2025_Biosolids_Hauling_&_Land_Application_-_WWTP_Specifications.pdf

SPECIFICATIONS FOR HAULING AND LAND APPLICATION OF WASTEWATER

BIOSOLIDS FOR THE CITY OF JACKSON WASTEWATER TREATMENT PLANT

GENERAL:

It is the intent of the City of Jackson to enter into a contract with a reputable, qualified land application Contractor to perform the tasks of land application and agronomic management of wastewater biosolids from the Wastewater Treatment Plant.

The contractor must be familiar with all EPA and MDEQ regulations regarding biosolids handling and management.

It is the desire of the City of Jackson to require the Contractor to provide enough application sites with various soil types to permit the uninterrupted land application of residuals during periods of dry and wet weather. The City of Jackson believes it is important that numerous farms are used in the program to permit enough diversity to permit continuous land application if necessary.

1.0 RESPONSIBILITIES OF THE CITY OF JACKSON

The City of Jackson shall be responsible for the following operations:

A. Provide digested liquid dry biosolids.

B. Provide ingress and egress at the WWTP.

C. The City of Jackson WWTP will provide the contractor with testing information on the

WWTP biosolids material.

Liquid biosolids concentration typically tests at 3% to 12%. Dry biosolids concentration typically tests at 50% to 90%.

2.0 RESPONSIBILITIES OF THE CONTRACTOR

The Contractor will be responsible for the following operations and all costs thereof:

A. Obtaining sites for land application of biosolids, including local governmental and

MDEQ approval for these sites.

B. Submittal of soil fertility and Cation Exchange Capacity test results.

C. Preparing field application sheets for each application site. Completion of required application forms for local, state, and federal compliance.

Contractor must conform with all applicable federal, state and local regulations regarding the land application of wastewater biosolids.

D. Transporting biosolids in accordance with Federal, State, County and Local requirements.

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E. Determining application rates and submitting to City of Jackson for approval.

Application rates shall be in compliance with EPA 40 CFR part 503 regulation and all current MDEQ regulations for the land application of wastewater biosolids.

F. Application for biosolids on approved agricultural sites in accordance with Federal, State, County and Local requirements and in compliance with all of the provisions of the approved Residuals Management Plan (RMP) of the City of Jackson WWTP and any addition or modifications thereto.

G. Provide the City of Jackson and the farmer or landowner with accurate application records after land application of biosolids. Such records are to be submitted to the

City of Jackson within thirty (30) days after biosolids application.

H. Prepare and submit to the City of Jackson the completed biosolids disposal forms as required by the MDEQ, Federal government etc.

I. Contractor shall prepare for City approval and MDEQ approval the RMP preparation and application work for biosolids application to agricultural land, as necessary.

3.0 ACQUISITION OF SITES FOR LAND APPLICATION OF BIOSOLIDS

3.1 The Contractor will be responsible for obtaining permission from the farmer and/or landowner and scheduling of biosolids application to agricultural lands.

3.2 The Contractor, prior to transporting to sites, shall obtain the landowner's signature on a

"Biosolids Application Agreement". A copy of the agreement shall be provided to the City of

Jackson and the landowner.

3.3 The Contractor shall gather information on each proposed application site, on a field-by-field basis.

A. Code number to identify field by Owner, Township, Section and particular field or field portion with Latitude and Longitude.

B. Report on-site review including field location, approximate total size, usable size, isolation requirements, physical feature and overall appraisal of the site.

C. Identification of landowner and field location on Township plat map.

D. Photocopy of aerial photos of Proposed Site with field outlined, isolation areas, drainage ways, wells and houses clearly identified.

E. Soil map showing soil type, natural drainage class, slopes (information can be put on aerial photo if soil map is not available). Soil Conservation Service mapping may be used if available.

F. Soil samples for Soil Fertility Analysis and Cation Exchange Capacity, One (1) copy of analysis will be provided to the City of Jackson WWTP, the farmer and any regulatory agency as needed.

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G. Previous crop on field prior to biosolids application and proposed crop after biosolids spreading.

