Request for

Proposal (RFP)

For

Security Guard Services for Portage County Courthouse

Proposal # 2026-01PC

Issued by:

Portage County Purchasing Department

Proposals must be submitted No later than 2PM 02/10/2026 to:

Portage County Purchasing

1462 Strongs Ave Stevens Point WI 54481

LATE PROPOSALS WILL BE REJECTED

There will not be a public opening for this Proposal.

For further information regarding this RFP contact PaYeng Baldemor

At (715) 346-1333 Email: baldemop@co.portage.wi.gov

Issued: 01/08/2026

Table of Contents

1. General Information

1.1. Introduction

1.2. Definitions

1.3. Scope

1.4. Pre-Proposal Site Visit

1.5. Calendar of Events

1.6. Contract Term and Funding

2. Preparing and Submitting a Proposal

2.1. General Instructions

2.2. Incurring Costs

2.3. Submitting Proposals

2.4. Proposal Organization and Format

2.5. Multiple Proposals

2.6. Withdrawal of Proposals

3. Proposal Selection and Award Process

3.1. Evaluation Committee

3.2. Preliminary Evaluation

3.3. Right to reject proposals

3.4. Proposal Scoring

3.5. Evaluation Criteria

3.6. Interviews/Presentations

3.7. Final Evaluation

3.8. Award and Final Offers

3.9. Notification of Intent to Award

3.10. Appeals Process

3.11. Negotiate Contract Terms

4. Contract Requirements

4.1. Mandatory Requirements

4.2. Contract Requirements

4.3. County Requirements

5. Proposer Information and Solutions

5.1. Organization Capabilities

5.2. Staff Qualifications

Table of Contents

5.3. Proposer Solutions

5.4. Proposer References

6. Cost Proposal

6.1. General Instructions for the Cost Proposal and how it will be Scored

6.2. Format for Submitting Cost Proposal

6.3. Fixed Price Period

7. Notice to Proposers

Attachment A - Signature and Authority Affidavit Form Attachment B - References Attachment C - Designation of Confidential & Proprietary Information Form Attachment D - Mandatory Requirements Attachment E –Cost Proposal Attachment F- Portage County Courthouse Security Regulations Attachment G- Portage County Activity Report

Portage County Wisconsin RFP #2026-01PC

1. General Information

1.1. Introduction

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal for Unarmed Security Guard Services for single point of access at the Portage County Courthouse.

The County of Portage as represented by the Purchasing Department intends to use the results of this Request for Proposal (RFP) to award a contract for the above listed project. The contract administrator will be determined at the time of the contract award. Retain a copy of these proposal documents for your files.

Should you receive an award, these documents become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the execution of contracts that do not require notarization. By submitting your proposal you are agreeing to the use of this program to sign documents should you receive an award. There is no cost to the proposer associated with this process.

1.2. Definitions

The following definitions are used throughout the RFP:

Contractor means proposer awarded the contract.

County means the County of Portage Wisconsin.

Proposer/Vendor/Bidder means a company or individual submitting a proposal in response to this RFP.

Purchasing means the County of Portage Purchasing Department.

RFP means Request for Proposal.

State means the State of Wisconsin.

VendorNet means the State of Wisconsin’s electronic purchasing information system.

Single point access means a designated point of contact for entry and exit with screening capabilities, handheld and x-ray technology.

Guard services or Guard means unarmed guard or unarmed security guard.

Sheriff Office Supervisor means designated supervisor from the Sheriff Department who is actively on duty within the Courthouse premises during the official hours of operation.

1.3. Scope

1.3.1. Project Description

Portage County (“County”) is requesting proposals for unarmed security guard services. Awarded Contractor shall provide all labor and training for a complete security guard services to Portage County Courthouse for a single point of access entry and exits. The County will have Sheriff Deputy Staff on site to guide the general checkpoints including all areas of service provided by Proposer. On-site Deputies will be a point of contact for providing any additional direction.

1.3.2. Objective/Needs

Portage County requires a qualified contractor to provide unarmed security guard services to a single point of access at the Portage County Courthouse between the hours of 7am to 5:00pm, Monday thru Friday on a weekly basis.

