REQUEST FOR PROPOSAL

BOARD OF COUNTY COMMISSIONERS OF CALVERT COUNTY

PRINCE FREDERICK, MARYLAND 20678

ON BEHALF OF

CALVERT-ST. MARY’S METROPOLITAN PLANNING ORGANIZATION (C-SMMPO)

RFP 2026-022

MULTI-MODAL CONNECTIVITY STUDY

ST. MARY’S COUNTY, MARYLAND

CALVERT COUNTY GOVERNMENT

PROCUREMENT OFFICE

150 MAIN STREET

PRINCE FREDERICK, MARYLAND 20678

Andrew.Monahan@calvertcountymd.gov 410-535-1600/301-855-1243, Extension 2628

DUE DATE: Thursday, November 13, 2025 by 2:30 p.m. (Local Prevailing Time)

PRE-PROPOSAL MEETING: None

FINAL QUESTIONS ARE DUE ON OR BEFORE Thursday, October 30, 2025 (LOCAL PREVAILING

TIME) BY 2:30 P.M. QUESTIONS SHALL BE SUBMITTED TO THE CALVERT COUNTY GOVERNMENT

PROCUREMENT OFFICE TO Andrew.Monahan@calvertcountymd.gov.

mailto:Linda.Jarrett@calvertcountymd.gov

Proposals shall be submitted in a SEALED ENVELOPE with the label we have provided below affixed to the front. Calvert-St. Mary’s Metropolitan Planning Organization (C-SMMPO) reserve the right to reject proposals improperly labeled.

The envelope shall also show the Consultant’s name and address.

FROM: ________________________________

SEALED TECHNICAL PROPOSAL

TO BE DELIVERED AND OPENED BY:

150 MAIN STREET

PRINCE FREDERICK, MARYLAND 20678

PROPOSAL TITLE: ______________________________________________

PROPOSAL NUMBER: ____________________________________________

PROPOSAL DUE DATE AND TIME: __________________________________

Proposals shall be submitted in a SEALED ENVELOPE with the label we have provided below affixed to the front. Calvert-St. Mary’s Metropolitan Planning Organization (C-SMMPO) reserves the right to reject proposals improperly labeled. The envelope shall also show the Consultant’s name and address.

FROM: ________________________________

SEALED PRICE PROPOSAL

TO BE DELIVERED AND OPENED BY:

COUNTY SERVICES PLAZA

150 MAIN STREET

PROPOSAL TITLE: ______________________________________________

PROPOSAL NUMBER: ____________________________________________

PROPOSAL DUE DATE AND TIME: __________________________________

NOTICE TO CONSULTANTS

PRICE PROPOSAL

NAME AND SIGNATURE REQUIREMENTS FOR BID AND CONTRACTS

GENERAL TERMS AND CONDITIONS

SPECIFICATIONS

NON-COLLUSION CERTIFICATE

ANTI-BRIBERY AFFIRMATION AND AFFIDAVIT OF QUALIFICATION TO BID

AGREEMENT

NOTICE TO CONSULTANTS

Sealed proposals shall be due on or before Thursday, November 13, 2025 by 2:30 p.m. (Local Prevailing Time) for acknowledgement of receipt only for:

A pre-proposal meeting will not be held.

Responses to this Request for Proposal (hereinafter, “RFP”) shall be submitted in two (2) SEALED ENVELOPES: one envelope shall contain one (1) original of the Consultant’s technical (Qualifications and Experience [Q&E]) proposal marked TECHNICAL PROPOSAL. The second envelope shall contain one (1) original of the Consultant’s price proposal marked PRICE PROPOSAL. The technical proposal shall be accompanied by a brief transmittal letter, signed by an officer of the company authorized to bind the Consultant to their proposal, with required affidavit(s) attached. The yellow labels provided with this RFP shall be affixed to the front of each envelope and marked according to the above. Each label shall be fully filled out and clearly marked as to which envelope contains the technical proposal, and which one contains price information. The Board of County Commissioners of Calvert County, Maryland on behalf of the CALVERT-ST. MARY’S METROPOLITAN PLANNING ORGANIZATION (hereinafter, “C-SMMPO”) (or the officially authorized official), reserve the right to reject proposals improperly labeled. The envelopes shall also show the Consultant’s company name and address. ANY TECHNICAL PROPOSAL WITH PRICE

INFORMATION MAY BE CONSIDERED NON-RESPONSIVE.

The Consultant may submit their sealed proposals as follows so they will be received in the office designated below no later than the exact time set for receipt of proposals:

1. Ship through UPS, Federal Express, or hand delivery to:

CALVERT COUNTY GOVERNMENT

PROCUREMENT OFFICE

150 MAIN STREET

2. Ship through the United States Postal Service (USPS) to:

PROCUREMENT OFFICE

150 MAIN STREET

PRINCE FREDERICK, MARYLAND 20678

NOTE: The United States Postal Service does not deliver to 1350 Main Street, Prince Frederick, Maryland 20678.

Acceptance of proposals by Calvert County Government employees other than employees of the Procurement Office shall not be deemed proper delivery.

Where proposals are sent by any method to Calvert County Government’s Procurement Office, the Consultant shall be responsible for their delivery before the date and time set for the closing of proposal acceptance. If the delivery is delayed beyond the due date and hour set for receipt of proposals, proposals shall not be accepted.

