202581456 CCD ROCIP Safety Manual 2025.09.30.pdf
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This document is a comprehensive Safety Manual for the Rolling Owner Controlled Insurance Program (ROCIP) developed by the City and County of Denver for construction projects. The manual provides detailed safety guidelines, requirements, and protocols for contractors and subcontractors working on City and County of Denver construction sites, with this specific version revised in September 2025. The manual covers a wide range of safety topics including pre-planning requirements, drug and alcohol testing, safety training, personal protective equipment, site inspections, incident reporting, and specific safety provisions for tasks such as crane operations, elevated work, electrical safety, trenching, and confined space entry.
The manual is designed to establish a proactive safety culture and minimize workplace incidents by setting stringent safety standards that often exceed federal, state, and local regulations. Contractors are required to develop site-specific safety plans, conduct daily safety inspections, provide comprehensive employee training, and follow detailed procedures for various high-risk construction activities. The document outlines potential consequences for non-compliance, including withholding of monthly pay applications, removal from the project, and mandatory correction of safety deficiencies. The ROCIP program is supported by insurance coverage from Zurich and administered by Arthur J. Gallagher Risk Management Services, with a dedicated safety team from the City and County of Denver overseeing implementation and enforcement of these safety protocols.
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| File | Type | Posted |
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| 202581456 CCD ROCIP Insurance Manual DRAFT.pdf | ||
| 202581456 BF.pdf | ||
| 202581456 Unit Item Pricing.xlsx | XLSX spreadsheet | |
| 202581456 FHWA Funding Grant.pdf | ||
| 202581456 BDP.pdf |
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CCD ROCIP Safety Manual 02.2021.pdf
Safety Manual
Rolling Owner Controlled Insurance Program (ROCIP)
Revised September 2025
THIS PAGE INTENTIONALLY LEFT BLANK
CONTENTS
1. INTRODUCTION & GENERAL INFORMATION ------------------------------------------------------------------------ 7
2. DEFINITIONS --------------------------------------------------------------------------------------------------------- 8
3. CITY AND COUNTY OF DENVER ROCIP SAFETY TEAM DIRECTORY ------------------------------------------------ 9
4. SAFETY RESPONSIBILITIES & SAFETY REPRESENTATIVE QUALIFICATIONS ---------------------------------------- 10
4.1 Statement of Authority --------------------------------------------------------------------------------------------- 10
4.1.1 CCD ROCIP Safety Team Responsibilities ------------------------------------------------------------ 10
4.2 Contractor Safety Requirements --------------------------------------------------------------------------------- 11
4.3 Contractor Safety Representative -------------------------------------------------------------------------------- 11
4.3.1 Contractor Safety Representative Ratios and Shift Representation -------------------------- 11
4.3.2 Safety Representative Qualifications ----------------------------------------------------------------- 12
4.3.3 Safety Representative Responsibilities --------------------------------------------------------------- 12
4.4 Subcontractor Safety Representative --------------------------------------------------------------------------- 14
4.4.1 Subcontractor Safety Representative Qualifications- Less than 50 employees ------------ 14
4.4.2 Subcontractor Safety Representative Qualifications- More than 49 Employees ---------- 14
4.4.3 Subcontractor Safety Representative Responsibilities ------------------------------------------- 14
4.5 Field Supervisor Requirements ----------------------------------------------------------------------------------- 15
4.5.1 Field Supervisor Qualifications ------------------------------------------------------------------------- 15
4.5.2 Field Supervisor Responsibilities ----------------------------------------------------------------------- 15
5. DRUG AND ALCOHOL TESTING AND EDUCATION REQUIREMENTS ----------------------------------------------- 16
5.1 Drug-Free Workplace Policy --------------------------------------------------------------------------------------- 16
5.1.1 Contractor Substance Abuse Policy ------------------------------------------------------------------- 17
5.2 Notification Requirements ----------------------------------------------------------------------------------------- 17
5.3 Required Drug Testing ---------------------------------------------------------------------------------------------- 17
5.3.1 Pre-employment Drug Testing ------------------------------------------------------------------------- 17
5.3.2 Post-Incident and Reasonable Suspicion Testing -------------------------------------------------- 18
5.3.3 Return to Duty Testing ----------------------------------------------------------------------------------- 19
5.4 Confidentiality--------------------------------------------------------------------------------------------------------- 19
6. SAFETY PRE-PLANNING REQUIREMENTS-------------------------------------------------------------------------- 20
6.1 Pre-Planning Requirements ---------------------------------------------------------------------------------------- 20
6.2 Pre-Work Hazard Mitigation Planning Requirements ------------------------------------------------------- 23
6.2.1 Daily Pre-Task Planning and Job Hazard Analysis -------------------------------------------------- 23
6.2.2 Two-Week Look Ahead High-Risk Activity and Mobilization Report -------------------------- 23
6.2.3 Subcontractor Pre-Mobilization Meeting ------------------------------------------------------------ 24
6.3 Task Specific Pre-Planning Requirements ---------------------------------------------------------------------- 24
6.3.1 Crane Operations ------------------------------------------------------------------------------------------ 24
6.3.2 Elevated Work ---------------------------------------------------------------------------------------------- 25
6.3.3 Lock-Out Tag-Out ----------------------------------------------------------------------------------------- 26
6.3.4 Confined Space --------------------------------------------------------------------------------------------- 26
6.3.5 Hot Work ---------------------------------------------------------------------------------------------------- 28
6.3.6 Traffic Control ---------------------------------------------------------------------------------------------- 28
6.3.7 Silica ---------------------------------------------------------------------------------------------------------- 29
6.3.8 Respiratory Program ------------------------------------------------------------------------------------- 29
7. SAFETY TRAINING AND MEETING REQUIREMENTS --------------------------------------------------------------- 31
7.1 Employee Orientation Training ----------------------------------------------------------------------------------- 31
7.2 Tour & Visitor Guidelines ------------------------------------------------------------------------------------------- 31