The typical day will begin the shift at 7am start time to check in employees, witness’s and people for early court trials and proceedings. The guard will work at the stationed single point of access throughout the day with minor adjustments to their position. Portage County will allow one fifteen-minute break in the morning shift and one in the afternoon shift. The shift will promptly end at 5 pm with Portage County staff performing routine close out.

Contract security personnel(s) will provide a variety of services, implementing security according to policies and procedures of Portage County which may include but is not limited to the following general tasks: entry and egress access, visitor and employee identification verification, incident, and daily operating reports, respond as necessary to support other life safety duties. Scanning badges, direct traffic and manage crowds. Screening and scanning for weapons with metal detector and x-ray machine. Support on duty Sheriff County Deputy as necessary.

1.3.3. Current Operations

Portage County Courthouse is a part of the County Building projects and is in the early stages of design development for an updated building with a single point of access. The Courthouse building has started preliminary architect drawings and designs. Information regarding Courthouse building project can be found at https://www.co.portage.wi.gov/807/History-of-Courthouse-Building- Project.

Historically the building has housed both County Employees and City Employees. Portage County continues to plan, design, and restructure the Courthouse. Through development the city will be moving out of the Courthouse. A date is yet to be determined. Our current operations have security on second floor implemented in 2010. Screening is done with County bailiff currently with no other security guards. See the attached County Ordinance link 2.24 and - Attachment F.

https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH2PUPEOR

_S2.24COCOBOMESE_2.24.2SERE

Ordinance and Regulations will be updated with new security policies and procedures prior to implementing the new single point of access.

1.3.4. Clarifications and/or Revisions to this RFP

Portage County Purchasing is the sole point of contact for the County during the selection process.

Contact with anyone else involved with this process without the prior authorization of Purchasing may result in the disqualification of your proposal. Proposers are expected to raise any questions, noted errors, discrepancies, ambiguities, exceptions, additions or deficiencies they have concerning this proposal in writing through email by 2PM on 01/26/2026, to: PaYeng Baldemor, Purchasing, Email: baldemop@co.portage.wi.gov

If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this proposal after the above date, they shall immediately notify the above named individual of such error and request modification or clarification of the proposal document before the proposal opening date.

If the proposer fails to notify the County prior to the proposal due date of any condition stated above that reasonably should have been known to the proposer, and if a contract is awarded to that proposer, the proposer shall not be entitled to additional compensation or time by reason of the error or its correction.

Revisions to this request for proposal or answers to questions will be made only by an official written addendum issued by Purchasing. Addenda will be posted on VendorNet and on the Portage County Website. Proposers are responsible for checking these websites for any addenda before submitting a proposal. Failure to acknowledge addenda may disqualify your proposal.

https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH2PUPEOR_S2.24COCOBOMESE_2.24.2SERE https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH2PUPEOR_S2.24COCOBOMESE_2.24.2SERE https://vendornet.wi.gov http://www.co.portage.wi.gov

1.4. Pre-Proposal Site Visit

A pre-proposal vendor site visit is scheduled to be held on Thursday, January 22, 2026, at 11AM at 1516 Church St, Stevens Point, WI 54481 starting at the Main Entrance Vestibule. The site visit is Mandatory, please Contact PaYeng Baldemor via email baldemop@co.portage.wi.gov, if you plan to attend. Failure to attend will disqualify a vendor’s submitted proposal. An RFP addendum will be issued if the site visit is changed or cancelled. The Proposer cannot charge the County for attending a site visit.

1.5. Calendar of Events

Listed below are specific and estimated dates and times of actions related to this Request for Proposal. The actions with specific dates must be completed as indicated unless otherwise changed by the County. In the event that the County finds it necessary to change any of the specific dates and times, it will do so by issuing addenda to this RFP. There may or may not be a formal notification issued for changes of the estimated dates and times.

DATE EVENT

Thursday, Jan 8, 2026 RFP Issuance date Thursday, Jan 22, 2026 Mandatory Pre-Proposal Site Visit @11AM Portage County Courthouse Monday, Jan 26, 2026 Last day for submitting written questions Thursday, Jan 29, 2026 Addenda posted to https://vendornet.wi.gov/ and http://www.co.portage.wi.gov Tuesday, Feb 10, 2026 Proposals due at or before 2:00 p.m.

