2026 003 Spalding Courthouse Annex RFP_LDDB.pdf

Request for Proposal (RFP)

TO PROVIDE

CONSTRUCTION MANAGER at RISK

SERVICES 2026 -003

FOR

Façade Stabilization and Demolition

117 & 119 East Solomon Street

Griffin, GA 30223

RFP ISSUE DATE: 07/22/2025

BID DUE DATE: Tuesday, August 19, 2025, 2:00PM EST in HARD COPY. Five (5) copies required and one (1) electronic copy. Electronic submissions via email or fax will NOT be accepted. Instructions to Bidders Sealed bids should be hand delivered or by mail service to Mitzy Campbell, Purchasing Agent, Spalding County Annex, 119 E.

Solomon Street, Griffin GA 30223.

Questions should be directed in writing to the Spalding County Purchasing Department, Mitzy Campbell, via email to:

mcampbell@spaldingcounty.com.

The deadline to submit questions is August 11, 2025, by 4:00pm.

This RFP is comprised of the following:

I. Introduction

II. General Project Information & Scope of Work

III. Proposal Instructions & Format

IV. Selection Criteria

V. Selection Process

VI. Attachments

I. INTRODUCTION

Spalding County is seeking Statements of Qualifications and Proposals from qualified General Contractors to provide preconstruction and construction management services for the Façade Stabilization, Demolition, and Renovation at 117 & 119 E. Solomon Street in Griffin, GA.

II. GENERAL PROJECT INFORMATION & SCOPE OF WORK

Project Information and Required Program for Design

The overall project encompasses three phases of work with some phases potentially overlapping. The scope of work for each phase may include but not be limited to:

• Façade Stabilization involves the stabilization of the historic front building façade at 117 E. Solomon Street in Griffin, Georgia. The General Contractor shall provide limited destructive survey to assist the design team in preparing documentation showing demolition intent and performance criteria for the building stabilization.

• Demolition Services will occur after the façade stabilization process has begun and will provide demolition services for the remainder of the building behind the 117 E.

Solomon façade. This will also include shoring and other measures to stabilize the masonry demising walls between 117 and the adjacent structures at 113 and 119 E. Solomon Street. The interior debris on the first and second floor will be removed through the rear entry. The work will also include removal of the debris at the first and second floors. The goal is to allow work installed during the stabilization process to be part of the permanent solution and avoid temporary work if possible.

The scope may also include preconstruction services to assist the design team in budgeting for the rebuild of 117 and future renovation of 119, the existing County Annex offices.

• The County reserves the right to retain the selected General Contractor for preconstruction services with recommendations to the County and design team to encourage quality and efficiency. This scope of work would involve new building construction in the 117 E. Solomon space so the existing 119 Annex can remain functional during this time. Once the new construction in the 117 space is complete, County staff can relocate to the new construction so the renovation of the 119 Annex space may begin. The work in the 119 Annex will be phased to allow the Board of Commissioners to continue conducting business in the space.

Scope of Services The General Contractor shall be responsible for the following:

Preconstruction Phase Services. During the Preconstruction Phases, the Contractor will work collaboratively with LDDBlueline and the County to provide a guaranteed maximum price for each phase of the project including value engineering suggestions. Bidders shall provide requested fee types for each phase as noted on the Bid Form.

Construction Phase Services. The Construction Phase services will require the Contractor to execute the Project to be constructed pursuant to the Construction Documents and in accordance with the AIA GMP Contract and the Project Schedule. The Contractor shall be fully responsible for the means and methods of construction, Project safety, and for Project completion within the Project Schedule.

Project Schedule The anticipated start date of work is September, 2025, contingent upon permit receipt and material procurement. A detailed schedule for Façade Stabilization and 117 Demolition will be required by the General Contractor as part of the RFP response deliverables. In addition to the overall project schedule a site logistics plan is recommended.

Project Budget The project budget will be determined by Owner and design team working with the selected General Contractor after the RFP process.

Contract Form The form of Contract will be based upon the AIA A133 with General Conditions A201-2017.

The AIA document is to be provided by the GC with a summary of any proposed revisions to the standard form.

III. PROPOSAL INSTRUCTIONS & FORMAT

Proposal Instructions

a. Firms shall submit complete RFP response package in PDF format to contacts listed below.

b. Please limit page count to no more than 35 pages and limit provided materials to information immediately relevant and applicable to this solicitation.

c. The content of all RFP Responses must be categorized and numbered as outlined below, and responsive to all requested information:

Proposal Format Responders must submit their proposals in the following format.

