For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/forestparkga

REQUEST FOR PROPOSAL

2025-RFP-018

On Call Plumbing Repairs and

Maintenance Services

Friday, July 25, 2025

Table Of Contents

For

Project ID: 2025-RFP-018

1. Information to Proponents

2. Scope of Work

3. Contents of Proposal/Required Submittals

4. Evaluation of Proposals

5. Evaluation Criteria

6. Price Proposal

7. Proposal Submittal

Attachments:

A - CLAYTON COUNTY SLBE-NEW-SLBE-MASTER-LIST-7.12.24

Information to Proponents

1. Services Being Procured

Forest Park Government (the City) is soliciting proposals for On-Call Plumbing Repairs and Maintenance

Services from qualified bidders. This procurement is being conducted in accordance with all applicable provisions of the City’s Code of Ordinances, including its Procurement Policy, and the particular method of source selection for the services sought in this Competitive Sealed RFPs. By submitting a RFP concerning this procurement, the Bidder acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, the City’s Code of Ordinances and Charter, which laws are incorporated into this RFP by reference. Each Bidder also agrees to participate in and abide by all requested information and abide by all City Programs.

The City reserves the right to cancel any and all solicitations and to accept or reject, in whole or in part, any and all RFPs when it is for good cause and in its best interest. The City reserves the right to select the responsive and responsible respondent the City deems is in the best interest of the City.

2. Timeline

Release Project Date: July 25, 2025

Pre-Proposal Meeting (Non-

Mandatory):

August 19, 2025, 11:00am

Microsoft Teams https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMt

NmNjOC00ZDM0LTk5NzMtNzgwNzlj

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Meeting ID: 244 775 150 296 1

Passcode: dr7St782

Question Submission Deadline: August 22, 2025, 5:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d

Response Submission Deadline: August 28, 2025, 2:00pm

Microsoft Teams https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZ

WM2NS00ZjI2LTllMzQtY2YxZTQyY

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Meeting ID: 287 608 438 123 7

Passcode: 25yY3o9B

3. Method of Source Selection

This procurement is being conducted in accordance with all applicable provisions of the City’s Code of

Ordinances, including its Procurement Code, and the particular method of source selection for the services sought in this RFP is Code Section 3-1-16; Competitive Sealed Proposals.

By submitting a Proposal concerning this procurement, a Proponent acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, the City’s Code of

Ordinances and Charter, which laws are incorporated into this RFP by reference. Each Proponent also agrees to participate in and abide by all requested information and abide by all City Programs.

4. Minimum Qualifications

The Proponent shall have a minimum of three (3) years of experience in the operations and management of all labor, administrative support, materials, parts, tools, equipment, chemicals, supplies, transportation, travel time, and insurance to efficiently and effectively fulfill the requirements under the scope of services as a On-Call Plumbing Repairs and Maintenance Services provider.

5. No Offer by City; Firm Offer by Proponent

This procurement does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proponent to form an agreement. This procurement is only an invitation for offers from interested

Proponents and no offer shall bind City. A Proponent’s offer is a firm offer and may not be withdrawn except under the rules specified in City’s Code of Ordinances and other applicable law.

6. Proposal Deadline

Your response to this RFP must be received by the Procurement Division, no later than 2:00 pm on

Thursday, August 28, 2025. Any Proposal received after this time will not be considered and will not be accepted by the City. Proposals will be opened and the names of the proponents will be read aloud publicly via Microsoft Teams Join the meeting now

7. Pre-Proposal Conference https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjUxNDA3MDItZWM2NS00ZjI2LTllMzQtY2YxZTQyYTlmNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d

The purpose of any Pre-Proposal Conference is to provide bidders with detailed information regarding the project and to address questions and concerns. There will be representatives from the appropriate City

Department available at the conference to discuss this project and to answer any questions. Each Proponent is highly encouraged to attend the scheduled Pre-Proposal Conference on Tuesday, August 19, 2025 at

11:00 a.m. via Microsoft Teams Join the meeting now. Each Proponent must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the

Services. Any failure to fully investigate the job requirements shall not relieve any Proponent from the responsibility of evaluating the difficulty or cost of successfully performing the Services properly.

Proponents will be allowed to ask questions during the Pre-Proposal Conference. However, please note that oral answers to questions during the Pre-Proposal Conference are not authoritative.

