2025_NEST_Printing_References.pdf

This is a references submission form for a printing services procurement by Sarasota County, Florida, related to the production of the 2026 NEST "Wild and Green Starts with Me" calendar. The solicitation requires print vendors to produce 13,000 copies of a specialized calendar with specific dimensions (11" x 17" folding to 11" x 8.5") featuring 24 pages plus cover in full-bleed 4/4 process color. The calendar must be printed on 80-pound matte white recycled paper with saddle stitch binding and a 1/4-inch hole for hanging, emphasizing environmental sustainability through the use of recycled and sustainably produced materials. The procurement timeline includes a question submission deadline of November 13, 2025, a color proof requirement by December 1, 2025, and mandatory delivery by noon on December 9, 2025, with 9,000 copies to Sarasota County Government Warehouse and 4,000 copies to Sarasota County School Board. The contract will be awarded to the responsive and responsible bidder with the lowest total bid price.

The reference form provided is blank and requests vendors to submit a minimum of five company references demonstrating experience with similar printing products. Bidders must include company names, addresses, contact information, and authorized representative details for each reference. The maximum quote threshold for this procurement is $50,000, establishing the financial parameters for vendor proposals. Vendors are required to submit completed W-9 forms and comply with tax regulations, including Sarasota County's Tax Exempt Certificate valid from 2020-2025, which exempts the county from Florida sales and use tax. The county will apply local preference in the evaluation process, though no specific set-asides for disadvantaged enterprises are explicitly mentioned.