2026_04_22 HAMPO PAT RFP.pdf

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Hinesville Area Metropolitan Planning Organization

REQUEST FOR PROPOSALS

(RFP 26-01)

PROFESSIONAL CONSULTING

SERVICES

FOR PROGRAM ADMINISTRATION AND

TECHNICAL ASSISTANCE

Dated: May 7, 2026

RFP’s due by 2:00 PM on May 29, 2026

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HINESVILLE AREA METROPOLITAN PLANNING ORGANIZATION

PROFESSIONAL CONSULTING SERVICES

PROPRAM ADMINISTRATION AND TECHNICAL ASSISTANCE

The Hinesville Area Metropolitan Planning Organization (HAMPO) is requesting proposals for professional consulting services for program administration and technical assistance in support of performing work elements of the Unified Planning Work Program (UPWP).

The Liberty Consolidated Planning Commission is interested in contracting with a qualified consultant to administer and assist in performing technical work elements of HAMPO’s UPWP for

Fiscal Year 2027 with up to two optional one-year extensions.

The preferred qualifications of the consultant, in order of priority is previous experience working with MPO’s in Georgia, previous experience preparing reports required by FHWA and GDOT from MPO’s, and qualifications of the project team.

The RFP is available on HAMPO’s website: thelcpc.org/hampo/RFP-RFQ: Professional Services or at the LCPC/HAMPO office, 100 N. Main Street, Suite 7520 (Rm 2100), Hinesville, GA

31313, or email jricketson@thelcpc.org or call Jeff Ricketson, Executive Director, (912) 408-2030.

RFP response is due May 29, 2023 by 2 PM at the LCPC/HAMPO Offices.

Date of publication: May 7, 2023 https://thelcpc.org/hampo/rfq-engineering-services/ mailto:jricketson@thelcpc.org

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This publication was prepared in cooperation with the Department of Transportation, State of Georgia, and Federal Transit Administration. The opinions, findings, and conclusions in these publications are those of the author(s) and not necessarily those of the Department of Transportation, State of Georgia, or the Federal Transit Administration.

Hinesville Area Metropolitan Planning Organization c\o Liberty Consolidated Planning Commission

100 Main Street, Suite 7520 Hinesville, Georgia 31313 Phone: 1-912-408-2030 jricketson@thelcpc.org

Visit our website for the most up-to-date information and downloadable documents at www.thelcpc.org.

HAMPO is committed to assuring full compliance with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance.

These laws include but are not limited to Title VI of the Civil Rights Act of 1964 ("Title VI"), the Civil Rights Restoration Act of 1987 (P.L. 100.259), Section 162 (a) of the Federal-Aid Highway Act of 1973 (23 USC 324) (sex), Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended.

HAMPO does not discriminate against persons in the provision of its programs, services or activities.

HAMPO is a direct recipient of federal grants from the US Department of Transportation and therefore the following statement shall be included in all solicitations:

"The Georgia Department of Transportation in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d- 42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award."

http://www.thelcpc.org/

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Table of Contents Introduction

Questions

In General

Regional Context and Existing Conditions

Objective

Scope of Work and Tasks

Content of Proposals

Executive Summary……………………………………………………………………………………………………………...…………8

Experience and Ability and Additional Proposal Requirements…………………………………………………...……8

Past Performance……………………………………………………………………………………………………………………………8

Understanding of the Project Requirements………….…………………………………………………………………………9

Cost Proposal ………...……………………………………………………………………………………….…………………………….9

Additional Requirements………………………………………………………………………………………………………………...9

Submission

Evaluation and Selection

Evaluation Criteria

Selection Committee

Requirements and Selection Process

Proof of Insurance

Disqualification

Protests

Grant Requirements

Form of Contract

Amendments to the Contract

Terms and Conditions………………………………………………………………………………………………………………...…12

HAMPO’s Reservation of Rights and Disclaimers

APPENDIX…………………………………………………………………………………………………………………………………….16

EXHIBIT A: ACKNOWLEDGEMENT OF RECEIPT OF RFP*

EXHIBIT B: GENERAL INFORMATION FORM

EXHIBIT C: DBE UTILIZATION FORM

EXHIBIT D: CERTIFICATION OF ELIGIBILITY TO PROPOSE

EXHIBIT E: CERTIFICATION OF NON-COLLUSION

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EXHIBIT F: FEDERALLY REQUIRED CONTRACT CLAUSES

EXHIBIT G: HAMPO REQUIRED CONTRACT CLAUSES

EXHIBIT H: PROTEST POLICY AND PROCEDURES

EXHIBIT I: SCOPE OF WORK & HAMPO UPWP FY 2024

EXHIBIT J: FEE SCHEDULE

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Introduction

RFP proposal is due Friday, May 29th by 2 PM

For the purposes of this contract and project, HAMPO must comply with funding rules and regulations of the Federal Highway Administration (FHWA), Federal Transit Administration

