The General Conditions shall be the "General Conditions of the Contract for Construction ", AIA Document A-201, 2017 edition, issued by the American Institute of Architects, 1735 New York Avenue, N.W., Washington D.C. 20006.

The General Conditions are on file at the following location:

Architect:

Kingscott Associates Inc.

950 Trade Centre Way, Suite 130 Portage, MI 49002

2288-77 SUPPLEMENTARY GENERAL CONDITIONS 1

SUPPLEMENTARY GENERAL CONDITIONS

OF THE

CONTRACT FOR CONSTRUCTION

SPECIAL NOTE:

These supplementary General Conditions consist of amendments and/or additions which shall take precedence over and modify specific articles and/or paragraphs of the "General Conditions of the Contract" A-201, 2017 Edition, and shall be used in conjunction with them as part of the contract documents. Any and/or all articles and/or paragraphs of the "General Conditions of the Contract" not specifically amended in this section shall apply in their entirety.

AMENDMENTS AND ADDITIONS:

The following items relate to the General Conditions by specific article and/or paragraph number being amended or added to. These items, as amendments, shall have precedence over only such portions and said articles and/or paragraphs of the General Conditions which are specifically modified thereby.

MODIFICATIONS OF THE GENERAL CONDITIONS

ARTICLE 1 GENERAL PROVISIONS Paragraph 1.2 Correlation and Intent of the Contract Documents, add the following subparagraph:

1.2.4. In case of an inconsistency between Drawings and Specifications or within either Document not clarified by addendum, the better quality or greater quantity of Work shall be provided in accordance with the Architect's interpretation.

ARTICLE 3 CONTRACTOR Paragraph 3.2. “Review of Contract Documents and Field Conditions by Contractor” add the following subparagraph:

3.2.1.1 Contractor shall be responsible to carefully review bid documents and site conditions before start of construction, and bring any items that could be considered “ERRORS OR OMISSIONS” TO THE ATTENTION OF THE ARCHITECT. Any “error and omission” items discovered after start of construction that would have been reasonably inferable through the careful study of the construction documents and visits to the construction site shall be the responsibility of the contractor.

2288-77 SUPPLEMENTARY GENERAL CONDITIONS 2

ARTICLE 3 CONTRACTOR Paragraph 3.4. “Labor and Materials” add the following to subparagraph 3.4.3:

Contractor shall enforce regulations regarding the use of tobacco products on school property.

ARTICLE 3 CONTRACTOR Paragraph 3.4 Labor and Materials, add the following subparagraph.

3.4.4 The Contractor shall take precautions to ensure that he or his subcontractors utilize no asbestos containing building materials (ACBM, as defined in section 763.83 of 40 CFR Part 763 amended). Upon completion of the work, and before final payment, the contractor shall submit a signed statement that "to the best of his or her knowledge no asbestos containing building materials (ACBM) were used as a building material in construction of the project."

ARTICLE 12 INSURANCE AND BONDS Paragraph 11.1 Contractor’s Liability Insurance, add the following subparagraphs:

11.5 The Contractor shall purchase and maintain insurance for the following with minimum coverage as indicated and naming Gull Lake Community Schools &

Kingscott Associates Inc..

COMPENSATION

Employer's Liability, Occupational Disease $1,000,000 minimum and as and Workmen's Compensation required by the laws of the State of Michigan

PUBLIC LIABILITY AND PROPERTY DAMAGE

Comprehensive General Liability Form Required

Bodily Injury and Death $1,000,000 each occurrence $1,000,000 aggregate

Property Damage $1,000,000 each occurrence $1,000,000 aggregate

AUTOMOBILE LIABILITY

Comprehensive Automobile Liability Form Required

Bodily Injury and Death $1,000,000 each person $2,000,000 each occurrence

Property Damage $2,000,000 each occurrence liability as required.

2288-77 SUPPLEMENTARY GENERAL CONDITIONS 3

ADDITIONAL CONDITIONS

ADD ARTICLE 16 AS FOLLOWS:

ARTICLE 16

Pursuant to Michigan House Bill No. 5376, which amends Public Act 451 of 1976, each contractor/subcontractor shall provide the following:

“All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. The Board of Education shall not accept a bid that does not include a sworn and notarized relationship disclosure statement.”

ARTICLE 17

Pursuant to the Iran Economic Sanctions Act 517 of 2012,

(1) Beginning April 1, 2013, an Iran linked business is not eligible to submit a bid on a request for proposal with a public entity.

(2) Beginning April 1, 2013, a public entity shall require a person that submits a bid on a request for proposal with the public entity to certify that it is not an Iran linked business.

The contractor shall submit with their bid a sworn statement certifying the above.

END OF SECTION

Request for Information

RFI:

To:

Company:

Subject:

Date:

Project Name:

Response By:

Reference:

Request:

Requested By: Company:

Response:

Response By:

Date:

2288-77 ARCHITECT’S SUBMITTAL PROCEDURES 013300-1

Architects/Engineers Gull Lake Community Schools Portage, Michigan Richland, Michigan

SECTION 013300

ARCHITECT’S SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting RFI’s, Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's responsive action.

Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. General: Electronic copies of CAD Drawings of the Contract Documents will be provided by Architect for Contractor’s use in preparing submittals. See 1.4 below.

B. All submittals must be in electronic form. Paper copies are not acceptable unless specifically listed. The architect will review, stamp and return an electronic document for the contractor’s use. Copies of the reviewed shop drawings shall be provided by the contractor for distribution as required by the Construction Manager.

C. Each submittal item shall be submitted in its entirety as one complete package including all information required to fully review the item. Material sample, data, warranty and maintenance information, and drawings shall come as one package. Submittals missing required components and / or without product selections identified will be rejected without review.

