2026-020 SWR Traffic Signal Pole Repairs_1.pdf

PROCUREMENT AND CONTRACTS

Small Works Roster (SWR) Invitation for Quote #2026-020

Point of Contact:

Theresa Bauccio-Teschlog, MBA, NIGP-CPP, CPPB Procurement and Contracts Director

(360) 363-8078 tbauccioteschlog@marysvillewa.gov

Traffic Signal Pole Repairs

TIMELINE - The following represents the schedule for this solicitation.

Event Date Issue Date ......................................................................... October 16, 2026

Deadline for Final Questions .............................................. October 27, 2026

Quote Due Date ............................................................... November 4, 2026, 2:00 p.m. Pacific Standard Time

Award .............................................................................. November, 2026

Contract Start Date ........................................................... November, 2026

Contract Term Project must be complete in all respects within 60 calendar days after Notice to Proceed.

E-mailed, faxed, or delivered quotes are acceptable.

Submit quotes to:

E-mail: tbauccioteschlog@marysvillewa.gov OR Fax: (360) 863-8078 OR If delivery to the City of Marysville Civic Center Front Counter, 501 Delta Avenue, Marysville, WA 98270.

Only quotes that arrive in the Procurement Office by the deadline will be considered.

Information & Addenda: All Information including Addenda regarding this solicitation can be found at:

https://marysvillewa.gov/bids

Contractors are responsible for checking the City of Marysville website for the issuance of any addenda before submitting a quote.

Questions All questions must be e-mailed to the procurement professional listed above.

Unauthorized contact regarding this Small Works Roster Invitation to Quote with any other City of Marysville employee or contractor may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of Marysville. Contractors should rely only on written statements issued by the individual listed above.

***** Restrictive Quote ***** Per Section 1.1, you are receiving this Invitation for Quote as you are currently registered on the MRSC Shared Small Works Roster.

mailto:tbauccioteschlog@marysvillewa.gov https://marysvillewa.gov/bids

SECTION 1 - INSTRUCTIONS & GENERAL CONDITIONS

PART A - INSTRUCTIONS

1.1 SMALL WORKS ROSTER

The City uses the shared Small Works Roster maintained by MRSC. Registration and information are available at https://www.mrscrosters.org.

Only quotes from contractors listed on the MRSC Small Works Roster applicable work category as of the date and time the project is created will be considered for the contract award. Quotes received from Contractors not listed on the applicable work category as of the time and date the project is created will be considered non‐responsive.

Per RCW 39.04, the small works roster may be used in lieu of other procedures to award contracts for work involving construction, building, renovation, remodeling, alteration, repair, or improvement of real property with an estimated cost of three hundred fifty thousand dollars or less.

1.2 QUOTE SUBMITTAL

The City Procurement and Contracts Office must receive the Contractor’s bid, in its entirety, by 2:00 p.m.

Pacific Time. Bids arriving after the deadline will be returned unopened to their senders.

All quotes must be submitted on the forms provided in this Invitation for Quote. To receive consideration for the award, the quote must be completed and signed by an authorized representative of the Contractor.

Only firm quotes will be accepted. The City reserves the right to reject any or all quotes or waive any irregularities and informalities in the quotes submitted and accepted by the City. No Contractor may withdraw their quote after the hour set for the opening unless the award is delayed for a period exceeding ninety (90) days. The City further reserves the right to make awards to the lowest and most responsive Contractor as deemed in the City’s best interests.

1.3 OFFER PERIOD

All quotes submitted must remain open for 60 calendar days from the receipt date. The City of Marysville reserves the right to request an extension to this period.

1.4 REQUEST FOR DUE DATE EXTENSION

Contractors may request an extension of the Quote Due Date. The Contractor must supply any justification and additional information that will facilitate an evaluation and decision by the City of Marysville. Any approved extension will be issued in an addendum.

1.5 WITHDRAWAL OF QUOTES

Contractors may withdraw a quote that has been submitted at any time up to the due date and time. To accomplish this, a written request signed by an authorized representative of the Contractor must be submitted to the procurement professional named on the Invitation for Quote cover sheet.

1.6 PROCEDURE WHEN ONLY ONE QUOTE IS RECEIVED

If the City of Marysville receives a single responsive, responsible quote, the City must have the right to conduct a price or cost analysis on such a quote. The Contractor must promptly provide all cost or pricing https://www.mrscrosters.org/ data, documentation, and explanation requested by the City to assist in such analysis. By conducting such analysis, the City must not be obligated to accept the single quote; the City reserves the right to reject such quote or any portion thereof.

1.7 MULTIPLE QUOTES

Contractors interested in submitting more than one quote may do so, providing each quote stands alone and independently complies with the instructions, conditions, and specifications of this Invitation for Quote.

1.8 EVALUATION & AWARD

The City of Marysville will award the Project to the responsive and responsible Contractor(s) with the lowest offer that best meets the needs of the City or reject any and all quotes.

a. Responsive Contractor – A business entity or individual who has submitted a quote that fully conforms in all material respects to the Invitation for Quote and all of its requirements, including all form and substance.

b. Responsible Contractor – A business entity or individual who has the financial and technical capacity to perform the requirements of the solicitation and subsequent contract.