(FTA) and the Georgia Department of Transportation (GDOT) as well as other federal, state and local funding sources. The HAMPO is an Equal Opportunity Employer. Disadvantaged Business

Enterprises are encouraged to submit proposals and no proposer will be subject to discrimination based on race, color, religion, ancestry, national origin, age, gender, handicap, sexual orientation, veteran’s status, or other protected class, as identified by law, in consideration of an award of contract.

The State of Georgia’s Disadvantaged Business Enterprises (DBE) plan is race neutral with the use of DBEs and small businesses is encouraged.

The proposed work is for the services of a professional consulting firm to administer and assist in performing technical work elements of HAMPO’s UPWP for Fiscal Year 2027 with up to two optional one-year extensions.

If you desire to propose, please complete, and return the “Acknowledgement of Receipt of RFP” as shown in the exhibits. Please see the section on submissions for contact information as this is critical for sharing questions and addenda.

HAMPO reserves the right to waive any minor informality, or to issue addenda to this RFP. Any addenda issued will be mailed, emailed, or faxed to all consultants of record that have completed and returned the RFP Acknowledgement of Receipt Form.

Questions

Questions concerning this RFP must be submitted in writing, may be hand delivered, mailed, or emailed to Jeff Ricketson. All responses to questions will be mailed or emailed to all consultants on record that have completed and returned the RFP Acknowledgement of Receipt Form.

Questions concerning the RFP will be accepted through 1 PM May 19, 2026, and written responses will be provided no later than 5 PM May 22, 2026. Q&A will be posted to the HAMPO web page and email notice of same sent to registered proposers.

In General consultant to augment staff in administering and performing technical work elements of HAMPO’s

UPWP for Fiscal Year 2027 with up to two optional one-year extensions. The preferred qualifications of the consultant, in order of priority are previous experience working with MPO’s in

Georgia, previous experience preparing reports required by FHWA and GDOT from MPO’s, and qualifications of the project team.

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Regional Context and Existing Conditions

In 2003, HAMPO was established pursuant to federal law to address transportation planning within

Liberty County and the urbanized portions Long County, including Fort Stewart and the municipalities of Hinesville, Allenhurst, Flemington, Gum Branch, Midway, Riceboro and

Walthourville. In 2005, the Memorandum of Understanding with the Georgia Department of

Transportation, affirmed by Governor Perdue, designated the Liberty Consolidated Planning

Commission (LCPC) as the recipient and management entity for all planning funds and activities associated with HAMPO.

Like many communities throughout the

United States, the Hinesville area has a variety of challenges related to bicycle and pedestrian concerns. In November

2022, HAMPO completed its Non-

Motorized Plan and Transit Operations

Plan update as a supplement to the 2045

MTP and the substance of this study was incorporated into the 2025-2050 MTP adopted in August 2025.

Liberty Transit is the public transportation provider for the Section

5307 urbanized area and maintains a

“fixed route” bus service currently providing 3 routes within Hinesville and Flemington.

Objective consultant to administer and assist in performing technical work elements of HAMPO’s UPWP for

Fiscal Year 2027 with up to two optional one-year extensions.

The Fiscal Year 2027 Unified Planning Work Program (UPWP) for the Hinesville Area

Metropolitan Planning Organization (HAMPO) describes the transportation planning activities supporting the development and update of the HAMPO Freight Plan and the Transportation

Improvement Program (TIP) to be performed from July 1, 2026, to June 30, 2027. Primary funding for the FY 2027 UPWP activities will be grants from the Federal Highway Administration

(FHWA) and Federal Transit Administration (FTA).

