2025 RFB - Chemicals.pdf

This Request for Bids (RFB) is issued by the Town of Southeast, New York, for Chemical Supply Services for its water and sewer districts. The solicitation seeks sealed bids from qualified suppliers for an annual chemical supply contract covering the period from July 1, 2025, to June 30, 2027, with the potential to extend the term for one additional year. The bid requires suppliers to provide various chemicals in different quantities, including Citric Acid 50%, Sodium Hydroxide, Sodium Hypochlorite, Aluminum Sulfate, Lime, and several other specialized chemical products. Bids are due on June 25, 2025, at 11:00 a.m. at the Town Clerk's Office, and the Town reserves the right to change chemicals and quantities as necessary.

The pricing is to be inclusive of all products, with no additional delivery charges, fuel expenses, or taxes allowed after bid award. Bidders must provide unit pricing per gallon or pound, depending on the chemical, and include a conversion table if bidding in different measurements. All chemicals must be AWWA, NSF, and NYS DOH compliant, and vendors must submit current Material Safety Data Sheets (MSDS) with their proposals. The Town will perform periodic audits to ensure product strength and compliance, and any product deemed insufficient will be rejected. Delivery is historically made in approximately twelve shipments per year, with operators responsible for arranging specific shipment times and destinations. The Town also requires a truck with a lift gate for all deliveries and maintains the right to award the contract to a single supplier or multiple suppliers based on the town's best interests.