2025 PWS Fire Suppression with Appendices Attached_Redacted.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Fire Suppression Systems, Fire Pumps, Standpipes, Post Indicator Valves, and

Backflow Preventer Inspections Hanscom Air Force Base and Sagamore Hill Observatory

66 ABG/CEOES

10 June 2025

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1.0 SERVICE

The contractor shall inspect, test, and perform maintenance on the wet/dry pipe/clean agent sprinkler systems, standpipe systems, post indicator valves (PIV), kitchen hood suppression systems and backflow preventers attached to fire mains in a manner that will ensure their serviceability and operation. For details, see Appendix C of this Performance Work Statement (PWS). Location-1 Hanscom Air Force Base. Location-2 Sagamore Hill Observatory, Hamilton, MA. The contractor (or their subcontractor) shall be able to respond to emergencies within 2 hours or be located within 60 miles of the Civil Engineering Headquarters located on HAFB.

2.0 SCOPE

Accordingly, at both the Hanscom Air Force Base (HAFB) and Sagamore Hill Observatory locations the contractor shall inspect, test, and perform maintenance on the wet/dry pipe/clean agent, Very Early Smoke Detection Apparatus (VESDA) systems, standpipe systems, PIV backflow preventers attached to fire mains and kitchen hood suppression systems. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

3.0 REQUIREMENTS

3.1 Inspection, Testing, and Maintenance (ITM) tasks shall be performed by craftsperson’s trained or qualified in the maintenance and repair of the specific fire protection system or subsystem and shall be currently certified by the Commonwealth of Massachusetts. The contractor shall provide valid/current certificate(s) to the Contracting Officer’s Representative (COR) (66 ABG/CEOES) within five (5) business days after the date the contract is awarded.

3.2 Backflow Inspections shall be performed by a Massachusetts certified backflow prevention device tester and the certification shall be current. The contractor shall provide valid/current certificate(s) to the COR (66 ABG/CEOES) within 5 business days after the date the contract is awarded.

3.3 A Massachusetts licensed fire sprinkler fitter must perform the necessary inspections, and their Massachusetts license shall be current. The contractor shall provide valid/current license(s) to the COR (66 ABG/CEOES) within 5 business days after the date the contract is awarded.

3.4 The contractor shall provide all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection including prescription safety glasses, materials, supplies and parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA and Sagamore Hill Observatory, , Hamilton, MA, to inspect, test, and perform maintenance on the wet/dry pipe/clean agent sprinkler systems, VESDA, standpipe systems, PIV, backflow preventers

P a g e 3 | 13 attached to fire mains and kitchen hood suppression systems. The contractor shall provide and change VESDA filters during annual inspection.

3.5 The contractor shall be responsible for ensuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS), Unified Facilities Criteria (UFC 3-601-02), the National Fire Prevention Association (NFPA) Fire Codes, Department of Air Force Instructions, Department of Defense Instructions, OSHA standards and other applicable recognized National Consensus Standards. If a conflict exists in guidance, the UFC takes priority:

3.5.1 Appendix-A: Fire Suppression Systems listing for both Hanscom Air Force

Base and the Sagamore Hill Observatory;

3.5.2 Appendix-B: Post Indicator Valve locations for Hanscom Air Force Base only;

3.5.3 Appendix C: UFC Criteria for ITM of Fire Suppression Systems shows the frequency, component and required task for the various systems and components in accordance with the UFC 3-601-02. The Contractor shall perform the following required tasks:

3.5.3.1 Conduct annual inspections on all wet/dry/clean agent (to include

VESDA) systems. Appendix A identifies all systems; Appendix C identifies all ITM tasks required by UFC 3-601-2. Provide detailed report identifying all systems components/type of sprinkler heads within one month of inspection. Conduct a visual inspection/inventory of the sprinkler heads to determine if they are compliant with current UFC. The Contractor will provide a documented report noting discrepancies, system impairments and recommendations to bring all systems in compliance with current UFC, NFPA and manufacturer’s recommendations and do so within 5 business days after such inspections are completed and/or any discrepancies/impairments are recognized; Complete the Preventative Maintenance Task List (PMTL) checklists; which will be provided after award by the Government.