7.3 Regulatory Training -------------------------------------------------------------------------------------------------- 32
7.4 Weekly Safety Toolbox Meeting ---------------------------------------------------------------------------------- 32
7.5 Weekly Joint Safety Meeting -------------------------------------------------------------------------------------- 32
7.6 Supervisory Safety Meetings -------------------------------------------------------------------------------------- 32
7.7 Incident Review with CCD ROCIP Safety Team ---------------------------------------------------------------- 32
7.8 ROCIP Safety Meetings ---------------------------------------------------------------------------------------------- 32
8. SAFETY REPORTING AND INSPECTION REQUIREMENTS ----------------------------------------------------------- 33
8.1 Post-Incident Reports ----------------------------------------------------------------------------------------------- 33
8.1.1 Incident Notification -------------------------------------------------------------------------------------- 33
8.1.2 Incident and Near Miss Investigations---------------------------------------------------------------- 33
8.2 Jobsite Safety Inspections ------------------------------------------------------------------------------------------ 33
8.3 Contractor’s Monthly Safety Report ----------------------------------------------------------------------------- 34
8.4 Safety Observations ------------------------------------------------------------------------------------------------- 34
8.5 OSHA Inspections ----------------------------------------------------------------------------------------------------- 34
8.6 Miscellaneous Inspections ----------------------------------------------------------------------------------------- 34
9. MISCELLANEOUS SAFETY PROGRAM REQUIREMENTS ------------------------------------------------------------ 35
9.1 Safety Awareness----------------------------------------------------------------------------------------------------- 35
9.2 Lessons Learned ------------------------------------------------------------------------------------------------------ 35
9.3 Stretch and Flex Program ------------------------------------------------------------------------------------------ 35
9.4 Employee Near Miss Reporting Program ----------------------------------------------------------------------- 35
9.5 Employee Discipline & Enforcement ---------------------------------------------------------------------------- 36
10. SAFETY PROVISIONS ----------------------------------------------------------------------------------------------- 38
10.1 Cranes ------------------------------------------------------------------------------------------------------------------- 38
10.1.1 Crane Assembly/Disassembly ------------------------------------------------------------------------- 38
10.1.2 Qualified Riggers ----------------------------------------------------------------------------------------- 38
10.1.3 Qualified Signal Persons Requirements ------------------------------------------------------------ 39
10.1.4 Outriggers and stabilizers ------------------------------------------------------------------------------ 39
10.1.5 Work Platforms Suspended from Cranes ---------------------------------------------------------- 40
10.1.6 Inspections and Maintenance ------------------------------------------------------------------------ 40
10.1.7 Incidents --------------------------------------------------------------------------------------------------- 41
10.1.8 Critical Lift Plans ------------------------------------------------------------------------------------------ 41
10.2 Rigging ------------------------------------------------------------------------------------------------------------------ 42
10.2.1 Qualified Riggers ----------------------------------------------------------------------------------------- 42
10.2.2 Inspection -------------------------------------------------------------------------------------------------- 43
10.2.3 Slings -------------------------------------------------------------------------------------------------------- 43
10.3 Elevated Work - Fall Protection ----------------------------------------------------------------------------------- 43
10.3.1 Types of Fall Protection Systems --------------------------------------------------------------------- 43
10.3.2 Safety Harness -------------------------------------------------------------------------------------------- 43
10.3.3 Lanyards and Lifelines ---------------------------------------------------------------------------------- 44
10.3.4 Training ----------------------------------------------------------------------------------------------------- 45
10.4 Scaffolding ------------------------------------------------------------------------------------------------------------- 45
10.4.1 General Requirements ---------------------------------------------------------------------------------- 45
10.4.2 Rolling Scaffolds ------------------------------------------------------------------------------------------ 46
10.4.3 Scaffold Planking ----------------------------------------------------------------------------------------- 46
10.4.4 Scaffold Tagging ------------------------------------------------------------------------------------------ 46
10.5 Scissor Lifts ------------------------------------------------------------------------------------------------------------- 46
10.6 Mobile Elevating Work Platforms (MEWP- formerly Aerial Lifts) ---------------------------------------- 47
10.7 Floor and Roof Openings ------------------------------------------------------------------------------------------- 47
10.8 Ladders ------------------------------------------------------------------------------------------------------------------ 47
10.8.1 Fall protection -------------------------------------------------------------------------------------------- 47
10.8.2 General Requirements ---------------------------------------------------------------------------------- 48
10.8.3 Usage ------------------------------------------------------------------------------------------------------- 48
10.8.4 Storage ----------------------------------------------------------------------------------------------------- 48
10.8.5 Job Built Ladders. ---------------------------------------------------------------------------------------- 48
10.9 Excavations and Trenching ----------------------------------------------------------------------------------------- 48
10.9.1 Underground Utility Damage Prevention Work Plan ------------------------------------------- 49
10.10 Hazardous Materials and Hazardous Waste ----------------------------------------------------------------- 51
10.11 Spill Prevention ------------------------------------------------------------------------------------------------------ 52
10.12 Confined Space Entry ---------------------------------------------------------------------------------------------- 53
10.12.1 Entering A Permit-Required Confined Space ------------------------------------------------------- 54
10.12.2 Air Monitoring ---------------------------------------------------------------------------------------------- 54
10.12.3 Ventilation --------------------------------------------------------------------------------------------------- 55
10.12.4 Protective Equipment ------------------------------------------------------------------------------------ 55
