REQUEST FOR QUALIFICATIONS

2026-031

KITSAP COUNTY

PURCHASING OFFICE

614 Division St., MS-7 Port Orchard, WA 98366

Phone: (360) 337-4789

Email: purchasing@kitsap.gov

SOLICITATION FACE SHEET

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SOLICITATION TITLE

Consultant Services for the Selected Remedial Action at the closed Olalla Landfill

MATERIALS/SERVICES REQUESTED

Kitsap County (the County), by and through the Public Works Solid Waste Division, is seeking submittals from qualified consultants for the ongoing implementation of selected remedial action at the closed Olalla Landfill, Kitsap County, Washington.

CALENDAR OF EVENTS

Below are important dates and times by which the actions noted must be completed. Dates and times are subject to change. If the County changes any date or time, the change will be made by addendum.

Event Completion Date and Time Issuance of Solicitation Tuesday, September 8, 2026 Mandatory Site Visit Wednesday, September 16, 2026, at 9:30 A.M.

Written Questions Due Tuesday, September 22, 2026, at 12:00 P.M.

Submission Deadline Tuesday, October 27, 2026, at 2:00 P.M.

Interviews (if necessary) Tuesday, November 17, 2026 Contract Executed January 2027 Estimated Start Date February 2027

COMMUNICATION CONCERNING THIS SOLICITATION

All communication concerning this solicitation must be directed to Kitsap County’s Purchasing Agent identified below, via email only. Questions to or communication with other Kitsap County staff may disqualify offerors from the evaluation process.

• Email: purchasing@kitsap.gov (communication only; emailed offers will not be considered)

• Website: https://www.kitsapgov.com/das/Pages/Online-Bids.aspx

• Phone: (360) 337-4789

OFFER SUBMISSION

Offerors shall submit one (1) electronic copy (flash/thumb drive) and two (2) paper copies of their offer with their submittal. (Postmarked, facsimile, or emailed offers will not be considered)

Mailing Address for USPS delivery: OR Physical Address for courier or hand delivery:

Glen McNeill, Purchasing Agent Glen McNeill, Purchasing Agent Kitsap County Purchasing Office Kitsap County Administration Building 614 Division Street, MS-7 Purchasing Office – Fourth Floor Port Orchard, WA 98366 619 Division Street, Port Orchard, WA 98366

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION

mailto:purchasing@kitsap.gov https://www.kitsapgov.com/das/Pages/Online-Bids.aspx

KITSAP COUNTY

PURCHASING OFFICE

TABLE OF CONTENTS

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TABLE OF CONTENTS

Solicitation Face Sheet 1

Table of Contents 2

Instructions to Offerors 3

Section 1. General Information 3

Section 2. Preparing and Submitting an Offer 6

Section 3. Evaluation and Award 8

Scope of Work 10

Contract Terms 20

Submittal Requirements 21

Selection Criteria 22

APPENDICES

Appendix A, Acknowledgment Form 23

Appendix B, Exceptions and Assumptions Form 25

Appendix C, Olalla Landfill Solid Waste Handling Permit 27

Appendix D, Olalla Landfill Information 40

Appendix E, Draft Contract 43

KITSAP COUNTY

PURCHASING OFFICE

INSTRUCTIONS TO OFFERORS

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SECTION 1 GENERAL INFORMATION

1.1 QUESTIONS, COMMUNICATIONS. Questions concerning this solicitation, including but not limited to questions about the solicitation process, the contract terms and conditions, and/or questions resulting from attendance at the site visit, shall not be considered unless submitted in writing via email to the Purchasing Agent listed on the solicitation face sheet.

Written questions will only be accepted until the date and time identified on the solicitation face sheet.

Questions to or communications with other Kitsap County staff may disqualify offerors from the evaluation process. Further, all communication shall be in writing. Any oral communications from the offeror will not be considered and oral communications from the County are unofficial and nonbinding, including any answers or statements at the site visit.

All correspondence related to this solicitation shall refer to the solicitation number and any applicable page and section number. Offerors are responsible for asking any questions they may have. Failure to do so will not relieve the offeror of any responsibilities under this solicitation or any subsequent contract.

If an offeror discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this solicitation, the offeror has a duty to immediately notify the County of such concern and request modification or clarification.

1.2 LIABILITY FOR ERRORS. While the County has used considerable efforts to ensure the information in the solicitation is accurate, the County does not guarantee or warrant the information to be accurate nor is it necessarily comprehensive or exhaustive. Nothing in this solicitation is intended to relieve the offeror from forming their own opinions and conclusions with respect to the matters addressed in the solicitation.

1.3 COUNTY RIGHT TO WITHDRAW OR AMEND. The County in its sole discretion retains the right, without penalty, to withdraw, amend, cancel, or reissue all or any portion of this solicitation at any time, for any reason and no reason, up to contract execution when it is in the best interest of or advantageous to the County.