3.5.3.2 Perform ITM 2-year task on all applicable systems to ensure compliance;

3.5.3.3 Perform ITM 3-year task on all applicable systems to ensure compliance;

3.5.3.3 Perform ITM 5-year task on all applicable systems to ensure compliance;

3.5.3.4 Perform ITM 10-year tasks on applicable systems to ensure compliance;

3.5.3.5 Perform ITM 20-year tasks on all applicable systems to ensure compliance;

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3.5.5.1 SEMIANNUAL Inspections: The Contractor shall inspect

installed hood suppression systems in accordance with (IAW) applicable NFPA Standards and manufacturers’ instructions. The Contractor, within 7 business days, shall submit recommendations for corrections of any noted discrepancies or impairments to a hood suppression system discovered during a scheduled inspection.

3.5.5.2 Testing: The Contractor shall perform functional operation tests on installed hood suppression systems IAW applicable NFPA Standards and manufacturer’s instructions. All tests shall be coordinated with the Hanscom Fire Department. The contractor shall apply an inspection tag for each system tested.

3.5.5.3 Initial Status Report: The Contractor shall review the current inspection, test and maintenance status of all hood suppression systems included in this contract. The Contractor shall review the current report and submit a documented report of their findings to Civil Engineering (CE), Hanscom AFB, MA 01731 on all installed hood suppression system inspection, test and maintenance work, while noting discrepancies, system impairments and recommendations, within 30 calendar days after each inspection. This report will be digital and all parameters for the report will be communicated to the Contractor when necessary.

3.5.5.4 The contractor shall supply and install fusible links and nozzle caps on all hood suppression systems, during semiannual inspections, IAW NFPA Standards and manufacturer’s instructions.

3.6 Parts and materials necessary to maintain or service the various sprinkler and standpipe systems, and their associated costs will be the responsibility of the Hanscom AFB CE Division for whom this requirement has been established, and must be approved prior to installation via quote or proposal;

3.7 Provide resolutions of any technical problems that arise during the inspections.

3.8 Should any change in scope be required, it must be coordinated with 66

ABG/CEOES, and the assigned AFLCMC/PZIB Contracting Officer. Such changes shall be approved by the assigned AFLCMC/PZIB Contracting Officer prior to implementation.

3.9 Provide updates to 66 ABG/CEOES. Any issues, changes to schedule, or schedule slippages with justification must be within a reasonable timeframe.

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Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

8.0 CONTRACTOR PERSONNEL

The contractor shall designate in writing, to the COR 66 ABG/CEOES, the name of their Manager and an alternate who shall act for the manager, as well as provide their point-of-contact information including their telephone numbers where they may be contacted any time. The Manager or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract. In addition, the Manager or alternate shall be available to meet on the installation with designated government personnel to discuss problem areas.

The contractor shall not employ persons on this contract if such employee is identified to the contract as a potential threat to the health, safety, security, and wellbeing or operational mission of the entities identified in this PWS.

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval according to the Department of Defense (DoD) Joint Ethics Regulations at 5500.7-R.

The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Department of Air Force Instruction (DAFI) 64-106, Contractor Labor Relations Activities.

9.0 ENVIRONMENTAL PROTECTION and SAFETY

The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall comply with environmental protection outlined in Hanscom Air Force Base Contractor Environmental Guide Revised April 2025. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

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10.0 HAZARDOUS MATERIAL (HAZMAT)

The contractor shall comply with the requirements of the Contractor HAZMAT Standard Operating Procedure (SOP), attached to the contract, for chemicals/HAZMAT use on any project. All chemicals/HAZMAT shall receive prior approval for use on the project, be labeled, managed and tracked consistent with the HAZMAT SOP. The contractor shall submit a list of HAZMAT for the project no later than fifteen (15) calendar days after contract award date and current Safety Data Sheets (SDSs) for each chemical, material and substance proposed to be used in performance of this PWS. The point-of-contact at 66 ABG/CEOES will forward such documentation to the Contracting Officer Representative (COR) which will forward the chemicals approval request and SDS(s) to 66 ABG/CEIE for processing and approval. Contractor must allow a minimum of 10 working days for processing Hazmat approval requests. Upon approval, ABG/CEIE will issue labels for chemicals approved for use on the project. The contractor shall maintain copies of the ABG/CEIE approved SDS(s) for all chemicals. The SDS(s) shall be current and correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and SDS shall match. Ensure all HAZMAT used on base contains a HAZMAT warning label that includes part number and/or trade name listed on the SDS, and the name and address of the manufacturer, importer, or other responsible party.