Scope of Work and Tasks

Liberty Consolidated Planning Commission (LCPC), as the management entity for HAMPO, seeks to augment its staff efforts in performing administrative and technical work tasks in carrying out the Hinesville MPO’s metropolitan transportation planning process as outlined in Titles 23 and 49, and further detailed in the MPO’s 2005 Memorandum of Understanding, as amended. The staff augmentation will be managed through task work orders executed by the LCPC Executive Director

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Examples of the tasks associated with this RFP are found in the SCOPE OF WORK in Exhibit I beginning on page 33 herein. The selected consultant will demonstrate experience and proficiency in performing all tasks assigned by task work order in fulfillment of HAMPO’s contractual requirements under the 2027 UPWP, and subsequent UPWP’s in the event of the optional contract extensions provided for herein.

Content of Proposals

The consultant must provide a proposal that meets or exceeds all requirements listed in this RFP.

The following specific elements should be included:

Executive Summary

Present a brief summary describing the proposal and your company and its capabilities. Give the names of the person(s), address(es), telephone and e-mail address. The summary must be limited to a maximum of two pages and the signer of the proposal must declare that the proposal is in all respects fair and in food faith without collusion or fraud and that the signer of the proposal has the authority to bind the principal proponent.

Experience and Ability and Additional Proposal Requirements

This RFP is for program administration technical assistance in performing the work elements of the

HAMPO UPWP. The LCPC has the right to increase or decrease the Contractor’s assignment and/or areas of operation within the scope of this contract.

The proposal should provide a detailed outline of how work will be accomplished.

At a minimum the proposal should include the following information:

• Organizational Chart

• Information describing company’s technical and analytical capabilities

• Training and experience (list all certifications)

• Resumes of personnel who will work on project

• At least three references on similar projects

• Other unique services your company can provide

Include any pertinent information needed to determine the proposer’s experience and ability to perform the anticipated work.

Past Performance

The proposers shall include a list of consulting services similar to the Statement of Work specified in the RFP currently in place or completed within the past five years. Include any pertinent information needed to determine the proposer’s past performance.

The proposal will address how the proposers have previously managed tracking the information required in the scope of work. For each of the above items the proposers shall include details of

File: 2026-04-22 HAMPO PAT RFP Page 9 of 34 the project such as: the public agency, their contact, all pertinent phone numbers and dollar amounts. The proposers shall provide information necessary to investigate the work with the public or private agency.

The proposers shall provide at least three (3) references for contracts of a similar size and scope, (if available) including at least two references for current contracts or those awarded during the past five years. Include the name of the organization, the length of the contract, a brief summary of the work, and the name and telephone number of a responsible contact person. Also provide a description of any conflicts occurring over the last five (5) years with these or any other contract for similar work.

Understanding of the Project Requirements

The proposers shall provide their interpretation of what is required to meet the needs of the

LCPC/HAMPO. The proposer will use this document, their knowledge and experience to develop their understanding of this project. The proposers are urged to develop scenarios or examples to fully explain their position.

Cost Proposal

The proposal shall include a cost proposal (See Exhibit J herein) in a separately sealed envelope.

The cost proposal will be evaluated and scored in accordance with scoring criteria. By submitting a response, the proposer agrees that it has read, understood and will submit a proposal by the follow instructions/rules:

1. Cost proposals containing a minimum order/ship quantity or dollar value, unless otherwise noted in the RFP, will be treated as non-responsive and may not be considered for award;

and

2. In the event there is discrepancy between the proposer’s until price and extended price, the unit price shall govern; and

3. In the event there is a discrepancy between (1) the proposer’s pricing as quoted on the

RFP’s provided cost worksheet and (2) the proposer’s pricing as quoted by the proposer in one or more additional documents, the former shall govern; and

4. The prices quoted and listed in the cost proposal shall be firm throughout the term of the resulting contract, unless otherwise noted in the RFP or contract.

Invoicing and Status Reports shall be submitted quarterly and within 30 days after end of the respective quarter.

Additional Requirements

The following additional requirements shall be included:

1. Each Proposal shall be typed and should be concise but comprehensive.

2. Required certifications must be completed, signed, and submitted with each proposal.

(Exhibits B, C, D, & E.)

3. Proposals shall start with a transmittal letter signed by the principal followed by a Table of

Contents.

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4. Proposals submitted in response to this RFP must remain firm for a period of sixty (60) days following the deadline for submission for this RFP.