1.4 ADDENDA. The County will issue a written addendum if it changes, revises, deletes, clarifies, increases, or otherwise modifies the solicitation. All addenda and appendices will be published on the Kitsap County website. It is the offeror’s responsibility to check for addenda and appendices. Offerors shall acknowledge receipt of all addenda on the Acknowledgment Form (Appendix A) and complete and submit all solicitation appendices with the offer. The Acknowledgment Form shall be returned with a signature by a person authorized to sign the offer. Erasures, interlineations, or other modifications in the offer shall be initialed by the authorized person signing the offer. Offers that do not comply with this section may be rejected as non-responsive.

1.5 APPENDICES. All Appendices or other documents which require information to be filled in must be completed in ink, typewritten, or computer printed.

1.6 CONFLICTS. If there is a conflict between the terms in this solicitation, the most restrictive terms will control to the extent allowed by law. If there is any conflict between the addenda and the solicitation documents, the document last issued in time controls.

KITSAP COUNTY

PURCHASING OFFICE

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1.7 NON-RESPONSIVE OFFERS. The County may at any time reject all or any part of any offer as non-responsive for any of the following reasons: 1) late, unsigned, or incomplete offer; 2) noncompliance with any part of the solicitation; 3) inaccurate, misleading, exaggerated, or false information; or 4) failure to respond to every solicitation item or to provide all information requested.

1.8 DISCUSSIONS. The County reserves the right to conduct discussions with offerors for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes to clarify an offer and assure the County accurately understands the offer during its evaluation.

1.9 PRICE CLARIFICATIONS. The County reserves the right to clarify any pricing discrepancies related to assumptions on the part of offerors. Such clarifications will be solely to provide consistent assumptions from which an accurate cost comparison can be achieved.

1.10 ERRORS AND OMISSIONS. The County reserves the right to waive non-material irregularities and/or omissions. If the unit price does not compute to the extended total price, the unit price shall govern.

1.11 REJECTION OF OFFERS OR WAIVER OF IRREGULARITIES.

• All offers must comply with the terms of this solicitation, County procurement policy, and all applicable, federal, state, and local laws, codes, and regulations. The County in its sole discretion may 1) reject any and all offers submitted, or portions thereof, 2) waive or reject any defects, informalities, or irregularities; 3) reissue the solicitation; 4) modify the solicitation; 5) cancel the solicitation; and/or 6) re-advertise and solicit new offers on the same scope of work or on a modified scope of work, when it is in the best interests of, or advantageous to, the County. The County reserves the right to reject any conditional offer. Offers will be considered irregular and may be rejected if they show alterations in form, additions not called for, conditions or unauthorized alterations, or irregularities of any kind.

• Offerors may not qualify the offer with limitations nor restrict the rights of the County. If an offeror does so, the offer may be rejected as a non-responsive counteroffer. Certain irregularities in an offer may be waived if it: 1) does not affect responsiveness, 2) is merely a matter of form or format, 3) does not change the relative standing of or otherwise prejudice other offerors, 4) does not change the meaning or scope of the solicitation, 5) is trivial, negligible, or immaterial in nature, 6) does not reflect a material change in the work, or 7) do not constitute a substantial reservation against a requirement or provision.

1.12 REFERENCE CHECKS. The County may conduct reference checks to verify and validate the offeror’s past performance. Reference checks indicating poor or failed performance may be cause for rejection. Failure to provide requested reference contact information may result in the County scoring zero for the reference component in the evaluation process. The County reserves the right to obtain reference checks, other than those provided by the offeror, relevant to the services to be provided and the prospective working relationship between the County and the offeror.

1.13 ACCEPTANCE IS NOT BINDING. Acceptance of an offer does not bind the County until the offer is approved by the appropriate County level of authority and a contract is executed by the parties.

KITSAP COUNTY

PURCHASING OFFICE

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1.14 PUBLIC RECORDS, CONFIDENTIAL INFORMATION. All offers and other materials submitted to the County in response to this solicitation become the property of the County and subject to release under the Public Records Act (Act), Chapter 42.56 RCW. The County will take into consideration any pages marked “Confidential” with a citation to the claimed exemption under the Act, but all exemption decisions will be in the sole discretion of the County.

1.15 NON-EXCLUSIVE CONTRACT. Any contract resulting from this solicitation is not an exclusive service agreement. The County reserves the right to contract for the same or similar services with other providers.

1.16 NO OBLIGATION TO PURCHASE. The County will not guarantee to purchase any specific quantity or dollar amount. Offers that stipulate that the County shall guarantee a specific quantity or dollar amount (e.g., “all-or-none”) will be disqualified.

1.17 CONFLICT OF INTEREST. Offerors shall disclose whether the offeror is an immediate family member of or engaged in any business enterprise with a County employee, elected or appointed official with authority to award the contract. Such disclosure shall be identified in writing in the offer.

1.18 GRATUITIES AND KICKBACKS. Offerors and any employee or agent thereof is prohibited from soliciting, accepting, offering, or giving, or agreeing to solicit, accept, offer, or give, any gratuity, service, or reward, including an offer of employment, with the purpose of or in a manner that would influence any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or purchase request, to influence the content of any specification or procurement standard, or to influence any investigation, audit, proceeding or application, request for ruling, determination on a claim or controversy, or other matter related to or associated with this solicitation.

1.19 NOTICE. Washington law imposes civil and criminal penalties for violation of purchasing guidelines, bribes, gratuities, and kickbacks.