1.9 MANDATORY CONTRACTOR RESPONSIBILITY

As required by RCW 39.04.350, as amended, before the award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must:

a. At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters;

b. Have a current state of Washington unified business identifier number (UBI);

c. If applicable,

1. have industrial insurance coverage for bidder’s employees working in Washington State as required in Title 51 RCW;

2. an employment security department number as required in Title 50 RCW;

3. and a state excise tax registration number as required in Title 82 RCW

d. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

e. Within the three-year period immediately preceding the date of this solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

f. Have received training on the requirements related to public works and prevailing wage under chapter 39.04 RCW and chapter 39.12 RCW.

To verify a contractor’s training status or exempt status, check the LNI Verify a Contractor website using a business name or UBI number.

1.10 SUPPLEMENTARY CONTRACTOR RESPONSIBILITY

The following Supplemental Bidder Responsibility Criteria apply to this Project:

A. Prior Performance on City Contracts. If the bidder (or the bidder’s owners) have had one or more prior contracts with the City, then the bidder is not responsible if the bidder substantially failed to perform on any of those contracts. Some examples of such failures to perform include: (1) the contract was terminated by the City for contractor failure to perform, (2) the contract was terminated pursuant to an agreed contract termination, or (3) the contract was only completed after a substantial contract amendment after contractor failure to perform (such as a “Back on Track” Amendment).

The City may use independent sources of information that may be available to demonstrate whether the bidder is in compliance with these criteria. A bidder may request that City modify the supplemental bidder responsibility criterion listed above. This request must be in writing to the City Procurement and Contracts Director and must be received by the City Procurement and Contracts Director at least five business days before the quote opening. If the City determines the bidder does not meet the bidder responsibility criterion above and is therefore not a responsible bidder, the City will notify the bidder in writing with the reasons for its determination. If the bidder disagrees with this determination, the bidder may appeal to the City and Contracts Director in writing within two (2) business days after receipt of the City’s determination. The Procurement and Contracts Director will consider the appeal and any additional information and will issue a decision regarding the appeal.

1.11 CERTIFIED PAYROLL

Contractors must comply with the requirements of RCW 39.12.

1.12 WAC RULE 458-20-171

According to WAC 458‐ 20‐171 (Rule 171), construction, repair, and maintenance of roads, walkways, and bike paths located in a city‐owned park are considered public roads construction and, therefore, not subject to retail sales tax. This includes all related maintenance services, lighting, signage, fencing, irrigation, handrails, and landscaping.

1.13 QUOTING ERRORS

The City of Marysville will not be responsible for any errors in Contractor quotes. Contractors will not be allowed to alter quotes after the deadline for quote submission.

The City of Marysville reserves the right to make corrections or amendments due to errors identified in quotes by the City of Marysville or the Contractor. This type of correction or amendment will only be allowed for such errors as typing, transposition, or any other obvious error. Contractors are liable for all errors or omissions contained in their quotes.

After receiving quotes, the City of Marysville will review and check each quote for the correctness of extensions of the prices per unit and the total price. If a discrepancy exists between the price per unit and the extended amount of any quoted item, the price per unit will control. The total of extensions, corrected where necessary, will be used by the City of Marysville.

When, after the opening of the quotes, a Contractor claims an error, and requests to be relieved of the award, they will be required to promptly present certified worksheets. The Procurement Professional will review the worksheets, and if the Procurement Professional is convinced that an honest, mathematically https://secure.lni.wa.gov/verify/ excusable error or critical omission of costs has been made, the Contractor may be relieved of their quote.

1.14 EXCLUDED PARTIES

All Contractors must certify that they are not on the Comptroller General’s list of ineligible contractors nor the list of parties excluded from Federal procurement or non-procurement programs.

https://www.sam.gov.

1.15 BUSINESS LICENSE

The successful Contractor will be required to possess or obtain and maintain a City of Marysville Business License.

1.16 BID PROTEST PROCEDURES

RCW 39.04.105 governs all protests. Any Bidder may file a written protest against award of the contract to the lowest bidder within two full business days of quote opening. A protest submittal must be delivered to the City of Marysville, Procurement and Contracts Director, 501 Delta Avenue, Marysville, WA 98270, with the words “Bid Protest” prominently and clearly displayed on any outer cover containing the protest notice as well as the notice itself. The following minimum information must be included in the written protest notice:

1) the name, address and phone number, including area code, of the protesting bidder; and

2) the protesting bidder’s contact person’s name and telephone number (including area code);

and

3) a statement(s) describing the nature of the protest; and

4) the city solicitation title.

If the City intends to award the contract to other than the low bidder, a notice of intent to award will be sent to all bidders. Any Bidder other than the selected bidder may protest the award using the procedure outlined above within five (5) days of mailing the notice or two (2) business days of actual receipt by electronic or personal delivery.

