REQUEST FOR BID (RFB)

FOR

MSW & Recycling

Compactor Equipment

Portage County Solid Waste

BID #2026-02PC

Issued by:

Portage County Purchasing Department

Bids must be submitted:

No later than 2:00 PM 2/12/2026 to:

Portage County Purchasing

1462 Strongs Ave Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

For further information regarding this RFB contact Chris Schultz

At (715) 346-1393 Email: schultzc@co.portage.wi.gov

Issued: 1/15/2026

PORTAGE COUNTY BID #2026-02PC

WISCONSIN PAGE 2 OF 20

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. GENERAL INFORMATION AND SCOPE

2. CONTRACT TERM

3. PRE-BID SITE VISIT

4. QUESTIONS

5. METHOD OF BID

6. BID SUBMISSION

7. BID RESPONSE REQUIREMENTS

8. METHOD OF AWARD

9. BIDDER/CONTRACTOR QUALIFICATIONS

10. PRODUCT INFORMATION

11. EXECUTION

12. CLOSEOUT PROCEDURES

13. SUBCONTRACTING OR THIRD PARTY PAYMENTS

14. FIRM PRICES

15. CONTRACT CANCELLATION

16. APPEALS PROCESS

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

ATTACHMENT E – TENTATIVE COMPACTOR LOCATIONS

WISCONSIN PAGE 3 OF 20

1. GENERAL INFORMATION AND SCOPE

1.1 General Information

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids for an MSW and Recycling Compactor.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements shall disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

1.2 Summary

1.2.1. Furnish all labor, materials, equipment, and incidentals required to install the Municipal Solid

Waste (MSW) and Recycling compactors’ equipment packages.

1.2.2. Contractor shall assume and acknowledge full and complete responsibility for the suitability, adequacy, and safety of design, construction, and performance of equipment designed or furnished by the Contractor, including Supplier and subcontractor. All equipment must meet all applicable local, state and federal requirements including OSHA.

1.2.3. Owner will furnish the required certificates of tax exemption to Contractor for use in purchase of the compactor equipment. Contractor shall be responsible for all aspects of the Compactor Equipment per the specifications and drawing in order to provide a complete and operable compactor system.

1.2.4. Section includes:

1.2.4.1. MSW Compactor Equipment Package (MSW compactor)

1.2.4.2. Recycling Compactor Equipment Package (Recycling compactor)

1.3 References

1.3.1. American National Standards Institute (ANSI)

ANSI B16.5 - Pipe Fittings and Flanged Fittings

1.3.2. American Society of Mechanical Engineers (ASME)

ASME B31.3 - Process Piping ASME Section VIII, Division 1 - Pressure Vessels

1.3.3. National Electrical Manufacturer Association (NEMA)

1.3.4. National Electric Code (NEC)

1.3.5. National Fire Protection Association (NFPA)

NFPA 820 - Fire Protection in Wastewater Treatment and Collection Facilities

1.3.6. Underwriters Laboratories Inc.

UL 508A - Industrial Control Panels

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1.4 System Description

1.4.1. Performance Requirement

1.4.1.1. The MSW and Recycling compactors shall consist of fully operational stationary compactor systems for loading and compacting materials into semi-trailers.

1.4.1.2. Custom hoppers shall be included with the MSW and Recycling compactors to allow for materials to be top loaded using a front-end loader.

1.4.1.3. The compactor equipment shall be designed for continuous operation in an unheated indoor environment.

1.4.1.4. The MSW compactor shall be sized appropriately to manage a minimum of 50,000 tons of MSW and C&D waste per year operating six (6) days per week (a minimum of 150 tons per day).

1.4.1.5. The Recycling compactor shall be sized appropriately to manage a minimum of 5,000 tons of recyclables per year operating five (5) days per week.

1.5 Submittals

1.5.1. Provide electronic copies of all product data and shop drawings in sufficient detail to confirm compliance with the requirements of this section as necessary for Engineer approval. Submit product data and shop drawings in one complete submittal package.