1.20 PERSONNEL. It is essential that the offeror provide adequate experienced personnel, capable of and devoted to the successful accomplishment of the work to be performed in this solicitation. The offeror agrees that those persons identified in their submittal shall not be removed or replaced without a written request to and approval from the County.

1.21 MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE PARTICIPATION. Pursuant to RCW 39.19, it is the policy of Kitsap County to foster an environment that encourages economic growth and diversification, business development and retention, increases competition and reduces unemployment. In support of that policy, Kitsap County reaffirms its commitment to maximize opportunities in public contracting for all contractors including minority and women owned business enterprises. Offerors are encouraged to utilize qualified, local businesses in Kitsap County and Washington State where cost effectiveness is deemed competitive. In addition, offerors are encouraged to subcontract with firms certified by the Washington State Office of Minority and Women’s Business Enterprises

(MWBE).

1.22 APPLICABLE LAWS. Interested parties are advised that all contracts and documents pertinent to this solicitation are subject to all legal requirements provided in applicable Kitsap County Ordinances, Washington state, and federal statutes and regulations.

KITSAP COUNTY

PURCHASING OFFICE

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1.23 LICENSES AND CERTIFICATIONS. Offerors, both corporate and individual, must be fully licensed and certified (in good standing) for the type of work to be performed in Washington state at the time of offer and during the entire contract period.

1.24 INTERLOCAL PURCHASING AGREEMENTS. This is for information only and not to determine award. RCW 39.34 allows cooperative purchasing between public agencies, nonprofits, and political subdivisions. Public agencies that file an Intergovernmental Cooperative Purchasing Agreement with Kitsap County may purchase from County Contracts. The offeror has the option to agree to sell additional items at the bid prices, terms, and conditions, to other eligible governmental agencies. The County has no responsibility for the payment of such purchases. Should the offeror impose additional costs for such purchases, the offeror is to name such additional pricing as a supplement to their offer.

SECTION 2 PREPARING AND SUBMITTING PROPOSALS

2.1 MANDATORY SITE VISIT. A mandatory site visit of the closed Olalla Landfill will be held on

Wednesday, September 16, 2026 at 9:30 A.M. Olalla Landfill is adjacent to the Olalla Recycling and Garbage Facility, located at 2850 SE Burley Olalla Road, Olalla, Washington 98359, in South Kitsap County. Upon arrival at the Olalla Recycling and Garbage Facility, site visit attendees will be directed to the Landfill area. Location information and directions for Olalla Recycling and Garbage Facility are available on the Kitsap County website at:

https://www.kitsap.gov/pw/Pages/wastefacilities.aspx.

Photographs are allowed during the site visit. The site visit will involve walking around the Landfill grounds and is expected to take approximately sixty (60) minutes. Personal protective equipment (PPE), including safety vests and closed-toe shoes, must be worn by all attendees. Those attending should provide their own PPE for the site visit.

A maximum of two (2) representatives from each offeror team are authorized to attend the site visit. Offerors planning to attend are encouraged to RSVP for the site visit by submitting the full name of attendees in writing via email to the Purchasing Agent a minimum of 24 hours in advance. Any requests for reasonable accommodation for attendance to the site visit should be directed to the Purchasing Agent as early as possible to allow time to make appropriate arrangements.

Any questions during the site visit will be transcribed by a Kitsap County representative and all answers will be posted as addenda. After the site visit, additional questions must be directed in writing via email only to the Purchasing Agent at purchasing@kitsap.gov by the written question deadline listed on the solicitation face sheet.

The purpose of this site visit is to familiarize offerors with the environment in which the services under this solicitation will be provided. Any doubt as to the requirements of this solicitation or any apparent omission or discrepancy must be submitted in writing via email to the Purchasing Agent. Oral statements or instructions made during the site visit will not constitute an amendment to this solicitation.

2.2 SUBMISSION. Offerors must submit one (1) electronic copy (flash/thumb drive) and two

(2) paper copies of their offer with their submittal. Offers must be submitted to the Purchasing Agent at the location specified on the solicitation face sheet in a sealed envelope/package provided by the offeror and shall include: (1) the offeror’s name and address, (2) the solicitation name and number, and (3) the submittal due date clearly identified on the outside of the envelope/package.

https://www.kitsap.gov/pw/Pages/wastefacilities.aspx mailto:purchasing@kitsap.gov

KITSAP COUNTY

PURCHASING OFFICE

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All offers must be received by the County at the specified location by the offer due date and time as listed on the solicitation face sheet. Offerors are solely responsible for the timely delivery of submitted offers, regardless of the delivery method. Offerors should allow sufficient time to ensure timely receipt by the County. Offerors assume the risk for the method of delivery and for any delay in the delivery of the offer. Offers received after the offer due date and time will be rejected. The timeliness of offer submissions is determined by the County. Offers, modifications, and requests to withdraw received after the offer due date and time will be rejected. Postmarked, facsimile, or emailed offers will not be considered.