10.12.5 Rescue -------------------------------------------------------------------------------------------------------- 55
10.12.6 Training ------------------------------------------------------------------------------------------------------- 55
10.13 Silica -------------------------------------------------------------------------------------------------------------------- 56
10.13.1 Potential Exposures --------------------------------------------------------------------------------------- 56
10.13.2 Safe Work Practices --------------------------------------------------------------------------------------- 56
10.13.3 Air Monitoring ---------------------------------------------------------------------------------------------- 57
10.14 Electrical -------------------------------------------------------------------------------------------------------------- 57
10.14.1 Lock-Out Procedures -------------------------------------------------------------------------------------- 58
10.14.2 Energized Electrical Work-------------------------------------------------------------------------------- 60
10.15 Steel Erection -------------------------------------------------------------------------------------------------------- 60
10.16 Welding and Cutting ----------------------------------------------------------------------------------------------- 60
10.16.1 Electric Arc Welding --------------------------------------------------------------------------------------- 61
10.16.2 Gas Welding or Cutting ----------------------------------------------------------------------------------- 61
10.17 Compressed Gas Cylinders --------------------------------------------------------------------------------------- 62
10.18 Hot Work Permits --------------------------------------------------------------------------------------------------- 63
10.19 Fire Prevention and Protection ---------------------------------------------------------------------------------- 63
10.20 Powder Actuated Tools -------------------------------------------------------------------------------------------- 65
10.21 Traffic Control ------------------------------------------------------------------------------------------------------- 65
10.22 Personal Protective Equipment --------------------------------------------------------------------------------- 65
10.22.1 Eye Protection ---------------------------------------------------------------------------------------------- 65
10.22.2 Head Protection -------------------------------------------------------------------------------------------- 66
10.22.3 Hearing Protection ---------------------------------------------------------------------------------------- 66
10.22.4 Foot Protection --------------------------------------------------------------------------------------------- 66
10.22.5 Clothing ------------------------------------------------------------------------------------------------------ 67
10.22.6 Hand Protection -------------------------------------------------------------------------------------------- 67
10.22.7 Respiratory Protection ----------------------------------------------------------------------------------- 68
10.23 Motor Vehicles & Equipment ------------------------------------------------------------------------------------ 68
10.23.1 Personal Vehicles ------------------------------------------------------------------------------------------ 68
10.23.2 Jobsite Vehicles & Equipment -------------------------------------------------------------------------- 68
10.24 General Rules -------------------------------------------------------------------------------------------------------- 70
10.25 Housekeeping -------------------------------------------------------------------------------------------------------- 70
10.26 Protection of the Public and Property ------------------------------------------------------------------------- 71
10.27 Security ---------------------------------------------------------------------------------------------------------------- 72
10.28 Smoking --------------------------------------------------------------------------------------------------------------- 72
10.29 Sanitation ------------------------------------------------------------------------------------------------------------- 72
10.29.1 Potable water ----------------------------------------------------------------------------------------------- 72
10.29.2 Toilets -------------------------------------------------------------------------------------------------------- 73
10.29.3 Washing Facilities ------------------------------------------------------------------------------------------ 73
APPENDIX A – MODEL SITE-SPECIFIC SAFETY PLAN ------------------------------------------------------------------- 74 APPENDIX B – JOB HAZARD ANALYSIS --------------------------------------------------------------------------------- 79 APPENDIX C – DAILY PRE-TASK PLANNING ---------------------------------------------------------------------------- 80 APPENDIX D – CONTRACTOR TWO-WEEK LOOK AHEAD -------------------------------------------------------------- 81 APPENDIX E – SUBCONTRACTOR PREMOBILIZATION SAFETY MEETING----------------------------------------------- 82 APPENDIX F – CRITICAL LIFT PLAN (CRANES) -------------------------------------------------------------------------- 83 APPENDIX G – SAMPLE SHARED SPACE AGREEMENT (CRANE) ------------------------------------------------------- 84 APPENDIX H – SUSPENDED PERSONNEL PLATFORM CHECKLIST ------------------------------------------------------ 87 APPENDIX I – VISITOR’S WAIVER AND RELEASE ------------------------------------------------------------------------ 90 APPENDIX J – SAFETY ORIENTATION TRAINING ACKNOWLEDGEMENT ----------------------------------------------- 92 APPENDIX K – NEAR MISS REPORT FORM ----------------------------------------------------------------------------- 93 APPENDIX L – SAMPLE WEEKLY TOOLBOX ATTENDANCE ROSTER ---------------------------------------------------- 94 APPENDIX M – INVESTIGATION FORMS -------------------------------------------------------------------------------- 95 APPENDIX N – SAMPLE HOT WORK PERMIT -------------------------------------------------------------------------- 99 APPENDIX O – LESSONS LEARNED FORM ---------------------------------------------------------------------------- 100 APPENDIX P – CONTRACTOR’S MONTHLY SAFETY REPORT --------------------------------------------------------- 101 APPENDIX Q – DRUG SCREEN REQUISITION AND AUTHORIZATION FORM ----------------------------------------- 103
CCD ROCIP SAFETY MANUAL
REVISED SEPTEMBER 2025
1. INTRODUCTION & GENERAL INFORMATION
The City and County of Denver (CCD) has arranged for certain activities under this construction project to be insured under a Rolling Owner Controlled Insurance Program (ROCIP). The ROCIP Safety Manual was developed to ensure proactive safety processes are established and implemented on ROCIP projects to prevent incidents and injuries to all employees and the public while working on City and County of Denver projects. Contractors and subcontractors of any tier are responsible for full compliance with all applicable laws, statutes, ordinances, rules, regulations and/or orders of any public authority (federal, state, local) as they relate to safety of persons, environment, public, or property.