1.5.2. Submit in accordance with “Submittals” the following information:

1.5.2.1. Complete assembly and installation drawings with specifically prepared technical data.

1.5.2.2. Drawings showing interconnections between equipment necessary to provide complete system.

1.5.2.3. Descriptive information on material and equipment furnished.

1.5.2.4. Materials of construction, cross-sectional drawings.

1.5.2.5. Detailed general arrangement drawing showing installed packer assembly, ram assembly, power unit, custom hopper, and accessories.

1.5.2.6. Specifically prepared wiring diagrams, including any fire alarm and/or fire protection requirements.

1.5.2.7. Written description of operation.

1.5.2.8. Project schedule.

1.5.2.9. Product data and ISA Standard Specification sheets for all products.

1.5.2.10. Operation and Maintenance Manuals for each product.

1.5.2.11. Sufficient information to show compliance with the specifications.

1.5.2.12. A list of deviations from the specifications if any.

1.5.3. Test Results

Submit electronic copies of all test results to the Engineer, including any from the factory upon request of the County.

1.5.4. Credentials and Statements of Qualifications

1.5.4.1. Name of manufacturer.

1.5.4.2. Type and model.

1.5.4.3. Complete performance data.

1.5.4.4. Data on shop coatings.

1.5.4.5. Detailed specifications for control systems.

1.5.4.6. Manufacturer installation guidance.

1.5.4.7. Compactor operation and maintenance manual.

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1.6 Delivery, Storage, and Handling

1.6.1. Deliver product to site. Perform receipt inspection including calibration check of all instrumentation. All exposed openings and conduits shall be sealed.

1.6.2. Vendor will have someone onsite to receive and uncrate the compactor as part of their installations.

1.6.3. Contractor shall provide rigging and storage instructions.

1.6.4. Contractor shall provide instructions for pieces of equipment that must be removed and/or unlocked before attempting to start unit.

1.6.5. Store and protect product.

1.6.6. Handle product in accordance with manufacturer’s recommendations.

1.7 Quality Assurance

1.7.1. It is the intent of these specifications to procure a quality product by an established manufacturer of the latest design. The cost of the equipment shall include all royalties and costs arising from patents and licenses associated with furnishing the specified equipment.

1.7.2. All materials shall be designed to withstand stresses encountered in continuous operation, fabrication, and erection. All equipment shall be of corrosion resistant materials or shall be suitably protected by the Contractor with corrosion resistant industrial coatings. Materials shall be appropriate for intended application.

1.7.3. Material for which no detailed specifications are given shall:

1.7.3.1. Meet the particular industry standard for the material used.

1.7.3.2. Meet the specifications of ASTM, ANSI or SAE for metals and plastics for the use intended.

1.7.3.3. Not to be used unless it has previously been used for a like purpose for a sufficient length of time in the field or under field or under field simulated laboratory conditions to demonstrate its successful use.

1.7.4. Components and assemblies with equipment unit as a whole shall meet standards of:

1.7.4.1. ASME

1.7.4.2. NEMA

1.7.4.3. OSHA requirements and safety codes.

1.7.5. Manufacturer Qualifications

1.7.5.1. The MSW and Recycling compactors shall be furnished by a single source Contractor experienced, reputable, and regularly engaged in design and fabrication of stationary compactor units of similar type and size.

1.7.5.2. The compactor Contractor shall have at least five years of experience in the design, application, and manufacture of these systems and shall submit a list of not less than five operating installations.

1.7.6. Factory Assembly

1.7.6.1. As much of the fabrication as possible, but no less than 75%, shall be performed at the

Contractor’s facility.

1.7.6.2. The Contractor facility shall be capable of fabrication of equipment of the size required in these specifications.

1.7.7. Factory Testing

1.7.7.1. The compactor units shall be factory tested at the manufacturer’s facility prior to shipment.

1.7.7.2. The test records shall be included in the operation and maintenance manual.

1.8 Safety Requirements

1.8.1. The compactors shall be furnished with adequate protective devices in accordance with OSHA and local safety code requirements.

WISCONSIN PAGE 6 OF 20

1.8.2. Moving parts which are hazardous to personnel shall be suitably guarded. Electrical shock protection shall be provided. Hot surfaces shall be labeled.