2.3 CONTRACT TERMS. Offerors will be required to sign the Contract attached to this solicitation unless objections to any of the Contract provisions are clearly and expressly set out in the Exceptions and Assumptions form (Appendix B) and the County, in its sole discretion, agrees to the proposed changes. Offeror must provide a complete comprehensive listing of all exceptions and assumptions made in preparing the offer using the Exceptions and Assumption form. No alterations of the Contract will be permitted without prior written approval of the County. If any exception or assumption is not acceptable to the County, it may cause the offer to be rejected. The absence of identified exceptions or assumptions on the Exceptions and Assumption form shall mean the offeror meets all solicitation requirements in every respect and will execute the contract as shown.

2.4 PROHIBITION OF BIDDER TERMS AND CONDITIONS. Other than the process identified in Section 2.3 above, an offeror may not submit its own contract terms and conditions in a response to this solicitation. If a proposal contains such terms and conditions, the County, at its sole discretion, may determine the submittal to be a nonresponsive counteroffer, and the proposal may be rejected.

2.5 BRAND NAMES AND EQUIVALENTS. References to manufacturers, trade names, brand names or catalog numbers in the solicitation are intended to be descriptive, not restrictive, unless otherwise stated, and are intended to indicate the level of quality, design, or performance desired. Any offer which proposes equal or greater quality, design or performance may be considered. Offers based on equivalent products must clearly describe the alternate offered and indicate how it differs from the product specified; and, include complete and sufficient descriptive literature and/or specifications to enable a full and fair determination as to whether the proposed alternate will be equal to or better than the product named in the solicitation. The County has the sole authority to accept or reject any like item and may require the offeror to provide additional information and/or samples. If the offeror does not specify otherwise, it is understood that the referenced brand will be supplied.

2.6 PREPARATION COSTS AND SAMPLES. The County is not liable for any costs incurred by the offeror the process of responding to this solicitation, including but not limited to the cost of preparing and submitting a response, in the conduct of a presentation, in facilitating site visits, or any other activities related to responding to this solicitation.

2.7 PREPARATION OF OFFER, COSTS AND TAXES. All offers shall be submitted on the forms provided in the solicitation package. Offers shall include all costs as described and indicated by the specifications. The County is exempt from Federal Excise Tax, including the Federal Transportation Tax. Sales tax, if any, shall be indicated as a separate line item.

The total cost shall include all freight, handling, delivery, surcharges, and other incidental charges that may be required to provide the services or deliver the commodities.

KITSAP COUNTY

PURCHASING OFFICE

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All prices shall include freight FOB destination, freight included to the designated delivery point. Additional charges such as fuel surcharges will not be accepted by the County. If the delivery combines items from more than one purchase order, separate packing slips shall be included in the shipment.

2.8 ACCEPTABLE FORMATS. Offeror’s electronic files shall be submitted in a format acceptable to the County. Acceptable formats include .DOC and .DOCX (Microsoft Word), .XLS and XLSX (Microsoft Excel), .PPT and .PPTX (Microsoft PowerPoint), and .PDF (Adobe Acrobat). Requests to submit files in another format shall be directed to the Purchasing Agent.

2.9 ELECTRONIC DOCUMENTS. The solicitation is provided in an electronic format. Any unidentified alteration or modification to any solicitation documents, including appendices, attachments, exhibits, forms, or other documents contained herein, will be null and void. In those instances, where modifications are identified, the original document published by the County shall take precedence.

2.10 EXAMINATION OF SOLICITATION. By submitting an offer, the offeror certifies they have considered federal, state, and local laws, ordinances, rules, and regulations that may in any manner affect the cost or performance of the work; that they have carefully read and understood the solicitation package, conditions, and technical requirements; and that they have full knowledge of the nature, scope, and extent of how local conditions may affect the services to be provided.

2.11 OFFEROR WITHDRAWAL OF OFFER. Offerors may withdraw its offer, either personally or by written request, at any time prior to the offer due date and time. A withdrawn offer may be resubmitted prior to the offer due date and time. All submitted proposals shall be irrevocable after the offer due date and time. Negligence in preparing an offer confers no right of withdrawal or modification after the due date and time.

2.12 OFFER ACCEPTANCE PERIOD. Offers must remain open and valid, and may not be withdrawn, modified, or canceled by the offeror, for sixty (60) calendar days following the offer due date and time. The County may request an extension of the offer acceptance period.

2.13 FIRM PRICING. Prices will be firm for the entire contract period unless otherwise stated in this solicitation or in the contract.

SECTION 3 EVALUATION AND AWARD

3.1 INTERVIEWS. The County reserves the right to conduct interviews with some or all the offerors at any point during the evaluation process. However, the County may determine that interviews are not necessary. In the event interviews are conducted, information provided during the interview process shall be taken into consideration when evaluating the stated criteria. The County shall not reimburse the offeror for the costs associated with the interview process.

KITSAP COUNTY

PURCHASING OFFICE

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3.2 NEGOTIATIONS. Negotiations will be scheduled at the convenience of the County. Should the evaluation process result in a top-ranked offeror, the County may limit negotiations to only that offeror and not negotiate with any lower-ranking offeror. If negotiations are unsuccessful with the top-ranked offeror, the County may then go down the line of remaining offerors, according to rank, and negotiate with the next highest-ranking offeror. Lower-ranking offerors do not have a right to participate in negotiations conducted in such a manner.