8. Procurement Questions; Prohibited Contacts

Proponents shall submit all inquiries regarding this solicitation via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/forestparkga. Please note the deadline for submitting inquiries is

Friday, August 22, 2025 at 5:00 pm. All answers to inquiries will be posted on the City's e-Procurement

Portal. Proponent may also click “Follow” to receive an email notification when answers are posted. It is the responsibility of the Proponent to check the website for answers to inquiries.

It is the responsibility of each Proponent to obtain a copy of any addendum issued for this procurement by monitoring the City’s e-Procurement Portal. No Proponent may rely on any verbal response to any question submitted concerning this RFP. All Proponents and representatives of any Proponent are strictly prohibited from contacting any other City employees or any third-party representatives of City on any matter having to do with this RFP. All communications by any Proponent concerning this RFP must be made to the City’s contact person Talisa Adams, Procurement Manager via email at tadams@forestparkga.gov or any other

City representatives designated by the Procurement Manager.

9. Addendums

The City reserves the right to issue an addendum to the RFP at any time for any reason. If any addenda are issued, such addenda shall be issued by the City prior to the time that proposals are received and shall be considered part of the RFP. Proponents are required to register for an account via the City's e-Procurement

Portal hosted by OpenGov. Once the Proponent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each Proponent to periodically check the site for any addenda at https://procurement.opengov.com/portal/forestparkga.

10. Ownership of Proposals

Each Proposal submitted for this RFP will become the property of the City, without compensation to a

Proponent, for the City’s use, in its discretion. Responses may be reviewed by any person after the final award has been made. The City reserves the right to use any or all ideas presented in reply RFP. Dis-qualification of a Proponent does not eliminate this right.

11. Errors in Proposals

The City shall not be liable for any errors in the Proponent's proposal. No modifications to the proposal shall be accepted from the Proponent after the submittal date and time. The Proponent is responsible for https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg0NGEzMGMtNmNjOC00ZDM0LTk5NzMtNzgwNzljNTk1M2E4%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d https://procurement.opengov.com/portal/forestparkga mailto:tadams@forestparkga.gov careful review of its entire proposal to ensure that all information is correct and complete. Proponents are responsible for all errors or omissions contained in their proposals.

12. Withdrawing Proposals

Proponents may withdraw their proposal at any time prior to the submittal deadline by clicking the

"Unsubmit Response" button in their Vendor Portal. The Proponent may submit another proposal at any time prior to the submittal deadline. No proposal may be withdrawn after the submittal date and time without approval by the City. Such approval shall be based on the Proponent’s submittal, in writing of reason acceptable to the city in its sole discretion.

13. Georgia Open Records Act

Information provided to the City is subject to disclosure under the Georgia Open Records Act (“GORA”).

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]” (Form 13)

14. Insurance and/or Bonding Requirements

The Vendor/Contractor/Subcontractor shall purchase and maintain insurance of the following types of coverage and limits of liability:

A. Commercial General Liability (CGL) with limits of Insurance of not less than $1,000,000 each occurrence and $2,000,000 Annual Aggregate.

1. If the CGL coverage contains a General Aggregate Limit, such General Aggregate shall apply separately to each project.

2. CGL coverage shall be written on ISO Occurrence form CG 00 01 0413 or a substitute form providing equivalent coverage and shall cover liability arising from premises, operations, independent contractors, products-completed operations, and personal and advertising injury.

3. CGL coverage shall be issued on an "Occurrence" basis. "Claims Made" coverage is not acceptable.

4. Defense costs shall be outside of policy limits. Eroding limits coverage is not acceptable.

5. The CGL coverage shall not be limited by excluding coverage for work performed by subcontractors

(CG 22 94, CG 22 95 or equivalent).

6. Owner and all other parties as required by Owner, shall be included as insureds on the CGL, using combination of ISO Additional Insured Endorsements CG 20 10 04 13 and CG 20 37 04 13, or an endorsement approved by the Owner providing equivalent or broader coverage to the additional insureds. This insurance for the additional insureds shall be as broad as the coverage provided for the named insured subcontractor. It shall apply as Primary and Non-Contributing Insurance before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured. Therefore, coverage provided the additional insureds shall not require or contemplate contribution by any other policy or policies obtained by, or available to, and additional insured; any other such coverage shall be excess over the coverage to be provided by the subcontractor. The limits of coverage provided to the additional insureds shall be the same as the limits available to the Vendor/Contractor/Subcontractor. Thus, in the event that the coverage obtained by Vendor/Contractor/Subcontractor contains greater limits than the minimum limits required above, the additional insureds shall be entitled to such greater limits, and this Agreement shall be deemed to require such greater limits.