1.8.3. Adequate safety alarms and automatic shut-down devices shall be provided to prevent unsafe operation or hazardous events.

1.8.4. Hopper and other accessories shall be designed to allow compactor operations in a safe manner.

1.9 Maintenance Requirements-All replaceable parts shall be manufactured to definite standards for tolerance, and finish in order that any such part may be field installed without further machining or fitting. All parts shall be permanently and legibly marked with original manufacturer’s part number where practical. Parts or assemblies that require “fitting” for proper assembly shall be identified and separately listed in parts manual.

1.10 Project/Site Requirements

1.10.1. The Recycling compactor is intended for installation in an existing building as presented on the Drawing.

1.10.2. The MSW compactor is intended for installation in a new addition as presented on the Drawing.

1.10.3. The compactors’ equipment packages will be located in rooms considered NEC unclassified areas. An existing power supply is located on the north wall as presented on the Drawing. The Contractor will not be responsible for installing power conduit to the compactor unit. The Owner will be responsible for hiring a separate local electrical contractor to route appropriate power supply to the new compactor power distribution panel.

1.10.4. Contractor shall provide a detailed description of the compactor installation process including any additional structure to support the selected compactor equipment. If Contractor identifies additional support and/or structure is needed, a cost shall be provided.

1.10.5. The compactor shall include custom fabricated hoppers to facilitate loading operations using a standard front-end loader and bucket size. The configurations of the hoppers shall allow for loading when the compactors’ charge boxes are full, while also preventing spillage back to the tip floors.

1.10.6. The compactors’ scissor locks shall be designed to connect with semi-trailers as designed by the Owner during shop drawing review.

1.10.7. If the Contractor identifies any issues associated with installation of the specified compactor equipment in the proposed building, the Engineer shall be notified immediately so that adjustments can be made.

1.11 Warranty-The MSW and Recycling compactors’ equipment packages shall be provided with the following warranties. The warranty certificate shall be made available and signed by an officer of the Contractor’s company.

1.11.1 3-year warranty on ram and frame weldments.

1.11.2 1-year warranty on electrical and hydraulic equipment, parts, and labor.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents become your contract terms and conditions.

1.12 Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means bidder awarded the contract County means the County of Portage Wisconsin

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Purchasing means the County of Portage Purchasing Department RFB means Request for Bid State means the State of Wisconsin VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award, through 12/31/2026 or upon job delivery and install of Compactor. A extension agreement may be signed in the next year if another Compactor will be purchased. Price and Contract at the time extension of the additional purchase will have to be mutually agreed upon by Vendor and County. Vendor can assume install of the compactor in locations yet to be constructed in Q3 of 2026.

See Attachment E

3. PRE-BID SITE VISIT

A pre-bid vendor site visit is scheduled to be held on Thursday, January 29, 2026, at 11AM at 600 Moore Road, Plover, WI 54467. Please Contact Chris Schultz via email schultzc@co.portage.wi.gov, if you plan to attend. The site visit is Not Mandatory, but we strongly encourage vendors to attend if you have never seen the facility. An RFB addendum will be issued if the site visit is changed or cancelled. The Bidder cannot charge the County for attending a site visit.

4. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB they shall notify the Procurement Director named below of such error and request a modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than 2PM on 2/2/2026.

Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on VendorNet and on the Portage County Website. Bidders are responsible for checking these websites for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

https://vendornet.wi.gov/ http://www.co.portage.wi.gov

Any correspondence or questions submitted must include the bid number Submit questions in writing via email to:

Chris Schultz, Procurement Director, e-mail: schultzc@co.portage.wi.gov Phone: 715-346-1393

5. METHOD OF BID

Bidder must submit a price per ton to be paid to the Highway Department and a price per ton to be paid to the Solid Waste Department. All prices must be quoted in U.S. Dollars. Bidder must bid on the enclosed Bid Offer Form.

6. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing mailto:schultzc@co.portage.wi.gov https://vendornet.wi.gov/ http://www.co.portage.wi.gov/

WISCONSIN PAGE 8 OF 20

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address -Request for Bid Title -Request for Bid Number -Bid Due Date

7. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and time listed on the bid cover page. Include:

7.1 Addendum Cover (Signature) Page(s), if applicable to this bid request

7.2 Signature and Authority Affidavit Form, Attachment A

7.3 References Sheet, Attachment B

7.4 Bid Offer Form, Attachment C

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper.

8. METHOD OF AWARD

An award will be made on the basis of the lowest total price listed on Line 5 of attachment C for all the requested units. Timeliness of delivery of the units may be considered when making this award.

9. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

9.1 Bidder must supply references of three firms to which similar services have been provided during the past five to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

9.2 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million

WISCONSIN PAGE 9 OF 20

dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

10. PRODUCT INFORMATION

10.1 General

10.1.1. All equipment shall not have been in service, except for shop tests, at any time prior to delivery.

10.1.2. All parts of equipment shall be amply proportioned for all stresses which may occur during operation and for any additional stresses which may occur during fabrication, transportation, handling, and erection.

10.1.3. The equipment shall be factory assembled to the maximum extent possible. Field assembly is permissible if disassembly is required for safe transport.

10.2 GENERAL SPECIFICATIONS

10.2.1. Compactors shall be designed to meet the following site operations:

10.2.1.1. Materials are dumped on the transfer station tip floors. Front-end loaders will be used to load material from the tip floors to the compactors’ hoppers and charge boxes.

10.2.1.2. A minimum of 50,000 tons of MSW and C&D waste are expected to be managed per year (a minimum of 150 tons per day).

10.2.1.3. A minimum of 5,000 tons of recyclables are expected to be managed per year.

10.2.1.4. Compacted materials will be loaded into semi-trailers.

10.2.1.5. MSW compactor is expected to be installed in a new addition as presented on the

Drawing.

10.2.1.6. Recycling compactor is expected to be installed in an existing building as presented on the Drawing.

10.2.2. The compactors’ equipment shall at a minimum comply with the following general specifications:

10.2.2.1. Throughput Capacity: minimum of 680 cubic yards per hour.

10.2.2.2. Charge Box Capacity: 8 to 10 cubic yards.

10.2.2.2.1. Charge box shall be designed to withstand the forces of compaction.

10.2.2.3. Overall Dimensions: compactor package must be installed on the location marked on the Drawing.

10.2.2.4. Clear-Top Opening: shall be sized appropriately to manage the requested throughput capacity.

10.2.2.5. Loading Height: designed to allow for front-end loader loading.

10.2.3. The compactors’ equipment packages shall include at a minimum:

10.2.3.1. Charge box,

10.2.3.2. Custom hopper,

10.2.3.3. Breaker bar,

10.2.3.4. Ram,

10.2.3.5. Hydraulic cylinder,

10.2.3.6. Hydraulic oil tank,

10.2.3.7. Hydraulic oil pump,

10.2.3.8. Electric motor(s),

10.2.3.9. Directional control valve,

10.2.3.10. Electrical panel box, and

10.2.3.11. Center pin hydraulic scissor lock.

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10.3 PERFORMANCE CHARACTERISTICS

