2026_02_05_RFP_Ad For Moving Services - Invitation to Bid.pdf
PDF 95 KB Posted
- Solicitation number
- BD-26-1134-CHA01-CHA01-124777
- Issued by
- Middlesex County, Cambridge City, Massachusetts
About this file
This is an Invitation to Bid document issued by the Cambridge Housing Authority (CHA) for moving services in accordance with Massachusetts General Law Chapter 30B. CHA seeks to contract with up to four responsible and responsive vendors to provide relocation services for residents within Cambridge and surrounding communities located within 35 miles. The scope of work includes moving resident furniture and personal belongings to alternative dwelling units within the same development, other Housing Authority developments in Cambridge or surrounding communities, or privately owned properties in the Cambridge area. CHA anticipates approximately 400 total moves over a three-year contract period, with an estimated 100-150 moves annually. Bid documents became available online through www.Projectdog.com on Thursday, February 5, 2026 after 10:00 AM using Project Code #872597. An optional informational briefing for prospective bidders was scheduled for Thursday, February 12, 2026 at 10:00 AM via Microsoft Teams, with RSVP required. The deadline for bidder questions was Friday, February 13, 2026 at 12:00 PM. Sealed bids were due by Thursday, February 26, 2026 at 2:00 PM, with late submissions not accepted. All bids must be submitted online; hard copy submissions will not be accepted.
Award of contracts will be made to vendors offering the best unit prices, with the maximum upset value per contract set at $750,000. Bidders must provide unit pricing for base moving services and are required to include separate pricing for offsite storage, packing services, and packing materials, though these ancillary services will not be used in determining the low bidder with the exception of the base rate for packing services for elderly and disabled households. Following bid receipt, CHA will negotiate final prices with responsive and responsible bidders offering the lowest pricing and make recommendations to the Board of Commissioners for contract award. The Authority reserves the right to reject any or all bids and waive any informalities in bidding if deemed in the public interest.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026_02_13_ Moving Services_Addendum 1.docx.pdf | ||
| Standard Contract Form Instructions~2.pdf |
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Text version
INVITATION TO BID
The Cambridge Housing Authority (CHA), the Awarding Authority, invites sealed proposals for moving services in accordance with MGL Chapter 30B. The sites could be in Cambridge or within 35 miles). Award of contracts will be made to up to four (4) responsible and responsive vendor(s) who offer the best unit prices. CHA expects that there will be a total of approximately 400 moves over the three-year duration of this procurement with about 100-150 moves per year. The maximum upset value of any contract will be $750,000.
Residents required to be relocated may be moved to: 1) other dwelling units within the same housing development, 2) another Housing Authority development that is located within Cambridge or surrounding communities, or 3) a privately owned property located within Cambridge or surrounding communities. The successful contractor will be required to provide moving of resident(s) furniture and personal belongings.
Following the receipt of bids, CHA will negotiate with the responsive and responsible bidders offering the lowest price on final prices, and make a recommendation to the Board of Commissioners to award contract(s). Bidders should also include unit prices for offsite storage, packing services, and packing materials. Although pricing for these services will not be used in the calculation to determine low bidder(s), (with the exception of the base rate for packing services for elderly/disabled households), each item will be considered as part of a firm’s overall qualifications. All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted by the Awarding Authority.
Bid Forms and Contract Documents shall be available online on Thursday, February 5, 2026 after 10:00AM. Log in and enter the Project Code #872597 in the search box and select “Acquire Documents.” for a free, downloadable bid set.
E-mail notification of any addenda will be made to every individual or firm that obtains documents through Projectdog. Upon receipt of this notification, firms or individuals must log on to www.Projectdog.com to access any addenda. Failure of the Authority to send, or the bidder to receive, such addenda will not relieve the bidder from any obligation under a bid as submitted.
An optional informational briefing for prospective bidders will be held virtually via Microsoft Teams on Thursday, February 12, 2026 at 10:00AM. Attendees must RSVP to receive a link to attend the briefing. The deadline for bidder questions is Friday, February 13, 2026 at 12:00PM.
Questions received after the deadline may not be considered. Interested parties should call Devin Chausse at (617) 401-4308 with any questions regarding this advertisement.
Bids will be received until Thursday, February 26, 2026 at 2:00PM, at which time they will be opened online. Late bids will not be accepted. CHA reserves the right to reject any and all bids and waive any informalities in the bidding if it is in the public interest to do so.
http://www.projectdog.com/ http://www.projectdog.com/
INVITATION TO BID
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