2026-016 RFQ Consultants Request for Qualifications - Qualified Pool v2.docx

City of Seaside

Request for Qualifications for Consulting Services Qualified Pool

RFQ No. 2026-016

Issued: 08/11/2026

Response Due: 09/10/2026 at 4:00PM PST

City of Seaside – Public Works 1387 Avenue U Seaside, Oregon 97138

Paul Stull – Director of Public Works

TABLE OF CONTENTS

Table of Contents

Section 1 – General Information

1.01 Statement of Qualifications Request

The City of Seaside (City) is requesting statements of qualifications from consultants interested in being included in one or more categories of qualified consultant pools. The City anticipates awarding multiple non-exclusive master service agreements (MSAs) in each service category. Individual projects will be authorized later through written task orders using the procedures described in this Request for Qualifications (RFQ) and applicable City and state procurement requirements. Based on the review of submitted RFQs, the City intends to award master service agreements with a short list of approved consultants who will be eligible to be considered for assignments within their qualified service categories. One digital copy of the written materials in response to this RFQ must be submitted online to the OregonBuys portal no later than the due date of 4:00 P.M. PST on September 10, 2026, to ATTN: Paul Stull - Public Works Director.

1.02 Proposer's Statement of Qualifications

Proposers responding to this qualification request must follow the directions stated within this RFQ. Adherence to these rules will ensure a fair and objective analysis of the qualifications. Statement of qualifications should be prepared simply and economically. Special bindings, colored displays, promotional materials, etc., are not necessary. Emphasis should be on completeness, brevity, and clarity of the content.

Provide a clear and concise description of your firm’s capabilities to meet the RFQ requirements. Proposers must demonstrate prior experience in this type of work within the last five (5) years. All responses must be made in the format outlined in Section 3. Failure to comply with or complete any part of this request may result in the rejection of your statement of qualifications.

1.03 Schedule

* These dates are approximate and subject to change.

1.04 Issuing Office

All correspondence, questions, and responses pertaining to this RFQ should be directed through the OregonBuys portal.

1.05 Submitting Statement of Qualifications

Proposers must submit a digital copy through the OregonBuys portal for this RFQ. Fax, email, or hard copy submissions will not be accepted. Statement of qualifications must be received by the date and time stated in the Schedule. Submittals that are late, incomplete, or misdirected will be considered non-responsive, with no exceptions. The OregonBuys portal clock will dictate time in this process. The City of Seaside is not responsible for any delays or difficulties experienced in the submittal of a statement of qualifications. Please do not wait until the last minute to submit your statement of qualifications.

The statement of qualifications shall be clearly marked as follows:

City of Seaside Public Works Department Subject: Consulting Services Qualified Pool List

Failure to clearly identify the statement of qualifications in the subject line may cause misrouting of the statement of qualifications and late delivery, resulting in disqualification.

1.06 Statement of Qualifications Withdrawal

Any statement of qualifications may be withdrawn at any time before the RFQ due date and time specified in Section 1.03, Schedule, by providing a written request for the withdrawal of the statement of qualifications to the City. A duly authorized representative of the firm shall execute the request. Withdrawal of a statement of qualifications will not prejudice the right of the proposer to file a new statement of qualifications on this or future projects.

1.07 Rejection or Acceptance of Statement of Qualifications

The City reserves the following rights with regard to the submittals:

a. Disregard any or all irregularities in the statement of qualifications.

b. Reject any or all of the statement of qualifications or portions thereof.

c. Base award with due regard to quality and timeliness of services, experience, compliance with the RFQ, and other factors as may be necessary under such circumstances.

d. Reject all statement of qualifications and re-advertise at the City’s sole discretion.

1.08 Qualifications Based Selection

The City will use qualifications-based selection for architectural, engineering, land surveying, transportation planning, and other services required by ORS Chapter 279C and applicable administrative rules. Other consulting or personal services included in this RFQ will be selected and assigned in accordance with the City Purchasing Policy and other applicable law. Qualification for the pool does not determine the legal classification or procurement method for a future task order.

1.09 Proposing for Multiple Categories of Work

The City seeks prime consultants for each Category. The City is not seeking comprehensive teams or prime/sub combinations. The City will evaluate and determine qualification separately for each service category identified by the proposer. Qualification in one category does not automatically qualify a firm in another category. Proposers may respond to one or more Categories. If responding to multiple Categories:

· A single statement of qualifications may be provided.

· The total number of pages for the statement of qualifications should not exceed six (6) pages if the proposer is submitting for one (1) category. Two (2) additional pages can be added for each additional category proposed on.

· Complete your statement of qualifications as specified in Section 3.

