2025 NAFB NA Meeting Support_SOW_V1.pdf

PERFORMANCE OF WORK STATEMENT

CONSULTATION, NATIVE AMERICAN

Scope

The Contractor shall provide Native American (NA) consultation support services to 99

CES/CEIE at Nellis Air Force Base (NAFB) in support activities associated with DAFI 90-2002.

Continued use of NAFB and the Nevada Test and Training Range (NTTR) requires NAFB to consult with federally-recognized tribes regarding AF projects under federal and state laws, as well as Department of Defense (DoD) and Air Force (AF) regulations and instructions. The

Contractor shall help NAFB meet consultation mandates through the following activities: NA

Consultation Meeting Logistics and Support, and NA Field Trip Logistics and Support.

The Contractor shall provide support to NAFB for consultation and coordination efforts for one tribal consultation meeting and up to one field trip. These activities will aid NAFB to complete NA consultation for AF undertakings which could potentially affect important NA resources and areas.

Contractor support shall include facilitating payment for the meeting location if applicable, making lodging reservations, and reimbursing travel expenses and per diem to tribal members attending the meeting using current government rates. The maximum number of tribal members attending the consultation is 16 attendees—one from each consulting Tribe (Tribal

Chairperson or designee), with up to 14 of those travelling more than 100 miles. The maximum number of total attendees at the meeting is 50 (for the purposes of conference room size, food, etc.). The Contractor shall provide a fixed price for the meeting based on these parameters.

The Contractor is not responsible for taking and submitting minutes from the meeting and field trips. NAFB staff will take minutes and draft the internal report.

The Contractor shall fund up to one site visit onto the NTTR by providing a box lunch for each person on the visit not to exceed 30 people. Per diem is pro-rated for this day. The number of tribal representatives for each site visit is anticipated to be the same number as the number of attendees for tribal consultation meetings. Vehicle travel arrangements are the responsibility of NAFB.

1.0 Lodging

1.1 Contractor will reserve a room block at a hotel of NAFB’s choosing. Contractor will communicate regularly with NAFB regarding the expected number of attendees.

1.2 Contractor will pay all fees associated with lodging for Tribal members traveling more than 100 miles to the installation.

2.0 Per Diem

2.1 After the meeting ends, Contractor will pay prorated government per diem rates to

Tribal members who traveled more than 100 miles to the installation. There will be two travel days, one day where per diem is provided only for dinner and incidentals, and one day where breakfast, dinner, and incidentals will be paid for—a total of 4 days.

3.0 Mileage

3.1 After the meeting ends, Contractor will reimburse Tribal members who traveled more than 100 miles to the installation for their mileage, in accordance with standard government rates.

4.0 Field Lunches

4.1 Contractor will purchase and provide sack lunches and beverages for a maximum of

30 attendees on the day of the site visit. Contractor will coordinate with NAFB regarding the expected attendee list.

5.0 Venue

5.1 Contractor will pay all fees associated with the venue for day 1 of the meeting, if necessary. The venue will be at a location of NAFB’s choosing and may or may not require payment. NAFB will secure any invoice and provide to the Contractor.

Deliverables and Schedule

Project Deliverables Scope Task Deliverable Schedule

1.1.1

Receipts for payment of hotel, per diem and travel reimbursements, and conference room arrangements, if applicable

Within 14 workdays after the end of the meeting

1.1.2 Receipts for payment of box lunch

Within 14 workdays after the end of the meeting

Native American Sensitivity

AF has legal and ethical responsibilities to protect NA information that is identified by

Native Americans as sensitive. NA information must be submitted directly to NAFB without alteration. The Contractor will comply with all NAFB requests regarding maintaining or relinquishing NA data.