No contract must be executed earlier than (2) business days (excluding holidays and weekends) from the date a written protest is received.

1.17 NON-ENDORSEMENT

As a result of the selection of a Contractor to provide services to the City of Marysville, the City of Marysville is neither endorsing nor suggesting that the Contractor is the best or only solution. The Contractor agrees to make no reference to the City of Marysville in any literature, promotional material, brochures, sales presentation, or the like without the express written consent of the City of Marysville.

1.18 NO CONFIDENTIALITY

By submitting a quote, the quoting contractor understands and agrees that the quote and all the materials submitted in connection with the quote will not be treated as confidential or proprietary by the City. The City will disclose the quote and all such materials to anyone at any time and without notice to the quoting contractor.

https://www.sam.gov/

1.19 RESPONSE PROPERTY OF THE CITY OF MARYSVILLE

All materials submitted in response to this invitation become the property of the City of Marysville.

Selection or rejection of a response does not affect this right.

1.20 NO OBLIGATION TO BUY

The City of Marysville reserves the right to refrain from contracting with any Contractor. The release of this Invitation for Quote does not compel the City of Marysville to purchase.

1.21 COST OF PREPARING QUOTES

The City of Marysville is not responsible for any costs incurred by Contractors in the preparation and presentation of quotes and demonstrations submitted in response to this Invitation to Quote.

1.22 PAYMENT & PERFORMANCE BONDS

Unless otherwise determined by the City pursuant to RCW 39.08.010(3), the successful Contractor will be required to make, execute, and deliver performance and payment bonds equal to the amount of the full contract price with a surety company as surety. Award is conditioned that the successful Contractor must faithfully perform all the provisions of this contract and pay all laborers, mechanics, subcontractors, and material men and all persons who supply such person or persons, or subcontractors, with provisions and supplies for the carrying on of such work. The bonds must be issued by a corporate surety acceptable to the City of Marysville, licensed to do business in the State of Washington, and must be filed with the City.

The surety must agree to be bound by the laws of the State of Washington and subject to the jurisdiction of the State of Washington. The Performance Bond and separate Payment Bond must be on the forms provided by the City of Marysville.

In the event the surety becomes unacceptable to the City of Marysville during the course of the Contract, Contractor must, upon the City of Marysville’s written request and at Contractor’s sole cost and expense, obtain payment and performance bonds from another surety acceptable to the City of Marysville.

1.23 BID BOND

A Bid Bond is not required for this Small Works roster solicitation.

1.24 CONTRACT AWARD

Contract award, if any, will be made to the lowest, responsive and responsible Contractor whose quote best meets the interests of the City of Marysville. The City of Marysville will have no obligations until a contract is signed by both parties. The resulting contract will be firm and fixed-price.

1.25 EXECUTION OF CONTRACT & NOTICE TO PROCEED

The successful Contractor will be sent a notice of Intent to Award, contract, bond forms, and instructions.

The successful Contractor will sign the contract and return it along with the executed bond forms to the City of Marysville according to the instructions, together with a certificate of insurance and required insurance endorsements. Upon execution and receipt of any additional required documentation or submittals from the Contractor, the purchase order will be issued. The purchase order will provide the Notice to Proceed. Any work performed by the Contractor prior to execution of the Contract is strictly at the Contractor’s risk.

PART B – GENERAL CONDITIONS

1.26 RESPONSIBILITIES OF THE CONTRACTOR

A. Notice to Proceed. The Contractor must not start the Work until receipt of Notice to Proceed from the City.

B. Safety. The Contractor must take all necessary precautions for the safety of employees on the worksite and must comply with all applicable provisions of federal, state, and local regulations, ordinances, and codes. The Contractor must erect and properly maintain at all time, as required by the conditions and progress of the Work, all necessary safeguards for the protection of workers and the public and must post danger signs warning against known or unusual hazards.

C. Correction of Defects. If, during the course of the Contract, the Work rendered does not meet the requirements set forth in the Contract, the Contractor must correct or modify the Work to comply with the requirements of this Contract. The City must have the right to withhold payment for such Work until it meets the requirements of the Contract Documents.

D. Equal Employment Opportunity. The Contractor must not discriminate against any employee, applicant for employment, or other person on the basis of race, color, religion, sex, age, disability, marital state, national origin, or other circumstance prohibited by applicable federal, state, or local law or ordinance. The Contractor must comply with and must not violate any applicable provisions of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, and all applicable federal, state, or local law or ordinance regarding non-discrimination.

E. Independent Contractor. The Contractor is and must be at all times during the term of this Contract an independent contractor and not an employee of the City. Any and all employees of the Contractor, while engaged in the performance of any work or services required by the Contractor under this Contract, must be considered employees of the Contractor only and not of the City.

F. Compliance with Laws. The Contractor must comply with all federal, state, and local laws and regulations applicable to the work to be done under this Contract.

G. Document Ownership. On payment to the Contractor by the City of all compensation due under this Contract, all finished or unfinished documents and material prepared by the Contractor with funds paid by the City under this Contract must become the property of the City and must be forwarded to the City upon its request.