7. Vendor/Contractor/Subcontractor shall maintain CGL coverage for itself and all additional insureds for the duration of the project and maintain Completed Operations coverage for itself and each additional insured for at least three (3) years after completion of the work.

8. The CGL coverage shall not contain any deductible that exceeds $10,000.00. If the CGL contains a deductible, the Vendor/Contractor/Subcontractor shall be responsible for the deductible amount for any paid claim. However, Owner, at its option, can choose to pay the deductible and recoup such payment from the Subcontractor.

B. Automobile Liability

1. Business Auto Liability with limits of at least $1,000,000 combined single limit.

2. Business Auto coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles.

3. Owner, and all other parties required by the Owner, shall be included as insureds on the Business

Auto policy. The Business Auto policy shall be primary and non-contributory to any applicable coverage acquired by the Owner, and all required parties.

C. Commercial Umbrella

1. Umbrella limits must be at least $5,000,000 with such coverage to include Employers' Liability, General Liability and Automobile Liability, as underlying policies.

2. Umbrella coverage must include as additional insureds all entities that are additional insureds on the

CGL.

3. Umbrella coverage for each additional insureds shall apply as primary and noncontributory basis before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured other than the Employers Liability coverages maintained by the

Vendor/Contractor/Subcontractor.

D. Workers Compensation and Employers Liability

1. Workers' Compensation Insurance Coverage for all of Vendor/Contractor/Subcontractor's employees at the site of the Project, with statutory required limits.

2. Employers Liability Insurance limits of at least $500,000 each accident for bodily injury by accident and $500,000 each employee for injury by disease and $500,000 bodily injury by disease policy limit.

Additional Requirements:

A. Vendor/Contractor/Subcontractor and Vendor/Contractor/Subcontractor's insurers waived all rights against Owner and Architect and their agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by any commercial general liability, commercial umbrella liability, business auto liability or workers compensation, employers liability insurance.

B. Attached to each certificate of insurance shall be copy of Additional Insured Endorsements that are part of the Vendor/Contractor/Subcontractor’s Commercial General Liability, Auto Liability and Umbrella

Policy.

C. These certificates and the insurance policies required by this Exhibit shall contain a provision that coverage afforded under the policies will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the Owner.

D. Acceptance of said certificate will not be deemed to be a waiver of the requirements of this Agreement.

E. All policies will be written by companies licensed to do business in the state where property is located, and which have a rating by Best's Key Rating Guide not less than "A-/VIII".

F. The foregoing provisions relative to insurance shall in no way limit or fix the liability of

Vendor/Contractor/ Subcontractor to Owner, or any other person or entity in respect of any act or omission of Vendor/Contractor/Subcontractor or any breach by Vendor/Contractor/Subcontractor of any obligations or duties owing under this Agreement or otherwise imposed by law.

G. Additional Insureds under this Agreement shall be listed as Safeway Group, Inc. and The City of Forest

Park (Owner).

15. Applicable Diversity Program

The City’s Diversity Program is applicable to this procurement. By submitting a Proposal in response to this procurement, each Proponent agrees to comply with such applicable Diversity Program. A copy of the City's

Local, Small Business, Diversity Program (LSBD Forms 1-6) may be found in the attachments section of this RFP.

16. Special Rules Applicable to Evaluation of Proposals

A Proponent may submit subcontractors/subconsultants or equipment manufacturers with their proposal they plan to use. The City reserves the right to disapprove any proposed subcontractors whose technical or financial ability, resources or experience are deemed inadequate.

17. Examination of Proposal Documents

A. Each Proponent is responsible for examining, with appropriate care, the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all costs for performance of the Services in its Proposal

B. Each Proponent shall promptly notify the City in writing should the Proponent find discrepancies, errors, ambiguities or omissions in the Proposal Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential Proponents who have obtained the RFP from City.

C. The City may, in accordance with applicable law, by addendum, modify any provision or part of the

RFP at any time prior to the Proposal due date and time. The Proponent shall not rely on oral clarifications to the RFP unless they are confirmed in writing by the City in an issued addendum.