10.3.1. Compactors shall at a minimum meet the following performance characteristics:

1. Cycle Time: maximum 35 seconds under continuous load.

2. Total Maximum Pressure: 3,000 psi for single cylinder or 2,200 psi for dual cylinder.

3. Total Maximum Force: minimum 150,800 pounds.

10.3.1.1. Ram Penetration: minimum 20 inches.

10.3.1.2. Center Pin Hydraulic Scissor Lock: 3HP motor with separate position control.

10.4 ELECTRICAL EQUIPMENT

10.4.1. The compactors’ electrical equipment shall at a minimum meet the following specifications:

10.4.1.1. Electric Motor: TEFC motor, 3-phase, 480V and sized appropriately for the hydraulic equipment (typ. 50HP).

10.4.1.2. Control Panel: UL listed, NEMA 3R rated.

10.4.1.3. Starter: NEMA Rated.

10.4.1.4. Circuits: Fused.

10.4.2. The power unit shall consist of United States manufactured UL listed parts.

10.5 HYDRAULIC EQUIPMENT

10.5.1. The compactors’ hydraulic equipment shall meet or exceed the following specifications:

10.5.1.1. Pump Capacity: min. 75 gpm.

10.5.1.2. Maximum Pressure: 2,500 psi to 3,000 psi.

10.5.1.3. Hydraulic Cylinder:

10.5.1.3.1. Single Cylinder: 9” bore.

10.5.1.3.2. Double Cylinder: 7” bore.

10.5.1.4. Hydraulic Oil Reservoir: 200 gallons or 3 gallons for every gpm of pump output.

10.5.2. The compactor hydraulic oil reservoir shall be designed to contain and drain hydraulic oil in the event of a leak.

10.5.3. The hydraulic pump shall be a constant displacement vane pump with a check valve.

10.5.4. An oil sight glass w/ thermometer shall be mounted on the front of the oil reservoir.

10.5.5. The oil reservoir shall include a thermostatically controlled oil heater that automatically operates only when the oil gets colder than 60 degrees F.

10.6 CHARGE BOX CONSTRUCTION

10.6.1. The charge box construction shall adhere to the following specifications:

10.6.1.1. Sides and Floor: AR400 or A514-T1 steel plate manufactured in the United States.

10.6.1.2. Floor Supports: shall be adequate to support the compactor on the existing tip floor:

10.6.1.2.1. All supports structural steel I beams and/or structural steel tube;

10.6.1.2.2. Formed supports not acceptable.

10.6.2. The compactor unit shall be mounted on the floor support stand adjusted so the discharge and ram align with the semi-trailers’ height.

10.6.3. The charge box shall include a custom-built hopper.

10.6.4. The floor supports should include a steel plate constructed on the front of the compactor unit to prevent debris from falling underneath the equipment.

10.7 RAM CONSTRUCTION

10.7.1. The compactor ram equipment shall at a minimum meet the following specifications:

10.7.1.1. Face, Bottom and Top: AR400 or A514-T1 steel plate manufactured in the United States

10.7.1.2. All supports: structural steel channels (formed steel supports not acceptable)

10.7.1.3. Ram should have guides to eliminate fishtailing and bucking.

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10.7.1.4. Ram should have a breaker bar.

10.8 POWER UNIT AND CONTROLS

10.8.1. The power units for the compactors shall be installed on a catwalk structure above the compactor units.

10.8.2. The control panels for the compactors shall be located with the power units and mounted for easy access and safe operations via the catwalk structure.

10.8.3. The control panels for the compactors shall be mounted with the power unit and shall include a key lock start and emergency stop with a full/jam auto shut-off indicator light. The control panel shall include the following features:

10.8.3.1. Automatic multi-cycle,

10.8.3.2. Auto/Manual selector switch,

10.8.3.3. Ram position switch,

10.8.3.4. Automatic safety retract,

10.8.3.5. Full/jam auto shut-off, and

10.8.3.6. Keyed jog controls.

10.8.4. Emergency controls shall be readily accessible to the operator.

10.8.5. Ram Directional Switches and Timers: Ram travel, forward and reverse, shall be controlled by a limit switch which reverses ram directional movement at low system pressures, eliminating hydraulic shock. When the forward movement of the ram is interrupted due to a jam or a full container, a timer, preset up to 60 seconds, reverses the ram movement and shuts down the system.

10.8.6. Push Button Controls: NEMA 4/13 watertight/oil tight.

10.8.7. The hydraulic directional control valve shall include tapered ports and an open center spool to reduce hydraulic system shock.

10.8.8. The compactor control unit shall include a ¾ full and a full light with operator adjustable pressure set-points to trigger indicator light.

10.9 PAINT

10.9.1. Color: As specified by the Owner from a standard color sheet during shop drawing review.

10.9.2. Type: Industrial grade primer with enamel finish

11. EXECUTION

11.1 FACTORY EQUIPMENT TESTING-All components shall be tested as a system at the manufacturer facility prior to shipping the system to the site. Owner shall be allowed to witness the testing at manufacturer’s testing facility.