1.10 Multiple Awards, Contract Term and New Proposers

The City intends to award multiple contracts as a result of this RFQ (approximately 3 to 6 depending on the category and response). The City will establish a qualified pool of consultants for each category of work. Agreements resulting from this RFQ will have an initial term of three years. The City may, at its sole discretion, extend an agreement for up to two additional one-year periods, for a maximum term of five years. The City may, but is not required to, reopen this RFQ periodically, including annually, to consider additional qualified firms or service categories. Existing agreements will remain in effect unless otherwise terminated or amended.

The pool may be used for direct appointment or direct assignment, competitive task-order solicitation, qualifications-based selection, or another procurement method authorized by applicable law and City policy. The City can choose to terminate qualified pool(s) at any time. The City makes no guarantee as to the size or frequency of task orders assigned under awarded contracts.

The City reserves the right to terminate the contract and/or remove any Consultant not meeting the specifications of this RFQ from the qualified pool at any time within the contract period.

1.11 Public Records

Any material submitted by the proposer shall become the property of the City unless otherwise specified. After the selection process has been completed, the statement of qualifications shall be open to public inspection. Records submitted in response to this RFQ are public records and will be retained and disclosed in accordance with Oregon Public Records Law and applicable public contracting statutes. The City will maintain confidentiality to the extent permitted by law during evaluation and negotiation. Proposers must clearly identify any material they contend is exempt from disclosure and provide the basis for the claimed exemption.

1.12 Tax ID Number

Statement of qualifications must state the proposer’s Federal/State of Oregon Taxpayer Identification Number.

1.13 Recycled Products Statement

Proposers shall use recyclable products to the maximum extent economically feasible in the preparation of the statement of qualifications, and the selected proposer shall continue the same practice in the performance of the contract work in accordance with ORS 279B.270.

1.14 Federal/State/Local Requirements

Each agreement and task order is subject to all federal, state, and local laws, rules, funding requirements, and City policies applicable to the particular services being performed. Requirements may differ depending on whether the work constitutes architectural, engineering, land surveying, related services, personal services, or federally funded work. In addition, proposers agree to comply with:

a. Title VI of the Civil Rights Act of 1964;

b. Section V of the Rehabilitation Act of 1973;

c. The American with Disabilities Act of 1990 and ORS 659.425;

d. Pay Equity Laws;

e. All regulations and administrative rules established pursuant to the foregoing laws; and

f. All other applicable requirements of Federal and State civil rights and rehabilitation statutes, rules and regulations.

The proposer is subject to the Oregon Worker’s Compensation Law and shall comply with ORS 656.017, which requires the provision of Worker’s Compensation coverage for all employees working under this contract. The City's programs, services, employment opportunities and volunteer positions are open to all persons without regard to race, religion, color, national origin, sex, age, marital status, disability or political affiliation.

*** END OF SECTION ONE ***

City of Seaside Request for Qualifications: Consulting Services Qualified Pool Page 14 of 18

Section 2 – Scope of Work

2.01 General Background

The City of Seaside is located approximately 80 miles northwest of Portland and 15 miles southwest of Astoria, on the western shores of Clatsop County, Oregon. The Seaside Water District extends throughout the City limits, north of the City along Lewis and Clark Road, and south for about 5 miles along the US-26/US-101 corridor. The wastewater system is almost exclusively within the City limits. The City’s population is growing and is currently about 7,241.

2.02 Invitation

The City has ongoing needs for professional services. These needs include emergencies, development projects, repairs, renovations, new construction projects, regulatory support, and supplemental internal staffing. The City will establish a pool of on-call consultants from which to draw as these needs arise. Inclusion in a qualified pool does not by itself authorize the consultant to perform work. Each project or assignment must be separately authorized in writing and will be assigned using the procedures in Section 2.07 and the procurement requirements applicable to that task.

Therefore, the City of Seaside, Public Works Department, is requesting statement of qualifications from firms qualified and interested in providing professional services to the City on an as-needed basis in the following categories:

· Civil Engineering

· Environmental Engineering

· Geotechnical Engineering

· Structural Engineering

· Transportation Engineering

· Traffic Engineering

· Regulatory Support Services

· System Master Planning

· General Planning Services

· Land Surveying

· Pavement Design

· Project Management Services

· Construction Management Services

· Architectural Services

While the City expects to utilize the pool for many of our engineering and planning needs, the City reserves the right to use the pool, select consultants outside of the pool, or perform work with City staff, in the best interest of the City.

