2025_Trask_Truck_Bid_Documents.pdf

Mayor Nicole Roberts

Deputy Mayor Jessica Rafeh

Marco DiBattista, Committeeman

Vince Martinez, Committeeman

Patrick Olivo, Committeeman

Tim Killion, Administrator

Elizabeth Peddicord, Chief Financial Officer

Judith Clauss, Purchasing Agent

Township of Pennsauken

5605 North Crescent Boulevard

Pennsauken, NJ 08110

Bid Packet # 25-07

Tuesday, August 12, 2025

11 AM Prevailing Time

Bid Specifications for:

One (1) New 2025 Load and Pack Refuse Vehicle with 9.5 cu. yd. Self Dumping Compactor Box

For

The Township of Pennsauken

Township of Pennsauken

Camden County, New Jersey

Notice of Request for Bids

Notice is hereby given that electronic sealed bids will be received by the Township of Pennsauken on August 12, 2025 at 11 a.m.

Bid specifications and proposal forms may be obtained through our eProcurement Portal via https://procurement.opengov.com/portal/pennsauken.

Pursuant to N.J.S.A 40A:11-23c, Addenda may be issued for the bids. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

The TOWNSHIP OF PENNSAUKEN shall have sixty days (60) within which to accept or reject bids.

Submitted bidders shall be required to keep their bids open for that period of time and agree that they will not withdraw or reverse their prices therein.

Bids must be submitted electronically through the eProcurement Portal prior to 11 a.m. on Tuesday, August 12, 2025.

The right is reserved to reject any or all proposals, in whole or in part, or to make awards to such bidder or bidders who, in the judgment of the Township Committee makes the most advantageous bid and to waive such informalities as may be permitted by law.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq.

By order of the Township Committee of the Township of Pennsauken, in the County of Camden and the State of New Jersey.

Elizabeth Peddicord, QPA

DATED: August 1, 2025

General Submission Requirements

Submission of Bids

The Township of Pennsauken, Camden County, New Jersey (hereinafter referred to as “Township”) invites electronically sealed bids pursuant to the notice to bidders.

Electronically sealed bids must be received before 11 a.m. on August 12, 2025 through the eProcurement Portal via https://procurement.opengov.com/portal/pennsauken.

The Township is sales tax exempt and will not pay. ST-4 form will be sent after award is made.

The Township does not pay any late or interest fee on any late invoices.

The vendor shall guarantee any or all materials and services supplied under these specifications.

Defective or inferior items shall be replaced at the expense of the vendor. In case of rejected materials, the vendor will be responsible for return freight charges.

The Township of Pennsauken is exempt from and State sales tax or Federal excise tax.

Multiple bids not allowed. No bidder shall be allowed to submit more than one bid from an individual, firm, partnership, corporation or association under the same or different name, this will be cause for automatic rejection of your bid.

Technical Specifications:

2025 BID For One (1) New Load and Pack Refuse Vehicle with 9.5 cu. yd. Self Dumping Compactor Box mounted on the Load and Pack

FOR PENNSAUKEN TOWNSHIP

BASE BID:

Vehicle Dimensions Length: 21’-0” from arm to end of 9.5 cu. yd. refuse collection box (16’-6” without box) Width: 6’-9” (8’-1” with mirrors) Height: 110” with box in open position

113” with windscreen in compacted position 144” with lift arm in top position

Turning Diameter: 42’-1” outer diameter with mirrors and 36 x 13.50-15 tires Wheel Base: 108” Weight: Base unit: 7,300 lbs Refuse box: 2,150 lbs Total Vehicle and Refuse box: 9,450 lbs Vehicle Maximum Gross: 12,900 lbs

#9.5 Self Dumping Boxes:

Weight: 2,450 lbs.

Capacity: 9.5 cu. yds.

Overall Length: 124” Width: 81” (87” pin width) Height: 67”

Cab Equipment:

Air Ride Equipped Operational Vehicle Controls: Hand Throttle

Foot Treadle: Hydrostatic Directional Control and Brake Operational Refuse Controls: Grip/Lift: To clamp refuse containers and for lifting containers Crush: to crush top refuse downward in compactor box Tilt: To separate compactor box from vehicle Compact: To compress refuse in compactor box Open / Close: Switch designed for the self-dump refuse box Instruments: Volt Gauge, Oil Pressure Gauge, Water Temperature Gauge, Fuel

Gauge, Electronic Tachometer, Usage Meter (hours), Hydraulic Oil Temperature Gauge, Hydrostatic Charge Pump Pressure Gauge, Low Hydraulic Oil Alarm

Technical Specifications Continued on next page

Technical Specifications (continued):

Standard Vehicle Equipment: Driving Horn, Turn Signal, Flashers, Neutral Start Switch, Light

Switches Headlights, Work Lights, Strobe Lights, 12 Volt Power Outlet, Windshield Wipers (electric, 2-speed), Air Conditioner, Heater, Defroster, Seat Blet, Safety Glass on windshield and other windows, Mud flaps on front wheels, EPA spill kit in cab, cab step, Raptor coating (on cab inside, cab floor, under cab, and fender), Loading Arm Capacity:

Container Weight: Up to 500 lbs.

Container Types: 26 to 90+ gallon containers

Arm Travel: Approximately 5 second cycle time

Engine:

Brand: Deutz Engine Block: 3.6 Liter, 4 Cylinder

HP: 74HP

Emissions: Meets or exceeds EPA’s Tier 4 Final emissions specifications Fuel: No. 1, No. 2 or DF-A, DF-1, DF-2. Low Sulfer Fuel Tank: 32 gallons approx.