18. Oral Presentations and Demonstrations

All responsive Proponents may be required to make an oral presentation of their proposed solution to the

City’s Evaluation Committee. The Key Personnel (or some group thereof) as identified in the Proponent’s proposal must be active participants in the oral presentation. The Proponent’s presentation should focus on an understanding of the capabilities of the proposed solution. The City will notify responsive proponents of the date, time and location for the presentation, and will supply an agenda or topics for discussion.

19. Cancellation of Solicitation

This solicitation may be cancelled in accordance with the City’s Code of Ordinances.

20. Responsiveness and Responsibility

The responsiveness of a Proponent is determined by the following:

A. A timely and effective delivery of all services, materials, documents, and/or other information required by the City;

B. The completeness of all material, documents and/or information required by the City; and

C. The notification of the City of methods, services, supplies and/or equipment that could reduce cost or increase quality.

The responsibility of a Proponent is determined by the following:

A. The ability, capacity and skill of the Proponent to perform the Agreement or provide the Work required.

B. The capability of the Proponent to perform the Agreement or provide the Work promptly, or within the time specified without delay or interference.

C. The character, integrity, reputation, judgment, experience and efficiency of the Proponent.

D. The quality of performance of previous contracts or work;

E. The previous existing compliance by the Proponent with laws and ordinances relating to the Agreement or Work.

F. The sufficiency of the financial resources and ability of the Proponent to perform the Agreement or provide the Work; and

G. The quality, availability and adaptability of the supplies or contractual Work to the particular use required.

21. Disqualification of Proponents

Any of the following may be considered as sufficient for disqualification of a Proponent and the rejection of the Proposal:

A. Submission of more than one Proposal for the same work by an individual, firm, partnership or

Corporation under the same or different name(s);

B. Evidence of collusion among Proponents;

C. Previous participation in collusive bidding on Work for the City;

D. Submission of an unbalanced Proposal, in which the prices quoted for same items are out of proportion to the prices for other items;

E. Lack of competency of Proponent (the Agreement will be awarded only to a Proponent(s) rated as capable of performing the Work; the City may declare any Proponent ineligible at any time during the process of receiving Proposals or awarding the Agreement where developments arise which, in the opinion of the City, adversely affect the Proponent’s responsibility;

F. Lack of responsibility as shown by past Work judged from the standpoint of workmanship and progress;

financial irresponsibility, including but not limited to, leaving retainage in City account;

G. Uncompleted Work for which the Proponent is committed by Agreement, which in the judgment of the

City, might hinder or prevent the prompt completion of Work under this Agreement if awarded to such

Proponent; and

H. Being in arrears on any existing or prior contracts with the City or in litigation with the City thereon or having defaulted on a previous contract with the City.

22. Award of Agreement; Execution

If the City awards an Agreement pursuant to this procurement, the City will prepare and forward to the successful Proponent an Agreement for execution substantially in the form included in this RFP.

23. Illegal Immigration Reform and Enforcement Act

This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (“IIREA” or “the

Act”). IIREA was formerly known as the Georgia Security and Immigration Compliance Act or GSCIA.

Pursuant to the Act, the Proponent must provide with its Proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of

Homeland Security. A completed Contractor Affidavit (Form 2), set forth in Part 4; Illegal Immigration

Reform and Enforcement Act Forms, must be submitted with the Proposal. Under state law, the City cannot consider any Proposal which does not include completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal

Revenue Service, Proponent must complete the Contractor Affidavit (Form 2) on behalf of and provide a

Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Contractor Affidavit (Form 2). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the

E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 2) precedes the Affidavit.

24. Multiple Award

The top two (2) proponents based on the evaluator scores will be selected to move forward with a service contract. In the case of a tie or closely aligned scores, oral presentations will take place with the third ranked proponents for final selection.

25. Electronic Proposal Documents

This RFP is being made available to all Proponents by electronic means. By responding to this RFP, Proponent acknowledges and accepts full responsibility to ensure that it is responding to the correct form of

RFP, including any addenda issued by the City's Department of Procurement. Proponent acknowledges and agrees that in the event of a conflict between the RFP in the Proponent's possession and the version maintained by the Procurement Division, the version maintained by the City's Department of Procurement shall govern. The RFP document is available for download at the City’s e-Procurement portal located at https://procurement.opengov.com/portal/forestparkga.

