2025 Milling and Resurfacing Project Phase 2.pdf

PDF 3 MB Posted May 30, 2025

Attached to: 2025 Milling & Resurfacing Phase 2
Solicitation number: PE-66412-NONST-2025-000000014
Issued by: Douglas County, Georgia

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Written by GovTribe AI · May 1, 2026

This is a Request for Bids (RFB) issued by the City of Elberton, Georgia for the 2025 T-SPLOST Milling and Asphalt Resurfacing Project Phase 2. The project encompasses asphalt milling, resurfacing, and striping services on ten city streets totaling approximately 2.38 miles in accordance with Georgia Department of Transportation Standard Specifications. The work includes milling and asphalt paving on Brookside Drive (2,280 linear feet), Pulliam Street (1,550 linear feet), Edwards Street (1,650 linear feet), Almond Street (1,190 linear feet), Third Street (780 linear feet), Elizabeth Street (742 linear feet), Wallis Street (732 linear feet), Cleveland Street (586 linear feet), Pembroke Circle (667 linear feet), and North McIntosh Street (564 linear feet with an additional 2,108-foot overlay). Sealed bids must be submitted to the City Clerk at City Hall, 203 Elbert Street, Elberton, Georgia, by 1:59 p.m. local time on Tuesday, June 24, 2025, with public opening and reading aloud at 2:00 p.m. the same day. Digital bid documents are available by email request to Cindy Churney at cchurney@cityofelberton.net. The contractor must complete all work within 45 consecutive calendar days from the Notice to Proceed.

The contract award is limited to total available funding of $1,000,000, with the City reserving the right to reduce the project scope to remain within budget. Successful bidders must furnish Performance and Payment Bonds each equal to 100 percent of the total bid amount. Liquidated damages are assessed at $500 per consecutive calendar day beyond the completion date. The work requires asphalt milling at depths of 1.5 to 4 inches depending on street conditions, installation of 1.5 inches of new 9.5 millimeter asphalt paving with 2 percent positive drainage, and thermoplastic and paint striping. The bid form requires unit pricing for milling, asphalt paving, traffic striping, stop bars, thermoplastic markings, speed table replacement, and traffic control across all ten streets, plus a mandatory alternate for 12.5 millimeter superpave substitution where directed by the City. All bidders must comply with the Georgia Security and Immigration Compliance Act by verifying E-Verify participation and must submit non-collusion affidavits. The City reserves the right to reject any or all bids and to make partial awards based on available funding.

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CITY OF ELBERTON

2025 MILLING AND RESURFACING PROJECT

PHASE 2

Prepared By:

802 East Spring Street Monroe, Georgia 30655

770.267.8800

CITY OF ELBERTON, GEORGIA

REQUEST FOR BIDS

BID TITLE 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 ISSUE DATE Tuesday, May 27, 2025 DUE DATE Tuesday, June 24, 2025 at 2:00 p.m.

The City of Elberton is seeking competitive bids for asphalt milling, resurfacing and striping services as specified on the enclosed bid summary sheet. Services must conform to the GDOT Standard Specifications on Construction of Transportation Systems.

Sealed bids will be received by the City Clerk of the City of Elberton until 1:59 pm local time on the date above at which time they will be publicly opened and read aloud. The bid opening will begin promptly at the appointed time at City Hall located at 203 Elbert Street. No bids may be submitted after the bid opening begins. The bidder is solely responsible for submission of his bid.

Copies of documents can be obtained by email request to Cindy Churney at cchurney@cityofelberton.net. Only digital version available.

No bid may be withdrawn for a period of sixty (60) calendar days after the bid opening.

The City of Elberton reserves the right to evaluate bids, to reject any and all bids, to waive formalities within the scope of authority, and further specifically, the city reserves the right to make award in the best interest of the City of Elberton.

Direct all questions on bidding procedures to: Cindy Churney, City Clerk 203 Elbert Street Elberton, Georgia 30635-0070 cchurney@cityofelberton.net

Direct all questions on the project to: Kris Burton, Public Works Director 105 Gordon St.