11.2 INSTALLATION

11.2.1. The compactor equipment shall be installed per the manufacturer’s written instructions. As-built drawings and interconnection wiring diagrams shall be shipped with the equipment.

11.2.2. The compactor equipment manufacturer shall recommend required anchor bolts, temporary lift equipment, and all other incidentals required for proper installation of the equipment.

Contractor shall provide Engineer with concrete floor load bearing requirements and shall confirm that the existing floor can support compactor load bearing capacity or provide design recommendations for compactor footings to accommodate available load bearing capacity (e.g., spread footings as necessary).

11.2.3. The Contractor shall verify that the compactor unit and hopper package will fit in the existing buildings and function as designed to be top loaded by front-end loaders and compacted into semi-trailers. The Contractor shall notify the Engineer of any issues prior to installation.

11.2.4. The Contractor can assume install of the Compactors on sight in Q3 of 2026 on areas yet to be constructed.

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11.3 FIELD QUALITY CONTROL

11.3.1. Manufacturer’s Field Services-Contractor’s or manufacturer’s representative for equipment specified herein shall be present at job site or classroom designated by Owner for minimum days indicated, travel time excluded, for assistance during installation, startup, and training of Owner’s personnel for compactor operation.

11.3.1.1. 1 day installation service

11.3.1.2. 1 day start-up/instructional service

11.3.2. Contractor or manufacturer shall direct services to system and equipment operation, maintenance, troubleshooting, and equipment and system related areas.

11.4 FIELD PERFORMANCE TESTING-Field Quality Control

11.4.1. Manufacturer shall furnish an authorized field engineer to inspect, test, and adjust field assembled component and equipment installation including connections and control system programming modifications, as necessary, and to supervise field test performance.

11.4.2. Manufacturer’s representative shall issue an installation certificate to Owner confirming that equipment has been installed in accordance with manufacturer’s recommendations.

12. CLOSEOUT PROCEDURES

12.1 SUBSTANTIAL COMPLETION

12.1.1. Before notification that the Work is substantially complete, provide the following:

12.1.1.1. Demonstrate to the Engineer that systems and system components operate as intended.

12.1.1.2. Advise Owner of pending insurance changeover requirements.

12.1.1.3. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

12.1.1.4. Obtain and submit releases permitting Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

12.1.1.5. Prepare and submit Project Record Documents, operation and maintenance manuals, construction photographs, damage or settlement surveys, property surveys, and similar final record information.

12.1.1.6. Deliver tools, spare parts, extra materials, and similar items to location designated by Owner. Label with manufacturer's name and model number where applicable.

12.1.1.7. Complete startup testing of systems.

12.1.1.8. Submit test/adjust/balance records.

12.1.1.9. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

12.1.1.10. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.

12.1.1.11. Complete final cleaning requirements, including touchup painting.

12.1.1.12. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

12.1.2. Submit written notification to Owner and Engineer that the entire Work is ready for its intended use and the entire Work is substantially complete.

12.1.2.1. If the items in paragraph A. above are complete, then within 14 days Owner and

Engineer will make an inspection of the Work to determine status of completion.

12.1.2.2. If Engineer considers the Work substantially complete, then Engineer will prepare and deliver to the Owner a tentative Certificate of Substantial Completion fixing the date of

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Substantial Completion with an attached tentative list of items to be completed or corrected before final payment.

12.1.2.3. Engineer will issue a definitive Certificate of Substantial Completion with list of items to be completed or corrected or notify Contractor that the Work is not substantially complete within 21 days after submittal to Owner.

12.1.2.4. Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

12.1.2.5. Results of completed inspection will form the basis of requirements for Final Completion.

12.2 FINAL COMPLETION

12.2.1. Before requesting final inspection for determining final completion, complete the following:

12.2.1.1. Items identified as requiring correction or completion.

12.2.1.2. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

12.2.1.3. Instruct Owner's personnel in operation, adjustment, and maintenance of products, equipment, and systems.

12.2.2. Submit a written notice that the entire Work is complete. On receipt of request, Engineer will either proceed with inspection or notify Contractor of unfulfilled requirements.