2.03 Overview

The Consultant will provide one or more of the Category of services shown in section 2.05 below. The City seeks prime consultants for each Category. The City is not seeking comprehensive teams or prime/sub combinations. Inclusion in a qualified pool does not by itself authorize the consultant to perform work. Each project or assignment must be separately authorized in writing and will be assigned using the procedures in Section 2.07 and the procurement requirements applicable to that task. The work may include but is not limited to the following: provision of preliminary engineering, final design, budgeting, creating schedules, public involvement planning and facilitation, planning, construction engineering, CAD/drafting support, specification writing or any combination of these services.

2.04 Qualifications

Some tasks will require licensed professionals. When required by the City, the selected Consultant shall hold a current State of Oregon license to practice as a Professional Engineer, as awarded by the Oregon State Board of Examiners for Engineering and Land Surveying (OSBEELS). A proposer must demonstrate that it and its proposed personnel hold all licenses, registrations, certifications, and other professional qualifications required for each service category for which qualification is requested.

2.05 Category Specific Scopes of Work

The proposer can provide a submittal for one or more of the following consulting service categories. The proposer shall provide the required information for each category that they intend to provide a submittal. The categories below are intended to create a broad consultant resource for the City. Inclusion of a service in a category does not determine the procurement classification of a future task. The City will determine the applicable procurement requirements for each assignment based on the actual scope of work.

2.05.1 Civil Engineering

May include engineering and design services for the following services: land development, site planning, mass grading, storm and sanitary sewer design, utilities design, roadways, ADA facilities, building and systems layout. Schedules shall be prepared and submitted utilizing a Gantt chart format. Consultants shall perform design and drafting work in AutoCAD Civil 3D.

For the purposes of this RFQ, sub-disciplines of Civil Engineering include, but are not limited to:

· General civil engineering

· Hydrology, hydrogeology, and hydraulic engineering,

· Exterior/Roadway Lighting Design and Review

· Water and wastewater treatment, pump stations, distribution, and collections

· Water resources engineering,

· Construction engineering,

· Materials science

2.05.2 Geotechnical Engineering

May include but is not limited to the following: review, analysis, geotechnical engineering services, and/or design of existing or proposed City geotechnical projects or parts of projects that require geotechnical expertise. Examples of possible work include dam seismic evaluation, bridge or building foundation design, and geotechnical plan/calculations review.

2.05.3 Environmental Engineering (Remediation/Regulatory)

May include but is not limited to the following services: review, analysis, engineering services, and/or design of remediation system or remediation construction, Phase I / II ESA projects, risk assessment modeling, regulatory negotiation or coordination, permitting support.

2.05.4 Fire Protection Engineering

May include but is not limited to the following services: review, analysis, engineering services, and/or design of existing or proposed fire suppression infrastructure or parts of a larger project that require fire engineering services.

2.05.5 Structural Engineering

May include but is not limited to the following services: review, analysis, and/or design of existing or proposed City structural projects or part of an overall project requiring structural engineering. Examples of possible work include new City structures, structural review of damaged structures, retaining walls, utility and roadway bridge structures, and commercial, industrial, and residential structural plan review.

2.05.6 Transportation/Traffic Engineering

May include but is not limited to the following services: engineering and design services for the construction and installation of roadways, pedestrian and bikeway facilities, roadway drainage, traffic signals, landscaping and irrigation systems, intelligent transportation systems, street lighting intelligent transportation systems, street lighting, signing and pavement marking and other related facilities within the road right of way or easements. May include traffic analysis evaluations and/or reviews consistent with the City’s Transportation System Plan and ADA/Pedestrian/Bike Route Improvement Plan.

2.05.7 Land Surveying/GIS Support

This category may include but is not limited to the following survey services: review, analysis, and/or creating legal descriptions of properties, easements, topographic layouts, and ALTA surveying, filing records of survey and construction staking. This also includes the preparation and submittal of legal surveying documents for division of parcels, lot line adjustments, and/or correction of existing historical survey work. This category also includes providing support in the development, mapping of systems, and building the City’s GIS system (ArcGIS) and schema apps.

2.05.8 Architectural Design Services/CAD Support

May include but is not limited to the following services: review, analysis, and/or design of existing or proposed City facilities and cost estimates for designs. This category also provides AutoCAD support for preparing and editing plans for the City per City design or revision. CAD support should be able to provide Civil 3D plans and develop topographical design based on data from land surveyor. Examples may be the City Hall remodel, new park layout, Convention Center addition, etc.

2.05.9 Natural Resources / Regulatory Support Services

May include but is not limited to the following services: review, analysis, and/or design of existing or proposed natural resource projects, wetlands surveys and designs, and regulatory permit support and negotiations concerning natural resource/emergency response projects. Provide detailed list of federal, state, and local regulatory agencies that you have worked with and the nature of your experience.

