2025 Crushed Stone Material RFP.pdf

INVITATION TO BID

WHITFIELD COUNTY, GEORGIA

ITB# PW-2025-03

GRAVEL / CRUSHED STONE

Due Date: November 12th, 2025 Time: 2:00 PM

The Whitfield County Board of Commissioners will receive sealed bids until 2:00 PM EST on

November 12th 2025 for INVITATION TO BID# 2024-53-1122, GRAVEL / CRUSHED STONE. Bids shall be submitted in a sealed envelope and shall be marked on the outside as follows:

NAME AND ADDRESS OF COMPANY

Bid Submittal Instructions:

Vendors are to submit 1 original signed document and 2 copies of the same.

Any deviation from the requirements set forth for the labeling of bid envelopes shall result in said bid being returned to the bidder unopened and any such bid shall not be considered.

Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield

County Board of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or delivered to the

Board of Commissioners’ Office, Courthouse Annex @ 201 S Hamilton St 4th floor, Dalton

GA 30720. All bids shall be received on or before the above designated date and time. Any bid received after this date and time shall not be accepted. Bids shall be typed or submitted in ink. Bids will be publicly opened and read. Bids are legal and binding upon the bidder when submitted.

It is understood that this contract, if accepted by Whitfield County, is entered into for the convenience of the county, and in no way precludes the county from obtaining like goods from other suppliers upon prior approval of the Whitfield County Board of Commissioners. Such approval shall be made at the sole discretion of the Board of Commissioners and shall be conclusive. The materials shall be in compliance with the specifications as prepared by the

State Highway Engineer. The materials shall be produced in accordance with the laws of

Georgia under the supervision and to the satisfaction of the Department of Transportation and

Whitfield County.

Whitfield County reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make an award deemed in its best interest. The county shall have the right to delete a unit item from the bid if necessary or proper in the sole determination of the county.

Effective July 1, 2012 any vendor that provides a service to Public Works will be required to submit verification that your company is complaint with O.C.G.A 13-10-91, which states that the individual, firm or corporation which is engaged in the physical performance of services under a contract to Public Works has registered with and is participating in a federal work authorization program. E-Verify is the electronic employment eligibility verification system that all vendors must use to comply.

Any questions about this Invitation to Bid shall be submitted in writing to the

Public Works Director Brian Brackett. Email: bbrackett@whitfieldcountyga.com mailto:bbrackett@whitfieldcountyga.com

The Whitfield County Board of Commissioners requires a certificate of insurance for all individuals or companies providing services to the Public Works Department, therefore we require your company turn in with your bid a certificate of insurance for your carrier.

Requirements of Insurance Coverage:

1. Automobile liability (covering owned, hired and non-owned vehicles)

Bodily Injury (each person) $ 100,000.00

Bodily Injury (each accident) $ 300,000.00

Property Damage $ 100,000.00

General Liability (same limits as automobile)

This is the minimum coverage we will accept; however, this coverage does not properly protect you. We strongly suggest that you acquire coverage of $500,000.00 combined single limits.

2. Workers’ Compensation and Employer’s Liability, which provides statutory limits. The purchase of this coverage will offer you protection in the event of a job-related injury.

3. The certificate of insurance must name Whitfield County Board of Commissioners as

Certificate Holder and must contain a thirty (30) day notice of cancellation clause.

USE THIS FORM ONLY

ONLY BIDS SUBMITTED ON COUNTY BID FORM WILL BE CONSIDERED

PRICES QUOTED SHALL BE IN EFFECT UNTIL December 31, 2026

CRUSHED STONE

SIZE NUMBER NOMINAL SIZES PRODUCT CODE PRICE PER TON

3 & 4 2” – 1” __________________ ____________________

5 1” – 1/2” __________________ ____________________

57 1” – No. 4 Mesh __________________ ____________________

6 3/4” – 3/8” __________________ ____________________

67 3/4” – No. 4 Mesh __________________ ____________________

7 1/2” – No. 4 Mesh __________________ ____________________

89 3/8” – No. 16 Mesh __________________ ____________________

9 No. 4 – No. 16 Mesh __________________ ____________________

3/8” STONE SCREENING 3/8” – DOWN __________________ ____________________

M – 10 3/16” – DOWN __________________ ____________________

GRADED AGGREGATED BASE PUG MIX __________________ _____________________

CRUSHER-RUN STONE __________________ _____________________

SIZE NUMBER NOMINAL SIZES PRODUCT CODE PRICE PER TON

RIP RAP 8” ____________________ ___________________

RIP RAP TYPE I ____________________ ___________________

RIP RAP TYPE II ____________________ ___________________

RIP RAP TYPE III ____________________ ___________________

A G LIME ____________________ ___________________

EMBANKMENT ROCK (0811 SHOT ROCK) ____________________ ___________________

SURGE ROCK ____________________ ___________________

The value of this yearly contract is estimated to be $150,000

Account Information

Accounts Receivable contact person: _____________________________________________

Telephone number: ________________ Fax number: __________________________

E-mail address: _____________________________________________________________

EXCEPTIONS (IF ANY): __________________________________________________________

We certify that our bid meets the minimum requirements as specified in bid documents.

Authorized signature Title

Printed name of signature above Company

Address City / State / Zip Code

Telephone number Fax number

E-mail address____________________________________________________________________