This ROCIP Safety Manual is not an attempt to reiterate applicable health and safety standards, instead is prepared to provide a uniform framework for safety and health management at City and County of Denver projects. Changes to these standards may be made during the duration of the construction contract and will become immediately binding and enforced, provided they are more stringent than existing requirements. All applicable OSHA, ANSI, NEC, and NFPA standards are incorporated into this program by reference.
Throughout the duration of this project, the Contractor and their subcontractors, of any tier, shall be responsible for administering their own safety program. Neither this document, nor the safety services provided by individuals associated with this project, is intended to serve as a substitute for the control and responsibility of the Contractor and Subcontractor to provide a safe work environment for their employees, staff and the public.
The Contractor is responsible for overseeing the safety of all employees, including their subcontractors, on the project. This is required regardless of a subcontractors' eligibility for coverage under the ROCIP program;
however, this does not relieve the subcontractor of its safety responsibilities.
The Contractor and subcontractors must thoroughly review this document and the appropriate portions of the Contract Documents to understand the risks inherent in the project and the safety measures needed to adequately protect employees and the public from harm. The ROCIP has specific safety requirements that, in many instances, exceed current federal, state, or local safety and environmental standards. No accommodations will be made to Contractors and subcontractors, due to ignorance, regarding safety program requirements. The cost of compliance shall be borne solely by the Contractor and subcontractors. This document shall become part of the Contract Documents. The requirements contained herein are binding. Failure to comply with these requirements will be deemed as non-compliance or default of the contract. Payments of monthly pay applications may be withheld until compliance is deemed satisfactory. Failure to comply may result in removal from the project.
The City and County of Denver reserves the right to make any changes and modifications to this document via bulletin, memo, or any other written communication.
ALL CONTRACTORS PERFORMING WORK ON A ROCIP
PROJECT, REGARDLESS OF ELIGIBILITY FOR INSURANCE
ENROLLMENT, MUST FOLLOW THE SAFETY
REQUIREMENTS OF THE CONTRACT AND THIS MANUAL.
2. DEFINITIONS
The following acronyms and titles may not reflect the actual titles and acronyms in use by all entities on this project and do not have any force or effect beyond their use in the Safety Manual. Due to such differences in nomenclature among Owners and Contractors, the following are used throughout the ROCIP Safety Manual to establish the functional framework for the ROCIP Safety Program. Terms of the ROCIP govern where there is conflict with other referenced definitions.
a. Accident. An undesired event or sequence of events causing injury, illness, property damage or loss of life.
b. Contractor. The entity with which the City and County of Denver enters into this contract; or, any entity having overall responsibility for the performance of work on the construction site, who determines construction means and methods, and who supervises Subcontractors.
c. Contractor Safety Representative. Safety professional, meeting minimum requirements and approved by CCD, assigned fulltime to the project to monitor the safety of Contractor employees and subcontractors under the scope of work of the contract.
d. CCD ROCIP Safety Team. This is the management team that represents the safety and health interests of the ROCIP in the prevention of insurable loss on the City and County of Denver ROCIP projects. The team members are declared in Section 3.
e. Drug. For the purpose of this policy, the term "drug" is assumed to include illicit drugs, misused or abused prescribed or over-the-counter medications, controlled substances, marijuana, and alcohol. The terms drug abuse and substance abuse may be used interchangeably.
f. Employee. Person employed by an Employer as defined by this section.
g. Employer. Firm or entity that has Employees working on the ROCIP site. The term Employer includes the
Contractor and Subcontractors of all tiers.
h. Job Hazard Analysis (JHA). A technique to identify the dangers of specific job steps in order to reduce the risk of injury to workers.
i. Near Miss Incident. Incident that had the potential to cause harm or injury but because of circumstances resulted in no harm or damage.
j. ROCIP Broker/Administrator. Arthur J. Gallagher Risk Management Services, Inc. herein referred to as the
“ROCIP Administrator” or “Gallagher” providing risk management consulting and being a consultant for safety to the project.
k. ROCIP Insurer. The insurance companies providing CCD ROCIP coverages.
l. Rolling Owner Controlled Insurance Program (ROCIP). Owner’s wrap-up insurance program which provides insurance coverage for eligible and enrolled owner’s representatives, Contractors, and Subcontractors of any tier, working on City and County of Denver ROCIP project sites. The Owner and ROCIP Administrator identifies program participants.
m. Site-Specific Safety Program (SSSP). The Employer’s Site-Specific Safety Program prepared in accordance with the requirements of this document and the Contract.
n. Subcontractor. Firm or other entity awarded work by a Contractor on the ROCIP project. Subcontractor as used herein shall apply to all tiers of Subcontractors, as well as vendors and service providers performing work for the benefit of the Contractor. For the purposes of the Safety Standards, vendors, suppliers, and service providers on the project for the furtherance of the project are covered by this definition and are subject to the provisions of the Safety Standards even though they may not be enrolled in the ROCIP.