Wed-Thurs Mar 4-5, 2026 Interviews/Presentations (estimated date if needed) Mid-March 2026 Notification of intent to award sent to proposers (estimated) Late March 2026 Contract award (estimated) TBD- May 4, 2026 thru October 2026

Contract start date (estimated)

1.6. Contract Term and Funding

The contract shall be effective from date mutually agreed upon from 2026 through completion date of December 31st , 2029. An additional 3-year contract may be renewed by mutual agreement of both parties.

2. Preparing and Submitting a Proposal

2.1. General Instructions

The evaluation and selection of a contractor will be based on the information submitted in the proposal plus references and any required on-site visits, interviews/presentations or demonstrations. Proposers should respond clearly and completely to all requirements. Failure to respond to each of the requirements in the RFP may be the basis for rejecting a proposal.

Elaborate proposals (e.g. expensive artwork), beyond that sufficient to present a complete and effective proposal, are not necessary or desired. The County encourages all proposers to print their submission double-sided to save paper.

https://vendornet.wi.gov/ http://www.co.portage.wi.gov/

2.2. Incurring Costs

The County is not liable for any cost incurred by proposers in replying to this RFP.

2.3. Submitting Proposals

Proposers must submit their proposal by email, a valid emailed proposal shall be received by the Portage County Purchasing prior to the Proposal due date and time shown on the Request for Proposal, on or before 2:00 p.m., Tuesday, February 10th, 2026, to: baldemop@co.portage.wi.gov

All documents required for a complete submission shall be included as attachments to the submission email. Those are listed in section 2.4 of this proposal. Prior to the proposal deadline, the proposer is responsible for confirming that their emailed Proposal response has been successfully received. The Portage County Purchasing is not responsible for late receipt of a Proposal, regardless of the reason for the delay.

Proof of transmission does not constitute proof of receipt. The time stamp issued to the submission email by Portage County email system shall serve as the official time stamp determining timeliness of the Proposal.

Proposal responses shall be emailed to schultzc@co.portage.wi.gov. Submitting a Proposal to any other email address does not constitute receipt of a Proposal by Portage County Purchasing. Emailed Proposals that do not meet these requirements will be rejected. Beside the attached documents the email should include:

• Proposer's Name and Address somewhere in the email

• Request for Proposal Number and Title in the Subject Line

2.4. Proposal Organization and Format

Proposal should be typed and submitted so they can be printed on 8.5 by 11-inch paper and bound securely with page numbers clearly indicated. Proposers responding to this RFP must comply with the following format requirements:

Tab 1(A) - COVER LETTER, RFP SIGNATURE PAGES: Include here any cover letter, Attachment A - RFP Signature and Authority Affidavit Form, any addenda signature pages, and Attachment C - Designation of Confidential & Proprietary Information Form.

The Signature and Authority Affidavit submitted in response to this RFP must be signed by the person in the Proposer's organization who is responsible for the decision as to the prices being offered or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide this forms/information with your bid submittal may disqualify your proposal.

Tab 1 (B) – SAMPLE CONTRACT DOCUMENT: Please include a sample contract that would be used as basis for developing the final agreement with the County/Vendor.

Tab 2 - RESPONSE TO PROPOSER INFORMATION AND SOLUTIONS: Responses to the requirements in the proposer information and solutions must be in the same sequence and numbered as they appear in this RFP.

Include here completed Attachment B--References.

Tab 3 – MANDATORY REQUIREMENTS: Include Attachment D Mandatory Requirements.

Separate PDF File - COST PROPOSAL—ATTACHMENT E: Provide cost information as detailed in Section 6 in this RFP. All costs, as requested, for furnishing the product(s) and/or service(s) must be included in this proposal. The cost proposal must NOT be listed in any other part of the proposal response.

2.5. Multiple Proposals

Multiple proposals from a proposer will be permissible; however, each proposal must conform fully to the requirements for proposal submission. Each such proposal must be separately submitted and labeled as Proposal #1, Proposal #2, etc. on each page included in the response.