26. Title VI Solicitation Notice

The City of Forest Park, in accordance with the provisions of and the Regulations, hereby notifies all

Proponents or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

27. Contract Period

The Contractor shall commence the Work under this Contract within 10 days from the acknowledgement of receipt of the Notice to Proceed (“Commencement Date”). The Initial Term of this Agreement shall be for twelve (12) calendar months, beginning on the Commencement Date. This annual contract comes with two

(2) annual options to renew. Prior to the expiration of the Initial Term, the parties have the option to renew this agreement for a First annual Renewal Term of twelve (12) calendar months. Prior to the expiration of the First annual Renewal Term, the parties have the option to renew this Agreement for a Second annual

Renewal Term of twelve (12) calendar months. Without further action by either party, this Agreement will terminate at the end of the Initial Term or at the end of each annual Renewal Term. Each option to renew must be exercised prior to the beginning of each annual Renewal Term and is only effective upon adoption and approval by the City of Forest Park Governing Authority and the Contractor in accordance with the terms of this Contract.

Scope of Work

28. General Information

Successful vendor(s) shall provide labor, material and equipment to perform repairs / maintenance of the plumbing systems, fixtures and any and all other components per drawings and specifications for facilities owned and operated by the City of Forest Park on an as needed basis. Work may be performed on the exterior or interior of buildings. The City contemplates selecting two (2) firms for an award for on-call https://e-verify.uscis.gov/enroll plumbing repairs and maintenance services via a Task Order will be issued on an as-needed basis. The award of a Contract pursuant to this RFP does not guarantee that any Task Order will be issued under that

Contract. No minimum amount of Services are guaranteed to any vendor receiving an award.

The Firm's staff identified in this proposal must adhere to the following: Firms shall employ at least one (1)

Georgia Licensed Master Plumber, one (1) Journeyman Plumber, and one (1) Plumber helper, working for said Firm at least one year prior to submission of bid. Firms shall provide with their bid resumes and license numbers of all plumbers available for this contract. Should the need arise; Firm shall have sufficient resources to be able to respond to more than one job at a time. Each Firm must provide a letter from your surety stating you are bondable up to ($100,000) one hundred thousand dollars. Each Firm must also have the ability to obtain payment and performance bonds up to ($100,000) one hundred thousand dollars.

Delivery of services or goods will commence within in 1 calendar day upon request.

A. Emergency Repairs. The Contractor shall acknowledge all service calls within one (1) hour of the call being placed. Response to calls from the City for emergency services is required 24 hours a day, seven days a week. Contractors must have an interactive paging or telephone answering service; passive answering machines are not acceptable. Repair personnel shall arrive at the designated job site not later than two (2) hours after a City representative has made notification that an emergency repair is required.

B. Non-Emergency Repairs. Repair must start within 24 hours of receipt of a work order initiated by a City

Representative.

29. Project Description and Warranty and/or Guaranty

Contractor shall furnish its best skill, judgment and staff, and to provide plumbing services, as defined in the scope of work in accordance with the terms of the solicitation. FIRM RESPONSIBILITIES: At their expense shall:

A. Provide competent supervision and competent workers;

B. Take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs as a result of their fault or negligence;

C. Perform work without unnecessarily interfering with COFP activities or other Firms;

D. Be responsible for all necessary measurements and for the accurate fitting of all work and be responsible for any damage to the facility or any equipment inside during this contract. Any such damage will be repaired by the Firm at his/her expense and to the satisfaction of the City of Forest Park;

E. Be responsible for any damages to existing, driveways, sidewalks, curbs, gutters, utilities, other public facilities, or to private property caused by the Firm's operations;

F. Be responsible on a daily basis to maintain a clean work site, to remove debris, and to dispose of it properly at the vendor's expense. Upon completion and before making application for acceptance of the work, the Firm shall clean the work-area with the work, of all rubbish, temporary structures and equipment;

G. Be responsible for maintaining the work area in such a manner that the City of Forest Park staff may continue to work in the facility;

H. Be responsible (along with COFP) for the coordination of the operations of all trades, SUBCONTRACTORS, or materials suppliers engaged under this contract.