If an emergency or unanticipated event interrupts normal Calvert County Government processes so that bids cannot be received at the Calvert County Government Procurement Office by the exact time specified in this RFP and urgent Calvert County Government requirements preclude amendment of the bid opening date, the time specified for receipt of bids shall be deemed to be extended to the same time of day specified in this RFP on the first work day on which normal Calvert County Government processes resume.

All proposals received before the time set for receipt of proposals shall be kept secure. The proposals shall not be opened or viewed and shall remain in a locked box or a safe. If an RFP is cancelled, proposals shall be returned to the Consultants. Necessary precautions shall be taken to ensure the security of the bid box or safe. Before technical proposal opening, information concerning the identity and number of proposals received shall only be made available to employees of the C-SMMPO. Such disclosure shall be only on a “need to know” basis. If proposal samples are submitted, they shall be handled with sufficient care to prevent disclosure of characteristics before proposal opening.

Proposals made on any form(s) other than the required form(s) included in this RFP shall not be considered.

Changes in the phraseology of the proposal, additional or limiting provisions shall render the proposal invalid and shall cause its rejection.

Consultants shall be responsible for obtaining all documentation, including but not limited to any addenda issued by going to eMaryland Marketplace Advantage at https://emma.maryland.gov prior to submitting their proposal.

Changes to the RFP shall only be made in writing. The C-SMMPO assumes no responsibility for verbal instructions or interpretations.

Unless otherwise specified, all proposals shall be binding for 160 calendar days following the date and hour set for receipt of proposals, unless extended by mutual consent of all parties.

C-SMMPO is tax exempt and all prices quoted shall be exclusive of any Federal or Maryland State Taxes.

This includes Federal Excise Tax and any other Excise Tax applicable to any other equipment or accessories.

However, taxes are required to be paid by the Consultant on all materials and equipment to be incorporated into the Project. The Consultant is prohibited from tax exempt number for any purchases.

Consultants are warned against unbalancing their price proposal as this will render them liable to rejection.

The right is hereby reserved to reject any or all proposals, and to waive informalities, as the interest of C- SMMPO may require.

If the Consultant to whom an award is made shall fail to execute the Contract hereto attached, and as herein provided, the award may be annulled and the Contract awarded to the next most responsible Consultant, and such Consultant shall fulfill every stipulation embraced herein, as if they were the original party to whom the award was made; or C-SMMPO may reject all proposals as its interests may require.

Consultants shall carefully examine all documentation. In case doubt shall arise as to the meaning or intent of anything comprised in the specifications, inquiry shall be made to the Calvert County Government Procurement Office before a proposal is submitted. Written questions and inquiries shall be accepted from all Consultants. The Calvert County Government Procurement Office shall be the sole point of contact for this solicitation unless otherwise instructed herein. Written requests for information related to this RFP shall be directed to the Calvert County Government Procurement Office, Andrew Monahan, Procurement https://emma.maryland.gov/

Specialist, by E-Mail: Andrew.Monahan @calvertcountymd.gov. Unauthorized contact with other Calvert County Government staff, St. Mary’s County Government staff, or C-SMMPO staff regarding this RFP may result in the disqualification of the Consultant. Inquiries pertaining to this RFP shall give the RFP number, title, due date, and time. Final written questions shall be due on or before Click or tap to enter a date. by 2:30 p.m. (Local Prevailing Time). It shall be the responsibility of all Consultants to ensure they have received any addenda and other documents issued. Any addenda issued shall become a part of the Contract Documents and shall be fully considered by all Consultants during formation of proposals.

The submission of a proposal shall indicate the Consultants thoroughly understands the terms of all Contract Documents.

Changes to the Information for Consultants or Technical Specifications and all documentation relating to this RFP shall only be made in writing. C-SMMPO assumes no responsibility for verbal instructions or interpretations.

The submission of a bid on this work and service shall be considered as a representation that the Consultant has carefully investigated all conditions which affect or may, at some future date, affect the performance of the work or services covered by the proposal, the entire area to be serviced as described in the specifications and other Contract documents, and that the Consultant is fully informed concerning the conditions to be encountered, character, quality and quantity of work to be performed, and equipment and materials to be furnished; also, that the Consultant is familiar with all Federal, State, and County laws, all codes and ordinances of Calvert County Government which affect the prosecution of the work or persons engaged or employed in the work or the materials and equipment used in the work.

Consultant should execute the following, including required form(s), and include them as part of their proposal. Failure to do so may be cause for rejection of the proposal as nonresponsive.

a. Price Proposal

b. Technical (Q&E) Proposal Submittal which includes these required forms or documents:

Consultant’s Technical Proposal Name and Signature Requirements of Proposal and Contract Non-Collusion Certificate Anti-Bribery Affirmation Affidavit of Qualification to Respond Addenda Issued Questions and Answers/Clarification Issued

Acknowledgement of receipt only for this Request for Proposal shall be posted on Calvert County Government’s website on behalf of C-SMMPO at https://www.calvertcountymd.gov/3178/FY-2026-Bid- Results.

https://www.calvertcountymd.gov/3178/FY-2026-Bid-Results https://www.calvertcountymd.gov/3178/FY-2026-Bid-Results

CONSULTANT’S LEGAL BUSINESS NAME: ________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________ DATE: ______________________