HAZMAT tracking is required throughout the project and product usage documentation is required. Upon project completion, contractor must turn in all labels for hazmat products/chemicals used on the project and remove and dispose of all used, partially used and/or unused HAZMAT IAW all applicable federal, state and local regulations. Proper hazmat check-out through the Enterprise Environment, Safety, and Occupational Health Management Information System (EESOH-MIS) and coordination with contracting, as outlined in the HAZMAT SOP, will ensure timely contract closeout. Ensure contractor/employee HAZCOM training is complete and documented prior to commencement of any work on base. Submit proof of completion to the COR.

NOTE

The SDS replaced the Material Safety Data Sheet (MSDS). Once material is approved for use, contractor shall contact base Environmental Management (EM) (66 ABG/CEIE) and provide a list of all material within 5 days. Environmental Management .

After hours .The 66 ABG/CEIE shall determine any additional material requirements based on the hazard code of the material. Compliance required in accordance with Hanscom Air Force Base Hazardous Materials Operation Plan (HMOP) Change 17, April 2025.

11.0 HAZARDOUS WASTE

Contractor shall be responsible for disposal of any spent/processed chemical solutions, excess chemical solutions, and used rags from the service areas/shops where the work is being performed.

12.0 DISCHARGES

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Any discharges into sanitary sewer shall be done in accordance with Hanscom’s Massachusetts Water Resources Authority (MWRA) Low Flow Low Pollutant Sewer Discharge Permit as instructed by 66 ABG/CEIE. The contractor shall maintain records of written authorization issued by 66 ABG/CEIE for discharges into sanitary sewer. For discharges outside of Hanscom AFB, the contractor shall ensure wastewater discharges that may contain Resource Conservation Recovery Act (RCRA) regulated metals resulting from any contracted service, shall be captured and properly disposed of at a state/federal permitted facility.

13.0 SPILLS

Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Hanscom AFB 911.

If using a cell phone, request Hanscom AFB 911. The contractor shall report all environmental violations to the COR (66 ABG/CEOES). The contractor shall submit a typed or written report about the incident within four (4) hours. The contractor shall provide 5 copies of the written report. The contractor shall provide three (3) copies to the point-of-contact at 66 ABG/CEOES, one (1) copy to the 66 ABG/CEIE, and a copy for record. The format of the report shall be left up to the contractor, but the report shall, at minimum, contain the following information:

1) Name and contact number of the person reporting the spill.

2.) Date and time of the spill.

3.) Location and source of the spill.

4.) Substance or pollutant spilled.

5.) Amount spilled and the rate of discharge.

6.) Amount recovered.

7.) Any damages or injuries involved.

8.) Extent of the area impacted (i.e., water, soil, sanitary sewer);

9.) Potential hazards.

10.) Action taken.

11.) Estimated cleanup cost.

12.) Organizations contacted.

13.) Remarks Section – that addresses the cause of the spill, (e.g., human error, equipment) and whether 911 was called, and which agencies responded.

14.0 ENVIRONMENTAL and SAFETY TRAINING

The contractor personnel shall have RCRA environmental and safety training required by the state and federal government. The contractor shall provide a valid/current Environmental and Safety Training certificate for all employees to the COR (66 ABG/CEOES) within 5 business days after the date the contract is awarded. The training shall be in accordance with the following regulation: Occupational Safety and Health

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Administration (OSHA), Hazardous Waste Operations and Emergency Response (HAZWOPER) Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Response”

15.0 FORMS and PUBLICATIONS: TO, AFI, and AFMCI

The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. If a form or publication is not available online, the point-of-contact at 66 ABG/CEOES will provide the form, instruction, or publication to the contractor upon the contractor’s written request (e-mail is acceptable). If laws, regulations, Technical Order’s (TO’s), Air Force Instructions (AFIs), Air Force Material Command Instructions (AFMCIs) change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management and information governance program (AFI 33-322).

16.0 HOUSEKEEPING

The contractor shall keep their work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards as required by this performance work statement.

17.0 TOOL CONTROL and ACCOUNTABILITY

The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each workday and at the end of each workday. Contractor personnel shall immediately notify the point-of-contact at 66 ABG/CEOES regarding any tools that are missing or lost from the work area or container (i.e., tool or job box or tool bag). The point-of-contact at 66 ABG/CEOES will report to appropriate government personnel of any missing contractor’s tool(s) not located within one (1) hour after notification of lost or missing tools.

