2026-04-06_9539_Pre-Bid_Meeting_Sign_in.pdf

This is a Pre-Bid Meeting Sign-In document for the Pinellas County School District's Dock and Boardwalk Repairs project. The project involves furnishing all labor and materials to remove and replace dock and boardwalk structures at Madeira Beach Fundamental K-8 School located at 591 Tom Stuart Causeway in Madeira Beach, Florida. The scope includes removal of a 26' x 40' dock on the west portion of the site, repair or replacement of broken and misaligned boardwalk decking and handrails, replacement of an observation wildlife deck and nature trail walkways, and miscellaneous repairs to the boardwalk system, with approximately 125 to 155 linear feet of boardwalk restoration. A mandatory pre-bid conference was held on April 6, 2026, at 10:00 a.m. at the project site, with attendance required for bid eligibility. Sealed electronic bids are due before 4:00 p.m. on Monday, April 20, 2026, through the District's e-Procurement Portal at https://procurement.opengov.com/portal/PCSB. The contract period is ninety calendar days during the 2026 summer break or from the date of Notice to Proceed, with the District retaining the right to unilaterally extend the contract term for up to three additional thirty-day periods. Bid evaluation and selection will occur between April 23-27, 2026, with notice of intent to award posted on June 2, 2026, and School Board approval estimated for June 9, 2026.

Bidders must meet specific qualifications including proof of five years of continuous business operation under the same legal entity, documented evidence of five comparable dock and boardwalk construction projects completed within five years, and possession of either a Florida Licensed Certified Marine Contractor or Certified General Contractor's license. The project is valued at approximately $462,745.00 excluding renewal options, with bidders required to submit a separate $30,000.00 contingency line item with no markup. Contractors may apply markups of up to 10 percent on subcontractor work and up to 5 percent on sub-subcontractor work, with a cumulative maximum markup of 15 percent on all changes. All work must utilize pressure-treated Southern Pine lumber, stainless steel fasteners, and 9-gauge galvanized wire fencing with black vinyl coating. Insurance requirements include General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Business Coverage Automobile Insurance with minimum limits of $300,000 Combined Single Limit, and Workers' Compensation Insurance with statutory state coverage. Liquidated damages are assessed at $250 per calendar day for failure to meet the substantial completion date, and all work must be warranted free from defects for a minimum of one year from final completion.