PRICE PROPOSAL

TO THE BOARD OF COUNTY COMMISSIONERS OF CALVERT COUNTY, MARYLAND ON BEHALF OF THE CALVERT-ST. MARY’S METROPOLITAN PLANNING ORGANIZATION: The undersigned agrees to furnish all labor, material, supervision, and equipment necessary to provide a Multi-Modal Connectivity Study as specified in this Request for Proposal to the Board of County Commissioners of Calvert County, Maryland on behalf of the Calvert-St. Mary’s Metropolitan Planning Organization in accordance with ATTACHED SPECIFICATIONS and other documents herein and at the following bid price:

TOTAL LUMP SUM BID $

Proposed Deliverables Schedule

Deliverable Deliverable Due Date Payment Amount

Deliverable 1- Phase 1 Milestone – Task 1 and 2

Deliverable 2 – Phase 2 Milestone – Task 3

Deliverable 3 – Phase 3 Milestone – Task 4

The Consultant shall also provide a comprehensive budget and detailed description of all line items to substantiate the lump sum bid with their price proposal.

No additional compensation shall be provided for expenses incurred by the Consultant in performing duties for this service under this Contract.

It is further agreed by the Undersigned that upon receipt of written advice of the acceptance of proposal, the necessary contract shall be executed within ten (10) business days after such notice.

The undersigned has caused this proposal to be executed as of the day and year indicated on each proposal page and hereby agrees to provide aforementioned services necessary for compliance with this specification and agrees to provide these for the rates indicated in this proposal form. By signing each proposal page, the Consultant does hereby attest that they have fully read the Request for Proposal and understands it.

The time for performance of this Contract shall begin from the date of the Notice to Proceed or otherwise noted.

CONSULTANT’S LEGAL BUSINESS NAME: ________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________ DATE: ______________________

By signing and submitting a bid, you acknowledge and agree you have read and understand the Request for Proposal documents and agree to the Contract Terms and Conditions as contained herein.

NAME AND SIGNATURE REQUIREMENTS FOR BID AND CONTRACTS

The legal business name and principal office AS RECORDED WITH THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION (SDAT) for Maryland shall be used on all forms submitted. A trade name (i.e., a shortened or different name under which the company does business) shall not be used when the legal name is different. Corporations shall have names that comply with State law. The bidder’s signature shall conform to the following:

All signatures shall be made by an authorized officer, partner, manager, member, or employee.

The signing of an offer or a contract is a representation and certification by the person signing that the person signing is authorized to do so on behalf of the offeror or consultant.

CONSULTANT’S LEGAL BUSINESS NAME

TELEPHONE NUMBER

PRINCIPAL OFFICE ADDRESS

FAX NUMBER

REMITTANCE ADDRESS: (If Remittance Address is Different from Above Address)

EMAIL ADDRESS

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (TYPE OR PRINT)

SIGNATURE OF ABOVE PERSON DATE

WITNESS DATE

GENERAL TERMS AND CONDITIONS

DEFINITIONS. Wherever the words defined in this section or pronouns used in their stead, occur in the specifications, proposal, contract, or bond, they shall have the meanings herein given and as defined:

BIDDER/OFFEROR/CONSULTANT shall mean a firm that responds to this RFP with a bid.

BOARD OF COUNTY COMMISSIONERS OF CALVERT COUNTY, MARYLAND on behalf of CALVERT- ST. MARY’S METROPOLITAN PLANNING ORGANIZATION shall mean the officials of the Calvert-St.

Mary’s Metropolitan Planning Organization and noted hereinafter as C-SMMPO (or the officially authorized officials).

CALVERT COUNTY shall mean Calvert County, Maryland.

ST. MARY’S COUNTY shall mean St. Mary’s County, Maryland.

CONTRACT DOCUMENTS shall mean those written documents that define the roles, responsibilities, and work under the Contract, and are legally binding on the parties (C-SMMPO and the Consultant). The individual documents constituting the Contract Documents are as outlined herein under Contract Interpretation by the Project Manager.

CONTRACTING OFFICERS shall mean the Calvert County Government Procurement Officer or their designated representative on behalf of the C-SMMPO entrusted with the authority to enter into, administer, renew, or terminate the Contract, along with related determinations and findings.

DIRECTOR shall mean the Director of Calvert County Government’s Department of Planning & Zoning and the Director of St. Mary’s County Government’s Department of Land Use & Growth Management and shall mean the principals or their duly authorized representatives; said agents acting severally within the scope of the particular duties entrusted to them.

PROJECT MANAGER(S) shall mean those persons whom the Directors have designated to supervise performance of this Contract on behalf of C-SMMPO within the scope of duties entrusted under such delegation of authority.

Whenever the Contact Documents or any drawings contain the words DIRECTED, REQUIRED, PERMITTED, ORDERED, DESIGNATED, PRESCRIBED, or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation, or prescription of the Project Manager(s) are intended, and similarly the words APPROVED, ACCEPTABLE, SATISFACTORY, or, words of like import, shall mean approved by, acceptable or satisfactory to, the Project Manager(s), unless otherwise expressly stated.

CONTRACT INTERPRETATION BY THE PROJECT MANAGER(S). Any inconsistencies or ambiguities in the Contract Documents shall be immediately reported, in writing, to the Project Manager(s). Questions regarding the meaning and intent of the Contract Documents shall be referred in writing by the Consultant to the Project Manager(s) with a Request for Information. The Project Manager(s) shall respond to the Consultant in writing with a decision within fifteen (15) calendar days of receipt of the request, or if it is necessary to extend this period, the Project Manager(s) shall notify the Consultant in writing as to when a decision will be provided.