5. The bidder will describe how they plan to incorporate the DBE and/or small business participation.

6. Proposals may also include any miscellaneous information.

Submission

Six (6) hard copies and one (1) digital copy on a USB drive. RFP proposals shall be submitted in a sealed envelope marked “RFP 2026-01: HAMPO Project Administration and Technical Assistance

RFP” no later than 2 PM on May 29 2026 to:

Jeff Ricketson, Executive Director

Hinesville Area Metropolitan Planning Organization c/o LCPC

100 N. Main Street, Suite 7520 (package delivery must note Room 2100)

Hinesville, GA 31313

912-408-2030, jricketson@thelcpc.org

Evaluation and Selection

It is the LCPC’s intent to evaluate the proposals based on technical merit and price. It is the intent of the LCPC to choose the proposer whose proposal provides the highest value to the

LCPC/HAMPO. The LCPC reserves the right to waive any irregularities, reject any and/or all proposals, in whole or in part, when, in the LCPC’s opinion, such rejection is in the best interests of the LCPC/HAMPO.

Evaluation Criteria

Each proposal will be reviewed by a selection committee of qualified individuals. Their proposal review and evaluation will be subjective; however, the weighing values are established to minimize that subjectivity. The following delineates the value attributed to each section.

Section Weight

Company/Personnel Experience 25%

Project Understanding/Approach 25%

Past Performance 25%

Technical Total 75%

Fee 25%

Total 100%

Note: While the evaluation team will review the proposal in its entirety and may consider anything, they find relevant, particular emphasis is placed on the following:

Current Project Knowledge – knowledge of current location/site analysis technology, practices and procedures.

Company Experience – detailed information relative to the proposer’s general qualifications as

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Project Understanding – provision of adequate, specific, information regarding the proposer’s technical approach to this project. Such information shall include, but not be limited to:

Selection Committee

The Selection Committee will consist of a five-person panel from HAMPO TCC committee members including the LCPC/HAMPO Executive Director, Hinesville City Manager, the Liberty

County Administrator, the Liberty County Engineer and the Hinesville City Engineer. The

LCPC/HAMPO Executive Director will moderate the selection process.

Requirements and Selection Process

1. The proposals will be ranked using the evaluation criteria.

2. Negotiations concerning scope and fee will be conducted with the most qualified offeror. If agreement is not reached with the most qualified offeror, the negotiations will be held with the next most qualified offeror.

3. Confidentiality will be maintained during the selection process.

4. The offeror with whom negotiations are conducted will be given reasonable opportunity to support and clarify its proposal.

5. Unsuccessful offerors will be notified at the earliest practicable time that their proposals are no longer being considered.

6. Award will be made to the offeror whose proposal will be the most advantageous to the

HAMPO. The HAMPO reserves the right not to make an award.

7. Respondents are advised that the Executive Director for LCPC/HAMPO is solely responsible for the award of the Contract.

8. Any respondent who communicates with any HAMPO elected members, the press or engages the services of any individual or firm for the purposes of influencing the outcome of the proposal process will be disqualified from further consideration.

Proof of Insurance

1. The primary firm must include evidence in the proposal that he or she maintains the following minimum insurance:

• Workers' compensation and employer's liability in amounts required by law;

• Commercial general liability with limits of liability not less than $1,000,000;

• Automobile liability insurance with limits of liability not less than $1,000,000; and,

• Professional Liability with limits of liability not less than $1,000,000.

Disqualification

The HAMPO will disqualify any proposal it determines to be unresponsive, including, but not limited to the following:

1. Proposals that fail to meet the minimum requirements listed within this RFP.

2. Proposals that are received after the submission deadline.

3. Proposals in which consultants misrepresent goods or services or provide demonstrably false information.

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4. Proposals that identify individuals which are currently subject to State or Federal debarment order or determination.

Protests

The HAMPO’s policy and procedure for the administrative resolution of protests is set forth in the appendix as “Exhibit H: Protest Policy and Procedures”.

Grant Requirements

The selected Firm agrees to comply with all applicable state, and local laws, rules and regulations, all as amended, in the performance of its contract with HAMPO. The selected Consultant acknowledges and agrees that the contract by and between the HAMPO and the selected Consultant shall include certain contract provisions required by the HAMPO, Georgia Department of

Transportation and Federal Highway Administration, Federal Transit Administration, Code of

Federal Regulations, all as amended. Such contract shall be construed under, governed by, and enforced in accordance with law without regard to conflict of law or choice of law principles.

