2025 IHS National Cancer Conference - Combined Synopsis RFQ 75H70425Q00030.pdf

IHS National Cancer Conference Planning & Support Services

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

ii. Solicitation (75H70425Q00030) is issued as a combined synopsis/solicitation Request for Quotation (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

iv. This requirement is being solicited as a 100% Indian Small Business Economic Enterprise set-aside under NAICS code 561920 (Convention and Trade Show Organizers) with small business size standard of $20.0 million.

v. The below CLIN, which is reflected within the included price matrix template, will be utilized under this resulting contract.

vi. The purpose of this fixed price contract is to provide conference planning and support services for the Indian Health Service’s 2025 National Cancer Prevention, Screening and Care Conference.

vii. The contract Period of Performance will include a BASE Period of approx. 06/01/2025 through 10/09/2025.

viii. The provision at 52.212-2, Evaluation-Commercial Items (NOV 2021), applies to this solicitation.

a) Basis for Award. The Government will issue a contract to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the

CLIN Type Description TO CLIN PRICE

FFP

BASE - Conference Support Services, to include: Direct Labor/Staff Support, IT/AV Rental and Support Services, Speaker Fees, Training Fees, Venue Rental, Marketing/Registration, Website Development, Graphic Design Services, etc. 0001 TBD http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1612_228754

Government, price and other factors considered. The following factors shall be used to evaluate quotations: (1) Technical Capability, (2) Key Personnel, (3) Relevant Past Performance and (3) Price. See the attached Evaluation Factors and Criteria for details.

b) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s).

Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotation submissions.

c) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes the potential six month extension of services under FAR 52.217-8, Option to Extend Services, which does not apply to this solicitation.

d) A written notice of award or acceptance of an offer, emailed to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ix. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (MAY 2024), with its offer. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM).

x. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023), applies to this acquisition and the additional FAR clauses cited in the clause are applicable to the acquisition.

a) The following addendum applies:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1626_230606 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2009_286863

1. Only electronically submitted invoices to the Invoice Processing Platform will be accepted. Submission instructions will be provided to the successful Offeror. A copy of the invoice shall also be provided to the following:

Brendon.Moran@ihs.gov and COR’s email.

xi. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items (JAN 2025), and the additional FAR clauses cited in the clause are applicable to the acquisition.

a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

1. 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

2. 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

3. 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

4. 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

5. 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

6. 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

(Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

1. 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

2. 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

mailto:Brendon.Moran@ihs.gov http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2209_327644

3. 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note).

4. 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

5. 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C.

637(d)(2) and (3)).

6. 52.219-28, Post-Award Small Business Program Re-representation (FEB 2024) (15 U.S.C. 632(a)(2)).

7. 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service- Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 637(m)).

8. 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

9. 52.222-21, Prohibition of Segregated Facilities (APR 2015).

10. 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

11. 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

12. 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

(29 U.S.C. 793).

13. 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C.

4212).

14. 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (DEC 2010) (E.O. 13496).

15. 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C.

chapter 78 and E.O. 13627).

16. 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O.

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

17. 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

18. 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

19. 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (OCT 2018) (31 U.S.C. 3332).

c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

1. 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C.

chapter 67.).

2. 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

3. 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C.206 and 41 U.S.C. chapter 67).

4. 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022).

5. 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

(E.O. 13706).

xii. The following additional contract requirement(s) and terms and conditions are determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices:

a) 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) & 52.252-2 -- Clauses Incorporated by Reference (FEB 1998) applies to solicitation 75H70425Q00030. This solicitation incorporates solicitation provisions and clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov/far/.

xiii. Quotations are due on March 27, 2025 by 10:00 AM (EST). Questions are due

March 23, 2025 by 3:00 PM (EST). Email questions and final quotation to the Contracting Officer, Brendon Moran, at Brendon.Moran@ihs.gov. Offerors are responsible for confirming the IHS receipt of their questions (if applicable) and quotation submissions. As exceptions taken to the terms and conditions of the solicitation or assumptions made may impact the acceptability of submitted proposals, the offeror is encouraged to submit questions on any issues/concerns identified following the review of the solicitation. The contractor shall include the below items on the cover page of their proposal submission.

a. Offeror Name (Include Doing Business As name if applicable)

b. UEI and CAGE Code

c. Name, e-mail, and phone number of the offerors authorized representative http://www.acquisition.gov/far/

d. Tax ID Number (TIN) – This is required to be entered into the contract writing system of the eventual awardee

e. Their quotation submission is valid 30 days from the closing date of the solicitation.

xiv. POCs for this action are:

a. Brendon Moran, Contracting Officer, Brendon.Moran@ihs.gov