2.05.10 System Master Planning/Utility Studies

May include but is not limited to the following services: modeling, data collection, planning, analysis, and cost estimating of existing or proposed City public systems and utility rate studies for water and wastewater systems. The City’s current system master plans include the following: Parks Master Plan, Water System Mater Plan, Wastewater Facilities Plan, Transportation System Plan, Pavement Management Plan, Stormwater Master Plan, and Downtown Master Plan.

2.05.11 General Planning Services

May include but is not limited to the following services: review, analysis, and/or general City planning services. Examples include land use, economic development, housing, historic preservation, strategic planning, and urban renewal.

2.05.12 Project Management / Emergency FEMA Support Services

May include but is not limited to the following services: management of specific projects and program management and supporting the City with FEMA process and reimbursement of City costs. This could also cover managing regulatory issues and permits associated with various projects and efforts.

2.06 City Deliverables

The City will provide the following:

· Project manager / client manager responsible for overall project.

· Construction management services (unless the contract specifies that the Consultant will provide them).

· Established design parameters for each project.

· Mapping and design information previously developed, as well as guidelines, policies and regulations to be used in developing design.

· Preparation and submission of applications for required permits (unless the contract specifies that the Consultant will provide them).

2.07 Assignment of Work

The City may assign work only to consultants qualified in the applicable service category. Before issuing a task order, the City will determine the applicable procurement requirements and whether the assignment may be made by direct appointment/direct assignment or should be competed among qualified pool consultants. The following steps and criteria shall be used to assist in the work assignment process:

1. The City will define the anticipated scope, identify the applicable service category, and determine the procurement classification and requirements applicable to the assignment.

2. The City will identify consultants within the applicable pool that have the necessary experience, professional qualifications, licenses, availability, and capacity for the assignment.

3. The City will determine whether direct appointment/direct assignment is authorized and appropriate or whether competition among qualified pool consultants is required or desirable based on applicable law, City policy, project complexity, value, schedule, funding requirements, and the City’s best interests.

· Experience and qualifications for the work;

· Responsiveness, availability and capacity;

· Ability to meet schedule;

· Staff experience, unique knowledge, specialized expertise and qualifications;

· Customer service;

· Quality of work;

· Approach to the work.

Based on the projects and expected costs and scope of work, the City may elect to use the pool for direct appointment or direct assignment, competitive task-order solicitation, qualifications-based selection, or another procurement method authorized by applicable law and City policy.

Direct Assignment: For a direct assignment, the City will document the consultant selected, the applicable authority for the assignment, and the basis for selection using the criteria stated in this RFQ.

Competitive Assignment: When competition is used, the City may issue a project-specific request to qualified consultants in the applicable category as permitted by applicable law and City policy. For personal services subject to Section VII.B of the City Purchasing Policy, all qualified respondents entitled to notice under that policy will receive notice and an opportunity to respond.

For services subject to statutory qualifications-based selection requirements, the City will evaluate and negotiate compensation only in the manner permitted by ORS Chapter 279C and applicable administrative rules. Nothing in this RFQ authorizes award of such services based primarily on lowest price when prohibited by law.

For personal services not subject to the ORS Chapter 279C professional-services selection requirements, the City will use direct negotiation, informal solicitation, request for proposals, or other method required or permitted by the City’s Purchasing Policy for the value and circumstances of the assignment.

Relevant experience and qualifications; availability and capacity; ability to meet the required schedule; qualifications of assigned personnel; specialized expertise; past performance; familiarity with the project, system, or local conditions; quality and customer service; proposed approach; and, when appropriate, distribution of work among qualified firms.

No work may begin until the City issues a written task order or other project-specific authorization identifying, at a minimum, the scope of work, schedule, compensation method, maximum authorized amount, City project manager, consultant project manager, and any project-specific terms or funding requirements.

Pricing information will not be considered when evaluating consultants for contracts requiring Qualifications Based Selection, as specified in ORS 279C.110. Some tasks will require negotiation between City and Consultant. City reserves the right to cease negotiations and begin negotiations with another qualified Consultant, in the event negotiations are not successful.

The Master Service Agreement will specifically list the following items for each of the proposers:

1) Any and all service categories awarded to the proposer;

2) The terms and extensions;

3) The non-exclusive status;

4) There is no guarantee of work under the MSA;

5) All insurance requirements;

6) The task-order procedures;

7) Compensation is only as authorized by written task order(s);

8) Proposer can be terminated form the consulting pool by the City; and

9) All of the applicable statutory/funding requirements.