Form of Contract

Preparation of contract shall be the responsibility of the selected Firm. HAMPO, GDOT, FHWA and FTA require that specific clauses accompany federally funded projects executed by the MPO.

Consultants should be prepared to abide by the necessary clauses and include each verbatim and unaltered in a potential contract (see appendix).

Amendments to the Contract

HAMPO reserves the right to negotiate mutually acceptable amendments to the Contract arising from the RFP and with respect to the addition of services that are consistent with the services solicited by the RFP. The right to negotiate mutually acceptable amendments applies for the term of this Contract and any extensions.

Terms and Conditions

1. The HAMPO, reserves the right to reject any and all proposals for failure to meet the requirements contained herein, to waive any technicalities, and to select the proposal which, in the HAMPO’s sole judgment, best meets the requirements of the project.

2. The HAMPO creates no obligation on the part of the HAMPO to award a contract or to compensate the proposer for any costs incurred during the proposal presentation, response, submission, or oral interviews (if held). The HAMPO reserves the right to award a contract based upon proposals received without further discussion or negotiation. Proposers should not rely upon the opportunity to alter their Proposal during discussions.

3. Inspection – Proposer’s shall permit, if requested, authorized representatives of the HAMPO to inspect a Proposer’s data, facilities, equipment and records relating to this RFP. Unsubstantiated statements or the refusal to permit audit or inspection may cause the Proposer to be deemed non-responsive.

4. Proprietary Information – All Proposals shall become the property of the HAMPO. If any proprietary information is contained in or attached to a proposal, it must be clearly identified as

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5. Limitation on Funding – The Contract for services resulting from this RFP will be subject to the contract between the HAMPO and the availability of on-going funds from the HAMPO’s funding sources. The Contract for this service is contingent upon receipt of these funds by the

HAMPO. If funding from these sources is eliminated or decreased, the HAMPO reserves the right to terminate the Contract or modify it accordingly.

6. Protest and Appeal Procedures – The procurement procedures and appeal processes are contained in Exhibits attached hereto and made a part thereof.

7. Insurance: The firm selected to perform the work described in this RFP will be required to provide and maintain evidence of public liability, worker’s compensation and property damage insurance with limits of not less than $1,000,000.

HAMPO’s Reservation of Rights and Disclaimers

1. The HAMPO is requesting responses to this RFP pursuant to its determination that such a process best serves the interests of the HAMPO and the public, and not because of any legal requirement to do so.

2. The HAMPO shall not be responsible in any manner for any costs associated with responses to this RFP.

3. The HAMPO reserves the unqualified right, in its sole and absolute discretion, to undertake discussions with one or more respondents or any third party, to waive any irregularities, to waive defects or noncompliance in the filing or contents of any Proposal, and to proceed with that Proposal, or elements of one or more Proposals, if any, which in its sole judgment will, under the circumstances, best serve the HAMPO’s interest.

4. The HAMPO reserves the unqualified right to amend the terms of this RFP at any time, and to solicit and accept modifications to any Proposal at any time when it is in the best interest of the

HAMPO to do so.

5. The HAMPO reserves the unqualified right, in its sole and absolute discretion, to choose or reject any Proposal received in response to this RFP, either based on an evaluation of the factors listed in this RFP or for other reasons, whether any Proposal offers the highest monetary compensation to the HAMPO or any other public entity.

6. The HAMPO reserves the unqualified right, in its sole and absolute discretion, to reject any and all Proposals or to suspend or abandon this RFP process at any time, with no recourse for any

Respondent.

7. The information contained in this RFP and in any subsequent addenda or related documents is provided as general information only. The HAMPO makes no representations, warranties, or guarantees that the information contained herein is accurate or complete. The furnishing of such information by the HAMPO shall not create or be deemed to create any obligation or liability

File: 2026-04-22 HAMPO PAT RFP Page 14 of 34 upon it for any reasons whatsoever, and each recipient of the RFP, by submitting a Proposal to the HAMPO, expressly agrees that it has not relied upon the foregoing information, and that it shall not hold the HAMPO, or any third party who advised or prepared a report for the

HAMPO, liable or responsible therefore in any manner whatsoever.

8. The HAMPO may, at any time, request further information from any Respondent, interview any respondents to more fully understand their responses to this RFP, and require any respondent to arrange a site visit for its Selection Advisory Committee.