3.3 PROTESTS. Protests of this solicitation must be filed with the Purchasing Agent within five

(5) days of the first advertising of the solicitation. Protests of an award must be filed in writing via email with the Purchasing Agent within five (5) days of the issue date of the Notice of Award or Notice of Intent to Award. To be considered, a protest shall be in writing, addressed to the Purchasing Agent, and include:

• The name, address and telephone number of the offeror protesting, or the authorized representative of the offeror.

• The signature of the protester or its representative.

• The solicitation number and title under which the protest is submitted.

• A detailed statement of the legal or factual grounds of the protest including any supporting documentation.

• The specific ruling or relief requested.

END OF INSTRUCTIONS TO OFFERORS

KITSAP COUNTY

PURCHASING OFFICE

SCOPE OF WORK

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PROJECT DESCRIPTION

Kitsap County Public Works Solid Waste Division (the County) is issuing this Request for Qualifications (RFQ) for the ongoing implementation of the selected remedial action at the closed Olalla Landfill, Kitsap County, Washington.

The remedial action consists of Natural Attenuation of Groundwater with Monitoring and Institutional Controls as described in the Final Remedial Investigation/Feasibility Study (RI/FS) prepared by Parametrix, Inc. (May 2014). The requirements for implementation of the remedial action are described in the Olalla Landfill Cleanup Action Plan (CAP), prepared for the County (April 2015), and the current Olalla Landfill Solid Waste Handling Permit (SWHP), issued by the Kitsap Public Health District (KPHD), and included as Appendix C.

In addition to the CAP, all activities will be conducted in accordance with the existing Compliance Monitoring Plan (CMP), which includes the Sampling and Analysis Plan (SAP) and the Quality Assurance Plan (QAP), as well as a site-specific Health and Safety Plan (HASP).

Legal documents for Olalla Landfill, including the CAP, the RI/FS Report, and the CMP, are available on the State of Washington Department of Ecology’s (Ecology) website at:

https://apps.ecology.wa.gov/cleanupsearch/site/2220#site-documents.

This solicitation is for the groundwater monitoring, surface water monitoring, landfill gas system monitoring, the evaluation and reporting of monitoring data for the remedial action, and the 5-year review process.

BACKGROUND

Olalla Landfill (the Landfill) is located at the intersection of Bandix Road and Burley-Olalla Road, adjacent to the Olalla Recycling and Garbage Facility; approximately 0.75 miles from Highway 16 in southern Kitsap County (Appendix D, Figure 1). The Landfill consists of an approximate 45-acre parcel that contains an approximate 12-acre area with a 6.5-acre closed landfill. The 12-acre area is bounded by a dirt and gravel perimeter access road (Appendix D, Figure 2).

The Landfill operated from approximately the late 1950’s to early 1960’s through 1985. Waste disposed of at the Landfill consisted of municipal solid waste and demolition and construction debris. The Landfill was closed in 1988-1989 according to the Minimum Functional Standards (MFS) for Solid Waste Handling, Chapter 173-304 Washington Administrative Code (WAC).

Constituents that have historically been detected at the Landfill are summarized below:

• Vinyl chloride periodically in up to four (4) downgradient monitoring wells, at concentrations below Drinking Water Standards and above Groundwater Quality Standards

• Arsenic in all groundwater wells, including the upgradient well, at concentrations below Drinking Water Standards and above Groundwater Quality Standards

• Manganese and iron in up to four (4) downgradient wells, at concentrations above Secondary Drinking Water and Groundwater Standards https://apps.ecology.wa.gov/cleanupsearch/site/2220#site-documents

KITSAP COUNTY

PURCHASING OFFICE

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Additional background information is provided in the RI/FS Report and CMP, which are located on Ecology website. Additional information regarding detected constituents can also be found on the Ecology website in the Annual Reports as well as in the data files.

SCOPE OF WORK

This Scope of Work (SOW) includes tasks and activities the County has determined necessary to complete the implementation of the remedial action as specifically described in the Final CAP, and in accordance with the current SWHP (Appendix C), as well as supplemental tasks for ongoing support at the site. The selected offeror will be expected to have the expertise to observe the conditions of the landfill and make recommendations for the upkeep of the system. The County will review any recommendations and the effort required and approve supplemental tasks for ongoing support at the site, as needed.

The response to this solicitation should address all activities summarized in the SOW provided below and the CAP. Work activities to implement the remedial action, the CAP, and this SOW are not open for negotiation and will be implemented by the selected offeror as directed by the County.

All activities must be conducted in accordance with all applicable laws and regulations. Applicable or Relevant and Appropriate Requirements (ARARs) are identified in the CAP.

Assumptions made to achieve the requirements of the SOW should be outlined in the response to this solicitation. If there are any changes to the Final CAP or future permits that affect this SOW, the awarded contract will be amended per agreement between the County and the selected offeror.