Elberton, Georgia 30635-0070 kburton@cityofelberton.net mailto:cchurney@cityofelberton.net mailto:kburton@cityofelberton.net

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 1

SECTION 00020

Invitation to Bid

2025 T-SPLOST Asphalt Milling and Resurfacing – Phase 2 City of Elberton, Georgia

Sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary for milling and asphalt resurfacing on ten City streets totaling approximately 2.38 miles will be received by the Owner at the City of Elberton Municipal Building, 203 Elbert Street, Elberton, Georgia, until 2:00 p.m., local time, on Tuesday, June 24, 2025 and then at said office publicly opened and read aloud.

The Project consists of the following major elements. Note asphalt mix shall be Type 1, with Lime.

1 . Milling and asphalt paving on Brookside Drive from East Church Street to Heard Drive (2,280 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Existing asphalt to be removed from gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

2 . Milling and asphalt paving on Pulliam Street from College Avenue to End (1,550 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersections. Existing asphalt to be removed from gutter line. Replace crosswalk (thermoplastic), two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required. Replace two speed tables in accordance with attached detail, including striping.

3 . Milling and asphalt paving on Edwards Street from South McIntosh Street to Tusten Street (1,650 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersections. Existing asphalt to be removed from gutter line. Replace four stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

4 . Milling and asphalt paving on Almond Street from Mill Street to Williams Street (1,190 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersections. Existing asphalt to be removed from gutter line. Replace four stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

5 . Milling and asphalt paving on Third Street from Mill Street to Campbell (780 LF). The work shall include asphalt milling, removal and disposal to a depth of 1.5” below existing gutter elevation, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required. Replace three asphalt speed bumps in like kind and location, including yellow paint across top surface.

6. Milling and asphalt paving on Elizabeth Street from Carey Street to West Clairmont Avenue (742 LF). The work shall include asphalt milling to a depth of 1.5” using special care to retain existing granite curb, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

7. Milling and asphalt paving on Wallis Street from West Tate Street to Carey Street (732 LF). The work shall include asphalt milling to a depth of 1.5”, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersection. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 2

8. Milling and asphalt paving on Cleveland Street from Carey Street to West Clairmont Avenue Street (586 LF). The work shall include asphalt milling to a depth of 1.5”, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

9 . Milling and asphalt paving on Pembroke Circle from South McIntosh Street to Tusten Street (667 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Existing asphalt to be removed from gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

10. Milling and asphalt paving on North McIntosh Street from Gordon Stret to Railroad (564 LF). The work shall include asphalt milling to a depth of 1.5”, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line or edge of pavement. Replace two stop bars (thermoplastic), railroad crossing ahead striping and symbols in like kind (thermoplastic), double yellow (5” paint) centerline striping, and white edge line striping (5” paint).

Mill joint and tie into edge of pavement at Gordon Street on both approaches to maintain current drainage patterns. DO NOT mill thru Gordon Street.

Overlay only on North McIntosh Street from Gordon Street to Cemetery (2,108 LF). The work shall include 1.5” of new 9.5 mm asphalt resurfacing with normal crown section to provide 2% positive drainage from centerline to edge of pavement. Mill thru cross streets, except for Gordon Street. Replace three stop bars (thermoplastic), double yellow (5” paint) centerline striping, and white edge line striping (5” paint). Edge line striping not required for entrance to Cemetery north of Clairmont Avenue.

All work shall be completed in accordance with Plans, Special Provisions, and the latest edition of the Georgia Department of Transportation Standard Specifications, applicable Supplemental Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).

The work will be awarded in one Contract, subject to total available funding of $1,000,000. The City reserves the right to reduce to project scope of work to limit total expenses to $1,000,000.

Copies of documents and plans can be obtain by email request to Cindy Churney at cchurney@cityofelberton.net.

Only digital version available.

Payments, Applications for Payment, Certificates for Payment, and retainage shall be in accordance with the provisions of the Contract Documents.

The successful Bidder for this Contract will be required to furnish a satisfactory Performance Bond and Payment Bond each in the amount of 100 Percent (100%) of the total bid amount.

The Owner reserves the right to reject any or all Bids, to waive informalities and to readvertise.

END OF SECTION 00020

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 3

SECTION 00100

Instructions to Bidders

1.01 CONTRACT DOCUMENTS

A. The Contract Documents include the Contract Agreement, Invitation to Bid, Instructions to Bidders, Contractor's Bid (including all documentation accompanying the Bid and any post-Bid documentation required by the Owner prior to the Notice of Award), Bonds, all Special Conditions, General Conditions, Supplementary Conditions, Specifications, Drawings, and addenda, together with written amendments, change orders, field orders and the Owner’s written interpretations and clarifications issued in accordance with the General Conditions on or after the date of the Contract Agreement.

B. The Contract Documents shall define and describe the complete work to which they relate.

1.02 DEFINITIONS

A. Where the following words or the pronouns used in their stead occur herein, they shall have the following meaning:

1. "Owner" shall mean the City of Elberton, Georgia, party of the first part to the Contract Agreement, or its authorized and legal representatives.

2. "Contractor” shall mean the party of the second part to the Contract Agreement or the authorized and legal representative of such party.

3. "Work" and "Project" shall mean the entire completed construction required to be furnished under the

Contract Documents.

4. "Contract Time" shall mean 45 consecutive calendar days as provided in the Contract Agreement for completion of the Project, to be computed from the date of the Notice to Proceed.

5. "Liquidated Damages" shall mean the sum of $500.00 which the Bidder agrees to pay for each consecutive calendar day beyond the completion date for the Project as defined in these Specifications. Liquidated Damages will end upon written notification from the Owner of final acceptance of the Project.

6. "Products" shall mean materials or equipment permanently incorporated into the Project.

7. "Provide" shall mean to furnish and install.

8. "Balanced Bid" shall mean a Bid in which each of the unit prices and total amount bid for each of the listed items reasonably reflects the value of that item with regard to the entire job considering the prevailing cost of labor, material and equipment in the relevant market. A Bid is unbalanced when, in the opinion of the Owner, any unit prices or total amounts bid on any of the listed items do not reasonably reflect such values.

1.03 PREPARATION AND EXECUTION OF BID

A. Each Bid must be prepared to represent that it is based solely upon the materials and equipment specified in the Contract Documents.

B. Each Bid must be submitted on the Bid forms which are attached to the Contract Documents. All blank spaces for Bid prices, both words and figures, must be filled in, in ink. In case of discrepancy, the amount shown in words will govern. All required enclosed certifications must be fully completed and executed when submitted.

C. Each Bid must be submitted in a sealed envelope, addressed to the Owner. Each sealed envelope containing a Bid must be plainly marked on the outside as, "City of Elberton 2025 Milling and Resurfacing Project – Phase 2".

D. The Bidder shall provide the Bidder’s Name and Address on the outside of the sealed envelope.

E. Any Bid submitted which does not contain the above information on the outside of the sealed envelope will not be opened and will be returned to the Bidder.

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 4

F. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the City Clerk at the City of Elberton, PO Box 70, Elberton, Georgia, 30635-0070. If hand delivered in the same manner to 203 Elbert Street, Elberton, GA 30635.

G. Any and all Bids not meeting the aforementioned criteria for Bid submittal may be declared non-responsive and subsequently returned to the Bidder.

H. The Contractor, in signing a Bid on the whole or any portion of the Project, shall conform to the following requirements:

1. Bids which are not signed by the individuals making them shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed.

2. Bids which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If a Bid is signed by an attorney-in-fact, there should be attached to the Bid a power of attorney executed by the partners evidencing authority to sign the Bid.

3. Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the president or other authorized officer of the corporation manually written below the corporate name following the wording "By ". Corporation seal shall also be affixed to the Bid.

4. The Bidder shall complete, execute, and submit all documents which are attached to these Contract Documents.

1.04 METHOD OF BIDDING

The unit price bids for each item shall include labor, material, equipment and overhead costs for the work to be performed, including any incidental costs thereto. Any Bid not conforming to this requirement may be rejected. Additionally, Unbalanced Bids will be subject to rejection. Conditional Bids will not be accepted. The special attention of all Bidders is called to this provision, for should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities nor extra compensation allowed.

1.05 BID MODIFICATIONS

Bid modification by phone, verbal communication will not be allowed.

1.06 RECEIPT AND OPENING OF BIDS

The Owner may consider a minor irregularity in any Bid not prepared and submitted in accordance with the provisions hereof and may waive any minor irregularities or reject any and all Bids. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof.

Any Bid received after the time and date specified shall not be opened.

1.07 SUBCONTRACTS

The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this Contract must be disclosed to and must be acceptable to the Owner.

1.08 CONDITIONS OF THE PROJECT

A. Each Bidder must be informed fully of the conditions relating to the construction of the Project and the employment of labor thereon. Failure to do so will not relieve a successful Bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the Contract. Insofar as possible, the Contractor, in carrying out the work, must employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor.

B. The Bidder is advised to examine the location of the Project and to be informed fully as to its conditions; the conformation of the ground; the character, quality and quantity of the products needed

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 5 preliminary to and during the prosecution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract. Failure to examine the site will not relieve the successful Bidder of an obligation to furnish all products and labor necessary to carry out the provisions of the Contract.

C. The Bidder shall notify the Owner of the date and time Bidder proposes to examine the location of the Project. The Bidder shall confine examination to the specific areas designated for the proposed construction, including easements and public right-of-ways. If, due to some unforeseen reason, the Owner's proceedings for obtaining the proposed construction site (including easements), have not been completed, the Bidder may enter the site only with the express consent of the property owner. The Bidder is solely responsible for any damages caused by examination of the site.

1.09 NOTICE OF SPECIAL CONDITIONS

If any special federal, state, county, or city laws, municipal ordinances, and the rules and regulations of any authorities having jurisdiction over construction of the Project, enclosed, herein referred to, or applicable by law to the Project, conflict with requirements of the Contract Documents, then the most stringent requirement prevails. All work shall be in accordance with Georgia Department of Transportation Standard Specifications for Construction of Roads and Bridges, latest edition.

The contract shall be completed in a total construction time of FORTY-FIVE (45) consecutive calendar days from the date of the NOTICE TO PROCEED.

Contract award shall be limited to the total available funding of $1,000,000. The City of Elberton reserves the right to reduce the project scope of work to limit project expenses to $1,000,000.

1.10 OBLIGATION OF BIDDER

By submission of a Bid, each Bidder warrants that Bidder has inspected the site and has read and is thoroughly familiar with the Contract Documents (including all addenda). The failure or omission of any Bidder to examine any form, instrument or document shall in no way relieve any Bidder from any obligation in respect to the Bid.

1.11 METHOD OF AWARD

A. The Contract will be awarded to the responsive, responsible Bidder submitting the Bid which is in the best interest of the Owner as determined solely by the Owner. Award will be made in part on the basis of the prices given in the Base Bid, not including alternates. Alternates may be awarded at the discretion of the Owner within 10 days after the Notice to Proceed.

B. The Bidder to whom the award is made will be notified. The Owner reserves the right to reject any and all Bids and to waive any minor irregularities in Bids received whenever such rejection or waiver is in the Owner's interest.

C. A responsive Bidder shall be one who submits a Bid in the proper form without qualification or intent other than as called for in the Contract Documents, and who properly completes all forms required to be completed and submitted at the time of the Bidding. The Bidder shall furnish all data required by these Contract Documents. Failure to do so may result in the Bid being declared non-responsive.

D. A responsible Bidder shall be one who can fulfill the following requirements:

1. The Bidder shall maintain a permanent place of business. This requirement applies to the Bidder where the Bidder is a division of a corporation, or where the Bidder is 50 percent or more owned by a person, corporation or firm.

2. The Bidder shall demonstrate adequate construction experience and sufficient equipment resources to properly perform the work under and in conformance with the Contract Documents. This evaluation will be based upon a list of completed or active projects and a list of construction equipment available to the Bidder to perform the work. The Owner may make such investigations

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 6 as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may reasonably request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the Project contemplated therein.

3. The Bidder shall demonstrate financial resources of sufficient strength to meet the obligations incident to the performance of the work covered by these Contract Documents. The ability to obtain the required Performance and Payment Bonds will not alone demonstrate adequate financial capability.

END OF SECTION 00100

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 7

SECTION 00300

Bid Form

THIS BID SUBMITTED TO:

The City of Elberton ATTN: Cindy Churney, City Clerk 203 Elbert Street Elberton, Georgia 30635

(706) 213-3100 (Hereinafter called “OWNER”)

THIS BID SUBMITTED BY:

(Name)

(Address)

(Telephone) (Hereinafter called “BIDDER”)

The undersigned Bidder, in compliance with your Invitation to Bid for the construction of this Project having examined the Contract Documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed Project, including the availability of materials and labor, hereby propose to construct the Project in accordance with the Contract Documents.

The Bidder proposes and agrees, if this Bid is accepted, to contract with the City of Elberton in the form of Contract Agreement specified, to furnish all necessary products, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the Work in full and complete accordance with the reasonably intended requirements of the Contract Documents to the full and entire satisfaction of the City of Elberton with a definite understanding that no money will be allowed for extra work except as set forth in the Contract Documents, for the following prices:

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 8

Item 1 Milling and asphalt paving on Brookside Drive from East Church Street to Heard Drive (2,280 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Existing asphalt to be removed from gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 3 to 4 Inch Depth 6,270 SY $ $ Asphalt Paving – 9.5 mm Superpave 520 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 4,520 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 24 LF $ $ Traffic Control 1 LS $ $

Total Bid for Item 1 – Brookside Drive $

Item 2 Milling and asphalt paving on Pulliam Street from College Avenue to End (1,550 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersections. Existing asphalt to be removed from gutter line. Replace crosswalk (thermoplastic), two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Replace two speed tables in accordance with attached detail, including striping.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 3 to 4 Inch Depth 4,306 SY $ $ Asphalt Paving – 9.5 mm Superpave 355 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 3,100 LF $ $ Replace Thermoplastic Crosswalk - White 40 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 24 LF $ $ Remove and Replace Speed Tables Per Detail 2 EA $ $ Traffic Control 1 LS $ $

Total Bid for Item 2 – Pulliam Street $

Item 3 Milling and asphalt paving on Edwards Street from South McIntosh Street to Tusten Street (1,650 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersections. Existing asphalt to be removed from gutter line.

Replace four stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 3 to 4 Inch Depth 4,328 SY $ $ Asphalt Paving – 9.5 mm Superpave 340 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 3,300 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 48 LF $ $ Traffic Control 1 LS $ $

Total Bid for Item 3 – Edwards Street $

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 9

Item 4 Milling and asphalt paving on Almond Street from Mill Street to Williams Street (1,190 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersections. Existing asphalt to be removed from gutter line. Replace four stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 3 to 4 Inch Depth 3,440 SY $ $ Asphalt Paving – 9.5 mm Superpave 283 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 2,380 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 48 LF $ $ Traffic Control 1 LS $ $

Total Bid for Item 4 – Almond Street $

Item 5 Milling and asphalt paving on Third Street from Mill Street to Campbell (780 LF). The work shall include asphalt milling, removal and disposal to a depth of 1.5” below existing gutter elevation, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required. Replace three asphalt speed bumps in like kind and location, including yellow paint across top surface.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 3 to 4 Inch Depth 1,820 SY $ $ Asphalt Paving – 9.5 mm Superpave 150 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 1,560 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 24 LF $ $ Replace Asphalt Speed Bump and Paint Yellow 3 EA $ $ Traffic Control 1 LS $ $

Total Bid for Item 1 – Third Street $

Item 6 Milling and asphalt paving on Elizabeth Street from Carey Street to West Clairmont Avenue (742 LF). The work shall include asphalt milling to a depth of 1.5” using special care to retain existing granite curb, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 1.5 Inch Depth 2,310 SY $ $ Asphalt Paving – 9.5 mm Superpave 190 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 1,484 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 28 LF $ $

Total Bid for Item 2 – Elizabeth Street $

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 10

Item 7 Milling and asphalt paving on Wallis Street from West Tate Street to Carey Street (732 LF). The work shall include asphalt milling to a depth of 1.5”, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Mill thru cross street intersection. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 1.5 Inch Depth 1,872 SY $ $ Asphalt Paving – 9.5 mm Superpave 154 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 1,464 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 24 LF $ $ Traffic Control 1 LS $ $

Total Bid for Item 3 – Wallis Street $

Item 8 Milling and asphalt paving on Cleveland Street from Carey Street to West Clairmont Avenue Street (586 LF).

The work shall include asphalt milling to a depth of 1.5”, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 1.5 Inch Depth 1,565 SY $ $ Asphalt Paving – 9.5 mm Superpave 130 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 1,172 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 24 LF $ $ Traffic Control 1 LS $ $

Total Bid for Item 4 – Cleveland Street $

Item 9 Milling and asphalt paving on Pembroke Circle from South McIntosh Street to Tusten Street (667 LF). The work shall include asphalt milling, removal and disposal to a depth of 3” to 4” (Final milled surface should be 1.5” below existing gutter elevation at edge of pavement), and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line. Existing asphalt to be removed from gutter line. Replace two stop bars (thermoplastic), and double yellow (5” paint) centerline striping. No edge striping required.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 3 to 4 Inch Depth 2,224 SY $ $ Asphalt Paving – 12.5 mm Superpave 185 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 1,334 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 24 LF $ $

Total Bid for Item 1 – Pembroke Circle $

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 11

Item 10 Milling and asphalt paving on North McIntosh Street from Gordon Stret to Railroad (564 LF). The work shall include asphalt milling to a depth of 1.5”, and 1.5” of new 9.5 mm asphalt paving with normal crown section to provide 2% positive drainage from centerline to gutter line or edge of pavement. Replace two stop bars (thermoplastic), railroad crossing ahead striping and symbols in like kind (thermoplastic), double yellow (5” paint) centerline striping, and white edge line striping (5” paint).

Mill joint and tie into edge of pavement at Gordon Street on both approaches to maintain current drainage patterns. DO NOT mill thru Gordon Street.

Overlay only on North McIntosh Street from Gordon Street to Cemetery (2,108 LF). The work shall include 1.5” of new 9.5 mm asphalt resurfacing with normal crown section to provide 2% positive drainage from centerline to edge of pavement. Mill thru cross streets, except for Gordon Street. Replace four stop bars (thermoplastic), double yellow (5” paint) centerline striping, and white edge line striping (5” paint). Edge line striping not required for entrance to Cemetery north of Clairmont Avenue.

Item Description Quantity Units Unit Price Unit Price Bid Mill Asphalt Pavement, 1.5 Inch Depth 1,380 SY $ $ Asphalt Paving – 9.5 mm Superpave 540 TN $ $ Solid Traffic Stripe, 5 Inch, Yellow (Paint) 5,344 LF $ $ Thermoplastic Solid Stop Bar – 24 Inch White 48 LF $ $ Railroad Ahead Pavement Markings – White Thermoplastic to Match Existing 1 EA $ $

Traffic Control 1 LS $ $ Total Bid for Item 1 – North McIntosh $

Item 11 - Mandatory Alternate Bid Place 12.5 MM Superpave in lieu of 9.5 MM Superpave where subgrade conditions after milling are questionable, and directed by the City of Elberton.

Item Description Quantity Units Unit Price Unit Price Bid Additional cost per ton to substitute 12.5 mm Superpave in lieu of 9.5 mm Superpave, where directed by the City (Note Additional Cost Only)

1 TN $ $

OTHER SPECIAL CONDITIONS OF THE BID:

Condition 1: CONTRACTOR will coordinate with OWNER the closure of streets to through traffic during the period of WORK. Most of these street are residential streets with drive-way access to homes.

Condition 2: CONTRACTOR will coordinate with OWNER the marking and raising of any manholes or valves located in the street. This work will be performed by the OWNER at its expense. Manholes and valves include sewer, water, and natural gas.

Condition 3: OWNER reserves the right to make a partial award of the project based on available funding of $1,000,000. OWNER may reduce the scope of work to limit project expenses to $1,000,000.

BID TOTAL, ITEMS 1 THROUGH 10, THE AMOUNT OF:

___________________________________________________________________________________(Written Total) $ _________________________ (Dollar Amount)

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 12

The Bidder agrees hereby to commence Work under this Contract, with adequate personnel and equipment, on a date to be specified in a written order from the OWNER, and to fully complete WORK under this Contract within 45 consecutive calendar days from and including said date. Bidder further agrees to pay as liquidated damages the sum of $500.00 for each consecutive calendar day thereafter required to complete all work as provided in the Instructions to Bidders.

The Bidder declares an understanding that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of Work be increased, The Bidder proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of Work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over figures and the sum of all.

All work shall be completed in accordance with Georgia Department of Transportation Construction Specifications Standards, Georgia Erosion and Sedimentation Control Act of 1975, as amended, Section 402 of the Federal Clean Water Act, NPDES GAR 100002, and applicable codes, ordinances, rules, regulations and laws of local authorities having jurisdiction.

END OF SECTION 00300

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City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 13

SECTION 00421

Georgia Security and Immigration Compliance Act Affidavit

Name of Contracting Entity: ________________________________________________________________________

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Elberton Mayor and City Council has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify*, in accordance with the applicable provisions and deadlines established in O.C.G.A. 13- 10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.G.A. 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Elberton Commissioner at the time the subcontractor(s) is retained to perform such service.

EEV / E-Verify User Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________________, 20______.

Notary Signature

[NOTARY SEAL]

My Commission Expires: __________________________

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-

END OF SECTION 00421

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SECTION 00480

Non-Collusion Affidavit of Prime Bidder

STATE OF GEORGIA

COUNTY OF ELBERT

, being first duly sworn, deposes and says that:

1. He is (owner, partner, officer, representative, or agent) of the Bidder that has submitted the attached Bid.

2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid.

3. Such Bid is genuine and is not a collusive or sham Bid.

4. Neither the said Bidder, nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person, to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the OWNER (Local Public Agency) or any person interested in the proposed Contract.

5. The price or prices quoted in the attached Bid are fair and proper and not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed:_____________________________________

Title: ______________________________________

Subscribed and Sworn to before me this day of , ____.

Notary Signature

(Seal)

My Commission Expires: _____________________________

Date

END OF SECTION 00480

SECTION 00510

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 15

Contract Agreement

THIS AGREEMENT is dated as of the _________ day of __________________________, 2025, by and between the City of Elberton, Georgia (hereinafter called “OWNER”), and ____________ ______________________________________ (hereinafter called “CONTRACTOR”). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

The Project consists of the following major elements:

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 16

Mill joint and tie into edge of pavement at Gordon Street on both approaches to maintain current drainage patterns. DO NOT mill thru Gordon Street.

ARTICLE 1 – WORK

CONTRACTOR shall complete all WORK as specified or indicated in the CONTRACT DOCUMENTS. The WORK described previously includes all material, labor, tools, equipment, and any other miscellaneous items necessary to complete the work as described in the Specifications and Construction Drawings. All work shall be completed in accordance with all applicable codes, ordinances, rules, regulations and laws of local authorities having jurisdiction.

ARTICLE 2 – ENGINEER

The Project has been designed by Precision Planning, Inc., 400 Pike Boulevard, Lawrenceville, Georgia 30046, who is hereafter referred to as ENGINEER, and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the CONTRACT DOCUMENTS in connection with completion of the WORK in accordance with the CONTRACT DOCUMENTS.

ARTICLE 3 – CONTRACT TIME

CONTRACTOR agrees to commence WORK as specified in a written “Notice to Proceed” from the OWNER and to fully complete the contract in a total construction time of FORTY-FIVE days (45) consecutive calendar days following the commencement of WORK.

Time for Completion: OWNER and CONTRACTOR recognize that time is the essence of this Agreement and that OWNER will suffer financial loss if the WORK is not substantially complete within the time specified above, plus any extension thereof allowed by the OWNER. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the WORK is not substantially complete on time. Accordingly, OWNER and CONTRACTOR understand and recognize that it is impossible to conclusively assess damages to the OWNER for the failure of the CONTRACTOR to substantially complete the project in a timely manner. Therefore, the OWNER and CONTRACTOR have agreed that a reasonable amount of damages for each day that the project remains incomplete after the contract time (as stated above) has expired would be the amount of $500.00.

City of Elberton 2025 T-SPLOST Milling and Asphalt Resurfacing – Phase 2 Page - 17

ARTICLE 4 – CONTRACT PRICE

OWNER shall pay CONTRACTOR for performance of the WORK in accordance with the CONTRACT DOCUMENTS in current funds as follows:

ARTICLE 5 – PAYMENT PROCEDURES

CONTRACTOR shall submit Application for Payment in accordance with these Specifications.

Progress Payments: CONTRACTOR shall furnish to OWNER, no later than the 15TH day of each month, a progress payment request for the amount of work accomplished, products furnished, and products stored at the site during the previous month. The progress payment request shall be signed by the CONTRACTOR and be supported by such data as OWNER may reasonably require. The OWNER will, within thirty days after receipt of progress payment request, pay CONTRACTOR based on the approved progress payment request, less the retainage and deductions pursuant to the terms of these CONTRACT DOCUMENTS.

Prior to Substantial Completion, progress payments will be made in an amount equal to 90% of the WORK completed, with 10% being withheld as retainage until final completion

If the CONTRACTOR falls behind schedule to the point the time of completion, plus time extensions, has elapsed, then the amount specified for liquidated damages will be deducted from all CONTRACTOR pay requests submitted after the latest time of completion.

Final Payment: Upon acceptance of WORK in accordance…

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