9. The HAMPO reserves the right, in its sole discretion, to develop the project on any schedule and use any chosen approach.

10. Neither the expression of any respondent’s interest, nor the submission of any respondent’s qualifications and any documents or other information, nor the acceptance thereof by the

HAMPO, nor any correspondence, discussions, meetings or other communications between a respondent and the HAMPO, nor a determination by the HAMPO that the respondent is qualified hereunder, shall:

(i) Impose any obligation on the HAMPO to include the respondent in any such further procedures which the HAMPO may utilize prior to the final selection of a respondent,

(ii) Be deemed to impose any obligation whatsoever on the HAMPO to select the respondent, or to enter negotiations with the respondent, or

(iii) Entitle the respondents to any compensation or reimbursement for any costs or expenses incurred by the respondent in connection with the respondent’s submission hereunder. No costs of responding to the RFP or any addenda thereto, nor of the attending any subsequent interviews or meetings in connection with this development opportunity, shall be reimbursed by the HAMPO.

11. The HAMPO may consult individuals familiar with each respondent regarding the respondent’s prior operations and development or management projects, financial plan, past performance, experience and qualifications, or other matters, whether or not the specific individuals are identified in the RFP response. Submission of a proposal in response to this RFP shall constitute permission for the HAMPO to make such inquiries, and authorization to third parties to respond thereto.

12. The individual responses to this RFP, including all drawings, plans, photos and narrative material shall become the property of the HAMPO upon their receipt thereof. The HAMPO will maintain the confidentiality of any material that is provided in response to this RFP and clearly marked “Confidential”, to the maximum extent possible, in a manner consistent with applicable law. Given the nature of the public records law, respondents should nevertheless be aware that any information given to the HAMPO in response to this RFP or any correspondence, discussion, meeting, or other communication between the respondent and the HAMPO before, with, or after the submission of the response, either orally or in writing, may not be, or may not be deemed to have been, proprietary or confidential.

13. Neither the members of the HAMPO nor any individual member, nor any officer, agent, or employee thereof shall be charged personally by a respondent or any third party with any

File: 2026-04-22 HAMPO PAT RFP Page 15 of 34 liability or held liable to it under any term or provision of this RFP nor any statement made herein.

14. The HAMPO reserves the unqualified right, in its sole and absolute discretion, to disqualify any team, firm, or individual form any phase or component of the selection processor this development opportunity, due to:

(i) Felonious or other criminal record in any jurisdiction (domestic or foreign);

(ii) A determination by the HAMPO that the respondent has failed to disclose:

(a) Any matter that materially relates to the fitness or ability of the respondent to perform the work and services associated with this development opportunity, or

(b) A conflict of interest; or

(c) A determination that such disqualification would serve the public interest.

15. The HAMPO reserves the unqualified right to:

(i) Disqualify any prospective respondent or reject any response at any time solely on the grounds that a real or perceived legal or policy conflict of interest is presented;

(ii) Require any prospective respondent to take any action or supply any information necessary to remove the conflict, including without limitation, obtaining an opinion from the State Ethics Commission; or

(iii) Terminate any contract arising out of this RFP if, in the opinion of the HAMPO, any such relationship would constitute or have the potential to create a real or perceived conflict of interest.

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APPENDIX

EXHIBIT A: ACKNOWLEDGEMENT OF RECEIPT OF RFP*

EXHIBIT B: GENERAL INFORMATION FORM

EXHIBIT C: DBE UTILIZATION FORM

EXHIBIT D: CERTIFICATION OF ELIGIBILITY TO PROPOSE

EXHIBIT E: CERTIFICATION OF NON-COLLUSION

EXHIBIT F: FEDERALLY REQUIRED CONTRACT CLAUSES

EXHIBIT G: HAMPO REQUIRED CONTRACT CLAUSES

EXHIBIT H: PROTEST POLICY AND PROCEDURES

EXHIBIT I: SCOPE OF WORK

EXHIBIT J: FEE SCHEDULE

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EXHIBIT A: ACKNOWLEDGEMENT OF RECEIPT OF RFP*

RFP 26-01

CONSULTING SERVICES FOR PROGRAM ADMINISTRATION AND TECHNICAL

ASSISTANCE

Name of Firm:

Contact Person:

Address:

Telephone Number:

Fax Number:

Email:

Please return to Jeff Ricketson at jricketson@thelcpc.org

*Addenda and Q&A will only be forwarded to those firms that complete and submit the

RECEIPT OF RFP form.

