2025-DPW-008 FY25 Phase I HHT Removal.pdf

Invitation for Bid (IFB) High Hazard Tree Removal

FY25 Phase I Town of West Newbury

IFB # 2025-DPW-008

IIFB Response Deadline: Wednesday October 16th, 2024 at 11:00 A.M.

Bids Due:

Wednesday October 16th, 2024 at 11:00 A.M. EST. Time

At

Town Clerk’s Office

ATTN: FY25 Phase I HHT Removal

381 Main Street

West Newbury, MA 01985

Attachments:

Attachment A – Tree List Attachment B – Bid Form Attachment C – Certifications Required by Law Attachment D – Certificate of OSHA Training

FY25 Phase I – High Hazard Tree Removal Invitation for Bid

2025-DPW-008

The TOWN of West Newbury Department of Public Works Department is seeking bids from qualified CONTRACTORS who perform Tree Removal Services. Bids are due by 11:00am on Wednesday October 16th, 2024 by mail at the address on the front page or by e-mail at Procurement@WNewbury.org with subject “ATTN:

FY25 Phase I – HHT Removal.”

1. General Information:

The TOWN of West Newbury is seeking one qualified CONTRACTOR to conduct 23 high hazard tree removals (or pruning) and stump grinding as requested from the edge of public roadways and TOWN properties at locations noted on the attached Bid Price Proposal Sheet of this document.

Award decision will be made within 2-5 days from closing date.

The TOWN may cancel this IFB, or reject in whole or part any and all bids, if the TOWN determines that the cancellation or rejection serves the best interest of the TOWN.

2. Scope of Services:

The CONTRACTOR shall remove (or prune) 23 trees from locations noted on the Bid Price Proposal Sheet and leave the stump behind no higher than 18” above the ground (unless otherwise directed by Town Staff to leave stump at a height of 10 or 12 feet). The TOWN reserves the right to remove any of these trees from the list for any reason. Stump grinding may also be requested by the TOWN at certain locations.

The CONTRACTOR will be allowed to dispose wood chippings at the DPW facility at no charge, however tree trunks will not be accepted and the CONTRACTOR will be responsible for disposing of these at no cost to the TOWN.

The work schedule shall occur between the hours of 7am-6pm, Monday – Friday with special approval from the Highway Superintendent for days and times outside these limits or on a holiday.

CONTRACTOR must schedule work days 48 hours in advance with the Highway Superintendent so TOWN personnel can be present to supervise and assist, when possible, with removal of these trees and to allow for adequate time for the TOWN to order Police Details for such work. (Please note the TOWN will pay for these police details at no cost to the CONTRACTOR.)

3. Rules for Award:

The contract will be awarded to one responsive and responsible bidder offering the lowest cost to remove the trees listed in this document.

4. References:

The CONTRACTOR is required to include with their bid at least three positive references from customers who have used the CONTRACTOR for projects at this size and magnitude.

5. Addenda:

If any changes are made to this Invitation for Bid (IFB), an addendum will be issued. Addenda will be e-mailed to the same e-mail address this IFB solicited. The Contractor will be responsible for ensuring that mailto:Procurement@WNewbury.org all addenda are in receipt prior to bid dateline. The TOWN will require acknowledgement by e-mail of any addenda issue to be included in this bid form.

6. Questions:

Questions concerning this bid must be submitted in writing by e-mail to Procurement@WNewbury.org no later than 48 business hours prior to bid due date.

7. Contract Term:

This contract will be valid from October 21, 2024 and expire on December 31, 2024. It is expected that the WORK shall start within 14 days of signed contract, or when mutually agreed upon.

8. Bid and Payment Bonds:

No Bid Bond or Payment Bond is required for this contract.

9. Contract Termination:

The Town may suspend or terminate this Agreement by providing the Contractor with ten (10) days written notice for the reasons outlined as follows:

1. Failure of the Contractor, for any reason, to fulfill in a timely and proper manner its obligations under this Agreement.

2. Violation of any of the provisions of this Agreement by the Contractor.

3. A determination by the Town that the Contractor has engaged in fraud, waste, mismanagement, misuse of funds, or criminal activity with any funds provided by this Agreement.

Either party may terminate this Agreement at any time for convenience by providing the other party written notice specifying therein the termination date which shall be no sooner than thirty (30) days from the issuance of said notice. Upon receipt of a notice of termination from the Town, the Contractor shall cease to incur additional expenses in connection with the Agreement. Upon such termination, the Contractor shall be entitled to compensation for all satisfactory work completed prior to the termination date as determined by the Town. Such payment shall not exceed the fair value of the services provided hereunder.

10. Indemnification:

The Contractor shall defend, indemnify and hold harmless the Town and its officers, agents, and all employees from and against claims arising directly or indirectly from the contract. Contractor shall be solely responsible for all local taxes or contributions imposed or required under the Social Security, Workers' Compensation, and income tax laws. Further, the Contractor shall defend, indemnify and hold harmless the Town with respect to any damages, expenses, or claims arising from or in connection with any of the work performed or to be performed under this Agreement. This shall not be construed as a limitation of the Contractor's liability under the Agreement or as otherwise provided by law.