The Master Service Agreement will not authorize payment by itself. Compensation is authorized only through written task orders issued under the Master Service Agreement. Each task order will state a maximum amount payable for that assignment, and the Consultant shall not exceed that amount without written amendment.

The City does not guarantee any consultant a minimum number, frequency, or dollar value of task orders and may obtain services outside the pool when otherwise permitted or required by law or City policy.

*** END OF SECTION TWO ***

Section 3 – Statement of qualifications Requirements and Evaluation

3.01 Statement of Qualifications Submittal

To receive consideration, submit statement of qualifications in accordance with the following instructions:

Statement of qualifications should be prepared simply and economically, providing a straightforward, concise description of proposer's capabilities to satisfy the requirements of the RFQ. Emphasis should be on completeness and clarity of the content.

The City, at its sole discretion, has the right to negotiate with any or all proposers regarding their statement of qualifications. Additionally, the City may reject or accept any or all statement of qualifications or parts thereof, submitted in response to this RFQ.

The City recognizes that in the submittal of statement of qualifications, certain information is proprietary to the proposer and that safeguarding of this information is necessary. Accordingly, the City will make every effort to prevent any disclosure of data supplied by any proposer where the proposer identifies those portions of its statement of qualifications that are proprietary. See Section 1.11, Public Records.

The statement of qualifications is due by the date and time identified in Section 1.01. Statement of qualifications submitted after this time will not be accepted. See Section 1.05 for more information on the statement of qualifications submission.

3.02 Incurred Costs

The City is not liable for any costs incurred by proposers in the preparation and/or presentation of their statement of qualifications.

3.03 Content of Statement of Qualifications and Evaluation Criteria All statement of qualifications shall include the information identified in the following. The evaluation criteria and maximum possible points are noted for each item of information. An explanation of each item appears immediately in the following sub- sections. The City may determine separate qualification results for each service category. A proposer may receive different qualification determinations for different categories based on the experience and personnel demonstrated for each.

Unless expressly requested for a service category where price may lawfully be considered, proposers should not include project-specific pricing in their statements of qualifications. Compensation for individual assignments will be established through the applicable task-order process. Evaluators will independently review and score responsive statements of qualifications using the published criteria. The City will document final qualification determinations for each service category and retain the evaluation record in accordance with applicable records requirements.

The total number of pages for the statement of qualifications should not exceed six (6) pages. Two (2) additional pages can be added for each additional category proposed on. Each category submittal should provide details about the personnel covering this category, relevant projects and work experience, and years of conducting this type of work. All supplemental information shall be presented in a separate section at the end of the statement of qualifications. Front and back covers, as well as, section dividers are not counted in the page limit requirements. Each page shall be 8-1/2” x 11”, unless otherwise noted. When using double-sided printing, each side of the page is counted as one page. For this RFQ, all submittals shall be electronic but conform to the format layout and size set forth herein.

3.03.1 Introductory Letter

The introductory letter shall include, but need not be limited to, the following information:

· The name of the firm, as well as, the signature, printed name and title, telephone and fax number of the officer authorized to represent the Consultant in any correspondence, negotiations and sign any contracts that may result.

· The address of the office that will be providing the service(s), the firm’s client (City) manager’s name, telephone and cell number, fax number, and e-mail address.

· The Federal and State tax identification numbers, and the State of incorporation, if applicable, must also be included.

· Indicate whether the proposer is a “Resident Bidder” as defined in ORS 279A.120 and provide a statement that the statement of qualifications is valid for sixty (60) days after the submission deadline.

· A summary table of key personnel, years of experience, and their current licenses in the State of Oregon.

· A clear list of the categories for which statement of qualifications are submitted.

The proposer may use this section to introduce the statement of qualifications or to summarize the key provisions of the statement of qualifications.

3.03.2 Key Personnel Qualifications

Provide a statement that portrays how the qualifications and experience of the Consultant’s key personnel relate to the described work, and successful projects/familiarity with the City of Seaside.

Scoring will be based on relevance of the experience, qualifications, and technical competence of Project Manager and key staff.

3.03.3 Approach to Project Development and Project Management

Provide a description of your firm’s approach to developing and managing City projects and working with the City. How does your firm address critical project milestones, and adjust schedules and resources to meet changing conditions that are often encountered throughout a project?

3.03.4 Organizational Structure and Experience

Briefly describe your organization and its history. You may provide an organization chart (not included in the page count).

List three projects or contracts in which you provided Engineering Services similar or equal to the services required in 2.05. Provide a reference for each project. Include name, phone number and email address. If proposing for more than one Category, provide a response for each Category proposed.