Work done by the Consultant after its discovery of such inconsistencies or ambiguities without such notice and prior to response from the Project Manager(s) shall be done at the Consultant’s risk.

In resolving conflict, error, or discrepancies within the Contract Documents, the Contract Documents shall be given precedence in the following order (Change Orders, highest precedence and Notice to Consultants, lowest precedence):

Change Orders Addenda Federal, State, County, and/or C-SMMPO Requirements General Conditions of Bid and Contract Specifications Proposal Contract Notice to Consultants

In the event that conflicts, errors, or discrepancies are not resolved by the Contract Documents’ order of precedence, the more restrictive provision shall govern.

PROPOSAL FORMS AND AFFIDAVITS

All proposals shall be submitted on forms provided in this RFP, properly signed in ink by a principal duly authorized to make contracts, and submitted in a sealed envelope as required under Instruction to Consultants.

All required forms shall be submitted with technical proposals except for the price proposal which shall be in a separate sealed envelope. Failure to comply may be cause for rejection of proposals.

ALTERNATE PROPOSALS

Alternate proposals shall only be considered when they are submitted separately and clearly marked and labeled ALTERNATE PROPOSAL. The alternate proposal shall only be considered if the Consultant’s primary proposal is the most responsive and responsible proposal.

DEVIATIONS TO SPECIFICATIONS

Any deviations from the specifications shall be noted in detail by the Consultant, in writing, and submitted with the formal technical proposal. C-SMMPO reserves the right to accept or reject any exception.

PROHIBITION AGAINST UNIFORM PRICING

C-SMMPO shall encourage open and competitive bidding by all possible means and shall endeavor to obtain the maximum degree of open competition on all purchase transactions using competitive sealed bidding, competitive negotiation, or open market transaction methods of procurement. In submitting a proposal, each Consultant shall, by virtue of submitting a proposal, guarantee that the Consultant has not been a party with other Consultants to an agreement to propose a fixed or uniform price. Violation of this implied guarantee shall render void the proposal of such Consultants. Any disclosure to or acquisition by a competitive Consultant, in advance of the receipt of the proposals, of the terms or conditions of the proposal submitted by another competitor shall render the entire proceedings void and shall require re-advertising the RFP.

AWARD OR REJECTION OF BIDS

The Board of County Commissioners of Calvert County, Maryland on behalf of the C-SMMPO shall award the Contract to the most responsible bidder, subject to its right to reject any or all bids, C-SMMPO reserves the right to award a Contract by individual items, in the aggregate, or in combination thereof, and to waive any informality in bids received whenever such rejection or waiver is in the best interest of C-SMMPO. C- SMMPO reserves the right to reject all bids and make purchases based on state, county, or municipal contracts that are established by a legal competitive process whenever it is in the best interest of C-SMMPO to do so. C-SMMPO also reserves the right to reject the bid of a Consultant who has previously failed to perform properly or complete on-time contracts of a similar nature, or a bid of a Consultant whose investigation shows is not in a position to perform the Contract.

In determining the “most responsible bidder”, in addition to considering price, C-SMMPO shall consider:

1. The ability, capacity, and skill of the bidder to perform the Contract or provide the services required;

2. Whether the bidder can perform the Contract or provide the service promptly, or within the time specified, without delay or interference;

3. The character, integrity, reliability, reputation, judgment, experience, and efficiency of the bidder;

4. The quality of performance of previous contracts or services;

5. The previous and current compliance by the bidder with laws and ordinances relating to the Contract or service;

6. Whether the bidder is in arrears to C-SMMPO on any debt or Contract, is in default on any surety to C-SMMPO, or is delinquent as to any taxes or assessments; and

7. Any other information that may have a bearing on the decision to award the Contract.

INDEMNIFICATION

Nothing contained in the Contract shall be construed to constitute the Consultant as an agent of C-SMMPO.

The Consultant shall indemnify, keep, and save harmless C-SMMPO, its agents, officials, and employees, against all injuries, death, loss, damage, claims, patent claims, suits, liabilities, judgments, costs, and expenses which may or otherwise accrue against C-SMMPO in consequence of the granting of a Contract or which may or otherwise result therefrom. If it shall be determined that the act was caused through negligence or omission of the Consultant or his officers, directors, agents, or employees, of the subconsultant or his officers, directors, agents or employees, if any, and the Consultant shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and if any judgement shall be rendered against C-SMMPO in any such action, the Consultant shall at his own expense, satisfy and discharge the same. Consultant expressly understands and agrees that any performance bond or insurance protection required by this Contract, or otherwise provided by Consultant, shall in no way limit the responsibility to indemnify, keep and save harmless and defend C-SMMPO as herein provided.

NON-DISCRIMINATION IN EMPLOYMENT

During the performance of this Contract, the Consultant agrees as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, gender identity, sexual orientation, age, marital status, genetic information, or disability (physical or mental), except where religion, sex, national origin, gender identity, sexual orientation, or disability (physical or mental), is a bona fide occupational qualification reasonably necessary to the normal operation of the Consultant. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

2. The Consultant, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, shall state that such Consultant is an equal opportunity employer. In addition to complying with the provision of Equal Opportunity, the Consultant shall, in good faith, cooperate with C-SMMPO in investigation of Equal Employment Opportunity (EEO) complaints, whether formal or informal.

3. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

4. The Consultant shall include the provisions above in every subcontract or purchase order so that the provisions shall be binding upon each subconsultant or vendor.

INSURANCE

The Consultant shall not commence work under this Contract until it has obtained the insurance required under this section. All coverage shall be with insurance carriers licensed and authorized to do business in Maryland. Self-insured Consultants shall submit an affidavit attesting to their self-insured coverage.

1. Certificate Holder, Additional Insured, and Contract Information

a. The Board of County Commissioners of Calvert County, Maryland and the Commissioners of St. Mary’s County, Maryland on behalf of the Calvert-St. Mary’s Metropolitan Planning Organization shall be named as certificate holder and as additional insured for the duration of the Contract as follows:

Board of County Commissioners of Calvert County, Maryland on Behalf of the Calvert-St. Mary’s Metropolitan Planning Organization Attention: Procurement Office Courthouse, 175 Main Street Prince Frederick, Maryland 20678

And

Commissioners of St. Mary’s County, Maryland On Behalf of the Calvert-St. Mary’s Metropolitan Planning Organization Attention: Risk Management Chesapeake Building, 41770 Baldridge Street, PO Box 653 Leonardtown, Maryland 20650

b. The certificate shall also indicate the contract name and number.

c. Additional insured shall be as pertains to general liability and automobile liability and shall be stated under Description on the certificate as: Board of County Commissioners of Calvert County, Maryland and Commissioners of St. Mary’s County, Maryland on behalf of the Calvert-St. Mary’s Metropolitan Planning Organization shall be named as additional insured as pertains to general liability and automobile liability.

d. The “ADDL INSD” box shall be checked for general liability and automobile liability.

2. Commercial General Liability Insurance

During the life of this Contract, the Consultant shall procure and maintain Commercial General Liability Insurance in an amount not less than $1,000,000.00 (combined personal injury and/or property damage) per occurrence subject to $2,000,000.00 aggregate.

3. Professional Liability

During the life of this Contact, the Contractor shall procure and maintain professional liability insurance coverage in the amount of one million ($1,000,000.00) dollars, with a minimum coverage of one million ($1,000,000.00) dollars per occurrence and one million ($1,000,000.00) dollars aggregate.

4. Automobile Liability Insurance

During the life of this Contract, the Contractor shall procure and maintain Automobile Liability Insurance, including applicable No-Fault coverage, with limits of liability not less than $1,000,000.00 per accident combined single limit Bodily Injury and Property Damage.

Coverage shall include vehicles to be used in conjunction with this Contract on behalf of the Contractor.

If during the life of this Contract the Contractor owns commercial vehicles or obtains commercial vehicles, the Contractor shall procure and maintain Automobile Liability Insurance, to include No-Fault coverage, with limits not less than $1,000,000.00 per accident combined Bodily Injury and Property Damage. Coverage shall include “Any Auto” as indicated on the required Certificate of Insurance.

If during the life of this Contract the Contractor does not own commercial vehicles, the Contractor shall procure and maintain vehicle coverage in accordance with the statutes of the State of Maryland. Coverage shall include “Non-Owned” and “Hired” as indicated on the required Certificate of Insurance.

5. Workers Compensation

During the life of this Contract, the Consultant shall procure and maintain Workers Compensation insurance, including Employers Liability Coverage in accordance with the statutes of the State of Maryland, covering all employees engaged in performance of the contract. If a Consultant is a sole proprietor or is a company that is not required to maintain workers compensation insurance coverage under the laws of the state of Maryland, that Consultant shall show some alternative injury insurance coverage, either through health insurance or employer`s liability coverage.

6. Notice of Cancellation

Prior to starting performance of the Contract and for each extension of the Contract, a certificate of insurance shall be furnished to C-SMMPO. Insurance companies providing insurance shall be acceptable to C-SMMPO. Consultant agrees to provide C-SMMPO a Certificate of Insurance evidencing that all coverage, limits, and endorsements required herein are maintained and in full force and effect. If the Consultant receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify C-SMMPO within two (2) business days with a copy of the non-renewal or cancellation notice, or written specifics as to which coverage is no longer in compliance. It shall be the Consultant’s responsibility to make immediate notification to C- SMMPO if any changes are made to the policy.

SUBLETTING OF CONTRACT OR ASSIGNMENT OF CONTRACT FUNDS

It is mutually understood and agreed that the Consultant shall not assign, transfer, convey, sublet, or otherwise dispose of their contractual duties to any other person, company, or corporation without the previous written consent of the C-SMMPO.

If the Consultant desires to assign their right to payment of the Contract, the Consultant shall immediately notify the C-SMMPO, in writing, of such assignment of right to payment. In no case shall such assignment of the Contract relieve the Consultant from their obligations, or change the terms of the Contract.

SUBCONTRACTING

Subconsultant(s), if any, shall be identified in the Consultant’s technical proposal with a complete description of their role relative to the offeror. No services shall be subcontracted, either in whole or in part, except with the prior written consent of the C-SMMPO.

TERMINATION OF CONTRACT

The C-SMMPO may terminate a Contract, in whole or in part, whenever the C-SMMPO determine that such termination is in the best interest of the C-SMMPO, without showing cause, upon giving written notice to the Consultant. The C-SMMPO shall pay all reasonable costs incurred by the Consultant up to the date of termination. However, in no event shall the Consultant be paid an amount which exceeds the price proposed for the work performed. The Consultant shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination.

