2025 RFB Foster_s Place.docx

Request for Bid Town of Georgetown Foster’s Place Playground Maintenance Project City Park at 10th and Rose Street, Georgetown, Colorado

PURPOSE

The Town of Georgetown is seeking qualified contractors to provide professional maintenance and repair services for Foster's Place Playground. Foster's Place is a treasured community facility that requires regular care to preserve its safety, functionality, and aesthetic appeal. This request for bid (RFB) outlines the required services, eligibility criteria, and performance expectations to ensure high-quality work and accountability.

REQUEST FOR BID SCHEDULE

The Request-for-Bid Schedule is as follows. The Town of Georgetown reserves the right to revise the Schedule or other portions of this as necessary.

· These dates are subject to change based on funding appropriations.

· Any revisions to the above schedule will be posted on the Town of Georgetown website. It is the responsibility of all submitting firms to review this website for scheduling updates as well as Request-for-Bid modifications and addendums.

Expected Period of Contract: A contract beginning in July of 2025, and ending September of 2025.

BACKGROUND INFORMATION

The Town of Georgetown owns 13 public parks and relies upon these public spaces to attract residents and visitors to activities within the town limits. Many of these parks have been in existence for almost a century and Foster’s Place Playground has become a destination location bringing many visitors and increasing sales tax. The Town desires to preserve and protect Foster’s Place Playground and annual maintenance is a requirement for its sustainability.

· The location of Foster’s Place is noted on the map with a red star.

REQUEST FOR BID – OPTIONAL PRE-BID MEETING

An optional pre-bid meeting will be held on Monday, June 23rd, 2025 at 11:00 a.m. meeting at the City Park in Georgetown (intersection of 10th and Rose Streets).

SCOPE OF SERVICES

The selected contractor will be responsible for the following tasks, performed in alignment with the maintenance requirements outlined below:

General Maintenance

· Conduct continuous inspections to identify and resolve safety hazards, including loose boards, bolts, splintered wood, and broken equipment.

· Perform periodic trash removal and debris clearing (sand, leaves, gum, etc.) to maintain cleanliness and prevent surface wear.

· Sand out and remove graffiti as needed.

Wooden Structures and Trex Decking

· Annually power wash and stain all southern pine wood using non-toxic stain (e.g., Soy Guard by Benjamin Moore).

· Repair and retouch Trex decking as needed using Cabot colored stain designed for Trex material.

Recycled Rubber Surface

· Patch the recycled rubber surface as required to address wear spots and ensure structural integrity.

· Clean the surface annually with a power washer or fire hose.

Sandboxes and Landscaping

· Scoop and redistribute sandbox sand, using shovels or shop vacuums, where displaced.

· Coordinate with arborists to evaluate and address potential hazards posed by surrounding Cottonwood trees.

Additional Repairs

· Replace or repair any worn playground features, such as signage, with materials compliant with safety codes.

· Collaborate to source durable solutions for surface repairs, ensuring consistency with Foster's Place aesthetics and functional requirements.

Cost estimates per line item.

Accountability Measures To protect the interests of the Town of Georgetown, the contract will include the following provisions:

· All work must meet safety standards, and inspections may be conducted by a third-party consultant at the town’s discretion.

· Payments will be tied to milestones, with a clause for holdback until final approval of the completed work.

· Contractors must provide a warranty for materials and workmanship for a period of at least one year from the date of project completion.

· Any failure to meet agreed timelines or quality standards will result in penalties or termination of the contract, as specified in the contract documents.

BUDGET DETAILS:

The funding for this project is included in the 2025 Town of Georgetown Parks & Recreation Commission fund.

EXHIBITS:

Exhibit A: Town Professional Services Contract

SUBMITTAL REQUIREMENTS:

The Request-for-Bid response shall include the following information and shall be organized as follows:

1. Firm Overview: Provide details of your company which includes qualifications and expertise, and specific experience in construction work.

2. Formal Cost Estimates: Please provide a line item budget of the cost to rehab and upgrade the condition of the Foster’s Place structure.

Appendix:

Provide any other information – unique capabilities, value-added services, etc. – relevant to the Town’s evaluation of your Firm.

Response information shall be limited to the information requested as noted above.

The Town of Georgetown will not be responsible for any cost associated with the preparation of the Firms’ responses to this Request-for-Bid.

SUBMISSION OF RESPONSE:

Responses shall be submitted via email clearly identified as follows:

RESPONSE TO REQUEST FOR BID

Town of Georgetown Foster’s Place Playground Maintenance Project

The firm shall submit one electronic copy of their response to this Request-for-Bid.

Firms may not contact any team members, staff or employees of the Town of Georgetown or other parties involved in this project. All communications regarding this project should be directed to: Kazia Hart, Assistant Town Manager, at the following contacts:

Kazia Hart 303-569-2555 x.101 asstadmin@townofgeorgetown.us

The deadline for submitting a Response is 4:00 p.m. local time on July 1st, 2025.

Responses will be time-stamped and logged upon receipt. Responses received after the deadline will NOT be considered and will be returned unopened. All timely and properly prepared Responses will be considered for evaluation.

SELECTION

The Town will appoint a Selection Committee. The Selection Committee will analyze the submittals and will evaluate the Firms regarding their qualifications and expertise.

RESERVATIONS:

The Town reserves the right to reject any and all Responses and to waive any informality, technical defects or clerical errors in any Reponses as the best interest of the Town may require. Selection procedures will be conducted in conformance with all applicable qualifications-based selection requirements.

ADDITIONAL INFORMATION

Questions & Inquiries:

Applicants may submit written questions to Kazia Hart, Assistant Town Administrator via email asstadmin@townofgeorgetown.us

Addenda:

The Town reserves the right to issue addenda to the Request-for-Bid at any time as a result of questions, change in schedule or other matters.

Changes:

The Town also reserves the right to cancel or reissue the Request-for-Bid.

image1.jpeg image2.jpg