NOTE: OSHA definitions apply for: authorized person; competent person; hole; qualified person, attendant, or operator; and walking and working surface.
3. CITY AND COUNTY OF DENVER ROCIP SAFETY TEAM DIRECTORY
Following is a list of key safety and loss control contacts for the CCD ROCIP.
City and County of Denver Key Contacts CCD ROCIP Safety Team Director, Risk Management Devron McMillin 720.913.3345 Devron.McMillin@Denvergov.org
ROCIP Safety Kris Wilson 720.390.8322 Kris.Wilson@Denvergov.org ROCIP Safety Ryan Thomas 720.376.1478 Ryan.Thomas@Denvergov.org ROCIP Safety Theresa Goodwin 303.907.4488 Theresa.Goodwin@Denvergov.org
Group Email CCDROCIPSafety@Denvergov.org
Gallagher Key Contacts – ROCIP Administrator/Insurance Broker Safety & Loss Control
Ed Davis 303.601.1165 Ed_Davis@ajg.com
Zurich Key Contacts – ROCIP Insurer Safety/Risk Engineering
Amir Vafaee 619.654.9330 Amir.Vafaee@zurichna.com
For enrollment, workers compensation/medical treatment authorization, or other claims questions, please refer to the ROCIP Insurance Manual and ROCIP Claims Guide.
FOR ALL EMERGENCIES: CALL 911
mailto:Devron.McMillin@Denvergov.org mailto:Kris.Wilson@Denvergov.org mailto:Ryan.Thomas@Denvergov.org mailto:Theresa.Goodwin@Denvergov.org mailto:CCDROCIPSafety@Denvergov.org mailto:Ed_Davis@ajg.com mailto:Amir.vafaee@zurichna.com
4. SAFETY RESPONSIBILITIES & SAFETY REPRESENTATIVE QUALIFICATIONS
4.1 Statement of Authority
All persons who come into the work area for any reason during construction will be required to comply with the established safety regulations that govern the ROCIP Project. The CCD ROCIP Safety Team, ROCIP Administrator, and ROCIP Insurer and shall directly review and manage the requirements of the ROCIP Safety Plan.
If the CCD ROCIP Safety Team finds the Contractor controlled areas of work or individuals in noncompliance with OSHA, the Site-Specific Safety Plan, ROCIP Safety Manual requirements, or any other applicable regulations, CCD in its sole discretion shall have the authority to order immediate correction and to stop work.
Noncompliance with Contractor Site-Specific Safety Plan or this manual may be grounds for Contractor dismissal and/or employee(s) being forbidden entry onto any CCD project. All costs of correction shall be borne by the Contractor. Nothing contained herein shall serve to relieve the Contractor of their liabilities and/or obligations to the requirements set forth by OSHA, or other applicable Federal, State and Local requirements. The most stringent regulation shall apply if a conflict arises in the interpretation of the safety requirements of the ROCIP Safety Manual, Federal, State, or Local Government regulations.
4.1.1 CCD ROCIP Safety Team Responsibilities
The CCD ROCIP Safety Team is responsible for generating and maintaining a high level of commitment for safe operations among all personnel assigned to the project site.
Responsibilities and duties of The CCD ROCIP Safety Team may include, but are not limited to, the following:
a. Review and accept Site Specific Safety Plans and Task Specific Safety Plans, review and approve Contractor Safety Representative qualifications, and evaluate variance requests.
b. Compile, follow-up, and maintain safety performance statistics for the project.
Communicate information to the project’s management to ensure they are informed of the safety program.
c. Keep apprised of new regulations and developments to keep the safety policies and procedures current and effective. Update and disseminate ROCIP Safety Manual.
d. Observe Contractors’ and Subcontractors’ activities to evaluate safety performance and make appropriate recommendations and ensure compliance with approved plans.
e. Review and communicate methods and procedures to foster the highest level of accident prevention performance possible.
f. Participate in Contractor Safety Representatives incident investigations as deemed necessary. Review all accident investigation and near miss reports to ensure thorough investigations were conducted to control future accidents and communicate lessons learned.
g. Periodically attend Contractor safety toolbox meetings, orientations, and review JHA’s to ensure content and quality are being achieved.
h. Review and evaluate Contractors’ safety program to ensure it meets the standards of this Manual and all approved pre-planning safety documents.
i. Conduct periodic Contractor Safety Meetings to discuss current work activities, review ROCIP Safety Manual revisions or share lessons learned.
4.2 Contractor Safety Requirements
Contractors and Subcontractors, of any tier, have the explicit responsibility to perform work in accordance with the Contract Documents, federal law (including but not limited to both 29CFR1910 and 29CFR1926 statutes) and the City and County of Denver’s ROCIP Safety Manual requirements. Before work can begin, the Contractor must have the following in place:
a. Site Specific Safety Plan reviewed and accepted by the CCD ROCIP Safety Team;
b. Contractor Safety representative accepted by the CCD ROCIP Safety Team;
c. Enrollment in ROCIP Insurance Plan (see ROCIP Insurance Manual);
d. Negative drug test results for all workers on file with Contractor;
e. Completed Site Safety Orientation training for all workers and acknowledgement on file. Contractor will issue project sticker to be displayed on hard hat at all times.
