2025-QQ_536_Requirements.pdf
PDF 160 KB Posted
- Attached to
- Autonomous Field Painter
- Solicitation number
- 2025-QQ-536
- Issued by
- Sarasota County, Florida
About this file
This document is a Quick Quote Requirements (Products) solicitation from Sarasota County for an Autonomous Field Painter. The primary requirement is for a self-contained, autonomous unit capable of painting sports field markings with a maximum accuracy variance of 1 inch. The field painter must hold a minimum of 2.5 gallons of nonproprietary paint, include field templates for multiple sports (football, soccer, lacrosse, baseball, softball), and offer customizable sizes. Additional specifications include a GPS/GIS tracking system, tablet and app interface, minimum 5-hour daily runtime, two batteries, and a five-year warranty excluding consumable parts.
The solicitation outlines specific requirements for the bidder, including providing references demonstrating experience, ensuring all products are new and current, and complying with federal, state, and local regulations. The software annual fee is capped at $2,000, and the purchase will be an outright lump sum transaction with no additional agreement required. The bidder must submit all required documentation through OpenGov Procurement, and failure to provide complete information may result in being declared non-responsive. The county reserves the right to request clarifications or additional information from offerors and will only accept electronic submissions for questions or interpretations related to the Quick Quote.
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Text version
QUICK QUOTE REQUIREMENTS (PRODUCTS)
Quick Quote Requirements – Products Revised 09/13/23 Page 1 of 4
1. AUTONOMOUS FIELD PAINTER
A. All inclusive, Self-contained unit capable of operating autonomously.
B. Accuracy variance for painting field dimensions: maximum 1 inch
C. Paint volume held on machine: minimum 2.5 gallons
D. Paint type: nonproprietary
E. Field templates included at minimum: football, soccer, lacrosse, baseball, softball - all in customizable sizes.
F. Stencil/Logo painting ability included.
G. GPS/GIS tracking system
H. Type of controller: tablet & app interface included
I. No agreement to sign.
J. Outright purchase with lump sum price
K. Runtime of unit: minimum 5 hours daily
L. Two (2) batteries total
M. Software annual fee including updates: not to exceed $2,000.00
N. Warranty: five (5) year not to include consumable parts
2. PRODUCT REQUIREMENTS Not Applicable if checked
A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model.
Sarasota County shall not accept used, refurbished, or any other quality standard.
B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.
3. REFERENCES Not Applicable if checked
A. Bidder must provide a minimum of references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov
Procurement.
B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.
C. Failure to provide required references at time of submittal may result in
Bidder being declared non-responsive.
Quick Quote Requirements – Products Revised 09/13/23 Page 2 of 4
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
4. LICENSES/CERTIFICATIONS Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.
Required Licenses:
Required Certifications:
Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.
5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance
Requirements.
6. ALTERNATES Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in
OpenGov Procurement no later than at .
7. DELIVERY REQUIREMENTS Not Applicable if checked
A. Product shall be delivered to this Location:
B. Delivery Timeframe:
Must be delivered by .
Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.
Must be delivered no more than days after receipt of a County
Purchase Order.
C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination. Sarasota County will not pay freight or express charges.
Quick Quote Requirements – Products Revised 09/13/23 Page 3 of 4
8. TRAINING Not Applicable if checked
The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.
9. PRODUCT ACCEPTANCE Not Applicable if checked
A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.
B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.
10. BIDDER’S RESPONSIBILITIES Not Applicable if checked
A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the
County’s satisfaction.
11. GENERAL TERMS AND CONDITIONS Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and
Conditions of Purchase Orders attached to this Quick Quote.
12. WARRANTY Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
13. INVOICING AND PAYMENT Not Applicable if checked
A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.
B. Invoicing and payment shall be as described in the General Terms and
Conditions of Purchase Orders.
14. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
15. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions
Quick Quote Requirements – Products Revised 09/13/23 Page 4 of 4 must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.
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