H. Records. All records and accounts pertaining to this Contract are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment.

Copies must be made available to the City upon request.

1.27 WARRANTY OF THE WORK

The Contractor must be responsible for correcting all defects in the Work discovered within one year after the date that the City issues the Certificate of Completion for the Work. If a longer warranty period is specified elsewhere in the Contract Documents, then that longer period applies. When corrections of defects are made, the Contractor must be responsible for correcting all defects in the corrected Work for one year after acceptance of the corrections by the City. The Contractor must start work to remedy such defects within seven (7) days of written notice of discovery thereof by the City and must complete such work within a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such corrections may be made by the City, in which case the cost must be borne by the

Contractor. In the event the Contractor does not accomplish corrections at the time specified, the work will be otherwise accomplished, and the cost of same must be paid by the Contractor. All warranties in the Contract Documents are cumulative; if warranties contained in the Contract Document are different or conflict with each other, then the most stringent on the Contractor applies.

1.28 CHANGE ORDERS

A. The City’s Project Manager reserves the right to change the Work at any time. This may be done only in writing, through field directives, or otherwise. Such changes must not invalidate the Contract nor release the surety, and the Contractor agrees to perform the Work as changed. The Contractor must not proceed with a change to the Work without a written directive from the City’s Project Manager.

B. Changes to the Work may result in an increase or decrease in Contract Price or Contract Time. If the Contractor and the City agree on changes to Contract Price or Contract Time, the Contractor and the City must execute an agreed change order. However, if the Contractor and the City do not agree, the City may, in its sole discretion, issue a unilateral change order changing the scope of Work and making any adjustments to the Contract Price and Contract Time in such amount and for such time as the City thinks appropriate. Any Contractor contract claim arising from such a unilateral change order must comply with contract claims provisions set forth in the Contract Documents. The Mayor will sign all change orders on behalf of the City.

C. As directed in writing by the City’s Project Manager, minor changes to the Work may proceed prior to execution of a change order. Substantial changes in the Work will often be negotiated and a change order executed before the City directs the Contractor to proceed with the change.

1.29 CONTRACT CLAIMS

The Contractor must provide written notice to the City of any contract claim against the City relating to differing site conditions, protests, work orders, revision of work orders, damages, expenses, costs, extra work, or anything else arising out of this Contract. To the maximum extent allowed by law, a contract claim is forever waived if such notice is not delivered to the City by the earlier of (A) the date that is thirty

(30) days after the discovery of the basis of such contract claim or (B) the date that is thirty (30) days after completion of the Work at issue in the contract claim.

1.30 TERMINATION OF CONTRACT – SEE CONTRACT SECTION 8

1.31 INSURANCE – SEE CONTRACT SECTION 13

1.32 PREVAILING WAGES

A. Prevailing Wage Rates & Benefit Code Key

This Contract is subject to the requirements of Chapter 39.12 RCW and, as it may be amended, relating to prevailing wages. The wage rates to be paid to all laborers, workers, and mechanics who perform any part of this Contract must not be less than the prevailing wage rates as required by Chapter 39.12 of the Revised Code of Washington, as amended. This requirement applies to laborers, workers, and mechanics whether they are employed by the Contractor, subcontractors, sub-subcontractors, or any other person who performs a portion of the Work contemplated by this Contract.

The State of Washington prevailing wage rates applicable for this public works project, which is located in Snohomish County, may be found at the following website address for the Department of Labor & Industries: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.

The prevailing wage rates in effect on the quote opening date are the prevailing wage rates that apply to this project, no matter how long it lasts, unless the Contract is awarded more than six (6) months after the quotes were due. For those contracts where the award was delayed more than six (6) months, the prevailing wage rate in effect on the date of the award must apply for the duration of the Contract.

A copy of the applicable prevailing wage rates is also available for viewing at the City of Marysville’s Procurement and Contract Office, located at 501 Delta Avenue, Marysville, WA 98270. Upon request, the City of Marysville will mail a hard copy of the applicable prevailing wages for this project.

In referencing such rates, the City does not imply or warrant that the Contractor will find labor available at those rates. It is the Contractor's sole responsibility to determine the wage rates actually paid.

B. Prevailing Wage Compliance

The Contractor agrees to comply with all state and federal laws relating to the employment of labor and wage rates to be paid. The hourly wages to be paid laborers, workers, or mechanics must be not less than the prevailing rate of wage for an hour’s work in the same trade or occupation in Snohomish County.

The Contractor must post the Prevailing Rate of Wage Statement in a location readily visible to workers at the job site or as allowed by RCW 39.12.020. The “Statement of Intent to Pay Prevailing Wages” must include:

(1) The Contractor’s registration certificate number; and

(2) The prevailing rate of wage for each classification of workers entitled to prevailing wages under RCW 39.12.020, and the estimated number of workers in each classification.