I. Firm shall be a state registered Class B Proponent. Principal shall be a licensed master plumber.

J. Firm should possess the ability to conduct plumbing testing and submit appropriate documentation, per standards of the 2009 International Plumbing Codes (IPC);

K. Firm should possess the ability to survey drain lines and installations and produce documentation including operation and maintenance manuals (O&M) and full CAD drawings, or coordination assistance for the same;

L. Firm should possess the ability to provide project management for major plumbing installations;

M. Firm should possess the ability to conduct drain audits, identifying drainage improvements and prepare calculations of potential cost savings/pay-backs.

Projects shall include, but not limited to adding, Backflow Devices, Grease Traps and Interceptors, adding

Meters, Water Lines, and replacing / repairing of Pumps. Awarded vendors will be held accountable for all demolition or alteration of existing system; in which case all material and debris shall be cleaned up and removed from site. The following are Plumbing services that will be required. This is not an all-inclusive list. Other types of repairs and services may be required.

A, Camera and Video pipes Drain cleaning

B. Meter replacement

C. Water Line repair and installation Sewer line repair and installation Grease trap installation

D. Backflow prevention, installation, testing and repair Water heater installation

E. Hi- Velocity water jet cleaning Pump repair and replacement Lift station repair

F. Drainpipe relining

G. Installation of plumbing fixtures (toilets, faucets, sinks showers, etc.)

Warranty and/or Guaranty

Proponent warrants that its services under this Agreement shall be free of defects in materials and workmanship for a period of ninety (90) days. The Proponent shall not be liable for indirect, special, or exemplary damages. The Proponent shall be liable for direct damages and will state below or will furnish a separate letter attachment, which fully explains the conditions of Warranty and/or Guaranty. If no Warranty and/or Guaranty are applicable, it must be so stated.

Contents of Proposal/Required Submittals

A Proponent must submit a complete Proposal in response to this Request for Proposal (“RFP”). The information drafted must include each of the following parts as outlined below.

30. Letter of Interest

Include a one-page signed cover letter expressing the Proponent's interest in being considered for the project. Include a statement regarding the consultant’s availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the

Proponent, all key project staff, and sub-consultants to provide specified services.

31. Minimum Qualifications

The Proponent shall have a minimum of three (3) years of experience in the operations and management of all labor, administrative support, materials, parts, tools, equipment, chemicals, supplies, transportation, travel time, and insurance to efficiently and effectively fulfill the requirements under the scope of services as a On-Call Plumbing Repair and Maintenance Services provider.

32. Title Page

The title page must identify the lead Person acting on behalf of the Proponent, including, but limited to, their name, address, email address and phone number.

33. Executive Summary

Provide an Executive Summary detailing the Proponent's qualifications to accomplish the requirements listed in the Scope of Work. At a minimum, the Executive Summary shall contain, but is not limited to the following:

A. Complete legal name of the Proponent and the name of the legal entities that comprise the Proponent.

The Proponent must provide the domicile where each entity comprising it is organized, including entity name, brief history of the entity, contact name, address, phone number, and facsimile number, as well as the legal structure of the entity and a listing of major satellite offices.

B. Describe the nature of the Proponent’s business; include a description of experience, competencies, and overall organizational capabilities.

C. Description of how the Proponent meets any Minimum Requirements listed within the RFP.

D. A declarative statement as to whether the Proponent or any member of the Proponent team has an open dispute with the City or is involved in any litigation associated with work in progress or completed in both the private and public sector during the past five (5) years.

34. Organizational Structure/Key Personnel and Resumes

The Proponent’s Organizational Structure Section should introduce the proposed Proponent team by:

A. Provide the Proponent’s Management Organizational Chart

B. Provide a description of how the organizational structure will facilitate managing the requirements of this RFP and how an efficient flow of information will be realized from the organizational structure.

C. Provide resumes for the Key Personnel the Proponent intends to assign to this project, including, but limited to: Principal in Charge, Project Manager, and Quality Assurance Supervisor.