11. Applicable Law:

The Contractor agrees to comply with all applicable local, state and federal laws, regulations and orders relating to the completion of this Agreement. This Agreement shall be governed by and construed in accordance with the law of the Commonwealth of Massachusetts.

mailto:Procurement@WNewbury.org

12. Insurance:

Prior to award of contract, the CONTRACTOR shall obtain and maintain in full force and effect during the term of this Agreement the insurance coverage with companies licensed to do business in the Commonwealth of Massachusetts, and acceptable to the TOWN, as set forth below:

General Liability Bodily Injury Liability $1,000,000 per occurrence Property Damage Liability $ 500,000 per occurrence (or combined single limit) $1,000,000 per occurrence

Automobile Liability Bodily Injury Liability $1,000,000 per occurrence Property Damage Liability $ 500,000 per occurrence (or combined single limit) $1,000,000 per occurrence

Workers’ Compensation Insurance Coverage for all employees in accordance with Massachusetts General Laws

All policies shall identify the TOWN as an additional insured (except Workers' Compensation) and shall provide that the TOWN shall receive written notification at least 30 days prior to the effective date of any amendment or cancellation. Certificates evidencing all such coverages shall be provided to the TOWN upon the execution of this Agreement. Each such certificate shall specifically refer to this Agreement and shall state that such insurance is as required by this Agreement. Failure to provide or to continue enforce such insurance shall be deemed a material breach of this Agreement and shall be grounds for immediate termination. A copy of the proof of insurance must be included with the signed contract from the awarded CONTRACTOR.

13. Wage Rates:

This is a prevailing wage contract.

Full compliance with Federal, State and Municipal Wage Laws is required of all work done for the Town of West Newbury. Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of M.G.L., Chapter 149, Section 26 to 27D, as amended, apply to this project. It is the responsibility of the Contractor, before bid opening to request, if necessary, any additional information on Prevailing Wage Rates for those tradespeople who may be employed for the proposed work under this contract.

Prevailing Wage Rates 20240930-043 are applicable to this project. A weekly certified payroll submittal shall be required of the successful bidder in accordance with MGL C149, S27B. No payments will be made by the Town until all payroll information necessary for the Town to determine compliance with prevailing wage law requirements for the time period of the payment request has been submitted.

14. Assignment:

The Contractor shall not make any assignment of this Agreement without the prior written approval of the Town.

15. Amendments:

All amendments or any changes to the provisions specified in this Contract can only occur when mutually agreed upon by the Town and Contractor. Further, such amendments or changes shall be in writing and signed by officials with authority to bind the Town. No amendment or change to the contract provisions shall be made until after the written execution of the amendment or change to the Contract by both parties.

16. Independent Contractor:

The Contractor acknowledges and agrees that it is acting as an independent contractor for all work and services rendered.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year written below.

Executed this _________________________ day of ___________________________, 2024

The Town of West Newbury, by Submitted and agreed upon by the CONTRACTOR, Katelyn Barker Name (signature) Chief Procurement Officer

Printed Name: _____________________________

Title: ____________________________________

Company Name: ___________________________

Phone Number: ____________________________

E-Mail: ___________________________________

CERTIFICATION PURSUANT TO M.G.L. CHAPTER 44 SECTION 31C

The undersigned hereby certifies, pursuant to M.G.L. Chapter 44 section 31C, that an appropriation in the amount of this contract is available.

Jennifer Walsh Date Town Accountant

Attachment A – Tree List

# of Trees DBH 3 32" each 14 max 38" 1 30" 1 30" 1 42" 1 8" 1 12" 1 20"

Address 10 Stewart Street 368 Main Street

48 Georgetown Rd 35 Whetstone St 19 Chestnut Ln

DBH is estimated only

Total Bid Price:

Detailed Information 80' pine tree

DBH 6-38", 40-70' in height 80' ash tree 65' ash tree

Notes Bid Proposal in Dollars No wires; all stumps grinded

Wires; 4 stumps grinded Wires

Total Number of Trees

70' ash tree 10' from wires

No wires Trim vines/dead limbs ONLY

No wires

66 Coffin Street 66 Coffin Street 66 Coffin Street

2 leader ash tree 50' 42' Linden tree 40' Maple tree

Attachment B – Bid Form

The CONTRACTOR shall provide the TOWN all of the WORK (including labor, materials and equipment) described in the Scope of Work and specified in this contract at the fix lump sum of;

Bid amount in numbers: _________________________________________________________

Bid amount in words: ___________________________________________________________

Name of Bidder: _______________________________________________________________

COMPLETE AND SIGN BELOW:

Authorized Person’s Signature Date

Print Name & Title of Signatory

Name of Contractor/Vendor

Corporate seal, if applicable

Attachment C – Certifications Required by Law You must COMPLETE and SIGN the following certifications. You must also print, at the bottom of this page, the name of the contractor for whom these certifications are submitted.

STATEMENT OF TAX COMPLIANCE

Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A(b), I, the undersigned, authorized signatory for the below named contractor, do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support

NON-COLLUSION CERTIFICATE

The undersigned certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this paragraph the word “person” shall mean and natural person, joint venture, partnership, corporation or other business or legal entity.

COMPLETE AND SIGN BELOW:

Authorized Person’s Signature Date

Print Name & Title of Signatory

Attachment D: Certificate of OSHA Training In Accordance with M.G.L. C.30, S.39S;

The undersigned hereby certifies that within _____________________________________ (Name of Company), all employees and any sub-contractors to be employed at the Worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10-hours in duration at the time the employee begins WORK and who shall furnish documentation of successful completion of said course with the first payroll report for each employee and that all employees to be employed in the WORK subject to this bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10-hours in duration.

COMPLETE AND SIGN BELOW:

Authorized Person’s Signature Date

Print Name & Title of Signatory