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EXHIBIT B: GENERAL INFORMATION FORM

CONSULTING SERVICES FOR PROGRAM ADMINISTRATION AND TECHNICAL ASSISTANCE

(Must be completed and submitted with Proposal)

Name of Organization:

Address:

Telephone Number:

Years in Business:

Organization is (check one):

Corporation; __ Partnership; Association; Joint Venture; Sole Proprietorship;

Public Agency; _ Quasi-Public Agency

Other: (Explain):

Name, Title, Telephone Number and email of the Organization’s Authorized Representative:

Acknowledgment of received Addenda No(s):

The undersigned, being cognizant of the pages, documents and Exhibits concerned herewith agrees to provide the HAMPO, with the services described in the Request for PROPOSALS for CONSULTING

Services for Program Administration and Technical Assistance (RFP 26-01).

The stated Proposal shall be firm for 60 days from the May 29, 2026 deadline for this Proposal.

I hereby affirm that this Proposal is genuine, not a sham or collusive, and is not made in the interest of any person not therein named.

Authorized Signature Date

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EXHIBIT C: DBE UTILIZATION FORM

The undersigned Bidder/Offeror has satisfied the requirements of the solicitation in the following manner

(please check the appropriate space):

The Bidder/Offeror anticipates use one or more DBE and/or small business on the project to include approximately ____% of the total contract amount.

DBE PARTICIPATION SCHEDULE

The Bidder/Offeror shall complete the following information for all DBE’s participating in the contract that comprises the DBE Utilization percent stated in the DBE Utilization Form. The Bidder/Offeror shall also furnish the name and telephone number of the appropriate contact person should the HAMPO have any questions in relation to the information furnished herein.

DBE IDENTIFICATION AND INFORMATION FORM

Name and Address Contact Name and

Telephone Number

Participation Percent of

Total Contract Value

Description of Work to be

Performed

Certified DBE by GDOT?

( ) yes ( )no

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EXHIBIT D: CERTIFICATION OF ELIGIBILITY TO PROPOSE

(Name of Proposer): hereby certifies that it is not included on the U.S. Comptroller General’s Debarred Bidders List.

Signature of Authorized official:

Firm:

The Proposer further certifies to the best of its knowledge and belief that it and its principals

A) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. Have not within a three (3) year period preceding this Proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state or local) transaction or contract under a public transaction, violation of Federal or state antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making a false statement, or receiving stolen property.

B) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity

(Federal, state or local) with commission of, any of the offenses enumerated in Paragraph B of this certification.

C) Have not within a three (3) year period preceding this Proposal had any public transactions (federal, state or local) terminated for cause or default.

Where the Proposer is unable to certify to any of the statements in this Certification, such

Proposer shall attach an explanation to this Proposal.

Check One:

I DO CERTIFY I DO NOT CERTIFY

DATE:

SIGNATURE:

NAME & TITLE:

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EXHIBIT E: CERTIFICATION OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this Certification, the word “person” shall mean any natural person, business, partnership, corporation, Union committee, club, or other organization, entity or group of individuals.

SIGNATURE:

NAME:

FIRM:

DATE:

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EXHIBIT F: FEDERALLY REQUIRED CONTRACT CLAUSES

NO GOVERNMENT OBLIGATION TO THIRD PARTIES

(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the

Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

(2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

ASSIGNABILITY CLAUSE

Neither HAMPO nor the contractor shall assign or transfer any of its rights or obligations hereunder without the prior written consent of the other

PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS& RELATED ACTS

(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31

U.S.C. § § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the

Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

(2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate.

(3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

FEDERAL CHANGES - 49 CFR Part 18

Federal Changes - Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between HAMPO and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract.

INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS - FTA Circular 4220.1F

Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include, in part, certain Standard

Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by USDOT, as set forth in FTA Circular 4220.1F are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any the HAMPO requests which would cause the HAMPO to be in violation of the FTA terms and conditions.

http://www.fta.dot.gov/16874_16882_ENG_HTML.htm

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AMERICANS WITH DISABILITIES ACT (ADA)

ADA Access - This requirement applies to contracts for Architectural and CONSULTING Services. The contractor agrees to comply with the requirements of 49 U.S.C. § 5301 (d), which states the Federal policy that the elderly and persons with disabilities have the same right as other persons to use mass transportation service and facilities, and that special efforts shall be made in planning and designing those services and facilities to implement that policy. The contractor also agrees to comply with all applicable requirements of section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits discrimination on the basis of handicaps, with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. §§ 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments to that Act, and with the Architectural Barriers act of 1968, as amended, 42 U.S.C. §§ 4151 et seq., which requires that buildings and public accommodations be accessible to persons with disabilities, including any subsequent amendments to that Act. In addition, the contractor agrees to comply with any and all applicable requirements issued by the FTA, DOT, DOJ, U.S. GSA, U.S. EEOC, U.S.

FCC, any subsequent amendments thereto and any other nondiscrimination statute(s) that may apply to the Project.

GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT)

49 CFR Part 29, Executive Order 12549

This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the HAMPO. If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the HAMPO, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

ENERGY CONSERVATION REQUIREMENTS - 42 U.S.C. 6321 et seq. , 49 CFR Part 18

Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

SEISMIC SAFETY REQUIREMENTS - 42 U.S.C. 7701 et seq. 49 , CFR Part 41

Seismic Safety - The contractor agrees that any new building or addition to an existing building will be designed and constructed in accordance with the standards for Seismic Safety required in Department of Transportation Seismic Safety Regulations 49 CFR Part

41 and will certify to compliance to the extent required by the regulation. The contractor also agrees to ensure that all work performed under this contract including work performed by a subcontractor is in compliance with the standards required by the

Seismic Safety Regulations and the certification of compliance issued on the project.

FLY AMERICA REQUIREMENTS – 49 U.S.C. §40118, 41 CFR Part 301-10

The Fly America requirements apply to the transportation of persons or property, by air, between a place in the U.S. and a place outside the U.S., or between places outside the U.S., when the FTA will participate in the costs of such air transportation.

Transportation on a foreign air carrier is permissible when provided by a foreign air carrier under a code share agreement when the ticket identifies the U.S. air carrier's designator code and flight number. Transportation by a foreign air carrier is also permissible if there is a bilateral or multilateral air transportation agreement to which the U.S. Government and a foreign government are parties and which the Federal DOT has determined meets the requirements of the Fly America Act. Micro-purchases are defined as those purchases under $2,500. These requirements do not apply to micro-purchases. The Fly America requirements flow down from FTA recipients and sub-recipients to first tier contractors, who are responsible for ensuring that lower tier contractors and subcontractors are in compliance. The relevant statutes and regulations do not mandate any specified clause or language. FTA proposes the following language.- The Contractor agrees to comply with 49 U.S.C. 40118 (the "Fly America" Act) in accordance with the General

Services Administration's regulations at 41 CFR Part 301-10, which provide that recipients and sub-recipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The Contractor shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. The Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation.

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TERMINATION - 49 U.S.C. Part 18, FTA Circular 4220.1F

a. Termination for Convenience (General Provision) The HAMPO may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the HAMPO to be paid the Contractor. If the Contractor has any property in its possession belonging to the HAMPO, the

Contractor will account for the same, and dispose of it in the manner the HAMPO directs.

b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the HAMPO may terminate this contract for default. Termination shall be effective by serving a notice of termination on the contractor setting forth the manner in which the

Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the HAMPO that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the HAMPO, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience.

c. Opportunity to Cure (General Provision) The HAMPO in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions. If Contractor fails to remedy to the

HAMPO’s satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written notice from the HAMPO setting forth the nature of said breach or default, the HAMPO shall have the right to terminate the Contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the HAMPO from also pursuing all available remedies against Contractor and its sureties for said breach or default.

d. Waiver of Remedies for any Breach In the event that the HAMPO elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by the HAMPO shall not limit the HAMPO’s remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract.

f. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the Contractor fails to comply with any other provisions of this contract, the

HAMPO may terminate this contract for default. The HAMPO shall terminate by delivering to the Contractor a Notice of

Termination specifying the nature of the default. The Contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract.

If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the HAMPO.

If, after serving a notice of termination for default, the HAMPO determines that the Contractor has an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of and are beyond the control of the contractor, the HAMPO, after setting up a new work schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience.

ACCESS TO RECORDS AND REPORTS -…