3.03.5 Service Categories

For each of the consulting service categories, the proposers shall provide the following information in each two (2) page category submittal:

1) List of key personnel within the proposer’s firm that will provide the category services. The key personnel information should include years of experience, licensure, and recent relevant experience.

2) List of at least three (3) projects within the last five (5) years that are relevant to projects that the City of Seaside may require services.

3) Any additional information or experience that demonstrates expertise in this category.

*** END OF SECTION THREE ***

APPENDIX A: POTENTIAL PROJECTS FOR NEXT FIVE YEARS

Below is a list of some of the potential projects that the City of Seaside is planning to conduct. For more information on the projects noted reference the Capital Improvement Program.

Water Division

· Main Water Supply and Distribution Line Improvements

· Main Water Supply Line – Pipe Bridge Design and Reconstruction

· Avenue U Bridge – Water Line Reinstallation

· Tillamook Head Pump Station – Jocky Pump Installation/Controls Update

· Peterson Point Valve Station Design and Rebuild

· Water Treatment Plant SCADA – New System Design and Installation

· Water Treatment Plant Reservoir Ramp and Road

· Raw Water Inlet – Access Bridge Replacement

· Upgrades to the South Water Tank

· Water Treatment Plant Roof

· Peterson Pump Station Roof Work

· Scrubber Room Renovation/New Door

Wastewater Division

· Marlow Pump Stations Rebuild

· Collection Lines – I & I Lining Project

· UV Filtration Rebuild

· Universal Design and Site-Specific Updates to “Clam shell” Pump Stations

· WWTP Area Wide Wi-Fi and Security Camera System

· WWTP Main Gate Design and Upgrade to Powered / Security System

· WWTP / Pump Stations SCADA Upgrades/Coordination

Streets Division

· Spruce Drive – Design and Rebuild

· Franklin Street – Design and Rebuild

· Pavement Management Plan / Construction Plan

· Convention Center Parking Lot Conversion to Parking Garage/Tsunami Tower

· Public Works Yard – CONEX Storage/Cover Project

· North Dumpster Station Design and Stormwater Layout Adjustment

· Public Works Yard – Office HVAC / Configuration Remodel

· City Kennel – Relocation and Remodel

· Airport Upgrades

ATTACHMENT A — disclosure exemption AFFIDAVIT _____________________________ (Affiant), being first duly sworn under oath, and representing _____________________________ (hereafter “Proposer”), hereby deposes and swears or affirms under penalty of perjury that:

I am an employee of the Proposer, I have knowledge of the Request for Qualifications referenced herein, and I have full authority from the Proposer to submit this affidavit and accept the responsibilities stated herein.

I am aware that the Proposer has submitted a Statement of qualifications, dated on or about _______________________ (the “Statement of qualifications”), to the City of Seaside (City) in response to the Request for Qualifications, Consulting Services Qualified Pool Lists, and I am familiar with the contents of the Request for Qualifications and Statement of qualifications.

I have read and am familiar with the provisions of Oregon’s Public Records Law, Oregon Revised Statutes (“ORS”) 192.311 through 192.478, and the Uniform Trade Secrets Act as adopted by the State of Oregon, which is set forth in ORS 646.461 through ORS 646.475. I understand that the Statement of qualifications is a public record held by a public body and is subject to disclosure under the Oregon Public Records Law unless specifically exempt from disclosure under that law.

I have reviewed the information contained in the Statement of qualifications. The Proposer believes the information listed in Exhibit A is exempt from public disclosure (collectively, the “Exempt Information”), which is incorporated herein by this reference. It is my opinion that the Exempt Information is exempt from disclosure under Oregon’s Public Records Law under the specifically designated sections as set forth in Exhibit A or constitutes “Trade Secrets” under either the Oregon Public Records Law or the Uniform Trade Secrets Act as adopted in Oregon because that information is either:

A formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information that:

is not patented, is known only to certain individuals within the Proposer’s organization and that is used in a business the Proposer conducts, has actual or potential commercial value, and gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.

or Information, including a drawing, cost data, customer list, formula, pattern, compilation, program, device, method, technique or process that:

Derives independent economic value, actual or potential, from not being generally known to the public or to other persons who can obtain economic value from its disclosure or use; and Is the subject of efforts by the Proposer that are reasonable under the circumstances to maintain its secrecy.

I understand that disclosure of the information referenced in Exhibit A may depend on official or judicial determinations made in accordance with the Public Records Law.

Affiant’s Signature State of Oregon) ) ss:

County of ________) Signed and sworn to before me on ___________ (date) by ______________________ (Affiant’s name).