A. Intents and Affidavits

Contractor must comply with RCW 39.12.040. This project is considered a public work that requires each and every contractor, sub-contractor, and lower-tier contractors (“Contractors”) working on the Project file the Statement of Intent to Pay Prevailing Wages (Intent), and Affidavit of Wages Paid (Affidavit) forms. Contractors are responsible for filing all forms with the Department of Labor and Industries (L&I) and are responsible for paying all filing fees. These forms are required regardless of the dollar amount.

The Intent form is filed immediately after the contract is awarded and before work begins, if possible. The City must not make any payments until Contractors have submitted an Intent form that L&I has approved.

The Affidavit form is not filed until after all Work has been physically completed and accepted by the City. The City will not release final payment until all Contractors have submitted an Affidavit of Wages that L&I has approved.

Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid must be filed electronically with the Department of Labor and Industries. Information and be found at:

https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/ https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/

1.33 SUBCONTRACTOR RESPONSIBILITY

The Contractor must include the language of this section in each of its first-tier subcontracts and must require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier.

At the time of the execution of any subcontract, the Contractor must verify that each of its first-tier subcontractors meets the following bidder responsibility criteria by requiring each subcontractor to:

a. Provide a current certificate of registration in compliance with chapter 18.27 RCW, as amended, which must be in effect at the time of quote submittal;

b. Provide a current Washington Unified Business Identifier (UBI) number;

c. Provide proof of Industrial Insurance (worker’s compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW, or provide a signed certification that such insurance is not required;

d. Provide a current Washington Employment Security Department number, as required in Title 50 RCW, or provide a signed certification that such number is not required;

e. Provide a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW or provide a signed certification that such number is not required;

f. Provide an electrical contractor license, if required by Chapter 19.28 RCW;

g. Provide an elevator contractor license, if required by Chapter 70.87 RCW; and

h. Provide a signed certification that the subcontractor is not disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).

1.34 PAYMENT

Progress payments less retainage are allowed.

Unless otherwise determined by the City pursuant to RCW 39.04.152, the City will retain a sum of five percent (5%) of the monies earned by the Contractor pursuant to Chapter 60.28 RCW. The Contractor may elect to provide a Retainage Bond in the form provided by the City.

Final retainage payment or bond will be released in one lump sum sixty (60) days after the Project Manager has accepted the contract as physically complete or upon receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later.

All invoices must list the Solicitation number and are to be submitted to:

City of Marysville-Procurement and Contracts 501 Delta Avenue Marysville WA 98270 or email to: tbauccioteschlog@marysvillewa.gov mailto:tbauccioteschlog@marysvillewa.gov

1.35 MISCELLANEOUS

A. Any waiver by the City or the breach of any provision of this Contract by the Contractor will not operate or be construed as a waiver of any subsequent breach by the Contractor or prevent the City from enforcing any such provisions thereafter.

B. This Contract may not be assigned by the Contractor without the written consent of the City, which consent may be withheld in the City’s sole discretion.

C. This Contract contains the complete and integrated understanding and Contract between the parties and supersedes any understanding, agreement, or negotiation, whether oral or written, not set forth herein.

D. Unless otherwise directed in writing by the City’s Procurement and Contracts Director, notices to the City must be in writing and must be delivered to the City’s Procurement and Contracts Director by registered or certified mail, postage prepaid, or delivered by hand. Notices to the Contractor may be delivered to the Contractor by mail or email to the address for Contractor on Form 3.01 or to any other address reasonably calculated to give the Contractor notice.

E. This Contract may only be modified by a written change order executed in accordance with the Contract.

F. If any part of this Contract is found to be in conflict with applicable laws, such part must be inoperative, null, and void, insofar as it is in conflict with said laws, and the remainder of the Contract must remain in full force and effect.

G. Exclusive venue for any lawsuit arising out of this Contract must be in the Superior Court of Snohomish County, Washington. The laws of the State of Washington, without giving effect to principles of conflict of laws, govern all matters arising out of or relating to this Contract.

SECTION 2 – SCOPE OF WORK

2.1 PROJECT DESCRIPTION & COMPLETION TIME

This is a restricted quote. Only quotes submitted from the contractors listed in the MRSC applicable work category will be considered. The list of eligible contractors is in Appendix B.

The Work consists of furnishing all labor, equipment, materials, and services necessary to complete traffic signal repairs and installations at multiple locations within the City of Marysville, as detailed in Schedules A, B, and C. Work must be completed per 2026 Washington Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction (M 41-10), supplemented by General Special Provisions (GSPs) which provide contract revisions and modifications between annual publications.

A. Schedule A includes

1. installation of a Type III signal pole foundation;

2. setting a City‑provided Type III signal pole with mast arm and luminaire arm; and

3. installing all City‑provided signal equipment, signs, enclosures, and devices.

Work also includes installation of a Type PPB pedestrian pushbutton pole and foundation, relocation of the existing pedestrian pushbutton, installation of underground conduit, wire pulling and termination, modification of the existing signal cabinet foundation to accommodate a new 352D ATC signal cabinet, removal of the damaged 332 cabinet, installation and wiring of the new cabinet, and full testing and turn‑on of the traffic signal.