Coolant: 4.5 gallons with overflow reservoir Alternator: 95 Amperes Cold Weather Block Heater: 110 Volt, 1,000 watt

Transmission:

Type: Hydrostatic, Dual Hydraulic Pump Details: Saur Danfoss Tandem Hydrostatic, Hayes Gear Pump Drive, Variable Displacement Pumps & Fixed Displacement Charlynn/Eaton Hydraulic Motors

Hydraulic Oil: Mobile DTE25, 20 Gallon Approximate Capacity Hydraulic Oil Filter: 5 Micron Absolute Rating on Charge Pump Filter, 10 Micron

Absolute Rating on Return Filter

Misc:

Wheels & Tires: Wheels: 8 Holes on 6.5 BC, 5/8” 90 Degree Lug Nut, Rod

Reinforced Tires: Titan High Flotation, All Terrain, 36x13.50-15 NHS Cameras (4 Total): 4-Way Camera Display in Cab Camera on Rear Camera on Each Side Camera on Compactor Box

Technical Specifications Continued on next page

Technical Specifications (continued):

Lights: 2 High / Low Beam LED Headlights LED Work Lights on Front and Rear of Cab 2 LED Taillights LED Back-Up Light 4 Turn Signal Lights 4 Flashers Lift Arm Light Box and Compactor Light Strobe Light Cab Dome Light Lighted Instrument Gauges

Warranty 1 Year Unit / 3 Year Engine

Freight Charges: Included in bid amount

Delivery Location:

Pennsauken DPW 6725 Wayne Avenue, Pennsauken, NJ 08110

Delivery Window: Provide a delivery date on bid pricing table

BID DOCUMENT CHECKLIST

Required by owner

Submission Requirement

Initial each required entry and if required submit the item

Bid Proposal Form (Price Sheet)

Stockholder Disclosure Certification

Non-Collusion Affidavit

References

Equipment Certification

Bid Guarantee (with Power of Attorney for Full amount of Bid Bond)

Public Works Contract Certification

Consent of Surety

Mandatory Affirmative Action Language

Prevailing Wage

American with Disabilities Act of 1990 Language

Disclosure of Investment of Iran

Certification of Non-Involvement in Russia or Belarus Pursuant

Proof of Business Registration

W-9

THE UNDERSIGNED BIDDER HEREWITH SUBMITS THE ABOVE REQUIRED

DOCUMENTS.

PRINT NAME OF BIDDER: ______________________________

SIGNED BY: ______________________________

PRINT NAME & TITLE: ______________________________

DATE: ______________________________

THIS CHECKLIST SHOULD BE INITIALED AND SIGNED WHERE INDICATED

AND RETURNED WITH ALL DOCUMENTS.

STOCKHOLDER DISCLOSURE CERTIFICATION

This Statement Shall Be Included with Bid Submission

Name of Business______________________________________________________

I certify that the list below contains the names and home addresses of all stockholders holding 10% or more of the issued and outstanding stock of the undersigned.

OR

I certify that no one stockholder owns 10% or more of the issued and outstanding stock of the undersigned.

Check the box that represents the type of business organization:

Partnership Corporation Sole Proprietorship

Limited Partnership Limited Liability Corporation Limited Liability Partnership

Subchapter S Corporation

Sign and notarize the form below, and, if necessary, complete the stockholder list below.

Stockholders:

Name: ______________________________ Name: ______________________________

Home Address: _______________________

Name: ______________________________ Name: ______________________________

Name: ______________________________

Name: ______________________________

Subscribed and sworn before me this ___ day of ___________ , 2 __.

(Notary Public)

My Commission expires:

(Affiant)

(Print name & title of affiant)

(Corporate Seal)

NON-COLLUSION AFFIDAVIT

State of New Jersey County of _________________ ss:

I, ________________________________ residing in ___________________________________ (name of affiant) (name of municipality) in the County of _______________________________ and State of ________________of full age, being duly sworn according to law on my oath depose and say that:

I am _____________________________________ of the firm of _____________________ (title or position) (name of firm)

_____________________________________ the bidder making this Proposal for the bid entitled ______________________________, and that I executed the said proposal with (title of bid proposal) full authority to do so that said bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the ______________ _________________________relies upon the truth of the statements contained in said Proposal (name of contracting unit) and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by

Subscribed and sworn to before me this day _____________________________ Signature

________________ , 2__________ (Type or print name of affiant under signature) Notary public of My Commission expires _______________ (Seal)

References: bidder shall list at least five (5) customers for which the bidder has completed similar Projects:

Contact name, Title and Phone Number

Name & Address Description Amount of Contract

Start Date End Date

TOWNSHIP OF PENNSAUKEN

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt

(initial)

No addenda were received:

Acknowledged for: __________________________________________

(Name of Bidder)

By: _________________________________________

(Signature of Authorized Representative)

Name: ______________________________________

(Print or Type)

Title: ______________________________________

Date: ________________________________________

EXHIBIT A

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

Goods, Professional Services and General Service Contracts

(Mandatory Affirmative Action Language)

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Except with respect to affectional or sexual orientation, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting for the provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2 or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C.

17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Contract Compliance and EEO as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

APPENDIX A

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the Township of Pennsauken (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

VENDOR INFORMATION

In order to assure that all future correspondence is directed to the correct address, assure proper ordering, expedite future payments, and in accord with I.R.S. regulations, the following information must be provided with this bid.

Name of Business: _________________________________________

Correspondence Address (including zip code):

Purchase Order Address (including zip code):

Payment Address (including zip code):

Telephone Number (including area code): _______________________

Email address: ____________________________________________

Fax Number (including area code): ____________________________

Employer ID# or SS #: ______________________________________