2026_008 Art Bid Packet.pdf

This document is a Bid Packet for Art Supplies (Bid #2026-008) issued by the Cooperative Purchasing Agency (CPA), a non-profit agency serving Georgia school systems. The bid covers a comprehensive range of art supplies to be ordered between January 1, 2026, and December 31, 2026, with delivery expected within 30 days of purchase order issuance. The bid opening and sample submission deadline is September 16, 2025, at 9:45 AM, with the bid opening at 10:00 AM. All prices are F.O.B. CPA Warehouse in Cleveland, Georgia 30528, and the agency will attempt to order the largest possible quantities while keeping payment terms NET 30 after complete purchase order filling.

The bid packet includes detailed requirements for new and existing vendors, with specific instructions for sample submissions, bid form completion, and minimum order requirements. New vendors must provide at least 3 references and a W-9 form. The bid emphasizes that actual quantities are estimates and subject to change based on school system orders. CPA is exempt from state sales and federal excise taxes, and vendors are advised that cash discounts should not be calculated into bid prices. The document includes multiple pages of itemized art supplies with specific brand, quantity, and packaging requirements, and vendors are instructed to pay close attention to item descriptions and provide exact matches or seek prior approval for substitutions.