B. Schedule B consists of installing a City‑provided southbound flashing yellow arrow (FYA) signal display on the existing mast arm and terminating all associated wiring connections within the traffic signal cabinet.

C. Schedule C includes installation of a City‑provided Type II/III signal pole with mast arm, installation of all associated City‑provided signal devices and hardware, wire pulling and termination, and full testing and activation of the traffic signal system. The Contractor must perform all work in accordance with applicable standards and ensure all locations are fully operational upon completion.

The work must be physically completed in all respects and ready for final acceptance within 60 calendar days of the date of issuance of the Notice to Proceed.

The engineer’s estimate is $95,000.00.

2.2 SCHEDULE A - SMOKEY POINT BLVD. & 152ND ST NE

Refer to Section 2.11 for owner supplied items. The following details and specific work tasks that are included in Schedule A are as follows:

1. Install:

a. Type III signal pole foundation.

b. Type III signal pole with mast arm and luminaire arm.

c. all signs, enclosures and devices onto Type III signal pole with mast arm.

d. Type PPB signal pole and foundation with pedestrian pushbutton.

i. Existing pedestrian pushbutton located on temp pole to be relocated to new Type PPB pole.

e. underground conduit from existing junction box to Type PPB and Type III signal poles.

2. Pull wire and terminate connections to devices installed on Type PPB and Type III signal poles.

3. Modify signal cabinet foundation to accommodate 352D ATC signal cabinet.

4. Remove existing damaged 332 signal cabinet.

5. Install 352D ATC signal cabinet and terminate all wires at appropriate input and output locations.

6. Test and Turn-on traffic signal.

2.3 SCHEDULE B - SOUTHBOUND SMOKEY POINT BLVD. At 152ND ST NE

Refer to Section 2.11 for owner supplied items. The following details and specific work tasks that are included in Schedule B are as follows:

1. Install southbound flashing yellow arrow (FYA) signal display on traffic signal mast arm.

2. Terminate connections to FYA signal head and within traffic signal cabinet.

2.4 SCHEDULE C - 64TH ST NE (SR 528) & 60TH DR NE

A. Refer to Section 2.11 for owner supplied items. The following details and specific work tasks that are included in Schedule C are as follows:

1. Install

a. Type III signal pole with mast arm.

b. All signs, enclosures and devices onto Type III signal pole with mast arm.

2. Pull wire and terminate connections to devices installed on Type II signal pole.

3. Remove temporary span wires and signal poles.

4. Test and Turn-on traffic signal.

B. Most Applicable WSDOT Standard Plans:

J-60.05-01 – Typical Grounding Details J-75.10-02 – Signal Head Mounting Details – Pole and Post Top Mountings J-75.20-01 – Signal Head Mounting Details – Mast Arm and Span Wire Mountings J-75.30-02 – Miscellaneous Signal Details

2.5 PROJECT PLAN

See Exhibit A.

2.6 PERMITS

The contractor will be responsible for obtaining a city electrical and right of way permit. The city will waive any City of Marysville permit fees; however, the contractor is responsible for paying for all permits, inspection, and review fees charged by other jurisdictions or agencies.

2.7 ALLOWANCE

The City of Marysville intends to use the allowance listed on the price sheet for risk mitigation in the instance that additional plywood sheets are needed. Documenting the use of an allowance follows the same procedures as change orders stated in Section 1.28. Allowances are not guaranteed payouts under the firm fixed price contract. They are paid out only as required. The contractor must obtain the City of Marysville project manager or designee’s written approval before invoicing against the allowance.

2.8 CHANGES AND DIFFERING SITE CONDITIONS

No change to the scope of work, materials, quantities, contract price, or working days may be performed without prior written authorization from the City. The Contractor must immediately notify the City if concealed or differing site conditions are encountered, including unknown utilities, buried structures, contaminated materials, or conditions that materially differ from those reasonably anticipated. The Contractor may not proceed with the affected work until receiving direction from the City.

2.9 CONTRACTOR RESPONSIBILITIES

Contractor will:

• Coordinate and complete all utility locates for the project area prior to any work commencing.

• Provide all traffic control approved through the right of way approval process for the duration of the project as applicable.

• Furnish all labor, tools, materials, supplies, and any other item(s) necessary to complete the project as specified successfully.

• Provide all pedestrian traffic control signage, cones, and barricades to ensure ADA public access to the facilities during construction.

• Dispose of all trash and sweep sidewalks and streets as necessary at the end of each working day.

Upon completion of the project, all sidewalks, stairs, and streets must be clean and free of any debris resulting from the work under this project.

• Recycle obsolete equipment and materials as is practical.