H. Expected future crop yield and plow depth. (Information also required for Soil Fertility Analysis).

3.4 NOTIFICATION OF NEW SITE APPROVAL

After submission of information required for site approval the Contractor, with City of

Jackson permission, will submit the required information to the MDEQ. No biosolids will be transported to a site until the following events occur:

A The parties to be notified have been notified (i.e. Township, Health Dept., MDEQ etc.)

4.0 LOADING BIOSOLIDS AT THE TREATMENT PLANT

4.1 The Contractor shall provide vehicles, equipment and operators to load and transport the biosolids from the biosolids storage tanks to the field sites.

4.2 The Contractor shall be capable of removing a minimum of 100,000 gallons of liquid wastewater biosolids per day and shall submit with the bid an equipment list indicating that capability.

4.3 The Contractor shall safely drive and park his equipment at designated areas at the treatment plant.

4.4 The Contractor shall be responsible for immediate cleanup of any spilled biosolids, on the plant site and shall include the loading areas and roadways. Said cleanup shall include sweeping, shoveling, or washing all equipment and/or road areas. Wherever possible, sweeping or shoveling shall be used for cleanup with any washing done so as to use as little water as possible. All cleanup equipment shall be provided by the Contractor.

5.0 TRANSPORTATION

5.1 The Contractor shall provide operators and equipment approved for biosolids transport from the Wastewater Treatment Plant to the application site. The Contractor will also comply with all Federal, State, County and Local regulations affecting the transport of biosolids. The

Contractor shall provide equipment to remove biosolids within fifteen (15) calendar days notice from the City of Jackson. Most probable months for biosolids application is

April/May & Oct./Nov.

5.2 The transportation routes shall be designed to minimize travel through densely populated areas.

5 3 The Contractor shall comply with the load restrictions placed on certain roads, including when "frost restrictions" are in effect. There will be no additional compensation allowed in the unit price for biosolids hauled during "frost restrictions" on roads.

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Loading of vehicles will be such that biosolids is not spilled from the vehicle while enroute.

All vehicles will be cleaned of any biosolids outside the load area prior to leaving the treatment plant and again prior to leaving the application site. The Contractor will be responsible for any spilled biosolids during transportation activities.

If there are complaints about the odor or spillage from transportation equipment, the Contractor shall take the necessary steps to correct the complaints.

APPLICATION OF BIOSOLIDS TO LAND

The Contractor shall apply the biosolids at the specified rate for each field as allowed by MDEQ, USEPA, and landowner.

Prior to biosolids application, the field will be flagged to reflect staging areas, isolation requirements, and areas of unacceptable soil types. Proper mapping of each field and coordination with field crews may be an acceptable whole or partial substitute for flagging.

The Contractor shall schedule application of biosolids as near as possible to the time the tanner expects to till the soil if soil tilling is a constraint. In any case, the farmer shall be notified at least 24 hours prior to biosolids hauling and/or spreading.

The application of biosolids will be done by equipment with flotation type tires to minimize soil compaction and avoid ruts in the field. Contractors shall provide coverage of biosolids to the soil consistent with appropriate rules and requirements. The City of Jackson may require contractor to demonstrate equipment prior to bid award to insure that this requirement is met

Loading operations, biosolids application and transport will take place during normal working hours of plant personnel, Monday through Friday, unless otherwise approved by Wastewater Personnel.

The Contractor shall inspect the fields before leaving the site that received biosolids to insure that foreign objects such as rocks or metal were not put on the field due to biosolids application. Fences or gates that were removed or damaged to facilitate equipment going onto the fields must be replaced immediately after biosolids spreading operations to the landowner's satisfaction by the Contractor.

The amount of material unloaded at the application site will not be more than the amount scheduled to be applied to that site for that crop year. The staging area (the area where biosolids is unloaded from the transport vehicle and loaded into the spreader) must be a portion of the field suitable for biosolids application and acceptable to the landowner and tanner.

The Contractor will maintain and restore the staging area to conditions to the satisfaction of the landowner. Staging area operations will be conducted in such a manner as to minimize damage requiring such restoration.

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7.0 EQUIPMENT

7.1 The Contractor will keep his equipment in good operating conditions at all times.

All maintenance will be done at the Contractors expense.