4.3 Contractor Safety Representative
The Contractor shall assign a safety professional to the project fulltime, meeting the qualifications in Section 4.3.2, to monitor the safety of their employees and subcontractors under the scope of work of the contract. A contractor safety representative must be present for entire duration of work activities with the expectation that they spend most of the shift in the field to ensure adherence to safe work practices. More oversight may be requested by the City and County of Denver depending on contractor performance and adherence to safe work practices as observed by the City and County of Denver or their representatives during safety inspections.
NOTE: Variance to the requirements in Section 4.3 or 4.4 may be granted at the sole discretion of the CCD ROCIP Safety Team. Any variance must be negotiated prior to contract signing.
4.3.1 Contractor Safety Representative Ratios and Shift Representation
If the manpower loading exceeds 150 employees on the project, a second fulltime safety professional shall be retained. If the project exceeds 450 employees, the Contractor will discuss with CCD the need for adding additional safety personnel to ensure the safety requirements of the ROCIP are fully met.
A FULL-TIME SAFETY PROFESSIONAL ACCEPTED BY THE CCD ROCIP SAFETY
TEAM MEETING THE MINIMUM QUALIFICATION OUTLINED BELOW SHALL BE
ASSIGNED TO EACH SHIFT WHEN CONTRACTOR IS ENGAGED IN MULTIPLE SHIFTS.
4.3.2 Safety Representative Qualifications
The qualifications and resume of the Contractor’s Safety Representative candidate(s) must be submitted to the CCD ROCIP Safety Team for review and acceptance 30 days prior to desired assignment date to the site.
The Contractor Safety Representative must at a minimum:
a. Hold a Board of Certified Safety Professionals (BCSP) designation (CHST, ASP, CSP, OHST, GSP) with at least 4 years of full-time relevant construction safety and health experience; or
b. Have a bachelor’s degree in Safety Management or an equivalent engineering degree with at least 6 years of full- time relevant construction safety and health experience; or
c. Have at least 12 years of relevant construction safety and health experience.
AND have all the following training/knowledge:
a. Completed the OSHA 500 course for construction within the last 60 months, remaining current for the duration of the project.
b. Provide proof of completion of a Red Cross or approved equal for Cardio–Pulmonary
Resuscitation (CPR), First Aid, Automated External Defibrillation (AED), and blood- borne pathogens training.
c. Completion of drug and alcohol reasonable suspicion training.
d. Knowledge of and ability to fulfill safety representative’s responsibilities set forth in this manual.
4.3.3 Safety Representative Responsibilities
Specific responsibilities of the Contractor’s Safety Representative include, but are not limited to the following:
4.3.3.1 Employee Safety Orientation, Training, and Instruction
a. Conduct safety orientation sessions for all Contractor, Subcontractor, and CCD employees or representatives prior to them starting work on site.
b. Participate in weekly toolbox safety meetings; assist field supervisors with meetings as requested.
THE CCD ROCIP SAFETY TEAM WILL
REQUIRE AN INTERVIEW WITH THE
SAFETY REPRESENTATIVE CANDIDATE.
IN ORDER TO DETERMINE ‘RELEVANT’ CONSTRUCTION SAFETY EXPERIENCE, A LIST OF
PROJECTS, THEIR APPROXIMATE VALUATION AND SCOPE, AND THE SAFETY
REPRESENTATIVE’S DURATION ON THE PROJECTS NEEDS TO BE SUBMITTED ALONG WITH
THEIR RESUME AND COPIES OF ALL THEIR REQUIRED CERTIFICATIONS TO THE CCD ROCIP
SAFETY TEAM.
THE CCD ROCIP SAFETY TEAM HAS SOLE DISCRETION REGARDING DISQUALIFICATION OF
THE CANDIDATE BASED ON CREDENTIALS, EXPERIENCE, THE INTERVIEW, AND/OR PAST
CCD PROJECT PERFORMANCE. QUALIFICATION OF THE CONTRACTOR SAFETY
REPRESENTATIVE MAY BE REVOKED BY CCD AT ANY TIME FOR FAILURE TO FULFILL THE
RESPONSIBILITIES OR PERFORM TO THE STANDARDS SET FORTH IN THIS MANUAL.
c. Conduct monthly supervisor safety meetings, including safety rules and regulations.
d. Participate in Job Hazard Analysis development and Pre-Task Planning activities.
e. Instruct employees concerning special procedures (e.g. lock-out, excavation, confined space entry, etc.) as required by OSHA or this manual.
f. Conduct regulatory training as required.
g. Conduct emergency evacuation training.
4.3.3.2 Record Keeping
a. Complete and maintain OSHA, state, federal, company, and project specific reports and retain for the duration of the project or as required by law.
b. Complete incident investigations, including near misses, to include root cause analysis and lessons learned reports for distribution to Contractors, Subcontractors, CCD ROCIP Safety Team within 72 hours.
c. Complete inspection reports.
d. Maintain training documentation.
e. Maintain drug test results for all employees on the project.
f. Complete and process the CCD ROCIP safety and health reporting requirements.
This includes but is not limited to inspections, incident/accident reports and training logs.
4.3.3.3 Safety Standards, Rules and Regulations Enforcement
a. Authority to take immediate corrective action, including authority to stop work.
b. Organizational freedom necessary to implement and enforce Subcontractor safety and health programs.
c. Implement, maintain, and update, as required, conditions and project site specific safety policies and procedures.
d. Interpret and implement site specific safety policies and procedures.
e. Demonstrate, by example, proper safety behavior.
f. Ensure that appropriate company disciplinary action is taken in response to unsafe behavior.