2.10 CITY OF MARYSVILLE RESPONSIBILITIES

The City of Marysville will:

• Per 2.2 Schedule A, provide the following.

o Foundation anchor bolts o Type III signal pole, mast arm and luminaire arm o Terminal cabinet, mounting hardware, vehicular signal heads with displays, pedestrian signal heads with displays, pedestrian pushbuttons, Opticom detectors, video detection camera, utility antenna, street name sign, etc.

o Type PPB signal pole o 352D ATC signal cabinet and all internal to cabinet equipment necessary for fully operational traffic signal

• Per 2.3 Schedule B, provide the following:

o Four-section flashing yellow arrow signal head with displays and mounting hardware

• Per 2.4 Schedule C, provide the following o Type II signal pole and mast arm o terminal cabinet, mounting hardware, vehicular signal heads with displays, Opticom detectors, video detection camera, street name sign, etc.

• Coordinate with Contractor to designate a daily staging area for material, equipment, and tools.

2.11 SUB-CONTRACTING

The Contractor must obtain the City of Marysville’s written consent prior to entering into any subcontract under this contract.

2.12 TECHNICAL SUBMITTALS

All technical submittals must comply with the 2026 WSDOT Washington Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction (M 41-10), supplemented by General Special Provisions (GSPs).

Electronic submittals of shop drawings or other documents required for approval may be substituted in lieu of paper copies. Electronic submittals must be submitted utilizing current portable document format (PDF) software. All electronic submittals must be certified documents and digitally signed showing Contractor’s review and stamp showing approval of submittal. A table of contents is required and must be placed directly behind the cover page. Document properties must include the Job Name, Division (Section Number), and items included in the submittal. Prior to the use of electronic submittals, discuss with the City procedures and formatting, including any additional contents to be included within the document.

2.13 LOCATION OF WORK

Refer to Sections 2.2 – 2.4. Additionally, a map is provided in Exhibit A, Smokey – 152nd Plans (signed).

2.14 WORK HOUR

All work within the vehicular roadway must be performed Monday – Friday, 8:30 A.M – 2:30 P.M., excluding weekends and holidays. The Contractor must adhere to the City’s Noise Ordinance, MMC 6.76, which may be viewed at https://ecode360.com/49260341#49260341

2.15 SUBMITTALS

Prior to commencing any work on the project, the Contractor must provide a Project Timeline and Schedule to the City’s Project Manager. The Contractor must adhere to the submitted scheduled start and completion dates; any alteration to the schedule must be pre-approved by the City’s Project Manager.

https://ecode360.com/49260341#49260341

SECTION 3 – QUOTATION SUBMITTAL REQUIREMENTS

3.1 SUBMITTAL REQUIREMENTS

The forms listed below must be returned by the bid due date and time to the designated location referenced in the cover sheet. Not submitting these forms by the due date and time may deem your bid as non‐responsive.

1. Form 3.01 – Contractor Commitment and Information

2. Form 3.02 – Price Sheet

3. Form 3.03 – Certification of Compliance with Wage Payment Statutes

4. Form 3.05 – Certificate of Non-Debarment/Suspension

NOTE TO CONTRACTORS: Effective July 1, 2019: In accordance with the revised responsible Contractor criteria in RCW 39.04.350, all businesses are required to have training before contract award on public works projects. Note: this applies to all public works projects that start on or after July 1, 2019. If you have questions or need assistance, please contact the Department of Labor & Industries.

https://apps.leg.wa.gov/RCW/default.aspx?cite=39.04.350

FORM 3.01 CONTRACTOR COMMITMENT AND INFORMATION

SWR INVITATION FOR QUOTE #2026-020 TRAFFIC SIGNAL POLE REPAIRS

Company Name:

Company Address:

City: State: ZIP:

Federal Tax ID #: UBI#: Contractor’s License #

Legal status of Contractor organization: ☐ Individual ☐ Partnership ☐ Corporation ☐ Joint Venture

Diversity Certification (if applicable): ☐ Disadvantaged Business Enterprise (DBE) ☐ Minority Business Enterprise (MBE) ☐ Women Business Enterprise (WBE) ☐ Minority Women Business Enterprise (MWBE) ☐ Public Works Small Business Enterprise (PWSBE) Certification number:

Employment Security # City of Marysville Business License #

Contractor Contact Name (if different from Authorizing Official): Contractor Contact Title:

Contractor Contact Email: Contractor Contact Direct Phone:

Contractor Contact Address (If different from above):

City: State: ZIP:

By responding to this solicitation, the Contractor understands and agrees to be bound by all requirements and contract terms and conditions contained in this solicitation. By signing this form, the Contractor acknowledges receipt and understanding of any and all addenda issued for this solicitation. This form must be signed by an individual authorized to legally commit the Contractor.

The Contractor also certifies that:

• I am authorized to commit my firm to this quote and that the information herein is valid for 60 days from this date.

• That all information presented herein is accurate and complete and that the specifications can be performed as presented in this quote upon the City’s request.

• That I have had an opportunity to ask questions regarding this quote and that those questions have been answered.

• That this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an offer for this quote and is in all respects fair and without collusion or fraud.

This form may be signed by ink signature, copy of ink signature, copy of signature, e-signature, or any other form of signature.