TASKS

Primary tasks for implementing the CAP include:

• Task 1 Assessment of Existing Closure and Remediation Systems

• Task 2 Review and Update Existing Compliance Monitoring Plan and Attachments (as needed)

• Task 3 Monitoring and Sampling in accordance with current Solid Waste Handling Permit

• Task 4 Evaluation of Monitoring Data

• Task 5 Reports

• Task 6 Ecology’s Environmental Information System (EIM) Database

• Task 7 Records Retention

• Task 8 Project Management

• Task 9 5-Year Review Process

In addition, the SOW includes options for the following supplemental task:

• Task 10 Technical Support

KITSAP COUNTY

PURCHASING OFFICE

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Task 1. Assessment of Existing Closure and Remediation Systems

1.1 Initial Assessment

An initial assessment of the existing closure and remediation systems will be conducted to evaluate current conditions and identify necessary maintenance and/or repairs. The assessment will consist of the landfill cap, drainage ditches, groundwater monitoring wells, and landfill gas extraction system. The assessment will be conducted once prior to commencing activities for implementation of the CAP. This SOW does not include performing the items identified from the assessment unless requested by the County.

1.2 Report

The items identified from the assessment will be provided in a brief report that outlines the specific maintenance and repairs by system.

Task 2. Review and Update Existing Compliance Monitoring Plan and Attachments (as needed)

Within 30 days of contract execution, the selected offeror will update the existing CMP, including the SAP, QAP, HASP, and all tables and figures, as necessary, and will submit the update to the County’s Contract Representative as an addendum to the CMP. Offeror team members must be familiar with and trained on the Site-Specific Project Plans prior to monitoring and sampling activities. The existing CMP contains all the requirements of the CAP, including the requirements of the Model Toxics Control Act (MTCA), Chapter 70A.305 Revised Code of Washington (RCW), and the MTCA Regulations, Chapter 173-340 WAC. The HASP will be updated as described below.

2.1 Preparation of a Site-Specific HASP

The offeror-specific HASP must include all activities related to implementation of the remedial action. The HASP must meet all applicable regulations including MTCA and the MTCA Regulations as cited above. A copy of the HASP must be located onsite at the Landfill during monitoring and sampling activities.

Task 3. Monitoring and Sampling in accordance with current Solid Waste Handling Permit

Groundwater, landfill gas, and surface water will be monitored in accordance with WAC 173-304- 490, the CAP, the current SWHP, and all applicable local, state, and federal laws and regulations.

Locations of the groundwater monitoring wells (MW), the landfill gas flares, and the surface water monitoring station are shown in Appendix D, Figure 3.

Monitoring and sampling activities should typically be conducted semi-annually in June and December. Semi-annually is defined as twice a year for the purposes of this SOW.

3.1 Solid Waste Handling Permit for the Olalla Landfill

The selected offeror will be responsible for reviewing and being familiar with all requirements of Section IV.D of the current SWHP issued by KPHD. If requirements in the SWHP change during the course of the contract, the SOW will be amended.

KITSAP COUNTY

PURCHASING OFFICE

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The selected offeror will be responsible for preparing notification letters to the KPHD regarding regulatory standard exceedances. An electronic copy of the draft letter must be submitted to the County’s Contract Representative for review; upon receipt of comments the selected offeror will prepare the final letter for submittal to KPHD. Exceedance notifications will be faxed, emailed, or mailed to KPHD and Ecology within 10 days of receipt of analytical data per condition noted in Section IV.E.2.B of the current SWHP.

The exceedances notification letters will include at a minimum the following elements:

• All instances of applicable primary regulatory standard exceedances from the monitoring results from the current sampling period.

• The regulatory standards for each applicable constituent that has been exceeded, for comparison purposes.

3.2 Groundwater Monitoring and Sampling

Semi-annual groundwater monitoring consists of the following elements:

• Measure the depth to the static water level at ten (10) groundwater monitoring wells.

• Purge the wells sufficiently to obtain a representative sample.

• Measure water quality parameters in the field during purging.

• After stabilization, collect groundwater samples for laboratory analysis.

Semi-annual groundwater monitoring wells monitored and sampled consist of one (1) upgradient well, MW-1, and four (4) downgradient wells, MW-3, MW-6, MW-8 and MW-10, for the full constituents list in Section IV.D of the current SWHP.

Two (2) cross-gradient wells, MW-5A and MW-7, are monitored and sampled once per year during the fourth quarter monitoring event for a reduced set of parameters as outlined in Section IV.D of the current SWHP. Depth-to-water levels are taken quarterly at these two wells.

Two (2) monitoring wells (MW-2 and MW-4) are not sampled because they are installed within the landfill. Depth-to-water is taken semi-annually at these two wells. One (1) well (MW-5) is not sampled because it is installed in a perched zone not associated with the uppermost aquifer.

Although not required in the CAP and SWHP, the County has elected to collect depth-to-water levels semi-annually at MW-2, MW-4, MW-5, MW-5A, and MW-7.

All wells have been constructed in accordance with Chapter 173-160 WAC, Minimum Standards for Construction and Maintenance of Wells. Monitoring Well Construction Data is summarized in Table 1 below. Monitoring well logs will be provided to the selected offeror upon contract award.