When the Consultant has not performed or has unsatisfactorily performed the Contract, the C-SMMPO may terminate the Contract for default. Upon termination for default, payment may be withheld at the discretion of the C-SMMPO. Failure on the part of a Consultant to fulfill the contractual obligations shall be considered just cause for termination of the Contract. The Consultant shall be paid for work satisfactorily performed prior to termination, less any excess costs incurred by the C-SMMPO in completing the Consultant’s obligations under the Contract.

SERVICE DELIVERY FAILURES

Failures of a Consultant to provide the services required under this Contract within the time specified, or within reasonable time as interpreted by C-SMMPO shall constitute authority for C-SMMPO to procure the services required under this Contract in the open market.

On all such purchases, the Consultant shall reimburse C-SMMPO, within a reasonable time as specified C- SMMPO, for any expense incurred in excess of Contract prices. Such purchases shall be deducted from Contract quantities.

NON-LIABILITY

The Consultant shall not be liable in damages for delay in shipment or failure to deliver services when such delay or failure is the result of fire, flood, strike, the transportation carrier, act of God, act of Government, act of an alien enemy or by any other circumstances which, in C-SMMPO’s opinion, is unforeseeable and beyond the control of the Consultant. Under such circumstances, however, the Procurement Office may at its discretion, cancel the Contract.

BREACH OF CONTRACT

1. In the event the Consultant shall fail to comply with any of the terms or conditions of the Contract Documents, the Project Manager(s) shall notify the Consultant of such failure or default and demand that the same be remedied within five (5) business days. In the event of the failure of the Consultant to remedy the same within said period, the Project Manager(s) shall authorize the services to be procured from any available source, with the difference between the actual cost paid and the defaulting Consultant to be deducted from any monies due the defaulting Consultant or their surety.

2. In addition to those instances specifically referred to in other sections herein contained, C-

SMMPO shall have the right at its option to terminate the Contract under any one or more of the following:

A. If the Consultant becomes insolvent.

B. If the Consultant makes an assignment for the benefit of creditors pursuant to the statutes in such case made and provided without notification or approval from C-SMMPO.

C. In the event a voluntary or involuntary petition in bankruptcy shall be filed by or against the Consultant.

D. In the event the Consultant fails to commence work in accordance with the specifications of this RFP.

E. In the event the Consultant shall abandon the work or any portion of the work to be performed under this contract before completion.

F. If the Consultant shall fail to fully, properly, and in a good and workman-like manner perform any or all of the conditions, covenants, terms, or conditions contained within the Contract Documents.

G. If the Consultant shall sublet, assign, convey, or otherwise dispose of his Contract or any portion thereof other than in accordance with the terms set forth within the Contract Documents.

H. If a receiver or receivers or any other person shall be appointed by court order to take charge or custody of the Consultant's property, financial affairs, or business.

I. If C-SMMPO shall be of the opinion that the Consultant is not or has not been performing the Contract in good faith and in accordance with the terms of the specifications.

OWNERSHIP OF DOCUMENTS

Any reports, specifications, or other documents prepared by the Consultant in the performance of its obligations under the resulting contract shall be the exclusive property of C-SMMPO, and all such materials shall be surrendered to C-SMMPO upon completion, termination, or cancellation of this Contract. The Consultant shall not use, willingly allow, or cause such materials to be used for any other purpose than performance of all Consultant’s obligations under the resulting Contract without the prior written consent of C-SMMPO. Documents and materials developed by the Consultant under the resulting contract shall be the property of C-SMMPO; however, the Consultant may retain file copies, which cannot be used without prior written consent of C-SMMPO. C-SMMPO agree that the Consultant shall not be liable for any damages, loss, or injury resulting from future use of the provided documents for other than the project specified when the Consultant is not the company of record.

PAYMENT(S)

Payment(s) shall be made after satisfactory performance of work required during the course of the Contract, in accordance with all of the provisions thereof, and upon receipt of properly completed invoice.

C-SMMPO reserves the right to withhold any or all payments or portions thereof for Consultant’s failure to perform in accordance with the provisions of the Contract or any modifications thereto.

INCURRING COSTS

C-SMMPO shall not be liable for any costs incurred by the Consultant prior to the issuance of the Contract.

COMPLETENESS

All information required by this RFP shall be supplied to constitute a proper proposal. C-SMMPO shall not be responsible for the premature opening of proposals if not properly addressed or identified.

NOTICE OF POLITICAL CONTRIBUTIONS

The Consultant agrees, in accordance with the current Maryland Code, State Finance and Procurement Article, §17-402, to comply with the political contribution reporting requirements, as amended from time to time, to which the Consultant may be subject.

COOPERATIVE PURCHASES

1. Acceptance of this bid and submission of a proposal is an agreement to extend the same prices, terms, and conditions to other governmental agencies, and public or quasi-public agencies that receive government funds that require these commodities or services.

2. All purchase and payment transactions shall be made directly between the Consultant and the requesting entity. C-SMMPO assumes no obligation on behalf of any other public entity.

ARITHMETICAL ERRORS

Any errors in computations shall be corrected when the proposals are canvassed.

GENDER NEUTRAL CLAUSE

Wherever used herein, a pronoun in the masculine gender shall be considered as including the feminine gender unless the context clearly indicates otherwise.