7.2 The contractor is expected to supply pumps, hose, personnel and other supplies needed to take biosolids from the biosolids storage tank.

7.3 Disabled vehicles will be towed or pulled at the Contractors expense. No City of Jackson equipment will be used for this purpose.

8.0 PROJECT MANAGEMENT

8.1 The Contractor shall designate an employee to be the administrator of this contract. The Contractor shall adopt and implement an in-service training program whereby the contract administrator and its key employees will maintain skills current with changing regulations and procedures.

8.2 The Contractor shall establish and maintain good public relations with landowners participation in the program, as well as the general public. Disagreements with, or dissatisfaction of the landowner or farmer shall be reported to the City of Jackson immediately.

8.3 The Contractor shall be responsible for maintaining complete records on each field where biosolids was applied. This data will be submitted to the City of Jackson. It is suggested that a sketch of the field be included on each data sheet for clarification of field information for the operator and the City of Jackson.

8.4 The Contractor shall maintain on staff a person to monitor field applications, rates, MDEQ guideline, and interpret wastewater biosolids analyses. The Contractor shall perform certain duties as is necessary for public relations and for the preparation and submittal of

MDEQ and USEPA biosolids disposal records.

9.0 MEASUREMENT AND PAYMENT

9.1 The method of measurement for wastewater biosolids transported shall be based on any of the following:

9.2 Determination of the volume of liquid and dry biosolids hauled shall be made according to one or both of the following methods:

A. Gallons of biosolids removed shall be equal to the number of inches (or fraction thereof) of biosolids removed from the biosolids storage tank times the volume of biosolids per inch contained in the tank; or

B. The volume of biosolids loaded in each tanker load removed times the number of loads for each respective tanker. The volume of biosolids contained in each tanker shall be determined by the Contractor weighing each tanker unit when empty on a certified scale and weighing each tanker again when loaded with biosolids. The net weight divided by 8.34 shall be the number of gallons contained in each respective load. This weighing procedure shall be done on each tanker used on the project at

S 5 of 6 least once. The City of Jackson reserves the right to request the random weighing of tanker units at any time it so desires during the biosolids removal process to assure that each tanker is filled to the same level each time it is loaded. In the event a discrepancy exists between the Contractor tanker data and the City of Jackson tank data, the City of Jackson reserves the right to make final determination of which volume measurement shall be used to determine the gallons of biosolids removed.

All invoices must detail by load, the volume in gallons, the date hauled, and the disposal site.

9.3 Payment for volume hauled shall typically be made within 30 days after City of Jackson WWTP receives the Contractors invoice.

10.0 RENEWAL OPTION

10.1 Period for the initial contract will be March 1, 2025, to March 31, 2027.

10.2 This agreement is subject to: two-year contract, and two, one (1) year renewals contingent upon the approval of both parties. If both parties agree to the renewal(s), each year will receive up to a 2% increase.

11.0 MAINTENANCE AND GUARANTEE BOND

11.1 For purpose of this contract, the Maintenance and Guarantee bond is waived.

12.0 PERFORMANCE AND LABOR AND MATERIALS BOND

12.1 For bonding purposes, the bond will be based on the unit price for the cost per gallon to pump, haul and land apply liquid biosolids multiplied by 5,000,000.

NOTE: The Director of Public Works, or his designee, will determine if liquid and/or dry biosolids disposal will be needed. When the Contractor is requested to perform biosolids disposal activities the minimum volume of material (per request) the Contractor can expect is 5,000,000 gallons for liquid biosolids and/or 2000 cubic yards of dry biosolids. The bid price to pump/load, haul and land apply the liquid biosolids will be the primary method to determine the low bid, with secondary consideration being given to the cost to haul and land apply dry biosolids.

13.0 BID LINE ITEM NO. DESCRIPTION:

A. Liquid biosolids from biosolids storage tank or digesters.

B. Dry biosolids from drying beds

14.0 BID LINE ITEMS

A. Cost per gallon to pump, haul and land apply liquid biosolids.

B. Cost per cubic yard to load, haul and land apply dry biosolids.

C. Alternate Bid: Cost per cubic yard to haul and land apply dry biosolids with City providing loader and operator.

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Kari Kerstetter Cross-Out