KITSAP COUNTY

PURCHASING OFFICE

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Table 1. Summary of Monitoring Well Construction Data

Well Total Well

Depth (ft bgs)

Measuring Point Elevation

(ft NGVD)

Surface Elevation (ft NGVD)

Screened Interval (ft bgs)

Measuring Point

MW-1 87 343.79 342.53 82-87 Pump wellhead MW-2 73 323.25 318.95 68-73 Top of PVC casing MW-3 55.5 296.95 294.95 50.5-55.5 Pump wellhead MW-4 68 320.93 317.35 63-68 Top of PVC casing MW-5 35.5 334.17 332.78 25-35 Top of PVC casing MW-5A 98 332.53 331.43 86-96 Pump wellhead MW-6 35 271.17 269.14 28-33 Pump wellhead MW-7 33 280.43 278.21 21-31 Pump wellhead MW-8 38 272.85 270.73 25-35 Pump wellhead MW-10 47 279.21 276.84 37-47 Pump wellhead

Notes: ft = feet; bgs = below ground surface; NGVD = National Geodetic Vertical Datum (1929)

All groundwater samples will be collected using existing, dedicated Grundfos™ Rediflow II submersible pumps used for both purging and sampling and which are currently installed in the wells. Wells will be purged using low-flow (minimal drawdown) purge procedures. Water level measurements will be performed using an electronic water level indicator and will be measured to a precision of 0.01 foot. Applicable monitoring and sampling equipment will be decontaminated using standard industry practices. One (1) duplicate sample will be collected at a selected downgradient well for each semi-annual sampling event.

Per County direction, purge water will be disposed of on the ground away from the monitoring well with no possible run-off to any surface water. This project does not address the onsite storage, management and offsite disposal of purge water. If, in the future, purge water should be required to be collected, stored, and disposed offsite, the awarded contract SOW will be amended.

The laboratory will provide the sample bottles with appropriate preservatives already added. The selected offeror will coordinate with the laboratory directly for obtaining the sample bottles.

Groundwater samples collected for metal analyses will be field filtered with the filters provided by the selected offeror. All samples will be placed in a cooler with sufficient ice to maintain an internal temperature of 4°C or less after collection.

If requested, the selected offeror will allow the County, Ecology and/or Ecology's authorized representative to be present during monitoring and sampling activities. Split or duplicate samples of any sample collected may be taken at that time.

Background information regarding groundwater at the Landfill can be found in the Final RI/FS and the annual reports located on the Ecology website.

KITSAP COUNTY

PURCHASING OFFICE

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3.3 Surface Water Monitoring and Sampling

Surface water sampling location, SW-2, is shown on Appendix D, Figure 3. SW-2 consists of a culvert that discharges into a fenced stormwater detention pond. Per the CAP and SWHP, samples are required to be collected during the rainy season in November through December. If possible, surface water sampling should be conducted during this same timeframe. If adequate surface water runoff is not available at the time of the semi-annual monitoring event, samples will be collected when there is adequate precipitation resulting in sufficient runoff flow at the sampling station. The County will work with the selected offeror to identify when there is adequate flow for sampling if conducted outside of a regular monitoring event. Significant precipitation events are typically required for adequate flow to be present to collect a surface water sample.

Surface water monitoring will consist of measuring field parameters and collecting surface water samples for laboratory analysis in accordance with standard industry practices.

If requested, the selected offeror will allow the County, Ecology and/or Ecology's authorized representative to be present during monitoring and sampling activities. Split or duplicate samples of any samples collected may be taken at that time.

Background information regarding surface water at the Landfill can be found in the Final RI/FS and the annual reports located on the Ecology website.

3.4 Landfill Gas Monitoring and Operation

A total of three (3) passive landfill gas flares are installed at the Landfill in separately fenced compounds (Appendix D, Figure 3). The flares do not sustain a flame. The flares will be field monitored for methane (% LEL and % volume), carbon dioxide (% volume), oxygen (% volume), and gas pressure per the requirements of the SWHP using an industry standard landfill gas monitoring device.

If requested, the selected offeror will allow the County, Ecology and/or Ecology's authorized representative to be present during monitoring activities.

Background information regarding the landfill gas system at the Landfill can be found in the Final RI/FS and the annual reports located on the Ecology website.

3.5 Field Log Information

A dedicated field logbook and field log forms provided by the selected offeror will be used to document all related monitoring and sampling activities. The selected offeror will provide a copy of the applicable, completed field logbook and field log forms to the County’s Contract Representative within five (5) days after the monitoring event.

3.6 Sampling Equipment

The water quality monitoring meter and landfill gas meter will be provided by the selected offeror.

The water quality meter will be calibrated the day of the field activity. Water quality meter calibration results will be recorded in the field notes. The landfill gas meter must be calibrated prior to conducting the landfill gas monitoring activities. A Certificate of Calibration for the landfill gas meter is required by the regulatory agencies. A copy of the certificate should be supplied to the County with the copies of the field data notes and log forms.

KITSAP COUNTY

PURCHASING OFFICE

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3.7 Sample Management

Sample management includes preparing and maintaining a chain-of-custody with all samples.

Proper procedures for packaging and shipping samples must be implemented to assure sample quality and minimize breakage of samples during transport to the lab. Samples will be hand delivered or shipped via overnight courier to the contract laboratory for analysis. Shipping costs will be paid by the selected offeror and reimbursed through the awarded contract.