12.2.3. Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

12.3 PROJECT RECORD DOCUMENTS

12.3.1. Assemble all records required for record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference.

12.3.2. Provide a summary report of all QA/QC testing including as needed figures clearly showing all testing/sample locations.

12.4 FINAL CLEANING

12.4.1. Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and federal and local environmental and antipollution regulations.

12.4.2. Cleaning

12.4.2.1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

12.4.2.1.1. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

12.4.2.1.2. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

12.4.2.1.3. Remove tools, construction equipment, machinery, and surplus material from Project site.

12.4.2.1.4. Leave Project clean and ready for occupancy.

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12.4.3. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Owner's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.

13. SUBCONTRACTING OR THIRD PARTY PAYMENTS

All subcontracting shall be pre-approved by the County before any work begins. Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment. The County will not pay any subcontractor or third parties directly.

14. FIRM PRICES

The awarded contractor must hold the awarded pricing for the entire first year contract period. The County will review any adjustment of costs before the beginning of a contract renewal period. Price adjustment requests must be justified with supporting documentation of industry-wide increases or decreases.

15. CONTRACT CANCELLATION

This Contract may be terminated by either party under the following conditions:

15.1 The County may terminate the contract at any time at its sole discretion by delivering 30 days written notice to the contractor.

If the problem is service performance, contractor will be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor will be given a period of time to ‘cure’ the performance. If the performance does not improve contractor will be given 30 days written notice that the contract will be cancelled.

Upon termination, the County’s liability will be limited to the pro rata cost of the services performed as of the date of termination.

15.2 If at any time the contractor’s performance threatens the health and/or safety of the County or the public, the County has the right to cancel and terminate the Contract without notice.

15.3 If the Contractor fails to maintain and keep in force the insurance as required, he County has the right to cancel and terminate the Contract without notice.

16. APPEALS PROCESS

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or Portage County Ordinance provisions that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with Chris Schultz, Procurement Director, Portage County Wisconsin, 1462 Strongs Ave, Stevens Point, WI 54481, and received in his office no later than five (5) working days after the notice of intent to award is issued.

The written protest must be received in his office no later than ten (10) working days after the notice of intent to award is issued.

The decision of the Procurement Director may be appealed to the Corporation Counsel Office within (5) working days of issuance. The appeal must allege a violation of a Wisconsin Statute or a Portage County Ordinance provision.

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ATTACHMENT A

SIGNATURE AND AUTHORITY AFFIDAVIT FORM

BIDDING COMPANY NAME: _________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this bid.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the specifications relating to this Bid.

I further certify that I have carefully examined he bid documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

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ATTACHMENT B

REFERENCES

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

WISCONSIN PAGE 17 OF 20

ATTACHMENT C BID OFFER FORM

Vendor:______________________________________________________________ Bid Pricing Form Line # Description Price per Unit

Compactor with MSW Compactor Equipment Package – Include freight costs and exclude sales tax and mark-up.

2 MSW Compactor Equipment Installation – Include Mobilization, Demobilization, and Restoration costs; Owner will be responsible for hiring a separate local electrical contractor to route appropriate power supply to the new compactor power distribution panel.

3 Recycling Compactor Equipment Package – Include freight costs and exclude sales tax and mark-up.

4 Recycling Compactor Equipment Installation – Include Mobilization, Demobilization, and Restoration costs; Owner will be responsible for hiring a separate local electrical contractor to route appropriate power supply to the new compactor power distribution panel.

Total Cost of All Products and Services(Sum of Lines 1-4)

Optional Bid Pricing Line# Description Unit Pricing Price per Unit O1

Preventive Maintenance Service Tech – Include list of recommended preventative maintenance items and anticipated total preventative maintenance hours per year.

Hourly

O2 Relining of Charge Box and Ram – Include recommended replacement schedule for both.

Per

Relining

O3

Note: Selection of the alternate bid item(s) will be decided by the Owner prior project award.

State the lead time ________Days for completion and Delivery of both compactor units.

Will any downpayments be required to release the equipment for fabrication.