Resumes should be organized as follows:

1. Name and Title

2. Professional Background

3. Current and Past Relevant Employment

4. Education

5. Certifications

6. List of two (2) relevant projects including:

a. Client Name and Reference Contact Information

b. Project Description

c. Role of the Individual

35. Experience and Past Performance

Describe the Proponent's and any subcontractor's experience as it pertains to the requirements described in the RFP's Scope of Work. Provide a matrix of at least three (3) projects from within the past five (5) years, of similar size and scope, including, but not limited to:

A. Client Name

B. Project Description

C. Project Value

D. Role of the Individuals involved

E. Project Completion Date

F. Reference Contact Name

G. Reference Contact Phone Number

H. Reference Contact Email address

36. Management and Staffing Plan

Describe how the project will be organized and managed, ensuring that staffing needs are met to meet the requirements set forth within this RFP and its Scope of Work. Clearly outline the estimated staffing needed to complete the project. The Management and Staffing should include, but is not limited to:

A. Estimated Staffing needed.

B. Description of Proponent's process, procedures and methodology for monitoring the required outcomes and services set forth within this RFP and its Scope of Work.

C. Description of Proponent's reporting process and capabilities and provide sample reports for this project, i.e., performance measures, quality of work, and deliverables.

D. Provide a list of resources to include a list of equipment with a quantity of each.

37. Local, Small Business, Diversity Program

Proponent must provide an executive level plan (3 pages maximum) for achieving, at a minimum, the City

LSBD participation goals including the description of their plan for performing good faith outreach efforts.

This program should include Local Labor/Employees and local businesses.

38. Surety Letter Regarding Bonding History

The Insurance and/or Bonding requirements for any Agreement that may be awarded pursuant to this RFP will be issued (i.e., payment and performance bonds). Successful Proposer(s) will advise their insurance agent of the City’s requirements as listed below and that they may not proceed with any work until insurance is provided that is in compliance with these requirements. Insurance must be from companies able to do business in Georgia and acceptable to the City. The Vendor/Contractor/Subcontractor shall purchase and maintain insurance of the following types of coverage and limits of liability:

A. Commercial General Liability (CGL) with limits of Insurance of not less than $1,000,000 each occurrence and $2,000,000 Annual Aggregate.

1. If the CGL coverage contains a General Aggregate Limit, such General Aggregate shall apply separately to each project.

2. CGL coverage shall be written on ISO Occurrence form CG 00 01 0413 or a substitute form providing equivalent coverage and shall cover liability arising from premises, operations, independent contractors, products-completed operations, and personal and advertising injury.

3. CGL coverage shall be issued on an "Occurrence" basis. "Claims Made" coverage is not acceptable.

4. Defense costs shall be outside of policy limits. Eroding limits coverage is not acceptable.

5. The CGL coverage shall not be limited by excluding coverage for work performed by subcontractors (CG

22 94, CG 22 95 or equivalent).

6. Owner and all other parties as required by Owner, shall be included as insureds on the CGL, using combination of ISO Additional Insured Endorsements CG 20 10 04 13 and CG 20 37 04 13, or an endorsement approved by the Owner providing equivalent or broader coverage to the additional insureds.

This insurance for the additional insureds shall be as broad as the coverage provided for the named insured subcontractor. It shall apply as Primary and Non-Contributing Insurance before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured. Therefore, coverage provided the additional insureds shall not require or contemplate contribution by any other policy or policies obtained by, or available to, and additional insured; any other such coverage shall be excess over the coverage to be provided by the subcontractor. The limits of coverage provided to the additional insureds shall be the same as the limits available to the Vendor/Contractor/Subcontractor. Thus, in the event that the coverage obtained by Vendor/Contractor/Subcontractor contains greater limits than the minimum limits required above , the additional insureds shall be entitled to such greater limits, and this Agreement shall be deemed to require such greater limits.

7. Vendor/Contractor/Subcontractor shall maintain CGL coverage for itself and all additional insureds for the duration of the project and maintain Completed Operations coverage for itself and each additional insured for at least three (3) years after completion of the work.

8. The CGL coverage shall not contain any deductible that exceeds $10,000.00. If the CGL contains a deductible, the Vendor/Contractor/Subcontractor shall be responsible for the deductible amount for any paid claim. However, Owner, at its option, can choose to pay the deductible and recoup such payment from the Subcontractor.

B. Automobile Liability

1. Workers' Compensation Insurance Coverage for all of Vendor/Contractor/Subcontractor's employees at the site of the Project, with statutory required limits.

2. Employers Liability Insurance limits of at least $500,000 each accident for bodily injury by accident and

$500,000 each employee for injury by disease and $500,000 bodily injury by disease policy limit.

C. Commercial Umbrella

1. Umbrella limits must be at least $2,000,000 with such coverage to include Employers' Liability, General

Liability and Automobile Liability, as underlying policies.