2.6. Withdrawal of Proposals

Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may withdraw a proposal, in writing, at any time up to the proposal due date and time or upon expiration of 180 days after the due date and time. The written withdrawal notice must be received by Purchasing. The notice must be signed by an authorized representative of the proposer. If a previously submitted proposal is withdrawn before the proposal due date and time, the proposer may submit another proposal at any time up to the proposal due date and time.

3. Proposal Selection and Award Process

3.1. Evaluation Committee

The County’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP. Proposers may not contact members of the evaluation committee except at the request of the Purchasing Department.

3.2. Preliminary Evaluation

The proposals will be initially reviewed to determine if mandatory requirements are met. Failure to meet mandatory requirements shall result in the proposal being rejected. If all proposers do not meet one or more of the mandatory requirements, the County reserves the right to continue the evaluation of the proposals that most closely meet the mandatory requirements of this RFP.

3.3. Right to reject proposals

The County reserves the right to reject any and all proposals.

3.4. Proposal Scoring

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the proposals. The evaluation committee's scoring will be tabulated, and proposals ranked based on the numerical scores received.

3.5. Evaluation Criteria

The proposals will be scored using the following criteria:

Description Points Organization Capabilities 200 Staff Qualifications 100 Proposer Solutions 450 Cost Proposal 250 Total 1000

3.6. Interviews/Presentations

Top-scoring proposers, based on the evaluation of the written proposal, may be required to have interviews/presentations to support and clarify their proposals, if requested by the County. The County will make every reasonable attempt to schedule the interview/presentation on the date specified in the Calendar of Events. Failure of a proposer to complete a scheduled interview/presentation to the County may result in rejection of that proposer's proposal. The County may conduct site visits of proposer and/or references’ facilities to clarify or confirm proposal information.

3.7. Final Evaluation

Upon completion of any interviews/presentations and/or demonstrations by proposers, the County's evaluation team will review their evaluations and adjust the scores based on the information obtained in the interview/presentation, demonstration, possible reference checks, and any other pertinent proposer information.

3.8. Award and Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer after the original evaluation process is complete. Alternatively, the highest proposer or proposers may be requested to submit best and final offers. If the County requests best and final offers, they will be evaluated against the stated criteria, scored, and ranked by the evaluation committee. The award will then be granted to the highest scoring proposer following that process. However, a proposer should not expect that the County will request a best and final offer.

3.9. Notification of Intent to Award

All proposers who respond to this RFP will be notified in writing of the County's intent to award the contract(s), as a result of the RFP.

3.10. Appeals Process

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or Portage County Ordinance provisions that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with Chris Schultz, Procurement Director, Portage County Wisconsin, 1462 Strongs Ave, Stevens Point, WI 54481, and received in his office no later than five (5) working days after the notice of intent to award is issued.

The written protest must be received in his office no later than ten (10) working days after the notice of intent to award is issued.

The decision of the Procurement Director may be appealed to the Corporation Counsel Office within (5) working days of issuance. The appeal must allege a violation of a Wisconsin Statute or a Portage County Ordinance provision.

3.11. Negotiate Contract Terms

The County reserves the right to negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the County may negotiate a contract with the next highest scoring proposer. County may request to use this contract for other locations within the county, mutually agreed with both parties.

4. Contract Requirements

4.1. Mandatory Requirements

Submit response using Attachment D Mandatory Requirements under Tab 3 of proposal - see section 2.4 for proposal submittal format.

The following requirement(s) are mandatory, and the proposer must satisfy them as a pass/fail pre-screening requirement. Any proposal submitted not in compliance with mandatory requirements will be rejected and not evaluated or scored.

4.1.1. Proposers must have been engaged in business of providing security guard services for at least 1 years.

4.1.2. All assigned security guards must posse’s valid permits, licenses, and professional credentials necessary to perform services as specified in this RFP.

4.1.3. Proposers and all proposers staff shall have and maintain all training certifications legally required by the State of Wisconsin, including but not limited to the topic of workplace harassment and workplace violence.

4.1.4. Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the Stat of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

4.2. Contract Requirements

The following summary is intended to provide a general understanding of County’s expectations and is not all inclusive. It is expected that the Proposer shall provide sufficient organization, personnel, and management to carry out the requirements of this RFP and subsequent contract in an expeditious and economical manner consistent with the interests of the County.