18.0 PRIVATELY OWNED MOTOR VEHICLES (POVs)

Contractor personnel must obey all traffic laws on Hanscom AFB. This includes following traffic signs, markings, speed limits, and other traffic control devises unless otherwise directed by a security forces official or other person performing traffic control functions.

19.0 VISITOR PASS

The Contractor shall comply with requirement and procedures IAW Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) clause 5352.242-9000, Contractor Access to Department of the Air Force Installations. Prior to coming to Hanscom AFB to perform any work, Contractor shall contact the COR to coordinate access to the base as well as to the building(s) where the work shall be performed. A list of the names of the workers shall be required to gain access, and passes shall be distributed at the visitor’s building at Sartain Gate. Workers shall have a REAL ID-compliant driver’s license, REAL ID-compliant state identification card or valid passport. If bringing a vehicle

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Contractor employees must have identification that readily identifies them as contractors.

During the contract, certain areas/sites may be restricted or closed to Contractor personnel.

The Contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

20.0 FOREIGN NATIONALS

The contractor shall notify the point-of-contact at 66 ABG/CEOES before sending a Foreign National representative to perform service on Hanscom Air Force Base. Special rules apply for foreign national(s) visiting a United States Government military installation.

21.0 HEALTH and SAFETY ON A GOVERNMENT INSTALLATION

In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The contractor shall notify the COR at 66 ABG/CEOES of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR at 66 ABG/CEOES immediately after becoming aware of damage to government property or equipment during the execution of the contract.

22.0 EMERGENCY PROCEDURES

Contractor employees shall follow the direction of Government employees regarding emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills.

23.0 PERFORMANCE ASSESSMENT

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

Table-1.1: Service Summary (SS)

SS Performance Objective PWS Paragraph

Performance Threshold

SS 1.

Perform initial status check and inspections identifying all system components. Inspections are performed and recorded in a timely manner.

Accurate reports submitted within (5) business days.

3.5.3.1 Every fire protection

system is checked and inspected.

100% compliance.

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24.0 GOVERNMENT FURNISHED PROPERTY (GFP)

Government Furnished Property is not applicable in the performance of this contract.

24.1 PROTECTION of GOVERNMENT PROPERTY

The contractor shall take all necessary precautions to safeguard government property. All damaged property due to the contractor’s operation shall be repaired, replaced or restored to a condition as approved by the assigned Contracting Officer and the 66 ABG/CEOES at no cost to the government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the government will correct the damages, and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the 66 ABG/CEOES and assigned Contracting Officer.

24.2 PROTECTION OF FURNITURE

The contractor shall provide temporary cover to all United States government owned furniture, equipment, and floor. The occupant is responsible for the removal of wall hanging and other removable personal items near those surfaces to be worked on. The contractor is responsible for the protection and preservation of the occupant’s furnishings and for all interior surfaces in close proximity of the work area. Restoration of contractor damaged furnishings and surfaces shall be at the contractor’s expense.

25.0 GOVERNMENT FURNISHED SERVICES

Government Furnished Services are applicable during the performance of this contract.

25.1 SECURITY POLICE

The government will provide general on base Security Forces service. The Security Forces’ telephone number is 911 for emergencies, for crime in progress and 7 for non-emergency calls.

25.2 FIRE and EMERGENCY SERVICES

The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call .

SS 2.

Perform operational tests, preventative, maintenance of fire protection systems and associated systems. Operational tests are performed and recorded.

Recharging is performed when necessary. Discrepancies are noted within 5 days.

3.5.3.1

Fire protection systems are operational at all times.

100 % compliance.

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25.3 EMERGENCY MEDICAL SERVICE

The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on base help.

25.4 UTILITIES

The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs. If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the COR. Provide temporary utility connections in the event disruption of utilities will exceed eight (8) hours.

The contractor shall request such approval 14 calendar days in advance of when it is needed.

25.5 REFUSE COLLECTION

The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

25.6 WORKSPACE

The government will provide adequate workspace around the equipment area.

26.0 APPENDICES

1. Appendix A – Fire Suppression System List

2. Appendix B – PIV List

3. Appendix C – UFC Criteria for ITM of Fire Suppression Systems

4. Appendix D – Backflow List and Test Form

5. Appendix E – Kitchen Hood Suppression Systems

END: Fire Suppression Systems Inspection PWS

APPENDIX-A: Fire Suppression System List

APPENDIX-B: Post Indicator Valves

APPENDIX-D: Backflow Preventer List and Inspection and Maintenance Report Form