Yes_____ No______ if Yes please indicate the percentage of Amount _________

Include Warranty information with bid submission Yes_____ No______

WISCONSIN PAGE 18 OF 20

ATTACHMENT D

STANDARD TERMS AND CONDITIONS

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired, unless otherwise specified. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish an acceptable equivalency. The County shall be the sole and final judge of equivalency.

2.0 HOW TO AMEND A REQUEST FOR BID, PROPOSAL OR QUOTE:

2.1 Public Works Projects are subject to Wis Stats 66.0901(5): If a person submits a bid or proposal for the performance of public work under any public contract to be let by a municipality and the bidder claims that a mistake, omission or error has been made in preparing the bid, the bidder shall, before the bids are opened, make known the fact that an error, omission or mistake has been made. If the bidder makes this fact known, the bid shall be returned to the bidder unopened and the bidder may not bid upon the public contract unless it is re-advertised and relet upon the re-advertisement. If a bidder makes an error, omission or mistake and discovers it after the bids are opened, the bidder shall immediately and without delay give written notice and make known the fact of the mistake, omission or error which has been committed and submit to the municipality clear and satisfactory evidence of the mistake, omission or error and that it was not caused by any careless act or omission on the bidder's part in the exercise of ordinary care in examining the plans or specifications and in conforming with the provisions of this section. If the discovery and notice of a mistake, omission or error causes a forfeiture, the bidder may not recover the moneys or certified check forfeited as liquidated damages unless it is proven before a court of competent jurisdiction in an action brought for the recovery of the amount forfeited, that in making the mistake, error or omission the bidder was free from carelessness, negligence or inexcusable neglect.

2.2 Non-Public Work Projects: After a Request for Bid/Proposal/Quote has been filed with the Portage County Purchasing

Department, the responder may submit an amended response BEFORE THE DUE DATE AND TIME set in the request. All the conditions and provisions of the original Bid/Proposal/Quote will be in effect. No submittals or amendments will be accepted after the due date and time of the request. This does not preclude the County from requesting additional information and/or clarification.

3.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

4.0 QUALITY: Unless otherwise indicated in the request, all material shall be new, newest model year, and free from defects.

Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the County.

5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right to increase or decrease quantities to meet actual needs.

6.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

7.0 PRICING AND DISCOUNT: The County qualifies for governmental discounts. Unit prices shall reflect these discounts.

7.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price; the unit price shall govern in the bid/proposal evaluation.

7.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions.

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8.0 RESPONSES TO REMAIN OPEN: Responses must remain open and will be deemed to be open and subject to acceptance until awarding of the bid/proposal is finalized, or a minimum of sixty (60) days unless otherwise specified.

9.0 ACCEPTANCE-REJECTION: The County reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, request clarification of any bid/proposal, award a bid/proposal that is not the lowest price, and to accept any part of a bid/proposal as deemed to be in the best interests of the County.

10.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the Contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs and other costs attributable to the delay.

11.0 CONTRACT AND EXECUTION OF CONTRACT: Unless otherwise specified in the bid/proposal, the successful responder agrees to enter into a contract, a copy of which will be on file in the office of the Portage County Purchasing Department. Contractor shall and will well and truly execute and perform this contract under the terms applicable to the satisfaction of the County, and shall promptly make payment to each and every person or party entitled thereto of all the claims for work or labor performed and materials furnished in the performance of this contract.

12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the County.

13.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The

Contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The County reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The County also reserves the right to cancel this contract with any state or federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

14.0 LICENSES AND PERMITS: Contractor shall have and/or provide any and all licenses and permits required to perform the work specified and furnish proof of such licensing authorization and permits with their bids if required.

15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or delegated without the prior written consent of the County.

16.0 NONEXCLUSIVE CONTRACT: Unless otherwise stated, the County reserves the right to purchase work or materials outside of this contract.

17.0 NONDISCRIMINATION & AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the

Contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation, gender identity and gender expression, or national origin. This provision shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

18.0 INDEPENDENT CAPACITY: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the County. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the County.

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19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the County must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.

20.0 WARRANTY: Unless otherwise specifically stated, equipment purchased as a result…