3.8 Laboratory Services

Laboratory analyses will be conducted for the specific parameters identified in the CAP, the SAP, and the current SWHP. All test methods must be sufficient to measure the analyte of interest at the lowest applicable regulatory concentration in the matrix of interest including the Site Cleanup Levels designated in the CAP. All laboratory analysis must be conducted by a laboratory accredited under Chapter 173-50 WAC for the specific analyses to be conducted.

3.9 County Coordination

The selected offeror will be expected to coordinate activities closely with the County’s Contract Representative for the Landfill. The County’s Contract Representative is located at the Randy W.

Casteel Public Works Annex Building, 8600 SW Imperial Way in Bremerton, Washington.

Monitoring events should be scheduled well in advance and the County’s Contract Representative should be notified at least two (2) weeks before each monitoring event.

If any issues arise before or during the event, the County’s Contract Representative should be notified immediately. Field data and logs should be provided within five (5) days of the monitoring event. The County’s Contract Representative should be provided with all project and contract information in a timely manner including regular monthly invoices.

Task 4. Evaluation of Monitoring Data

The approach to evaluation of the monitoring data uses several statistical methods to evaluate the effectiveness of natural attenuation as a remedial action. These methods are identified in the CAP and the current SWHP, as well as the CMP.

Task 5. Reports

Draft semi-annual and annual landfill monitoring reports will be prepared for County review.

Electronic copies of each draft report will be prepared no later than two (2) weeks prior to the date the report is due to KPHD and Ecology. Upon receipt of comments from the County, the final version of the reports will be prepared for submittal to the County with two (2) paper copies and one (1) CD of each final semi-annual and annual monitoring report.

5.1 Semi-Annual Reports

A semi-annual report will be prepared for the Compliance Monitoring Plan for the second quarter of each calendar year. Semi-annual reports must be prepared and submitted to the County for review no later than 45 days after the completion of sampling for the second quarter. After review and approval by the County, the selected offeror will finalize the report and provide the County with a written and electronic copy . Semi-annual reports will be submitted by the selected offeror to KPHD and Ecology within 60 days of the date of sample collection.

KITSAP COUNTY

PURCHASING OFFICE

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The semi-annual report must contain at a minimum the following information:

• A list of on-site activities that have taken place since the previous sampling event.

• Presentation of the field notes from the semi-annual sampling and monitoring event.

• A detailed description of and explanation for any deviations from required tasks not otherwise documented in project plans.

• Descriptions of all deviations from the CAP and CMP during the previous two quarters and any planned deviations for the upcoming 6-month period.

• A plan for recovering lost time and maintaining compliance with the project schedule contained in the CAP and CMP.

• A list of deliverables for the upcoming 6-month period if different from the schedule contained in the CAP and CMP

• The results of all sampling, laboratory reports, and/or test results generated during the previous period.

• All raw data, including laboratory analyses, received during the past 6-month period and an identification of the source of the sample. Data must be submitted in their native format as provided by the analytical laboratory. Quality control samples must also be included.

• All sampling data must be submitted in printed and electronic format.

• Summary tables of all monitoring data and results highlighting any exceedances of primary and secondary regulatory standards as well as Site Cleanup Levels established in the

CAP.

• Results of all statistical analysis conducted as described in Task 4 above.

• A summary of statistical analysis procedures.

• Conclusions from data and statistical analyses.

• Preparation of 6-month groundwater elevation contour maps with flow direction arrows and identification of the flow direction.

5.2 Annual Reports

An annual report will be prepared for the fourth quarter of each calendar year. Annual reports must be prepared and submitted to the County 60 days after the end of the calendar year. After review and approval by the County, the selected offeror will finalize the report and provide the County with a written and electronic copy. The annual report will be submitted by the selected offeror to KPHD and Ecology by date defined in the current SWHP.

KITSAP COUNTY

PURCHASING OFFICE

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Annual reports must contain at a minimum the following data and information:

• All information required in the semi-annual report in Task 5.1 for the previous 6-month period.

• A summary of groundwater elevation gradients and calculated flow velocities for each 6-month period.

• A summary of findings in the previous semi-annual report.

Task 6. Ecology's Environmental Information Management (EIM) database

All raw environmental data must be submitted to Ecology's EIM database. Submittals to EIM must be conducted on a semi-annual basis and be conducted in accordance with WAC 173-340-840 and Ecology's Toxics Cleanup Program Policy 840 Data Submittal Requirements.

Task 7. Records Retention

The selected offeror must preserve all records, reports, documents, and underlying data for a minimum of ten (10) years from the end of the contract period. The records retention requirement includes all records, reports, documents, and underlying data that are provided to the selected offeror from subcontractors and vendors. Upon request, these records will be made available to the County at no cost to the County; the County will provide advance notice prior to the records review.

The selected offeror will maintain a database of the monitoring data in a format acceptable to the County and the offeror. An update to the database should be provided to the County with the semi-annual and annual monitoring report.

Task 8. Project Management

This task includes all aspects related to management and oversight of the completion of the tasks outlined in this SOW.