The requirements outlined and described are not intended to be all-inclusive. Additional tasks and/or clarifications may be required. Proposer shall remain responsive to such communications and work collaboratively to address any updates.

The awarded contractor is expected to fulfill the following contract requirements.

4.2.1. General Security Duties.

4.2.1.1. Typical duties for unarmed security guards’ services include but are not limited to:

4.2.1.1.1. Maintain control of building single point access by staff and pedestrians utilizing a Scanning Equipment.

4.2.1.1.2. Stationed at single point access, verification of visitors and employees, identification, incident, and daily operating reports, respond as necessary to support other life safety duties. Assist in directing traffic and manage crowds.

4.2.1.1.3. Always maintain access control through proper identification.

4.2.1.1.4. Investigate suspicious activities of incoming persons and/or visitors and report immediate to the on-duty Sheriff Office Supervisor and ensure the established chain of command.

4.2.1.1.5. Prepare and/or present clear, accurate written reports with collaboration of the Sheriff’s office. See attachment G for an example.

4.2.1.1.6. Observe, retain, and recall persons, places, and situations in detail.

4.2.1.1.7. Communicate quickly and effectively with the sheriff’s office representative for any security breach.

4.2.1.1.8. Identify and report maintenance needs of assigned equipment.

4.2.1.1.9. Become familiar with facility and offices thereof.

4.2.1.1.10. Proposer shall keep records to ensure assigned personnel possesses the training, registration, and any license and or permit required by federal, state, and local law as necessary to fulfill the requirements set forth herein.

4.2.1.1.11. Proposer is responsible for the daily personal appearance of security personnel. Contractor shall provide uniforms and weather appropriate protective clothing necessary to support continuous performance of contract requirements. Security Guards are prohibited from carrying lethal weapons.

Personal protection devices would need preapproval from the Sheriff’s office to carry on duty.

4.2.1.1.12. Screening at checkpoints

4.2.1.1.13. Reports acts or evidence of vandalism or property damage to Portage County

Sheriff’s Office.

4.2.1.1.14. Advise visitors of regulations and hours.

4.2.1.1.15. Assist visitors and staff in emergency situations.

4.2.1.1.16. Observing members of the public and patrons for compliance with Portage

County Courthouse rules and policies including permitted uses of the building, local and county ordinances, and state laws. Taking prompt corrective and /or remedial actions for violations of the same.

4.2.1.1.17. Other related duties as assigned determined by the County.

4.2.1.1.18. Proposer and Guards must abide by the Sheriff’s Office Policies and

Procedures for security in the courthouse. Any conflict within the rule should be brought through the chain of command within the vendor and the sheriff’s office.

4.2.2. Training and Certification

4.2.2.1. Every unarmed security guard assigned shall have the required training and certification in the State of Wisconsin.

4.2.2.2. Contractor shall keep records to ensure assigned personnel possesses the training, registration, and any license and or permit required by federal, state, and local law as necessary to fulfill the requirements set forth herein.

4.2.2.3. Contractor is responsible for the daily personal appearance of security personnel.

Contractor shall provide uniforms and weather appropriate protective clothing necessary to support continuous performance of contact requirements.

4.2.2.4. All guards must have a background check on file with Portage County’s Sheriff Office prior to security post duties.

4.2.3. Guard Identification & Equipment

Every unarmed security guard assigned to this contract must possess and maintain through the life of this contract a current Portage County Badge and parking permit.

• One (1) cell phone and one phone number for use while any guard is on duty provide by Proposer.

• Ability to have a non-lethal weapon for personal protection. Must be authorized by the Sheriff.

4.2.4. Reporting

4.2.4.1. Security guard shall report all incidents, accidents, emergencies to Portage County Sheriff Office.

4.2.4.2. Proposer shall submit a timesheet log or an equivalent method of documentation, detailing the hours worked and break periods for each assigned guard. This documentation must be submitted to the Sheriff’s Office on a weekly basis for auditing and verification purposes.

