2025 FALL janitorial suply bid specs.docx

FRANKLIN PARISH SCHOOL BOARD

INVITATION TO BID

Reference: 2025 FALL JANITORIAL SUPPLIES BID Bid # RFB-NL-0000000009

Closing Time & Date of Bids: 12:00 P.M., CST – Thursday, June 5, 2025

Bid Opening Time & Date: 1:00 P.M., CST – Thursday, June 5, 2025

Sealed bids are requested for the following items or services for the period of July 1, 2025 through December 31, 2025 (6 months) under the condition of this invitation:

JANITORIAL SUPPLIES

1. This invitation to bid must be completed and returned with your bid to the Franklin Parish School Board office. The bid should be in a sealed envelope, clearly designating “2025 FALL JANITORIAL SUPPLY BID” on the outside of the envelope or file online with bidnetdirect.com. See note on item 14.

2. Bids must be received prior to the date and time designated above of closing time of bids. Bids received thereafter will not be considered.

3. Bids must be signed by an officer or member of the bidder who is authorized to legally bind the bidder to the terms of this invitation and of the bid.

4. All bids shall be considered effective and available for thirty (30) days after the date stated above for the opening of bids, unless otherwise stated in the Special Conditions, below. No bid may be withdrawn prior to the expiration of that time.

5. Federal Excise Taxes are not applicable to any purchase by the Franklin Parish School Board. Bids should not include any such taxes. Exemption certificates will be furnished upon request. Louisiana State and local sales and use taxes are not to be included in bid prices.

6. Samples requested by the Franklin Parish School Board must be furnished free of any charge to the Franklin Parish School Board. If not destroyed or consumed in testing or evaluation, or required to be retained in connection with the award, it will be returned upon request, at Bidder's expense. The FPSB reserves the right to damage, destroy or consume supplies if it is considered reasonably necessary to do so for purposes of testing, inspection or evaluation. Prospective bidders are solely responsible for submitting all required product samples to the Maintenance Manager prior to the opening of bids. When product samples are required to be submitted with a bid, the Maintenance Manager prior to bid opening time and date must receive the product samples.

7. Any manufacturer's names, catalogue or model numbers, or other similar materials identifying a particular product, or a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design and performance required. Such use shall not be construed to exclude proposals based upon other products of like quality and performance. However, any substitution or departure proposed must be clearly noted and described, and the attention of the FPSB directed thereto by bold face type, asterisk, or similar device. Otherwise, it will be assumed that Bidder proposed to supply the items as specifically described in the Special Condition, below.

8. It is understood and agreed that Bidder, if awarded the subject contract, will protect, defend and hold harmless the FPSB, its members, agents and employees, from any claims, suits or demands for payment that may be brought for the use of any patented or copyrighted material, device, article or process, of any material that is a trade secret, that may enter into the design, manufacture, or use of the items or services contracted for, including any material, device, article or process the use of which is substantially important to the proper and most effective use of the items or services contracted for.

Bidder further agrees to indemnify in full the FPSB, its members, employees and agents for any amounts which

Invitation to Bid: Janitorial Supplies they may be required to expend in the defense of such claims, suits or demands, or in settlement thereof, or in satisfaction of any judgment, award or decree resulting there from.

9. Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the FPSB, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of Bidder, his agents, employees or assigns, or of anyone for whom Bidder is legally responsible.

10. The FPSB reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest.

The FPSB reserves the right to buy off a Louisiana State Contract or other vendor(s).

11. Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Whether set forth under General Conditions, Special Conditions, or as an attachment hereto. Agrees that said terms and conditions constitute the terms of the contract between the FPSB and Bidder, effective upon award of the contract by the FPSB.

12. The successful bidder will have thirty (30) days after an order has been placed to fulfill obligation of bid. If Bidder does not comply with this part of Bid Specifications, the FPSB has the right to cancel order and proceed to order from next lowest bidder.

13. Information pertaining to any term or condition of this Invitation to Bid may be obtained through the Business Manager, or Administrative Assistant Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295 (Phone 318-435-9046).

14. Public Bid Law (R.S. 38:2211, et seq.) requires that each bid shall be either hand delivered by the bidder or his agent to the Business Manager or Administrative Assistant, Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295 in which instance the deliverer shall be handed a written receipt, or such bid shall be sent by registered or certified mail with a return receipt requested. If mailed, send to Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295, prior to bid date and opening time.

Or:

Bids may also be submitted by electronic means security/password protected to: bidnetdirect.com.

