20250310_Addendum_No_1_Compiled.pdf
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- Solicitation number
- 15-24(M)
- Issued by
- Oakland County, Blissfield Village, Michigan
About this file
Addendum No. 1 for the 2025-2029 Quarton Lake Maintenance Dredging project is issued by Hubbell, Roth & Clark, Inc. (HRC) for the City of Birmingham, Michigan. The addendum covers a 5-year contract to remove approximately 500 cubic yards of sediment annually from Quarton Lake, with the last dredging performed in 2017-2018. The project involves hydraulic dredging, dewatering, and sediment disposal, with a launch from Lakeside Drive and restoration of disturbed areas. The pre-bid meeting was held on March 4, 2025, with bids due by 2:00 PM on March 20, 2025, at the City Clerk's office. The project has an EGLE permit valid from November 18, 2024, to November 18, 2029, with construction scheduled to start on July 15, 2025, after lily pad spraying.
Key project details include a decanting site on the northwest side of the bridge, with a 60' by 70' grass paver area for equipment and dewatering bags. Sediment disposal will be at an offsite landfill, with a specified truck route and work hours between 7 AM and 7 PM. Payment will be based on cubic yards of sediment removed, measured by dewatered spoils trucked offsite. The contractor must apply for a City of Birmingham SESC permit at no cost and adhere to strict environmental considerations, including avoiding fish habitats and maintaining non-erosive flow from dewatering bags. The City Council is set to award the contract on May 5, 2025, with executed contracts and insurance due by April 14, 2025.
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| File | Type | Posted |
|---|---|---|
| 20250217_Full_Specs_Issued_For_Bids.pdf | ||
| 20250220_Issued_for_Bids.pdf |
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Y:\202401\20240138\04_Design\Final\Bidding\Bid_Docs\Addenda\20250310_Addendum_No_1.docx
ADDENDUM NO. 1
TO SPECIFICATIONS AND PLANS
2025 – 2029 QUARTON LAKE MAINTENANCE DREDGING
BIRMINGHAM, MICHIGAN
ISSUED: March 11, 2025 HRC Job No. 20240138
This Addendum is issued prior to receipt of proposals to provide for certain changes and clarifications to the Specifications and/or the Drawings, as herein specified, and is hereby made a part of the Contract Documents and shall be taken into consideration in preparing the Proposal. All other conditions remain the same. The Proposer shall acknowledge the receipt of this Addendum by signing below, including this with their proposals, and completing the Addenda section on Page 1 of the Proposal Form. Failure to utilize the Addendum No. 1 Proposal Form in the submission of the proposal may be justification for the proposal being rejected as non-responsive.
The following lists the extent of this Addendum. Descriptions of the changes or clarifications are given within each heading.
GENERAL
- The Meeting Minutes from the Pre-Bid meeting are included at the end of this document.
SPECIFICATIONS & DRAWINGS
No Changes
QUESTIONS
1. Has work similar to this been done in the project location before? – Yes.
ATTACHMENTS:
1. Pre-bid meeting minutes, 2 PAGES
2. Pre-bid sign in sheet, 1 PAGE
Received and Acknowledged By:
Company:
Signature:
Printed Name:
Title:
Date:
Bloomfield Hills Delhi Township Detroit Grand Rapids Howell Jackson Kalamazoo Traverse City Troy
Y:\202401\20240138\06_Corrs\Const\20250304_Prebid_Meeting\20250304_Prebid_Mtg_Minutes.docx
Pre-bid Meeting Minutes 2024-2029 Quarton Lake Maintenance Dredging
City of Birmingham
Date: March 4, 2025 HRC Job No. 20240138
Time: 10:00 AM
Meeting Location: On-site Quarton Lake
AGENDA ITEMS
1. Introductions & Attendance Sheet – Introductions made and sign in distributed. Sign-in sheet is attached.
2. Contacts
a. Nancy Kolinski and Sean Bryan – HRC Contacts
b. Cory Borton (Primary) – Birmingham Contact
3. Project Discussion
a. This project will be a 5-year long contract to remove ±500 cyds of sediment yearly. The last dredging was 2017-2018.
b. Launch will be from Lakeside Drive. Contractor to restore all disturbed areas.
c. There is an existing area constructed as a decanting site on the northwest side of the bridge.
This area has grass pavers and will accommodate decant bags and construction equipment.
The grass paver area is approximately 60’ by 70’. The contractor is also to restore the area after each phase is complete.
d. In previous years, the pump line was run under the bridge into a sediment dewatering bag. All flows leaving the decant bag shall be non-erosive velocities, preferably sheet flow.
e. Install sediment and soil erosion control measures per plan.
f. Sediment disposal is an offsite landfill
g. Truck Route – Woodward Ave to Oak Ave, Oak Ave to Chesterfield Ave to Quarton Rd.
h. Work Hours – Between 7 AM and 7 PM. This project is in the middle of a subdivision – work hours must be followed. Ensure no construction activity or construction noises (equipment warm-up, engine sounds, etc.) occur outside of work hours.
i. After the review of the bids, a tentative letter to award will be issued to the successful contractor. Executed contract books must be submitted to the City Council for their award in May. This requires a quick review time for bonds and insurance. CONTRACTORS SHOULD
REVIEW INSURANCE REQUIREMENTS IN THEIR ENTIRETY AND SUBMIT FULL
INSURANCE POLICY.
j. There may be old irrigation/ fountain piping in the lake. Any debris can be removed and disposed of properly.
k. There are fish habitats in the lake. Try to avoid it if possible.
l. The lake is being sprayed for lily pads in the beginning of July. The allowable start date is July
15th.
b. Measurement of sediment removed – Refer to specifications.
a. Per specifications, payment shall be made by cubic yards removed with the quantity to be determined by measuring dewatered spoils by cubic yards trucked offsite. The Contractor and Engineer shall agree on quantities prior to disposal.
Y:\202401\20240138\06_Corrs\Const\20250304_Prebid_Meeting\20250304_Prebid_Mtg_Minutes.docx
March 04, 2025 HRC Job Number 20240138
c. Pay Application procedures – Contractor to submit pay application to HRC for review. After reviewing, HRC will submit the information to the City. Pay Apps will not need to go to the council.
d. Permits
a. EGLE Permit issued – Nov. 18, 2024, to Nov. 18, 2029. No work shall be performed between March 1 and June 30.
b. City of Birmingham – SESC Permit (Contractor to apply at no cost)
e. Schedule
a. Bids Due – 2:00 PM, March 20 at the office of the City Clerk (151 Martin Street, Birmingham, Michigan)
b. Executed contracts and insurance due to City– April 14
c. City Council Contract Award – May 5
d. Start of Construction – July 15
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