1. Company Information

a. Provide basic company information: Company name, address, phone number, e-mail address, and company website. If the firm has multiple offices, include information about the parent company and the relevant branch office separately. Provide form of ownership, including state of residency or incorporation, and number of years in business. Please provide your company’s standard certificate of insurance listing all policies and coverages as part of the RFP response.

b. Provide applicable contractor and business licenses for Georgia.

c. Provide revenue statements for the past 3 years and any other relevant information to support the financial stability of your company. A bond surety letter can be provided in lieu of the financial statements, but final award will be contingent upon providing revenue statements from the past 3 years.

d. Provide company Experience Modification Rate.

2. Personnel

a. Provide a project organizational chart containing the names and titles of your proposed staff for the project. The organizational chart should include all positions/persons that GC expects to serve on the construction management team or whose time will be charged for the project. For every key position on the chart:

i. Provide resumes highlighting relevant experience. Identify if the individual will be assigned to the project's Preconstruction Phase and/or Construction Phase.

ii. Identify the individual who, from project start to finish, will be the leader of your preconstruction and construction team and the principal point of contact between your firm and the Owner and Architect.

iii. Provide project percentage allocation for each team member.

3. Experience and Qualifications

a. Provide information on the firm’s recent experience on projects of similar type, size, function, and complexity. Responders should focus on highlighting their experience navigating the logistics of this type of project. Describe between three (3) and five (5) projects which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

i. Project name, location, and dates during which services were performed. Brief description of project, including delivery method.

ii. Provide original contract value and final contract value.

iii. Summarize actual schedule performance relative to the initial project schedule.

iv. Design Professional and Owner references with contact information.

v. Key point of contact and phone number for referral.

4. Pricing & Fee

a. Given the information provided in this RFP, the following should be included in provided Exhibit B – Bid Form:

i. 117 E. Solomon Façade Stabilization Budget Estimate

ii. Façade Stabilization fee and separate change order fee, as a percentage of hard construction costs for construction services.

iii. 117 E. Solomon Demolition Budget Estimate

iv. Demolition fee and separate change order fee, as a percentage of hard construction costs for construction services.

b. Provide Clarifications & Qualifications for the submitted pricing.

IV. SELECTION CRITERIA

Qualifications in Subject Area and Qualifications of Project Personnel Evaluation will include an assessment of the firm’s relevant project experience and qualifications, including the firm’s and proposed key project team members’ demonstrated ability to effectively manage construction projects comparable in complexity, size, and function to the one contemplated hereby.

Pricing The evaluation will include an assessment of the pricing provided. The Proposer’s proven ability to support the project team by guiding the design to maintain the project budget and/or propose Value Engineering to stay within the budget constraints will also be evaluated.

V. SELECTION PROCESS

Scoring Upon completion of the evaluation by the Owner’s Selection Committee, the firms will be scored via pre-determined weighting for each of the criteria. The decision will be made based on GCs, Fee, and quality and thoroughness of estimated budgets.

RFP Schedule

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Griffin, GA. The Owner reserves the right to adjust the schedule as the Owner and/or design team deem necessary.

Estimated Schedule of Events Projected Date

Projected Time

a. RFQ/RFP issue date 07/22/25 C.O.B

b. Mandatory Owner & Contractor Site Walk & Pre- Proposal Meeting (Subcontractors Welcome)

07/31/25 10:00 AM

c. Request for Information Questions due from Contractors to Owner Project Manager

08/11/25 4:00 PM

c. Issue responses to questions/requests for clarifications (this will include issuance of any Addenda)

08/14/25 C.O.B.

d. Deadline for submission of RFP response 08/19/25 2:00PM

e. Proposal review 08/19 - 26/25 N/A

f. GC Selection 08/26/25 C.O.B.

As noted above, the site walk to review existing conditions is mandatory. Firms that do not participate in the site walk are subject to disqualification. All documents to be submitted by the proposer (including written questions, requests for clarification and final statements of qualifications and proposals) shall be submitted via e-mail to

Spalding County

Acknowledgment of Addenda Proposer will acknowledge all documents provided. Addenda may be issued in response to changes in the Request for Proposal. It is the responsibility of the responder to ensure awareness of all addenda issued for this solicitation as part of the response to the RFP.

Preferred Vendors and Building Rules All contractors will need to be badged and/or clearly identified. During off hours, all noise ordnances must be adhered to. Security of the project site will be the contractor’s responsibility during construction.

VI. ATTACHMENTS

EXHIBIT A - Bid Form EXHIBIT B – Bid Bond Form EXHIBIT C – Facade stabilization drawings and narratives EXHIBIT D - Schematic drawings and narratives dated 03/03/2025