4.2.4.3. Proposer shall submit daily screen logs on a monthly report to the Sheriff.

4.2.5. Staffing Requirement and Operating Hours.

4.2.5.1. The Standard hours of operations are Monday through Friday, from 7am to 5pm. During these hours the County requires the presence of one unarmed security guard. The guard shall be entitled to two 15-minute breaks—one during the morning and one during the afternoon—scheduled mutual agreement with Portage County Staff. Standard break times are 9:45am to 10:00am and 2:15pm to 2:30pm. However, Portage County reserves the right to adjust break periods as necessary to meet operational needs. Breaks not taken are lost.

4.2.5.2. When a holiday falls on a Sunday, the following Monday shall be declared a holiday. If a holiday falls on a Saturday, the previous Friday shall be declared a holiday. Refer to section 3.11.9- Fringe Benefits (6) Holidays in the Code of Ordinances. While the ordinance specifically applies to County Employees, the holiday schedule will be used for planning and scheduling purposes. See the link for County Ordinance:

https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH

3ADCOGO_S3.11COHUREPO_3.11.9FRBE

4.2.5.3. Proposers shall maintain, or have access to, a sufficient number of qualified personnel to respond to emergency staffing needs within a pre-established timeframe. This includes, but is not limited to, critical incidents, natural disasters, unexpected absences, and sick calls.

https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH3ADCOGO_S3.11COHUREPO_3.11.9FRBE https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH3ADCOGO_S3.11COHUREPO_3.11.9FRBE

4.2.5.4. In the event that proposer fails to provide adequate replacement staff during normal scheduled hours, the County reserves the right to invoice the proposer an amount equivalent to the overtime county deputy’s hourly rate as a penalty for non-fulfillment of contracted services.

4.2.6. Subcontractors

The Contractor shall be responsible for Contract performance. No subcontracting is permitted.

4.3. County Requirements

The County will provide the following items to aid in the completion of services.

• Portage County Identification Badges/ fob

5. Proposer Information and Solutions Submit response under Tab 2 of proposal - see section 2.4 for proposal submittal format.

5.1. Organization Capabilities

Describe the organization/company's experience and capabilities providing similar services to those required. Be specific and detail no more than three projects/contracts: description of work, dates, locations, challenges, and results. (200 Points)

5.2. Staff Qualifications

Identify key staff your organization/company will assign to fulfill the contract requirements. Detail who would be contract manager(s), team leader, etc. Provide a synopsis describing the educational and work experience for each of the key staff who would be assigned to the project/program. Provide a job description for each key staff assigned. Include the minimum training for a new staff member and the addition hours of training they would receive per year. (100 Points)

5.3. Proposer Solutions

5.3.1. Conflict Resolution (350 points)

5.3.1.1. Unarmed Security Guards will be the first point of contact and screen all employees and the public community. Communication is a key factor to safety. Not only will they need to communicate, but they will also be providing customer service and assistance. Detail how guards are trained to deescalate and redirect the public. Include how they are trained to deal with threats, violence, aggressive behaviors, physical injury, mental and emotional distress and accidents. (150)

5.3.1.2. Proposer will describe how they avoid gaps in coverage due to absences, vacations, staff shortages. Provide a tentative six (6) week schedule to display how you would cover our guard needs with staff from your company. (100 points)

5.3.1.3. Single Access Point will mainly be an assigned position with structured breaks and with limited access and restricted areas. Demonstrate how Security Guards utilize their time effectively to remain alert and on tasks. (50 points)

5.3.1.4. Detail your firms understanding of the challenges and barriers and propose approach to overcoming these barriers. (50 points)

5.3.2. Training and Experience (100 points)

5.3.2.1. Detail the types of trainings, programs, and/or certifications you will maintain for all

Security Guard Personnel to be compliant for their position. (25 points)

5.3.2.2. Detail Security Guard duties and qualifications for unarmed services. If applicable, provide the different levels or tier of security guards. (25 points)

5.3.2.3. Describe your hiring standards and employee retention rates. Detail how your company will maintain consistent permanent guards on site. (25 points)

5.3.2.4. Describe and highlight qualities that separate you as a vendor in the industry? (25 points)

5.4. Proposer References

Submit response using Attachment B References under Tab 2 of proposal – see section 2.4 for proposal submittal format.

