2026-03_-_Hicpochee_138KV_Davit_Arms_Bid.pdf

ISSUED DATE: March 30, 2026

BID NUMBER: 2026-03

BID NAME: Hicpochee 138KV Davit Arms

TERRITORY DESCRIPTION

Glades Electric Cooperative, Inc. (GEC) provides power to over 19,000 accounts over 2,600 miles of line in portions of Glades, Hendry, Highlands, and Okeechobee counties. We are based in Moore Haven, Florida with an additional office in Lake Placid. The Cooperative was formed as a corporation in the state of Florida in 1940, and in 1944 was recognized by the Internal Revenue Service as being federal income exempt tax under section 101(10) of the Revenue Act of 1939 (now section 501 (c) (12) of the Internal Revenue Code). GEC is a distribution cooperative and does not generate its own electricity. GEC purchases wholesale electricity from Seminole Electric Cooperative headquartered in Tampa, Florida.

Today, GEC maintains a highly respected position within its local community, and within the National Rural Electric Cooperative Association, for its dedication to reliable electric service and forward-thinking initiatives.

GEC and its representatives have exercised due care in preparing this Request for Proposal (RFP). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. GEC and its representatives do not warrant the accuracy of information contained herein.

REQUEST FOR PROPOSAL

GEC is seeking proposals from qualified contractors to perform live-line work. Contractor shall provide all labor, equipment, and supervision necessary for removal of approximately 110 existing davit arms, insulators, and bird discouragers; and installation of approximately 110 new davit arms, insulators, and bird discouragers according to established GEC specifications, while maintaining energized continuity of line for the duration of the project. This work will be in both Glades and Hendry counties.

This document is a request for proposal (RFP) for the scope of work described below. This RFP establishes minimum requirements a bidder must meet to be eligible for consideration as well as information to be included in the Contractor’s bid response. The work shall be completed in conformance with these specifications and all other provisions of the contract documents. All amendments and modifications to this contract must be made in writing.

Invoices must be sent regularly and for no more than 30-day periods unless agreed upon by both parties. Work may not be subcontracted.

CALL FOR BIDS

Glades Electric Cooperative, Inc. (GEC), hereby gives notice to prospective bidders that proposals will be received by GEC, via: myvendorlink.com until the due date in the below schedule:

Anticipated Solicitation Schedule:

Monday, March 30, 2026 Call for Bid Thursday, April 9, 2026 @ 12pm Questions Due Thursday, April 16th, 2026 @ 5pm Bids Due Thursday, April 30, 2026 Intent to Award Mid-May 2026 (can adjust as needed) Estimated Start Date August 31, 2026 Expected Completion Date

In order to insure an open and full competitive bidding process, GEC has instituted VendorLink to provide current information to potential bidders. This system will allow you to receive bid information quickly and at your convenience twenty-four (24) hours a day, seven (7) days a week. Specifications may be obtained from their website at myvendorlink.com. Registered vendors will be notified automatically of all Requests for Proposals. All bidders are required to submit their bid electronically via myvendorlink.com. Each proposal should constitute an offer to GEC, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

GEC reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which GEC deems to be in the best interest of GEC. It is the sole responsibility of each Bidder to deliver its Proposal to GEC at the place designated for receiving Proposals and prior to the time for opening Proposals last announced to Bidders. Any Proposal received after the time last announced for opening Proposals may be retained by GEC or returned to the Bidder, but such Proposal shall be rejected as not responsive.

SUBMISSION REQUIREMENTS

Submittal of Company Overview (including, but not limited to Executive Summary, Resumé, Letters of Reference)

Submittal of Proof of Insurance Please provide a lump sum bid for the scope of this work. Please also provide hourly time and equipment rates in the event that GEC needs to add anything to the scope of the work.

GENERAL QUESTIONS

GEC will entertain questions for clarification until the due date in the above schedule. All questions must be submitted through myvendorlink.com and will be answered publicly on the website. No questions will be answered after that date.

ADDENDA AND SUPPLEMENTAL INFORMATION

Any and all addenda to the RFP will be provided to all Proposers who received the initial RFP and provided contact information to GEC, should it become necessary for GEC to make revisions, request additional information, or respond to written inquiries relating to the RFP. It is the responsibility of potential proposers to timely submit contact information to facilitate receipt of addenda and supplemental information requests, if issued.

EVALUATION AND AWARD

GEC’s designated selection committee will review responses to the solicitation. Selections will be based on completeness of proposals and on which bidders demonstrate the best combination of cost and experience. GEC reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which GEC deems to be in the best interest of GEC. GEC reserves its right to award the contract to other than the lowest priced offeror.