Notary Public for the State of _________________ My Commission Expires: _________

ATTACHMENT B – list of EXEMPTS from public disclosure Proposer identifies the following information as exempt from public disclosure under the following designated exemption(s):

ATTACHMENT c – EXAMPLE MASTER SERVICE AGREEMENT

CITY OF SEASIDE

MASTER SERVICES AGREEMENT #27-XXX

The Master Services Agreement (AGREEMENT) dated and effective this ____ day of ________, 2026 by and between CITY OF SEASIDE ("City") an Oregon municipal corporation and _____________________________________ (“Provider").

WHEREAS, Provider is in the business of providing consulting, engineering, technical, regulatory assistance, or “related services” as detailed in the categories awarded in the RFQ process.

WHEREAS, City and Provider believe it in their respective and mutual interests to enter into a written Agreement setting out their understandings concerning Provider’s provision of services related to upcoming City projects. The scope of work and cost forms for these projects will be submitted to the Providers selected on an on-call and ongoing basis.

NOW THEREFORE, based on the foregoing and for good and valuable consideration, the sufficiency of which is hereby acknowledged, City and Provider wish to enter into a written agreement for provision of said services in connection with the project, the terms of which are as follows:

1. Funds Available and Authorized No expenditure of City funds is authorized by this Agreement alone. Each Task Order is subject to the availability and authorization of sufficient funds and applicable budgetary appropriations before the Task Order is executed.

2. Term This Agreement shall run from __________, 2026 through and including ____________, 2029 unless sooner terminated under the provisions of this Agreement. This Agreement may be extended in writing for one or two additional years, as agreed to by the parties.

3. Provider's Service This is a Master Services Agreement with the Provider to render services on an on-call basis in accordance with the terms and conditions of this Agreement. The Provider has been awarded to provide services under the following service categories (as selected in the RFQ process):

Category 1

Category 2

Category 3

Category 4

The on-call scope of Provider's services and time of performance under this Agreement are set forth in separate Task Order – Scope of Work and cost estimate forms. All provisions and covenants contained in said exhibit are hereby incorporated by reference and shall become a part of this Agreement as if fully set forth. Any conflict between this Agreement and Provider's proposal (if any) shall be resolved first in favor of this written Agreement. Provider will, in the rendering of its services to City, use its best efforts and due diligence, in accordance with all commonly accepted industry standards, and will provide such personnel as are necessary to successfully provide the services covered under this Agreement and associated task orders from the City. All Provider personnel shall be properly trained and fully licensed to undertake any activities pursuant to this Agreement, and Provider shall have all requisite permits, licenses, and other authorizations necessary to provide the services covered under this Agreement.

Task Order Selection: Selection of Provider for individual Task Orders shall be made in accordance with Section 2.07 of RFQ No. 2026-016, which is incorporated into this Agreement by reference. Qualification under this Agreement does not guarantee assignment of work.

4. Provider Identification Provider shall furnish to City Provider's employer identification number, as designated by the Internal Revenue Service or, if the Internal Revenue Service has designated no employer identification number, Provider's Social Security number.

5. Compensation City agrees to pay Provider at the times and in the amount(s) set out in and in the approved task orders. This Agreement does not authorize payment by itself. Compensation is authorized only through written task orders issued under this Agreement. Each task order will state a maximum amount payable for that assignment, and the Consultant shall not exceed that amount without written amendment. The task order will also state whether the compensation is on a lump sum or time and materials basis.

6. Project Managers City's Project Manager is _Paul Stull III, PE_, _Public Works Director__. Provider's Client Manager is ____________________. Each party shall give the other written notification of any change in their respective Project Manager.

7. Project Information Provider agrees to share all project information, to fully cooperate with all corporations, firms, contractors, governmental entities, and persons involved in or associated with Project. No information, news or press releases related to Project shall be made to representatives of newspapers, magazines, television and radio stations, or any other news medium without the prior authorization of City’s Project Manager.

8. Duty to Inform Provider shall give prompt written notice to City’s Project Manager if, at any time during the performance of this Agreement, Provider becomes aware of actual or potential problems, faults or defects in the project, any nonconformity with the Agreement, or with any federal, state, or local law, rule or regulation, or has any objection to any decision or order made by City. Any delay or failure on the part of City to provide a written response to Provider shall constitute neither agreement with nor acquiescence in Provider's statement or claim and shall not constitute a waiver of any of City’s rights.