Proposer must supply references of three firms to which similar products/service have been provided within the past five years to a comparable sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided.

6. Cost Proposal

6.1. General Instructions for the Cost Proposal and how it will be Scored All prices must be quoted in U.S. Dollars.

Purchasing will score the cost proposals by prorating with the lowest cost proposal given the highest score.

The formula is as follows: Calculation of points awarded to subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator. This number is then multiplied by the number of points given to the cost section of the RFP, resulting in the cost proposal score.

Lowest Cost Proposed Constant _ X Maximum Points Assigned to Cost = Score Other Proposed Cost

6.2. Format for Submitting Cost Proposal.

Use Attachment F Cost Proposal. Submit one marked original plus one copy. Seal in an envelope and submit within the proposal package. The outside of the envelope should clearly state “Cost Proposal” and the name of proposer.

6.3. Fixed Price Period

The awarded contractor must hold the accepted prices and/or costs for the entire contract period. Any adjustment to prices and/or costs at the beginning of a contract renewal period will be negotiated between the County and the Contractor.

7. Notice to Proposers

7.1 This RFP is not a contract and does not in any way bind the County to any obligations.

7.2 The County is not responsible for costs incurred by anyone responding to the Request for Proposal.

7.3 Upon submission, all proposals become the property of the County, which retains the right to use any concept or idea presented in any proposal submitted, whether or not that proposal is accepted.

7.4 The County expressly reserves the right to amend or withdraw this RFP at any time. It further expressly reserves the right to reject any or all proposals.

7.5 The County is not bound to accept the lowest cost proposal.

7.6 Proposers are held legally responsible for their proposals.

7.7 The County reserves the right to negotiate any aspect of the proposal with any candidate and to negotiate with more than one candidate at the same time.

7.8 The County reserves the right to request any additional information at any stage of the RFP process.

7.9 The County reserves the right to waive any minor irregularities in the proposal request process.

7.10 Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may withdraw a proposal, in writing, at any time up to the proposal due date and time or upon expiration of 180 days after the due date and time. The written withdrawal notice must be received by Purchasing. The notice must be signed by an authorized representative of the proposer. If a previously submitted proposal is withdrawn before the proposal due date and time, the proposer may submit another proposal at any time up to the proposal due date and time.

7.11 The proposer should assume a start date sometime between May 2026 through October 2026.

ATTACHMENT A

SIGNATURE AND AUTHORITY AFFIDAVIT FORM

PROPOSING COMPANY NAME: _________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City _____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this proposal.

Name ___________________________ Title ______________________________

Phone ( ) _______________________ Toll Free Phone ( ) __________________________

Fax ( ) _______________________ Email Address ___________________________

In signing this proposal, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening to any other proposer or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the requirements, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the project relating to this proposal.

I further certify that I have carefully examined the proposal documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

ATTACHMENT B

REFERENCES

Proposer: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document. Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

ATTACHMENT C

DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

The attached material submitted in response to Bid/Proposal # 2026-01PC includes proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response be treated as confidential material and not be released without our written approval.

Prices always become public information when bids/proposals are opened, and therefore cannot be kept confidential.

Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis. Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

We request that the following pages not be released:

Section Page # Topic

IN THE EVENT THE DESIGNATION OF CONFIDENTIALITY OF THIS INFORMATION IS CHALLENGED, THE UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR OTHER NECESSARY ASSISTANCE TO DEFEND THE DESIGNATION OF CONFIDENTIALITY AND AGREES TO HOLD THE STATE HARMLESS FOR ANY COSTS OR DAMAGES ARISING OUT OF THE COUNTY'S AGREEING TO WITHHOLD THE

MATERIALS.

Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response will be open to examination and copying. The County considers other markings of confidential in the bid/proposal document to be insufficient. The undersigned agrees to hold the County harmless for any damages arising out of the release of any materials unless they are specifically identified above.

Company Name ______________________________________________

Authorized Representative ______________________________________________ Signature

Authorized Representative ________________________________________________ Type or Print

Date ___________________________________________

ATTACHMENT D

MANDATORY REQUIREMENTS

Proposer: _______________________________________________________________________

Please indicate if you firm meets all the mandatory requirements.

