2026-01 BID FORMS.pdf

ONALASKA WATER SUPPLY CORPORATION | RFQ NO. 2026-01

Respondent Forms Packet | 1

RESPONDENT FORMS PACKET

Professional Engineering, Architectural, and Building Design Services

New Shop, Board Room Expansion, and Facility Improvements

Owner Onalaska Water Supply Corporation

Location Onalaska, Polk County, Texas

Solicitation RFQ No. 2026-01

SOQ Due September 21, 2026, at 4:30 PM Central Time

Questions Due September 16, 2026, at 4:30 PM Central Time

Submission Civcast or delivery to 1598 FM 3459, Onalaska, Texas 77360

Official Contact Sidney L. Chance Jr. or Christopher Topkins | 936-646-5393 | info@onalaskawaterandgas.com

IMPORTANT

This packet supplies standardized response forms. A respondent may reproduce a form if additional space is needed, but each reproduced form must retain the form title and RFQ number.

Respondent Forms Packet | 2

SUBMISSION CHECKLIST

Place the SOQ in the order below. Check each item before submission.

☐ Signed cover letter from an authorized representative

☐ Form 1 - Respondent Information

☐ Tab 3 narrative plus Form 2 for at least three comparable projects

☐ Form 3 - Project Team and licenses; resumes attached

☐ Tab 5 - Project Approach narrative

☐ Form 4 - Proposed Project Schedule

☐ Form 5 - References (at least three)

☐ Form 6 - Subconsultant Disclosure ☐ Form 7 - Conflicts and Required Disclosures ☐ Form 8 - Addenda Acknowledgment ☐ Form 9 - Respondent Certification and Signature ☐ Any exceptions or requested clarifications clearly identified ☐ SOQ contains no compensation or pricing information ☐ Electronic file opens correctly and is received before the deadline

FORM 1 - RESPONDENT INFORMATION

Legal name

Assumed name / DBA

Business type ☐ Corporation ☐ LLC ☐ Partnership ☐ Sole proprietor ☐ Other: __________

Headquarters address

Texas office address

Telephone

Website

Primary contact

Contact email / phone

Years in business

Texas registration / firm no.

Authorized to do business in Texas ☐ Yes ☐ No

Organizational structure

Respondent Forms Packet | 3

FORM 2 - COMPARABLE PROJECT

Complete one copy for each project. Provide at least three projects.

Project name

Owner

Location

Completion date

Construction cost

Services provided

Respondent role ☐ Prime ☐ Subconsultant ☐ Other: __________

Project manager

Owner/reference contact Name: __________________ Title: ________________ Phone: _________________ Email: __________________

Relevant features ☐ Utility facility ☐ Shop/maintenance facility ☐ Office ☐ Board/meeting room ☐ Public/commercial building ☐ Other: ________

Project description and relevance to this RFQ

Challenges, solutions, and results

Schedule and budget performance; explain material variances

Copy this as needed.

Respondent Forms Packet | 4

FORM 3 - PROJECT TEAM

Identify the individuals proposed for the project. Attach resumes for key personnel and identify the Texas license/registration, where required.

Role / discipline Name and firm Texas license / no. Years experience Commitment / availability

Project Manager

Architect / Building Designer

Civil Engineer

Structural Engineer

Mechanical Engineer

Electrical Engineer

Plumbing Engineer

Construction Administration / Observation

Other key personnel

Team organization, reporting relationships, and coordination approach

Respondent Forms Packet | 5

FORM 4 - PROPOSED PROJECT SCHEDULE

Provide estimated durations and assumptions. Dates may be stated relative to notice to proceed if OWSC has not established calendar dates.

Milestone / phase Start Finish / duration Key assumptions or OWSC decisions needed

Project development / programming

Preliminary design

Design development

Construction documents

Permitting / agency review

Bidding assistance

Construction administration / observation

Closeout

Critical path, schedule risks, and proposed mitigation

Current workload and ability to begin

Respondent Forms Packet | 6

FORM 5 - REFERENCES

Provide at least three references for comparable work. OWSC may contact any listed project owner or other source with knowledge of the respondent’s performance.

Reference 1

Organization / owner

Contact and title

Phone / email

Project / services

Dates of service

Reference 2

Organization / owner

Contact and title

Phone / email

Project / services

Dates of service

Reference 3

Organization / owner

Contact and title

Phone / email

Project / services

Dates of service

FORM 6 - SUBCONSULTANT DISCLOSURE

List each proposed subconsultant. If none are proposed, write NONE in the first row.

Firm Discipline / scope Key person / Texas license Prior work together

Respondent Forms Packet | 7

FORM 7 - CONFLICTS AND REQUIRED DISCLOSURES

A. Actual or Potential Conflict of Interest

☐ The respondent is not aware of any actual or potential conflict that could affect its independent service to

OWSC.

☐ The respondent discloses the following actual or potential conflict(s):

Description, affected person/entity, and proposed mitigation

B. Texas Local Government Code Chapter 176 / Form CIQ If the respondent has facts that trigger Local Government Code Chapter 176, it must timely file the official Texas Ethics Commission Form CIQ with OWSC’s records administrator. The official form is available at https://www.ethics.state.tx.us/forms/conflict/. This packet does not replace Form CIQ.

☐ No facts requiring a Form CIQ filing are known as of the signature date below.

☐ A completed Form CIQ is attached or has been filed with OWSC.

C. Debarment / Eligibility

☐ The respondent and its proposed principals are not suspended, debarred, or otherwise ineligible to contract with OWSC under applicable law.

☐ An exception or explanation is attached.

D. Other Required Contract-Stage Documents The selected firm must provide documents applicable to the final contract, which may include certificates of insurance, a current Form W-9, and a Texas Ethics Commission Form 1295 when required. Do not submit Form 1295 with the SOQ unless OWSC specifically requests it; it is generated for a particular contract through the Commission’s electronic system.

Respondent Forms Packet | 8

FORM 8 - ADDENDA ACKNOWLEDGMENT

List every addendum received. Failure to acknowledge an addendum may cause OWSC to seek clarification or take other action permitted by the RFQ and law.

Addendum no. Date received Initials

☐ No addenda were issued.

FORM 9 - RESPONDENT CERTIFICATION AND SIGNATURE

☐ The undersigned is authorized to bind the respondent for purposes of this SOQ.

☐ The SOQ is true and complete to the best of the undersigned’s knowledge.

☐ The respondent has reviewed the RFQ and all acknowledged addenda.

☐ The respondent will provide properly licensed Texas professionals for services requiring licensure.

☐ The respondent will maintain required insurance and provide certificates before contract execution.

☐ The respondent has disclosed proposed subconsultants and known conflicts.

☐ The SOQ contains no prohibited pricing or compensation information.

☐ The respondent understands that submission creates no entitlement to award, minimum work, or reimbursement of preparation costs.

Authorized Signature

Date

Printed Name

Title

Email

Telephone

Legal Name of Respondent

End of Forms Packet