9. Provider is Independent Contractor Provider is an independent contractor for all purposes and shall be entitled to no compensation other than the compensation expressly provided by this Agreement. For clarity’s sake, the parties agree that Provider is economically independent from City and is free to operate its own independent business in addition to its performance of the services under this Agreement. Provider hereby expressly acknowledges and agrees that as an independent contractor, Provider is not entitled to indemnification by City or the provision of a defense by the City under the terms of ORS 30.285 or otherwise. This acknowledgment by Provider shall not affect his/her independent ability (or the ability of his/her insurer) to assert the monetary limitations found at ORS 30.270, the immunities listed at ORS 30.265 or other limitations affecting the assertion of any claim under the terms of the Oregon Tort Claims Act (ORS 30.260 to ORS 30.300).

10. Overtime Any person employed on work under this Agreement, other than a person subject to being excluded from the payment of overtime pursuant to either ORS 653.010 to 653.261 or 29 USC §201 to 209, shall be paid at least time and a half for: (1) all overtime in excess of eight hours in any one day or 40 hours in any one week when the work week is five consecutive days, Monday through Friday; or (2) For all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and (3) For all work performed on Saturday and legal holidays. (ORS 279B.235)

11. Indemnity and Insurance

i. Indemnity: Provider acknowledges responsibility for any and all personal and professional liability arising out of the performance of this Agreement and shall hold harmless, indemnify, and defend the City and its agents, officers, elected officials, employees, contractors, and volunteers, from and against any and all liability, settlements, loss, costs, and expenses (including attorneys’ fees) in connection with any action, suit, claim, or proceeding resulting or allegedly resulting from (1) Provider’s, or Provider’s employees, agents, officers, contractors, and subcontractors’ (collectively, the “Indemnifying Party”) acts, omissions, activities or services in the course of any Indemnifying Party’s performance of the services; (2) any violation, or alleged violation of a local, state, or federal law by any Indemnifying Party; (3) any violation of Indemnifying Party’s professional standard of care in connection with this Agreement; and (4) any claim regarding intellectual property infringement in connection with the services of this Agreement, notwithstanding any limitations or restrictions to the contrary included in Exhibit “A”.

ii. Liability Insurance: Provider shall maintain occurrence-form commercial general liability and automobile liability insurance for the protection of Provider, City, its Councilors, officers, agents, and employees. Coverage shall include personal injury, bodily injury (including death), and broad form property damage, including loss of use of property, occurring in the course of or in any way related to Provider's operations, in an amount not less than Two Million Dollars ($2,000.000.00) combined single limit per occurrence. Such insurance shall name City as an additional insured.

City of Seaside Request for Qualifications: Consulting Services Qualified Pool Page 20 of 30

iii. Workers' Compensation Coverage: Provider certifies that Provider has qualified for State of Oregon Workers' Compensation coverage for all Provider's employees who are subject to Oregon's Workers' Compensation statute, either as a carrier‑insured employer as provided by ORS 656.407, or as a self‑insured employer. Provider shall provide to City within ten (10) days after Agreement award a certificate of insurance evidencing overage of all subject workers under Oregon's Workers' Compensation statutes insured by an insurance company satisfactory to City, if any. The certificate and policy shall indicate that the policy shall not be terminated by the insurance carrier without thirty (30) days' advance written notice to City. A copy of the certificate of self‑insurance issued by the State shall be provided to City if the Provider is self‑insured.

iv. Certificates: Provider shall furnish City certificates evidencing the date, amount, and type of insurance required by this Agreement prior to the commencement of services under this Agreement. All policies will provide for not less than thirty (30) days' written notice to City before they may be canceled.

v. Primary Coverage: The coverage provided by insurance required under this Agreement shall be primary, and any other insurance carried by City shall be excess.

vi. Subrogation Waiver: Waiver of subrogation in favor of City shall be obtained for any insurance under this section.

12. Work is Property of City All work and work products, including but not limited to documents, drawings, papers, computer programs, and photographs performed or produced by Provider under this Agreement shall be the property of City. If this Agreement is terminated by either party or by default, City, in addition to any other rights provided by this Agreement, may require Provider to transfer and deliver such partially completed reports or other documentation that Provider has specifically developed or specifically acquired for the performance of this Agreement.

13. Law of Oregon The Agreement shall be governed by the laws of the State of Oregon without regard to conflict of law principles. The parties hereby agree to the jurisdiction of said courts with the legal venue located in Clatsop County, Oregon.

14. Errors Provider shall perform such additional work as may be necessary to correct errors in the work required under this without undue delays and without additional cost to the City.

15. Extra or Changes in Work Only the City Project Manager may authorize extra (and/or change) work. Failure of Provider to secure authorization for extra work shall constitute a waiver of all rights to adjustment in the Agreement price or Agreement time due to such unauthorized extra work and Provider thereafter shall be entitled to no compensation whatsoever for the performance of such work.

16. Successors and Assignments Both City and…