20250605 - LRSH - RFP.pdf

Little Red School House

Architectural Services

Request for Proposals

150 Ski Hill Road

Town of Breckenridge

Breckenridge, CO 80424

Issue Date: June 5, 2025

Due Date: July 11, 2025 at 3pm

1.0 Request for Proposals

The Town of Breckenridge is requesting proposals for Architectural Services for an addition and remodel to the Little Red School House (LRSH). Proposals will be accepted until 3 PM, local time, July 11, 2025.

The proposal shall be submitted to the Town of Breckenridge and shall be received via email by the Town Clerk:

Mae Watson websiteclerk@townofbreckenridge.com

2.0 Project Description

The Town of Breckenridge is requesting Proposals for the following services:

Little Red School House Architectural Services

The Little Red Schoolhouse (LRSH), located at 600 Reiling Road in Breckenridge, Colorado, was constructed in 2003 and currently operates as a Child Care Center and Preschool for the Town of Breckenridge. As of May 2025, enrollment was 75 children, with an average daily attendance of 60–65.

Given the growing population in Summit County and the increasing demand for early childhood education, the Town is exploring options to update the facility and expand capacity. This may include increasing the building’s overall square footage, repurposing the existing multipurpose room into a classroom and/or adding an additional multipurpose room, and/or constructing additional classrooms.

Attached is a summary of previous expansion concepts considered by the Town completed by EUA architecture firm. We encourage applicants to build upon these ideas and present additional recommendations or alternatives to enhance the facility’s capacity and functionality.

To be minimally qualified for consideration for award, proposing firms must have successfully completed a similar project that has a similar degree of complexity and cost within the past five (5) years and have experience with Colorado childcare licensing requirements and Americans with Disabilities Act requirements.

3.0 Project Schedule

RFP Available: June 5, 2025 RFP Questions Due: June 23, 2025 at 10am Deadline for Proposal submissions: July 11, 2025 at 3pm mailto:websiteclerk@townofbreckenridge.com

4.0 Request for Proposals can be obtained at:

Town of Breckenridge

Housing / Childcare Division

130 Ski Hill Road – Suite 205

Breckenridge, Colorado 80424

(970) 453-3161

5.0 Inquiries

Any questions or inquiries should be directed in writing via Email only to Melanie Leas, Housing Project Manger, by 10 am on June 23, 2025. Questions must be emailed to Melanie at melaniel@townofbreckenridge.com.

6.0 Architectural Scope of Services

The Town of Breckenridge is issuing a request for proposals for an Architectural Firm experienced in design opportunities that support educational architecture specifically early learning and childcare facilities, with an emphasis on functionality, safety, and developmental needs.

Deliverables:

1. During this initial phase, we would like to evaluate options to increase the capacity of the center:

a. Expanding the building envelope and repurposing existing space

b. Remodel of existing space to enhance the number of classrooms

2. Deliverables include:

a. Rough Schematic drawing of additional space and or remodel layout

b. Cost Estimate

3. Progress meetings with the Town and building users

4. Decision point to select the preferred design

7.0 Proposals Must Include

A Letter of Submission shall include the name, address, and telephone number of the person(s) who is authorized to legally represent the firm. Any confidential material contained in the proposal shall be clearly indicated and marked as "Confidential."

Firms must provide a background of its experience in State of Colorado childcare licensing requirements. Of particular interest are engagements involving communities that have characteristics similar to the Town of Breckenridge.

1. A narrative that presents services the firm would provide detailing the approach, methodology, deliverables and client meetings to be provided.

2. Identification of the personnel to be assigned to this engagement including a résumé of related experience.

3. A summary of professional liability, errors and omission insurance coverage the firm maintains.

4. A list of public agency or private company references for projects of a similar nature to this project. A description of past projects to include client, location, contact person, contact information (telephone/e-mail address) and a brief summary description of the project.

8.0 Proposal Response

The proposal response submitted shall contain all information as requested herein, and any additional information necessary to summarize the overall benefit of the proposal to the Town. Proposing firms should submit the proposal no later than 3:00 pm on July 11, 2025. Late proposals will not be accepted under any circumstance and any Proposal so received shall be returned to the proposing firm unopened.

Proposals will be submitted for the Little Red School House Architectural Services via email to the Town Clerk: websiteclerk@townofbreckenridge.com with the subject line “Little Red School House Architectural Services.”

The submittal of a proposal shall be taken as evidence that the proposing individual/firm has full knowledge of the scope, nature, quality, and quantity of the project to be performed and the detailed requirements and conditions under which the project is to be performed.

This solicitation does not commit the Town of Breckenridge to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Breckenridge reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Town to do so. Subsequent to contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Town staff and the approval of the Breckenridge Town Council.

General Requirement of the Selected Proposing Firm:

1. Enter into a contract with the Town. (These documents and proposal submittals become part of the contract).

2. Maintain insurance coverage for the duration of the contract period.

3. Prohibited from assigning or subcontracting the whole or any part of the contract without the prior written consent of the Town.

4. Operate as an independent contractor and will not be considered employee(s) of the Town of

Breckenridge.

5. Successful consultant will be paid on actual invoices as work is completed.

9.0 Equal Opportunity

The Town of Breckenridge is committed to ensuring that all firms have an equal opportunity to participate in Town bids, proposals, and contracts.

mailto:websiteclerk@townofbreckenridge.com