4.1.Proposers must have been engaged in business of providing security guard services for at least 1 year.

Yes____ No____

4.1.2 All assigned security guards must posse’s valid permits, licenses, and professional credentials necessary to perform services as specified in this RFP.

4.1.3. Proposers and all proposers staff shall have and maintain all training certifications legally required by the State of Wisconsin, including but limited to the topic of workplace harassment and workplace violence.

4.1.4 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the Stat of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees.

engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

ATTACHMENT E

COST PROPOSAL

Proposer:

Submit original plus One copy (Submit in separate envelope within proposal package and please include electronic copies of any Cost Proposal Material on the flash drive you submit for the proposal).

Cost Score Vendor must provide a breakdown of costs for each plan based on the following items:

Line Year of Service *Hours (50 hours per week x 52 weeks per year)

Hourly Rate Other Yearly Fees not Included in

Hourly Rate (Fixed fees, labor rates, etc.)

Annual Cost

1 Jul 1st – Dec 31st, 2026 1260 $

2 Jan 1st – Dec 31st, 2027 2520 $

3 Jan 1st – Dec 31st, 2028 2520 $

4 Jan 1st – Dec 31st, 2029 2520 $

*The hours listed are an estimate for each year and are being used to differentiated cost per vendor.

The Total of all the fees should be entered here to form your total Annual cost score for Guard Services

$___________________(250 Points)

Optional Pricing Dollars per hour

Overtime Rate or extended time beyond normal scheduled hours.

Portage County Sheriff's Office Courthouse Security Regulations

April 6, 2015

Under the authority of section 2.24.2 of the Portage County Code of Ordinances, the following security regulations are hereby established for the safety and security of the courthouse and court facility.

These regulations are in addition to any applicable laws and ordinances lawfully established, and carry the force of law as if recited therein. Violations are subject to a forfeiture of $200 plus all applicable fees and costs. These regulations are effective June 1, 2013.

1. No person shall leave any article, item, or other object unattended within the security area or court facility. All such articles, items, or other objects are subject to immediate confiscation, inspection, and disposal.

2. No person shall loan, give, or allow another person to possess or use his or her official Portage County identification card or electronic key fob for the purpose of bypassing any security feature, or for any other reason which may reasonably lead to that use.

3. Employees of Portage County, and authorized persons possessing a Portage County identification card, may bypass security screening, at the sole discretion of the security officer(s) on duty, so long as such person is prominently displaying their officially issued Portage County identification card. This requirement does not apply to on-duty law enforcement, transport, or security officers in uniform or displaying an official badge.

Bypassing the security screening does not relieve that person from otherwise complying with all applicable restrictions and requirements.

4. No person may engage in violent, abusive, indecent, profane, boisterous, unreasonably loud, or otherwise disorderly conduct under circumstances in which the conduct tends to cause or provoke a disturbance, or disturbs the business of the court.

5. Security officers may limit, restrict, or prohibit any large, extraneous, unnecessary, or otherwise cumbersome items from passing through the security checkpoint. This section shall not apply to any item that is required for the purpose of participating in any business of the court.

6. No person may loiter, congregate, or otherwise remain in any hallway, restroom, lobby, office, or doorway thereto, within the court facility or security area without a lawful and legitimate purpose therein. This section shall not apply to any person lawfully observing any open session of the court from a provided seat or otherwise allowable location. Persons who are not officers of the court, or law enforcement, transport, or security officers, shall not stand in the doorways of any court in session, nor remain in any closed courtroom when instructed to vacate such room by any security officer.

7. All law enforcement officers authorized to carry a firearm in the security area shall use, at a minimum, a retention level 2 holster to secure such weapon. Any law enforcement officer or other person normally authorized to bypass screening as part of their official duties, who is a participant in any court action in a private capacity, shall be prohibited from carrying any weapon in the security area and shall be subject to screening along with the general public.

Official:

4th Mike Lukas Sheriff of Portage County

ATTACHMENT F

Arrests Citations Warrants Escorts Afrays Other Actions Comments

2012 Activity Report

Portage County Sheriff's Office Court Services Unit

Law Enforcement Actions Day

ATTACHMENT G