2. Umbrella coverage must include as additional insureds all entities that are additional insureds on the

CGL.

3. Umbrella coverage for each additional insureds shall apply as primary and noncontributory basis before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured other than the Employers Liability coverages maintained by the Vendor/Contractor/Subcontractor.

D. Workers Compensation and Employers Liability

1. Workers' Compensation Insurance Coverage for all of Vendor/Contractor/Subcontractor's employees at the site of the Project, with statutory required limits.

2. Employers Liability Insurance limits of at least $500,000 each accident for bodily injury by accident and

$500,000 each employee for injury by disease and $500,000 bodily injury by disease policy limit.

E. Personal Property

1. Vendor/Contractor/Subcontractor shall secure, pay for, and maintain "all risk" Property Insurance necessary for protection against the loss of all capital equipment and tools, including but not limited to:

staging towers, forms, scaffolding, hoists, and cranes, that are owned, leased, borrowed or rented by

Vendor/Contractor/Subcontractor (or its employees), or by any of its Sub-subcontractors (or their employees).

2. Owner shall not be liable for any loss or damage whatsoever to Personal Property owned, leased, borrowed or rented by Vendor/Contractor/Subcontractor, as described in sections a) above.

3. Failure of Vendor/Contractor/Subcontractor to secure such insurance as described in sections a) above, or failure to maintain adequate levels of such, coverage, shall not render the Owner or any of its respective agents and employees legally liable or otherwise responsible for any personal property losses by

Vendor/Contractor/Subcontractor.

27. ADDITIONAL REQUIREMENTS

A. Vendor/Contractor/Subcontractor and Vendor/Contractor/Subcontractor's insurers waived all rights against Owner and Architect and their agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by any commercial general liability, commercial umbrella liability, business auto liability or workers compensation, employers' liability insurance.

B. Attached to each certificate of insurance shall be copy of Additional Insured Endorsements that are part of the Vendor/Contractor/Subcontractor’s Commercial General Liability, Auto Liability and Umbrella

Policy.

C. These certificates and the insurance policies required by this Exhibit shall contain a provision that coverage afforded under the policies will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the Owner.

D. Acceptance of said certificate will not be deemed to be a waiver of the requirements of this Agreement.

E. All policies will be written by companies licensed to do business in the state where property is located, and which have a rating by Best's Key Rating Guide not less than "A-/VIII".

F. The foregoing provisions relative to insurance shall in no way limit or fix the liability of

Vendor/Contractor/ Subcontractor to Owner, or any other person or entity in respect of any act or omission of Vendor/Contractor/Subcontractor or any breach by Vendor/Contractor/Subcontractor of any obligations or duties owing under this Agreement or otherwise imposed by law.

G. Additional Insureds under this Agreement shall be listed as Safeway Group, Inc. and (Owner).

1. Certificates shall be issued and delivered to the City and must identify the “Certificate Holder” as follows: City of Forest Park, Georgia Director of Finance - Purchasing City Hall Building 745 Forest

Parkway Forest Park, Georgia 30297

2. The successful contractor shall be wholly responsible for securing certificates of insurance coverage as set forth above from all subcontractors who are engaged in this work.

39. Cost Proposal

Each Proponent must submit an Electronic Cost Proposal using the form provided online at the City's e-

Procurement portal for this RFP located at https://procurement.opengov.com/portal/forestparkga/projects/183998. The Cost Proposal must support the

Scope of Services contained in the RFP and fully encompass all activities in the Proponent’s Proposal.

40. Required Documents and Forms

In addition the contents required within the proposal, the following forms must be completed and returned with each proposal to be deemed responsive:

A. Proposal Submittal Letter Form

B. Illegal Immigration Reform and Enforcement Act Form(s)

C. Proponent's Statement of Legal Status and Financial Capability

D. Acknowledgement of Insurance and Bonding Requirements

E. Proponent's Contact Directory

F. References: List of Clients

G. Non-Collusion Affidavit

H. Certification Regarding Debarment, Suspension, and Other Matters

I. Local, Small Business, Diversity Program (Forms 1-4) (Applicable if there are subcontracting opportunities) Include Local Labor/Employees

J. Master Plumber License(s)

K. State of Georgia Certificate of Existence

L. W-9

Evaluation of Proposals

41. Method of Evaluation

The…