4.3.3.4 First Aid/Medical Treatment
a. Ensure first aid supplies are adequate.
b. Investigate accidents and complete incident analysis reports.
c. Coordinate transportation of employees with minor injuries to Contractor’s first aid station or designated medical facility.
d. After ensuring treatment of the injured worker and securing the work site, inform the CCD ROCIP Safety Team immediately.
e. Prior to medical treatment, provide the injured employee with the designated provider list found in the ROCIP Claims Guide. Ensure that the injured employee selects an authorized treatment facility. Employee must circle their choice on the document, sign/date, and return to the Contractor. See ROCIP Insurance Manual and Claims Guide.
4.3.3.5 General Responsibilities
a. Keep the CCD ROCIP Safety Team apprised of any safety related issues that have or may develop.
b. Contractor Safety Representative shall review all safety submittals to ensure they meet contract requirements before they are submitted to CCD. All submittals are to come directly from the General Contractor. Submissions coming directly from subcontractors will not be accepted.
c. Conduct daily work area safety inspections and provide results to the CCD ROCIP Safety Team upon request.
d. Compile safety statistical information and send to the CCD ROCIP Safety Team.
e. Attend all safety meetings as scheduled by CCD ROCIP Safety Team.
4.4 Subcontractor Safety Representative
Subcontractors of any tier are responsible for complying with all safety requirements addressed in the ROCIP Safety Manual, the Contractor's SSSP, along with applicable Federal, State and Environmental, Safety and Health rules and regulations. In the case of conflict, the most stringent applies.
4.4.1 Subcontractor Safety Representative Qualifications- Less than 50 employees
Each Subcontractor on site with a manpower loading less than 50 employees shall have an employee assigned as a safety representative meeting the following minimum requirements:
a. Completed at least an OSHA 10 Construction Outreach Training Course within the last twenty-four (24) months before being assigned to this project,
b. Provide proof of non-expired completion of a Red Cross or approved equal for Cardio– Pulmonary Resuscitation (CPR), First Aid, Automated External Defibrillation (AED), and blood-borne pathogens training course, and
c. Received training on Weather-Related Illness and is required by qualification to train their employees on the subject.
d. Completion of drug and alcohol reasonable suspicion training.
NOTE: This employee may be a working foreman or superintendent.
4.4.2 Subcontractor Safety Representative Qualifications- More than 49 Employees
When a Subcontractor’s manpower loading is equal to or exceeds 50 employees, the Subcontractor is required to have a full time Subcontractor safety representative onsite. The qualifications for the full-time safety representative shall meet the following minimum requirements:
a. Completed at least an OSHA 30 Construction Outreach Training Course within the last twenty-four (24) months before being assigned to this project.
b. Provide proof of completion of a Red Cross or approved equal for Cardio–Pulmonary Resuscitation (CPR), First Aid, Automated External Defibrillation (AED), and blood- borne pathogens training course.
c. Received training on Heat Illness and is required by qualification to train their employees on the subject.
d. Completion of drug and alcohol reasonable suspicion training.
4.4.3 Subcontractor Safety Representative Responsibilities
Duties of the Subcontractor Safety Representative include the following regardless of manpower loading:
a. Participation in accident and incident investigation involving their work and employees.
b. Have the right and authority to stop any and all hazardous work being performed by their employer whenever imminent danger to life and health exists.
c. Organizational freedom necessary to implement and enforce Subcontractor’s safety and health program and report to their own direct supervisor all cases of employees who, in their opinion, are not qualified for the work to which they have been assigned or who engage in unsafe practices.
d. Attend safety meetings scheduled by Contractor or CCD ROCIP Safety Team.
e. Counsel and train the employees when the Daily Pre-Task Planning does not adequately identify the key hazards and controls of the risk.
4.5 Field Supervisor Requirements
Field supervisors, typically referred to as foreman or superintendents, have the responsibility for overall training, control, and conduct of employees on site. As first line supervisors, their role in the safety and health program is crucial as they set the example by which their employees work.
4.5.1 Field Supervisor Qualifications
Field supervisors that are not acting as the Subcontractor Safety Representative must have completed the following training:
a. An OSHA 10 Construction Outreach Program within the last 24 months or OSHA 30 Construction Outreach Program within the last 60 months
b. Red Cross or approved equal for Cardio –Pulmonary Resuscitation (CPR), First Aid, Automated External Defibrillation (AED), and blood-borne pathogens training course
c. Drug and alcohol reasonable suspicion training
4.5.2 Field Supervisor Responsibilities
The field supervisors’ safety responsibilities include, but are not limited to:
a. Authority to stop work when employees or are exposed to hazardous conditions or potentially hazardous conditions
b. Capable of developing and leading JHA’s, Daily Pre-Task Planning activities, and toolbox talks
c. Conduct task specific safety training
d. Capable of performing safety inspections and aiding incident investigations
e. Capable of implementing the crisis management plan
5. DRUG AND ALCOHOL TESTING AND EDUCATION REQUIREMENTS
The City and County of Denver (CCD) operates all projects as a drug-free work environment. Contractors and subcontractors of any tier will maintain a drug-free environment. All contractors and subcontractors are responsible for testing all employees who work on CCD projects for the presence of drugs or alcohol as well as providing a drug-free awareness program that educates them on the requirements of this manual and any applicable contractor policies.
CCD will pay the cost of pre-project drug testing. Contractors and subcontractors are responsible for payment for post-incident drug testing, reasonable suspicion drug testing, return to duty, or other testing mandated by contractor policy or applicable laws.
