2025 Intl Alum Seminar - Draft SOW.pdf

Statement of Work (SOW) for

2025 International Alumni of Distinction Seminar

Event Space Rental

1.0 BACKGROUND

The Air University’s International Alumni of Distinction Seminar is an annual training and education event that assures U.S. security cooperation with allies and partners. Each year, Air University host an executive-level training event for approximately 40 international military members that are alum of residential Professional Military Education (PME) courses. The PME courses include Air War College, School of Advanced Air and Space Studies, Air Command & Staff College, Squadron Officer School, and Senior Non-Commissioned Officer Academy.

The International Alumni of Distinction Seminar is a Department of State and Department of Defense training event that accomplishes three objectives:

• Strengthen security alliances and cooperation among international military members through PME and training seminars.

• Provide continued military education and training that exposes international military to

U.S. culture, human rights, defense security, and civilian control of the military.

• Encourage effective, positive defense relationships that promote interoperability between the U.S. and allies.

2.0 SCOPE

The purpose of this SOW is to seek a full-service meeting venue that provides conference rooms with appropriate furnishing, audio-visual equipment, and light refreshments. The venue shall have a large meeting room and breakout rooms with the necessary audiovisual equipment. The International Alumni of Distinction Seminar is a 6-day event (13-18 April 2025) that includes arrival, seminar training days, and departure.

3.0 DESCRIPTION OF REQUIREMENTS

The Government requires a full-service meeting venue with space, equipment, and personnel support to conduct the 2025 International Alumni of Distinction Seminar (13-18 April 2025).

The requirements are as follows:

• One large meeting room is required with seating and tables for up to 75 guests. The meeting room must have the following: appropriate audiovisual equipment, projectors, screens, lapel-microphones, hand-held microphones located at each table, computer connectivity, and WiFi compatibility. Meeting room shall include light refreshments can include, but not limited to coffee, tea, milk, juice, soft drinks, donuts, bagels, fruit, pretzels, cookies, chips, or muffins.

• One breakout room with tables that can accommodate up to 75 guests. The breakout room is required for educational exposition and meetings. Breakout room shall include light refreshments can include, but not limited to coffee, tea, milk, juice, soft drinks, donuts, bagels, fruit, pretzels, cookies, chips, or muffins.

• One office space for small group of up to 10 people for seminar preparation and planning purposes.

• One office space for small group of up to 10 people for executive-level bilateral/multi-lateral meetings.

• Adequate parking for all participants adjacent to the facility or immediate surrounding area.

• All facilities and equipment, including restrooms, must be fully accessible to individuals with disabilities. The facility shall meet all Americans with Disabilities Act of 1990 requirements.

4.0 LOCATION

The meeting venue shall be located within a 5-mile radius of Maxwell Air Force Base, AL.