SOVEREIGN IMMUNITY

By entering into this Contract, C-SMMPO and its “employees,” as defined in the Local Government Tort Claims Act, §§5-301, et seq. of the Courts and Judicial Proceedings Article, do not waive sovereign immunity, do not waive: any defenses, any limitations of liability as may be provided for by law or any provision of the Local Government Tort Claims Act.

THIRD PARTY BENEFICIARY

It is specifically agreed between the parties executing this Contract that it is not intended by any of the provisions of this Contract to create in the public or any member thereof, third party beneficiary status in connection with the performance of the obligations herein without the written consent of C-SMMPO and notwithstanding its concurrence in or approval of the award of any contract or subcontract or the solicitation thereof in fulfilling the obligations of the Contract.

NO INDIVIDUAL LIABILITY

No elected official, appointed official, employee, servant, agent, or law enforcement officer shall be held personally liable under this Contract and any extension or renewals thereof because of its enforcement or attempted enforcement provided they are acting within the course and scope of their employment or governmental duties and responsibilities.

SUFFICIENT APPROPRIATIONS

C-SMMPO’s financial obligations, if any, under this Contract are contingent upon sufficient appropriations and authorization being made by C-SMMPO for the performance of this Contract. C- SMMPO’s decision as to whether sufficient appropriations are available shall be accepted by the other party or parties to this Contract, and shall be final.

SEVERABILITY

In the event any portion of this Contract is found to be unconstitutional, illegal, null, or void, by a court of competent jurisdiction, it is the intent of C-SMMPO to sever only the invalid portion or provision, and that the remainder of the Contract shall be enforceable and valid, unless deletion of the invalid portion would defeat the clear purpose of the Contract, or unless deletion of the valid portion would produce a result inconsistent with the purpose and intent of C-SMMPO in entering into this Contract.

ENTIRE AGREEMENT

The parties hereto agree that the above writing constitutes the entire Contract between them concerning this matter and that there are no understanding, promises, or arrangements binding either part hereto that have not been written herein. The parties further agree that this Contract can be amended only by written agreement signed by the parties hereto.

CHOICE OF LAW

This Contract shall be governed by the internal laws of Maryland, without giving effect to its choice of law provisions, and any action brought by or between the parties shall vest jurisdiction and venue exclusively in the Courts located in Calvert County, Maryland or St. Mary’s County, Maryland.

PUBLICITY

Without the prior written approval of C-SMMPO, the Consultant shall not release for publication any report, specification, cost estimate, or other material of any nature for which services are performed under the terms of this Contract.

DISADVANTAGED BUSINESS ENTERPRISES (DBE)

As required by 49 CFR 26.13, the C-SMMPO shall not discriminate on the basis of race, color, national origin, religion, gender, age or disability in the award and performance of any USDOT assisted contract or in the administration of its DBE program or the requirements of 49 CFR 26. The C-SMMPO shall take all necessary and reasonable steps under 49 CFR 26 to ensure nondiscrimination in the award and administration of USDOT assisted contracts. The C-SMMPO DBE program, as required by 49 CFR 26, is incorporated by reference in the Annual Planning Grant Agreement between the C-SMMPO and MDOT.

An annual report of DBE awards or commitments and payments (Federal Dollars Only) is submitted to MDOT yearly by the C-SMMPO.

This project has no requirement to employ firms that are Disadvantaged Business Enterprises (DBE);

however, DBE participation is strongly encouraged by C-SMMPO.

MULTI-MODAL CONNECTIVITY STUDY

ST. MARY’S COUNTY, MARYLAND

SPECIFICATIONS

Introduction:

The purpose of this study is to analyze existing conditions of multi-modal connectivity to public transportation buses and recommend adjustments of bus stops and routes to maximize outreach.

Transit operations include STS public transportation routes, Job Access, and Reverse Commute (JARC) I, II and III, American with Disabilities Act (ADA) routes (persons with disabilities), and State Specialized Transportation Assistance Program (SSTAP) routes (seniors & persons with disabilities) which are critical services to many of our residents throughout St. Mary’s County. The SSTAP program divides the County into four regions. Each region can ride one day a week on their specific day between the hours of 10am and 1pm, either Monday, Tuesday, Wednesday, or Friday. All four regions are eligible for Thursday service.

Project Location:

This planning study location is defined as the routes in the STS Bus Route Map along with the paratransit (ADA and SSTAP) passenger locations. There are nine STS public transportation routes:

Route 1: California Route, Leonardtown to Lexington Park via California Route 2: Charlotte Hall Route, Leonardtown to Charlotte Hall via Loveville Route 3: Great Mills Route, Lexington Park to Leonardtown via Great Mills Route 4/14: County-Span Route, Lexington Park to Charlotte Hall Route 5: Calvert Route, Lexington Park to Solomons Route 6: Northern Route, Charlotte Hall to Budds Creek via Mechanicsville Route 7: Southern Route, Lexington Park to Ridge to St. Mary’s City Route 11: Great Mills/California Route, California to Great Mills Route 12: Leonardtown Route, California to Charlotte Hall via Leonardtown

Project Objectives and Scope of Services:

• Examine existing conditions of bus routes and surrounding infrastructure.

• Identify areas within the county and populations that are underserved and provide route additions or changes to existing routes that would provide them with bus transportation

• Identify gaps in connectivity between dwellings, destinations, and bus routes and recommend connections.

