2026-01PC Addendum 1.pdf

RFP #2026-01PC

Security Guard Services for Portage County Courthouse

ADDENDUM #1

Date: 01/29/26 The following changes are hereby added to and made part of Bid #2026-

01PC

Clarifications and Revisions:

Section 2.3 Submitting Proposals Proposers must submit their proposal by email, a valid emailed proposal shall be received by the Portage County Purchasing prior to the Proposal due date and time shown on the Request for Proposal, on or before 2:00 p.m., Tuesday, February 10th, 2026, to: baldemop@co.portage.wi.gov . . .

as the official time stamp determining timeliness of the Proposal. Proposal responses shall be emailed to schultzc@co.portage.wi.gov baldemop@co.portage.wi.gov Submitting a Proposal to any other email address does not constitute receipt of a Proposal by Portage County Purchasing . . .

Questions & Answers

1. In RFP 2026-01PC, Section 2.3 instructs proposers to submit proposals to baldemop@co.portage.wi.gov However, later in the document it states that proposals should be sent to schultzc@co.portage.wi.gov. Could you please confirm the correct email address for proposal submission?

A. baldemop@co.portage.wi.gov is the email address to submit proposals.

2. Section 1.3.2 (Objectives/Needs) states that the scheduled hours are from 7:00 a.m. to 5:00 p.m.

(10 hours) and include two 15-minute breaks. Could you please confirm whether there is also an unpaid lunch break included in this schedule? If so, please specify the length of the unpaid lunch period.

Additionally, if there is a one-hour unpaid lunch break, would the total paid time for the shift be nine (9) hours?

A. During the development of the RFP, we determined that no unpaid lunch period will be included in the schedule. Each workday will consist of 10 total hours, with two 15 minutes breaks. Allowing the Vendor to bill for 10 hours.

3. Are the two fifteen-minute breaks paid for and are we able to invoice for?

A. See response to question 2.

4. Is this a brand-new bid offering? Or have you had security there prior?

A. This is a new proposal. See RFP document Section 1.3.3 Current Operations states: “Our current operations have security on second floor implemented in 2010. Screening is done with County bailiff currently with no other security guards”.

5. Who is the current incumbent? When was the current incumbent awarded the contract? Can a copy of the prior awarded contract be supplied to us? How many hours did security officers mailto:baldemop@co.portage.wi.gov mailto:schultzc@co.portage.wi.gov mailto:baldemop@co.portage.wi.gov mailto:baldemop@co.portage.wi.gov mailto:schultzc@co.portage.wi.gov mailto:baldemop@co.portage.wi.gov spend in court in the last 12 months on your behalf? Were you happy with the work and results of the incumbent company? What did they do well? Is there more than one security company currently fulfilling the current contract? Are there specific things the incumbent could be doing better to meet your needs?

A. No current incumbent. All other questions are not applicable.

6. Are there regularly held meetings with the local police department?

A. No, the contracted vendor will need to communicate with the Sheriff Office. Sheriff Office will oversee all security related to this RFP.

7. How many hours (on average) have security officers spent in court in the past 12 months?

A. Not applicable.

8. How many different locations are serviced under this RFP?

A. One location. County may request to use this contract for other locations within the county, mutually agreed with both parties. See RFP document Section 3.11 Negotiate Contract Terms.

9. Is there specific parking available at the various locations for the employees?

A. Guard may park in the public parking lot.

10. What are/were the major security risks/issues faced on your properties?

A. Weapons on property.

11. Do we get designated office areas at certain sites for our supervisors and officers?

A. There will be shared area with the Sheriff’s Office for breaks and report completion.

12. Do we have access to onsite Wi-Fi services for our officers?

A. There will be public Wi-Fi.

13. Are there specific systems and/or software you use that we need to incorporate into the daily operations?

A. Yes, some equipment may include scanning equipment and handheld wands.

14. What is the current contractual bill rate? What are the estimated billable hours? Is a bid bond required? If so, how much? Are the estimated hours in this RFP an increase or decrease from the current contract? Are your current security officers unionized, in a union, or part of a bargaining arrangement?

A. Not applicable. Estimated billable hours, refer to RFP Attachment E. The rest is not applicable. No bid bond required.

15. What benefits are provided for the current officers?

A. None.

16. Are there vehicles required for this bid? If so, how many? Will you provide or are we to provide the vehicles? How many total vehicles are currently being used for this contract? To what extent are vehicles used or needed?

A. No vehicles required.

17. Who incurs the expense of training officers?

A. The winning proposer will be responsible for all costs associated with training and maintaining the required certifications, as outlined in section 4.2 of the RFP contract requirements.

When a guard is required to be trained to use Portage County systems or software. The County will work with the awarded vendor to develop a fixed training rate per hour that can be invoiced to the County.

18. Are you open to negotiate the expense of training officers? Are you open to negotiate the expense of uniforms?

A. See response to question 17. No, we will not pay for expenses of uniforms.

19. Are there specific equipment/uniforms that you require of our officers? Does Portage County or the Portage County Sheriff’s Office have a preferred or required uniform style, color, or insignia for contracted unarmed security personnel assigned to the Courthouse?

A. See RFP Document Section 4.2 (4.2.1.1.11 & 4.2.2.3). All uniforms must be properly fitting, clean, neat, and in good condition. The uniform also must meet any safety standard requirements.

20. Who incurs the expense of the testing requirements for officers?

A. The Contracted Vendor. See response to question 17.

21. Are you open to negotiate the expense of all the testing requirements? Would you negotiate prompt payment discounts?

A. No.

22. When will the contract be awarded?

A. See RFP document section 1.5 Calendar of Events.

23. How will we be notified of who was awarded the RFP?

A. See RFP document section 3.8 and 3.9.

24. Is there a computer for the Officers to use in order to be able to document daily activities or will it be on a single sheet of paper?

A. Proposer will collaborate with the Sheriff’s Office on the best methods of documentation.

See RFP section 4.2.1 General Security Duties 4.2.1.1.5. If something requires to be done on a computer, the County will provide access to a computer to complete the tasks.

25. Do you have any idea on how much training will be given to the Officers on the Xray Machine by the Sheriff? i.e. number of hours of required training?

A. Xray Machine training is yet to be determined. See response to question 17.

26. Will there be a panic button at the checkpoint in case of an emergency where perhaps a Deputy was not on site?

A. There will be a duress alarm at the screening station.

27. If an Off Duty Police Officer or Deputy were to come on site to go to the courthouse, will they be permitted to bypass the screening process or will they be required to be screened as the others entering the facility?

A. They will be required to be screened the same as all others.

28. Are there any budget parameters or cost constraints for this project that we should consider when preparing our proposal?

A. As this is a new service, we are budgeting annually, based on the proposed hours of operation 7am-5pm and the inclusion of some training time and training expenses.

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