Contractors and subcontractors shall test their employees, as appropriate, throughout the construction process including pre-project testing (referred to as pre-employment testing), testing following an injury or accident in accordance with OSHA’s guidance, reasonable suspicion, and to the extent necessary to implement drug-free work standards in accordance with DOT requirements or this manual. Contractors are responsible for ensuring that all their subcontractors drug test their employees prior to reporting to work on a project.
The CCD ROCIP Safety Team and Risk Management Department or their representatives have the right to audit the test records at any time to confirm that each employee who works on a project has been drug tested. It is at the Contractors discretion on how to track and maintain records, but they must be able to produce them within 24 hours from time of request.
All records regarding employee drug testing will be maintained by the contractors and subcontractors in a manner consistent with Federal, State, and Local law.
5.1 Drug-Free Workplace Policy
Implementation and enforcement of this policy is subject to interpretations appropriate to Federal and State laws and requirements.
a. Prohibition Against Unlawful Presence of Controlled Substances in the Workplace
b. The unlawful possession, manufacture, distribution, dispensation, possession of controlled substances and/or drug paraphernalia or the illegal use of a controlled substance on the project premises including defined rest areas, contractor parking areas, in company vehicles or while engaged in company activities on the project is strictly prohibited. The use of controlled substances includes being "under the influence".
c. Sanctions for Violation of the Drug-Free Workplace Policy
d. Employees who violate the foregoing drug-free workplace policy and engage in the use, sale, possession or purchase of illicit drugs on the worksite shall be subject to disciplinary action up to and including termination of employment on the project; and, where necessary, restraining orders may prevail.
CONTRACTOR SHALL SUBMIT A
SUBSTANCE ABUSE POLICY.
SEE SECTION 5.1.1 FOR REQUIREMENTS
CONTRACTOR AND SUBCONTRACTOR EMPLOYEES ON ROCIP
PROJECTS ARE HEREBY ADVISED THAT FULL COMPLIANCE WITH
THESE POLICIES SHALL BE A CONDITION OF EMPLOYMENT AND
CONTINUED EMPLOYMENT ON THIS OR ANY CCD
CONSTRUCTION PROJECT.
5.1.1 Contractor Substance Abuse Policy
Contractor shall submit a substance abuse policy that outlines how they will meet the criteria of Section 5. Contractors may choose to allow subcontractors to participate in or duplicate their Substance Abuse Policy. The policy must contain the following:
a. Statement of Purpose
b. Statement of Policy
c. Policy Administration including responsible parties
d. Types of Drug & Alcohol Tests (Pre-employment, post incident, and reasonable suspicion)
e. Types of Drugs included in testing (must meet minimum of pre-employment ROCIP standards)
f. Transportation of employees to and from testing facility or in the event of a positive drug test
g. Use of prescription drugs and over-the-counter drugs and self-disclosure requirements where use could impact safety of the project and controls contractor will use to ensure safety
h. Recordkeeping of positive and negative results, understanding that they may be audited
i. Training for employees on policy, drug and alcohol abuse, and resources available for employees
j. Training for supervisors including recognizing signs and symptoms of drug abuse (reasonable suspicion) for a minimum of 120 minutes per annum.
k. Right to Search
l. Discipline, including dismissal from CCD projects for refusals, non-negative and positive tests
m. Definitions
n. Confidentiality and notification requirements, i.e. entities results will be shared with such as
General Contractor, Project Owner, and Insurance Carriers.
5.2 Notification Requirements
Contractors will provide written notice when anyone on site has undergone testing for drugs or alcohol, excepting pre-employment, unless the result is non- negative. Notices must be sent to your assigned CCD Safety Team member and CCDROCIPSafety@denvergov.org.
If the result is negative, the contractor must submit the results prior to employee returning to the project.
CCD Safety must be notified of all positive, non-negative, or refusal results (including pre-employment) within 24 hours and include a copy of the results from the MRO.
5.3 Required Drug Testing
Contractors and Subcontractors of any tier regardless of enrollment in the ROCIP Insurance program are responsible for testing all employees who work on the project for the presence of drugs or alcohol.
ROCIP requires pre-employment, post-incident, reasonable suspicion, and return to duty drug testing as outlined in this section.
5.3.1 Pre-employment Drug Testing
All employees must receive negative results for a pre-employment drug screen before beginning work on the project. CCD will pay for the cost of pre-employment drug and alcohol testing. Any mailto:CCDROCIPSafety@denvergov.org employee who fails the test or refuses to test will be disqualified from working on any current or future CCD construction project. Retesting of an employee who previously failed or refused a drug test will not be authorized. It is the Contractor’s responsibility to confirm all project personnel, including subcontractor’s employees, meet the qualifications of this part.
It is up to the Contractor to determine how pre-employment drug testing records will be maintained so that they may be audited by authorized parties while maintaining individual privacy and confidentiality. If audited, the Contractor will be required to demonstrate proof of a negative drug test result within 24 hours. Employees that do not have negative pre-employment drug tests on file (or if the Contractor cannot produce the records) shall be disqualified from working on CCD construction projects.
NOTE: Pre-employment drug tests must be on file and auditable for each project. Employees must go through the Contractor orientation and begin work within 30 days of the pre-employment drug test. Employees must be tested for each project and test results may not be transferred.
NOTE: They employee being tested will receive their results in a sealed envelope. They must bring this sealed envelope to the Contractors orientation and present to the safety representative.
5.3.1.1 Drug Screening Authorization Form
The Authorization form found…
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