The following information should be included on all pages of correspondence:

Vendor name as registered with Louisiana Secretary of State Corporation database Vendor Sales Representative and contract number(s) Formal bid# (RFB-NL-0000000009) Bid due date and time.

Invitation to Bid: Janitorial Supplies

SPECIAL INSTRUCTIONS, TERMS, AND CONDITIONS

1. Bids must be submitted to this office on the attached forms (See page 3 & 4), on or before the date and time specified for bid opening. If these forms are not used, the bid may be rejected. Each bid should be placed in a separate envelope completely and properly identified with bid name, time, and date shown on the outside. The bidder’s response must be typed or printed in ink. Alternatively, the bid may be submitted through bidnetdirect.com. Late bids will not be considered under any circumstances.

2. Failure to sign the bid will cause the bid to be disqualified. The person signing the bid should show title or authority to bind his/her firm in a contract. Signature must be in ink.

3. Should any bidder desire to change or withdraw his bid, he shall do so in writing PRIOR to date and time of bid opening. No bid may be changed, altered, or withdrawn after the public bid opening.

4. In accordance with the terms and conditions of this bid document, the FPSB is authorized to award the bid to the lowest responsible bidder or to reject all bids and to re-advertise for new bids. The FPSB has discretion to determine who is and who is not a responsible bidder, but that determination must not only be honest but must be based on sound and good evidence and same standards should be applied by FPSB equally to all bidders. (R.S. 38:2212.28)

5. Bidder must supply a current W-9 form with bid.

6. Bidder, if awarded, is subject to the terms and conditions of the FPSB for ordering and payment methods.

7. The successful bidder will have thirty (30) days after an order has been placed to fulfill obligation of bid. If Bidder does not comply with this part of Bid Specifications, the FPSB has the right to cancel order and proceed to order from next lowest bidder.

THIS CERTIFICATE MUST BE EXECUTED BY BIDDER

In compliance with the Invitation to Bid; in consideration of the detailed description attached hereto; and subject to all conditions thereof, the undersigned agrees, if this bid be accepted within the time stipulated above to furnish any or all items for the bid price listed attached.

NAME OF FIRM________________________________WEBSITE________________________________

BY NAME: ___________________________________________________________________________ (Please Print)

BY __________________________________________________________________________________

(SIGNATURE REQUIRED)

TITLE _______________________________________________________________________________

EMAIL ADDRESS: _____________________________________________________________________

ADDRESS _______________________________________ CITY ____________________________

STATE __________ ZIP ___________ TELEPHONE _____-_____-________ FAX ____ -____-________

PLEASE PAY CLOSE ATTENTION TO QUANITY AND SIZE ON BID FORM

PLEASE indicate the quantity and size of product per case.

Janitorial Supply Bid Sheet for the period beginning January 1, 2025 and ending June 30, 2025 (6 months).

Each Cs Doz.

Your Item # Bid price

Johnson’s brand or equivalent

Yucca/Corn Fiber Ea.

Made from recycled material Ea.

5/cs.

10” w x 16” x 30” deep Ea.

6 gal per/cs.

24 per /cs.

12 per /cs.

16 oz. can

12 can per/cs.

12-inch Width/With Handle Ea.

price per each Ea.

Cs.

(Disposable)

Neutral Cleaner

Each Cs Doz.

Your Item # Bid price

(must be orange top) Liter 6/cs.

deodorizing Tags Wave-deodorized – ECO hang tab Fresh products – EMB

Red

Equivalent Qt.

6 qt.

per/cs.

Medium

Large

6/cs

For C-Fold and Multi-Fold (56650A) Ea.

Fold- 9 ¼ “x 3 ¼” - Flat- 9 ¼” x 9 3/8” 4000/sheets per case

Fold- 9 ¼” x 3 ¼” - Flat – 9 ¼ “x 9 3/8”

8” x 350”

12 rolls/cs

/cs.

32 oz. Spray Bottle With Trigger

12/cs

for 32 oz. bottle

5/cs

12/pk

Each Cs Doz.

Your Item # Bid price

Sample must be approved

96 rolls/Cs.

Weight 16.6# - Sample must be approved

12roll/ Cs.

Holders - Regular -2 roll

Paper-Red

300/cs.

Order neutralizer

Cs.

Super – Sorb.

Instant Absorbent

Plastic Classroom/Office Size 10 ¼” x 14 3/8” Ea.

Name of Bidder (Company): __________________________________________________________

Address, City, State, Zip: _____________________________________________________________

Authorized person & phone #: ________________________________________________________

7293 Prairie Road Winnsboro, LA 71295