• Identify and recommend connections to communities that would receive the greatest impact and where these communities live.

• Evaluate multi-modal connectivity and accessibility efforts that could be made to create safer and enhanced conditions for pedestrians of all ages and abilities, bicyclists, and transit users.

• Evaluate possible adjustments to existing bus stops and routes. Prepare maps of proposed routes and improved infrastructure.

Tasks and Deliverables:

The study shall evaluate and propose means to make existing routes more efficient and/or additional routes and additional modes of transportation to provide transit service to underserved populations and areas. The final product shall provide examples and/or updated route maps.

Task 1.0 Project Initiation Consultant shall hold initial meetings with staff from C-SMMPO, St. Mary’s Transit System stakeholders and the community. Available data, materials, schedules and communication channels will be provided.

Task 2.0 Public and Stakeholder Participation Consultant shall work with the C-SMMPO to engage with the public and stakeholders to determine underserved areas and populations.

Task 3.0 Existing Conditions Evaluation Consultant shall evaluate current STS routes and the availability and quality of multi-modal pathways to reach the routes per the Project Objectives and Scope of Service and provide a report.

Task 4.0 Draft of Recommendations Consultant shall draft recommendations in the final report, available as an editable Word document and PDF. To increase efficiency on existing routes, proposed new routes are to provide service to underserviced areas and populations, show better means of connectivity, and prepare maps coinciding with recommendations.

Scheduling and Deadlines:

The estimated time for the final report is 6 months from contract Notice to Proceed date.

Product:

The final product should be a report on future improvements to the C-SMMPO areas of specific interest, linkages, and corridors. It should be easily integrated with the existing C-SMMPO studies, the St Mary's County Comprehensive Plan and The Lexington Park Development District Master Plan (LPDDMP).

1. PURCHASE ORDER/PAYMENT TERMS

The Consultant shall be issued a notice to proceed and a purchase order for work to be performed.

Payment shall be made after satisfactory performance of work required under the Contract, in accordance with all of the provisions thereof, and upon receipt of a properly completed invoice. Satisfactory completion shall include, but may not be limited to, final approval by the Project Manager or duly authorized representatives. The C-SMMPO reserves the right to withhold any or all payments or portions thereof for the Consultant’s failure to perform in accordance with the provisions of the Contract or any modifications thereto.

Partial payments may be made after milestones are completed for the following phase(s):

A. Phase 1 (6 to 8 Weeks) Milestone

By eight (8) weeks [two (2) months] from the notice to proceed or as otherwise directed by C-SMMPO, items listed under Tasks and Deliverables, Tasks 1 and 2 shall be completed. C-SMMPO has fourteen (14) calendar days from official submittal from Consultant to C-SMMPO for review and comment period.

If accepted by the C-SMMPO, the Consultant may submit an invoice for one-third (1/3) of the total contract amount to C-SMMPO for review and approval.

B. Phase 2 (15 to 17 weeks) Milestone

By seventeen (17) weeks [four (4) months] from notice to proceed or as otherwise directed by C-SMMPO, items listed under Tasks and Deliverables, Task 3, shall be completed. C-SMMPO shall have twenty-one (21) calendar days from the official submittal from Consultant to C-SMMPO for review and comment period. Any corrections/additions/deletions requested from the C-SMMPO shall be made by the Consultant within fourteen (14) calendar days.

If accepted by the C-SMMPO, the Consultant may submit an invoice for one-third (1/3) of the total contract amount to C-SMMPO for review and approval.

C. Phase 3 - One Hundred Percent (100%) Milestone

By twenty-six (26) weeks [six (6) months] from the notice to proceed or as otherwise directed by C-SMMPO, Tasks and Deliverables, Task 4, shall be completed and final reports (digital and hard copies) shall be submitted to the C-SMMPO for review and comment.

C-SMMPO shall have twenty-one (21) calendar days from the official submittal from Consultant to C-SMMPO for review and comment period. Any corrections/additions/deletions requested from C-SMMPO shall be made by the Consultant within fourteen (14) calendar days.

If the Phase 3 milestone is achieved and accepted by the C-SMMPO, the Consultant may submit an invoice for the total remainder of the Contract amount to C-SMMPO for review and approval.

All invoices submitted shall be sent to:

Ms. Mary Layman Grants Coordinator Calvert County Government 175 Main Street Prince Frederick, Maryland 20678

Each invoice shall include the following information:

• Purchase Order Number;

• Contract Number;

• Description of work performed;

• Dates work performed;

• Contract price;

• Payment terms; and

• Remit to address.

Payment to the Consultant shall be made within thirty (30) calendar days of the approval of satisfactory completion of work. The Consultant agrees to pay each subconsultant under this prime contract for satisfactory performance of its contract no later than ten (10) calendar days from the receipt of each payment the Consultant receives from the Council. Any delay or postponement of payment from the above-mentioned timeframe may occur only for good cause following written approval from the C- SMMPO. This clause applies to both DBE and non-DBE sub-contracts. The Consultant shall provide the C-SMMPO with documentation of all payments to sub-Consultants within ten (10) calendar days of such payments.

“Satisfactory completion” includes final approval by the Project Manager.

Services shall not begin until receipt of the fully executed contract and purchase order or other notification by C-SMMPO or the Project Manager to proceed.

2. RECORDS

Any reports, studies, records, or other documents prepared in the performance of this Contract shall be the…