D. Compliance Certificate: Refer to the attached Compliance Certificate. Compliance Certificates are to be used by contractors to indicate the products/devices intended for use in this project without the need and time for product data submittals. Contractors shall use Compliance Certificates whenever possible to expedite the work and limit paper work. Items listed on the form must be approved products listed in the specifications. No substitutions allowed. Select one (1) source for each category, sign this sheet, and submit as the contractor’s commitment to use products required by the contract documents. No further product data submittals are required for this section. Physical sample, color samples, or layout shop drawings must be submitted where required by the specification. Refer to the attached specification list for sections that are subject to this certificate. NOTE: Not all specification sections listed below will

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apply to the project listed above. There might not be specification sections included that are in the project listed above, in that case coordinate with architect at post bid interview for submittal requirements.

E. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

F. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

G. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. RFI’s, request for information: Allow 5 working days for initial response for each RFI. Allow additional time if coordination with subsequent RFI is required, or when additional information is need for the response.

2. Shop drawings, sample, and product data:

a. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

b. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

c. Resubmittal Review: Allow 15 days for review of each resubmittal.

d. Sequential Review: where sequential review of submittals by Architect’s consultants, Owner, or other parties is indicated, allow 21 days for initial review of each submittal.

e. Submissions that are large or of multiple submissions or requires detailed or lengthy review by the Architect or his consultant may require additional time.

f. Submissions for products or material that require a long lead time for delivery shall be noted as such and marked “Top Priority” so the architect may expedite the process. The architect will expedite reviews when the contractor legitimately can’t submit within a reasonable time due to construction schedule. Failure to submit in a timely manner or to allow sufficient time for initial review and resubmittal reviews may result in project delays, additional service charges by the architect, or other penalties for the contractor.

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H. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Architect.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 06100.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 06100.01.A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

I. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the Contract Documents on submittals.

J. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Additional copies submitted for maintenance manuals will not be marked with action taken and will be returned.

K. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal using a transmittal form including electronic submittals. Architect will discard submittals received from sources other than the Construction Manager. Architect will return any submittal with a transmittal, which doesn’t fully list, and properly identify the enclosed items.

L. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked " Review or reviewed with comments."

M. Distribution: Furnish copies of reviewed submittals to the Construction Manager, manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

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1.4 CONTRACTOR'S USE OF ARCHITECT'S CAD FILES

A. General: At Contractor's written request, copies of Architect's CAD files will be provided to the Contractor for Contractor's use in connection with Project, subject to the following conditions:

1. The Architect will provide, electronic data files, compatible with AutoCAD for contractor’s convenience and use in the preparation of shop drawings. Refer to Terms and Conditions at the end of this specification. Requests for electronic data shall be in written form through the architect.

Prior to the release of electronic files, the Architect will require a signed waiver of release.

Contractors should allow a minimum of 1-week for this process.

PART 2 - RFI’S – REQUEST FOR INFORMATION

1. All RFI’s shall be submitted to the Architect in electronic form. PDF’s and Word files are acceptable.

2. PDF RFI forms shall include an editable text area for response, date, and signature.

3. RFI’s shall be distributed by e-mail. E-mail title shall be specific to job name, and RFI number.

This is mandatory for proper tracking.

4. Faxed and Hand written RFI’s are not acceptable and will be rejected.

PART 3 - PRODUCTS

3.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Submittal Types:

a. Shop Drawing

b. Product Data

c. Sample

d. Other

B. Kingscott Review Stamp Statement: “Reviewed only for the limited purpose of checking for conformance with the design concept expressed in the Contract Documents. Dimensions, quantities, accuracy, assembly methods, installation methods, coordination with other trades and field verification are the responsibility of the contractor.”

1. The following Actions will be taken:

a. Reviewed with no exceptions

b. Reviewed with Exceptions

c. Revise and resubmit

d. Rejected

C. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

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1. Use the Material Compliance form when permitted and whenever possible to save time and paper work.

2. If information must be specially prepared for submittal because standard data are not suitable for use, submit as Shop Drawings, not as Product Data.

3. Mark each copy of each submittal to show which products and options are applicable. Unmarked submittals will be rejected. Failure to mark appropriate products will result in rejection of the submittal.

4. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

5. Number of Copies: Submit one electronic copy of Product Data, unless otherwise indicated.

Architect will return one electronic copy. See the Constriction Manager’s submittal requirements for final record and distribution copy requirements.

D. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal of Architect's CAD Drawings is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shop work manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Notation of coordination requirements.

j. Notation of dimensions established by field measurement.

k. Relationship to adjoining construction clearly indicated.

l. Seal and signature of professional engineer if specified.

m. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit one opaque (bond) copy, and one electronic copy of each submittal.

Architect will return one electronic copy for printing and distribution.

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E. Samples: Submit Physical Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of appropriate Specification Section.

3. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

4. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available. Scanned color charts, samples, etc. will be REJECTED. Send physical samples, color charts, etc. as described in each specification section.

a. Number of Samples: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line.

Architect will return submittal with options selected.

5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection. Scanned color charts, samples, etc., will be REJECTED.

Send physical samples, color charts, etc. as described in each specification section.

a. Number of Samples: Submit three sets of Samples. Architect will retain one Sample set;

remainder will be returned. Mark up and retain one returned Sample set as a Project Record Sample.

3.2 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Architect.

B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit four copies of a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional.

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1. Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services.

PART 4 - EXECUTION

4.1 CONTRACTOR'S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions prior to submission for review. It is the contractor’s responsibility to review and identify major discrepancy with the contract dements, and significant missing information. Documents with discrepancies and substantially missing information shall be returned for revisions prior to submission to the Construction Manager.

B. Mark with approval stamp before submitting to the Construction Manager.

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp.