2025 Journal Specifications.pdf
PDF 118 KB Posted
- Solicitation number
- Q27000077
- Issued by
- Hawaii
About this file
This document contains the technical specifications for a printing and binding service solicitation issued by the Hawaii State Senate for the 2025 Senate Journal. The Hawaii State Senate is requesting price quotations for digital printing, sewing, and binding services for an estimated 55 copies of a 1,120-page journal, totaling approximately 61,600 pages. The specification document outlines detailed requirements for paper stock (40-pound white machine finished book text paper), page dimensions (10.5 inches by 7.25 inches), binding method (Perfect Bound 2-shot Casebound), cover materials (Red Label Cover Board with Roxite F Buckram gold covering), and finishing details including gold stamping on approximately seventeen copies with member and officer names. Delivery is estimated for August 31, 2026, with a requirement that all completed journals be delivered within thirty days of receipt of approved camera-ready pages. Quotations are due July 27, 2026, as noted in the related contract opportunity summary.
Quotations must be submitted on a cost-per-printed-page basis. Vendors are required to provide a digi-proof, initial Epson cover proof, and cased cover proof for approval. Contractors must supply references from three previous clients for whom similar work was completed within the last five years, demonstrating capability to meet deliverables. Late delivery penalties of up to one percent of the contract price per day may be assessed at the discretion of the Senate President and Clerk of the Senate. All work is subject to Chapter 103D of the Hawaii Revised Statutes. Standard Hawaii state tax compliance requirements apply, including general excise tax license, tax clearance certificates from the Department of Taxation and Internal Revenue Service, certificate of compliance from the Department of Labor and Industrial Relations, and certificate of good standing from the Department of Commerce and Consumer Affairs. The Senate reserves the right to reject any or all quotations submitted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 103D-1 General Conditions.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
The Senate
S T A T E C A P I T O L H O N O L U L U , H A W A I I 9 6 8 1 3
May 22, 2026
Specifications for Printing, Sewing, and Binding the Journal of the Hawai‘i State Senate
Regular Session 2025
The Hawai‘i State Senate is seeking price quotations to print, sew, and bind the 2025 Journal of the Hawai‘i State Senate. The following are the specifications for vendors desiring to submit quotations.
1. Quotation must be based on digital printing.
2. Number of copies (estimated): 55
3. Estimated number of pages: 1,120 pages × 55 copies = 61,600 total pages
4. Estimated date of delivery: August 31, 2026
5. The paper shall be forty-pound, white machine finished book text paper: Pixelle Offset 40#, PPI 6902, Brightness 92, Opacity 88, recycled content n/a, or equal.
6. Each page shall be 10.5 inches high and 7.25 inches wide.
7. The space on the page to be occupied by type shall be 9.5 inches by 6 inches. All pages will be provided in a camera-ready PDF.
8. Cased cover shall be made from Red Label® Cover Board (also known as Davey Board®).
Cover shall be of Roxite F Buckram gold or equal and machine bound.
9. The book shall be bound using the Perfect Bound 2-shot Casebound binding method.
10. Backbone of the book shall include the following words in black lettering, similar to previous Senate Journals:
SENATE JOURNAL
REGULAR SESSION
11. Offeror will provide digi-proof and initial Epson cover proof and cased cover proof for approval.
12. Approximately seventeen (17) copies shall be appropriately gold stamped using General Roll leaf foil gold ES25 or equal with the names of the members and the officers of the Senate.
13. All work and material not expressly provided for or covered by these specifications shall be as directed by and subject to the approval of the Clerk of the Senate.
14. The Clerk of the Senate shall determine all questions of similarity and their determinations thereof shall be conclusive and binding on the contractor.
15. All copies of the Journal shall be delivered to the Office of the Senate Clerk within thirty
(30) days after receipt of approved camera-ready pages. For each day’s delay in the delivery of the completed Journal beyond the specified period, one (1) percent of the entire contract price may, at the option of the Senate President and the Clerk of the Senate, be deducted as liquidated damages and not as a penalty or forfeiture, without prejudice to the right of the Senate President and the Clerk of the Senate to seek any other equitable or legal remedy.
16. Quotation shall be based on the cost per printed page.
17. Offeror will provide names and contact information of three (3) previous clients for whom similar work has been done within the last five (5) years that demonstrates offeror’s ability to meet deliverables.
18. The provisions of Chapter 103D, Hawai‘i Revised Statutes, shall apply to the award for the work and contractor shall comply with the same.
19. The Senate President and the Clerk of the Senate do not bind themselves to accept any quote submitted and reserve the right to reject any and all quotes.
File details come from the government source that posted it. Updated .