A Selection Committee appointed by GEC will evaluate and rank each Proposal. The Selection Committee will evaluate and score proposals on the basis of the responsiveness to the requirements of this RFP. Proposals will be evaluated on the basis of the following criteria:

Qualifications of the Firm and Staff 40 Relevant Past Performance 30 Cost Proposal 30

TOTAL 100

WORK SCHEDULE

GEC’s work schedule is Monday through Thursday. The start time for this schedule is 6:30 a.m.

and the stop time is 5:00 p.m. Contractor is expected to work the same hours as GEC’s in order to maintain contractor oversight. Any work outside of these hours must be approved by the Cooperative.

GEC observes the following holidays (no work outside of outage support services will be allowed on these holidays to prevent disturbances to our members).

New Year’s Day Martin Luther King Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day

RESULTING CONTRACT

If a contract is awarded, the selected bidder will be contacted by GEC. Please note all terms and conditions included in the Master Service Agreement (provided in bid solicitation documents) become binding on a selected bidder once GEC sends a signed document to that entity.

The issuance of this solicitation does not obligate GEC to award a contract. GEC reserves the right, and has absolute and sole discretion, to cancel this solicitation at any time prior to execution of the contract. Bidders should be advised that the selected bidder must execute a Firm Fixed Price agreement with GEC.

MISCELLANEOUS

Any costs incurred by Respondents in responding to this solicitation are the sole responsibility of the Respondent. GEC assumes no responsibility for any such costs incurred by the Respondent. The Respondent also agrees that GEC bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

All materials submitted in response to this solicitation become the property of GEC. GEC has the right to use any or all ideas presented in any response to this solicitation, whether amended or not, and selection or rejection of a proposal does not affect this right. No variances to this provision shall be accepted.

HICPOCHEE 138KV DAVIT ARMS SPECIFICATIONS AND ADDITIONAL TERMS

PROJECT OVERVIEW

1. Perform Live-Line Work. Provide all labor, equipment, and supervision necessary for removal of approximately 110 existing davit arms, insulators, and bird discouragers;

and installation of approximately 110 new davit arms, insulators, and bird discouragers according to established GEC specifications, while maintaining energized continuity of line for the duration of the project.

2. All work to be performed energized Live-Line Work, Barehand or Hot Stick. Barehand preferred.

3. System Voltage is 138kV.

4. Existing poles to be worked are 85’ Spun Concrete, with galvanized davit arms, 10” porcelain ball and socket bell insulators with galvanized hardware.

5. New davit arms are fiberglass construction.

6. New insulators are 10” porcelain ball and socket bell design.

7. Farm Rd accesses, 4x4/6x6/Track vehicles and possible matting needed. Contractor responsible for the pre-inspection of project scope area.

EXPECTED WORK ACTIVITIES

1. Preform pre-work jobsite inspection of hardware, insulators, poles, and locations.

2. Verify condition of structures and components, along with compatibility of hardware.

3. Report any deficiencies of structures and components.

4. Follow all OSHA and industry safety standards, utilizing appropriate PPE and fall protection.

5. Maintain Minimum Approach Distances for 25kV if under-build applicable. Some primary cover-up may be needed. Contractors responsibility to determine this at pre-inspection.

6. Conduct daily job briefings with crew members. GEC utilizes App for this process, and may supply access for this function.

7. As a rule, conductors shall not be left overnight in temporary rigging or configurations without prior approval from GEC Management.

8. Complete GEC Training to hold a “Caution/Non-Reclose” order, and professionally coordinate daily with GEC System Operations Control Center and Director of Power Supply.

9. Any discharges or spills will be cleaned up immediately, and disposed of according to any and all applicable GEC, County, State, and Federal Regulations.

MATERIAL

1. All job materials will be supplied by GEC, unless otherwise approved and agreed upon by GEC prior to project commencement.

2. Inspect material before transport and installation.

3. Contractor will be responsible for transporting material from GEC yard to jobsite.

4. Storage of materials on the project/jobsite is the responsibility of the contractor. Any damage or loss of materials during transport or on-site storage will be the responsibility of contractor to replace.

SITE RESTORATION

1. Remove all debris, old material, and waste materials from jobsite disposing of them per environmental regulations. GEC may assist with disposal; this will be coordinated with GEC Management.

2. Contractor shall restore work and access areas similar to prior project work activities condition.