By submitting this bid, the bidder agrees that its signature will have the same legal effect as an original ink signature.

Authorizing Official Printed Name: Authorizing Official Title:

Authorizing Official Email: Authorizing Official Phone:

Authorizing Official Signature & Date:

FORM 3.02 PRICE SHEET

SWR INVITATION FOR QUOTE #2026-020

TRAFFIC SIGNAL POLE REPAIRS

Contractor Name:

Restrictive Quote - Only quotes from contractors listed on the MRSC Small Works Roster applicable work category as of the date and time the project was created will be considered for the contract award.

Quoted prices must include everything necessary for the successful completion of the work, including, but not limited to, providing the equipment, tools, supplies, management, superintendents, labor, and any applicable testing services. Work is subject to WAC RULE 458-20-171, refer to Section 1.12 for additional information.

Having carefully examined the specifications prepared by the City of Marysville and having familiarized ourselves with the premises and conditions affecting the work, the contractor agrees to perform all work required for the following amount:

# Project Description Lump-Sum Base Bid

1. Schedule A Per Section 2.2. SMOKEY POINT BLVD. & 152ND ST NE $

2. Schedule B Per Section 2.3. SOUTHBOUND SMOKEY POINT BLVD. At 152ND ST NE $

3. Schedule C Per Section 2.4. 64TH ST NE (SR 528) & 60TH DR NE $

4. Allowance per Section 2.8 $10,000.00

Total $

FORM 3.03 CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

SWR INVITATION FOR QUOTE #2026-020

TRAFFIC SIGNAL POLE REPAIRS

The Contractor hereby certifies that within the three-year period immediately preceding the bid solicitation due date (November 4, 2026), the Contractor is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Contractor’s Business Name

Signature of Authorized Official*

Printed Name

Title

Date

City where signed

State

Check One:

Sole Proprietorship ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

The State of Incorporation, or if not a corporation, State where the business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, the proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, the proposal must be executed by a partner.

FORM 3.05 CERTIFICATE OF NON-DEBARMENT/SUSPENSION

SWR INVITATION FOR QUOTE #2026-020

TRAFFIC SIGNAL POLE REPAIRS

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

INELIGIBILITY AND VOLUNTARY EXCLUSION

LOWER TIER-COVERED TRANSACTIONS

THIS FORM MUST BE COMPLETED BY THE PRIME SUPPLIER AND ANY SUB-TIER SUPPLIERS THAT WILL BE AFFILIATED WITH THE WORK IN THIS PROPOSAL. RETURN ALL COMPLETED FORMS WITH ORIGINAL PROPOSAL

PACKAGE.

The Lower Tier Participant (Applicant for a third-party subcontract or subgrant under a federal funded project), hereinafter referred to as Supplier, certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency.

Where the Supplier is unable to certify to any of the statements in this certification, such Supplier must attach an explanation to this submittal.

The Supplier, , certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of 31 U.S.C. Section 3801 et seq. and Title 2 CFR Part 180 are applicable thereto.

Signature of Authorized Official

Title of Authorized Official Date

APPENDIX A

General Special Provisions For

Traffic Signal Repair Smokey Point Blvd. & 152nd St. NE

City Project #2204

DIVISION 2 – TEMPORARY FEATURES

2-04 TEMPORARY TRAFFIC CONTROL

2-04.3(4)B Other Traffic Control Labor (July 15, 2026 APWA GSP)

Section 2-04.3(4)B is supplemented with the following:

Uniformed Police Officer Definitions:

Uniformed Police Officer (UPO) as used in this specification is a “General Authority Washington Peace Officer” as defined by RCW 10.93.020(4), or a “Specially Commissioned Washington Peace Officer” as defined by RCW 10.93.020(11).

Law Enforcement Agency as used in this specification is a “General Authority Washington Law Enforcement Agency” as defined by RCW 10.93.020(3).

The Contractor shall arrange for off-duty UPOs to be present for the following activities:

1. At the commissioning of a new traffic signal, or the recommissioning of an existing traffic signal which has been upgraded.

2. Countermanding a traffic signal indication at a signalized intersection.

3. Directing vehicle and pedestrian traffic when a traffic signal indication is turned off or is inoperative.

4. Where the Engineer deems it necessary for safety, including Work during hours of darkness.

It shall be the Contractor’s responsibility to secure the off duty UPO as required by the Contract, including the costs to arrange, coordinate, and supervise.

The following contact information is supplied for the Contractor’s convenience:

Agency Police Officer Contact: *** Marysville Police Department *** Phone: *** (360) 363-8300 *** Email: *** N/A ***

County Deputy Sheriff Contact: *** Snohomish County Sheriff’s Office *** Phone: *** (425) 388-3393 ***

Washington State Patrol Contact: *** District 7 - Marysville *** Phone: *** (360) 654-1204 ***

Unless required by law, the subcontracting requirements of Section 1-08.1 do not apply to UPOs.

The Contractor must obtain prior approval for use of off-duty UPOs through an approved traffic control plan and approved amendments to the Contract traffic control…