2025-28 RFB.pdf

CITY OF GREEN BAY

REQUEST FOR BIDS

RFB #: 2025-28

Title: Parking Lot Snow Plowing & Hauling Services

City Agency: City of Green Bay

Due Date: September 25, 2025, 2:00 PM (CDT)

CC: 96872

REQUEST FOR BIDS RFB # 2025-28

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Attachment: Sample Contract for Purchase of Services

1.8 Multiple Bids

1.9 City of Green Bay Contact Information

1.10 Inquiries, Clarifications, and Exceptions

1.11 Addenda

1.12 Bid Distribution Networks

1.13 Oral Presentations/Site Visits/Meetings

1.14 Acceptance/Rejection of Bids

1.15 Withdrawal or Revision of Bids

1.16 Subcontracting or Third Party Payments

1.17 Non-Restrictive Specifications and Vendor Alternates

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Contract Quantities

1.21 Usage Reports

1.22 Partial Award

1.23 Tax Exempt

1.24 Cooperative Purchasing

1.25 Appeals Process

1.26 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 General Information

2.2 Contract Term

2.3 Basis of Award

2.4 Pre-Bid Site Visit

2.5 Primary and Secondary Contractors

2.6 Insurance Requirements

2.7 Bidder Qualifications and Requirements

2.8 Contractor’s General Responsibilities

2.9 Specifications

2.10 City of Green Bay Contact Information

2.11 Delivery

2.12 Department of Public Works (Parking Division) Specific Requirements

2.13 Green Bay Police Department Specific Requirements

2.14 Green Bay Metro Fire Specific Requirements

2.15 Green Bay Metro Transit Specific Requirements

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF BIDS

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Bid Offer Form

Form E: References

Appendix A: Standard Terms & Conditions

Appendix B: Contract for Purchase of Services

1 NOTICE TO BIDDERS

1.1 Summary

The City of Green Bay (“City”) City of Green Bay is soliciting bids from qualified vendors for Parking Lot Snow Plowing & Hauling Services. Vendors submitting bids (“Bidders”) are required to read this Request For Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver bids no later than the due date and time indicated below. The City will reject all late bids:

RFB Issue Date: 09/04/2025

Pre-Bid/Site Inspection Date: By Request

Questions Due Date: 09/18/2025

Addendum Posted Date: 09/19/2025

Due Date: September 25, 2025, 2:00 PM (CDT)

1.3 Format

The City will not consider illegible bids.

Elaborate bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective bid, are not necessary or desired.

Complete and return Forms A through E and any mandatory forms to the City of Green Bay Purchasing Department with your submittal.

1.4 Labeling

All bids must be clearly labeled: Bidder’s Name and Address

RFB #: 2025-28

Title: Parking Lot Snow Plowing & Hauling Services

Due: September 25, 2025, 2:00 PM (CDT)

All email correspondence must include RFB #2025-28 in the subject line.

1.5 Delivery of Bids

Delivery of hard copies via U.S.

Mail or Common Carrier – Delivery to:

City of Green Bay Purchasing Department

100 North Jefferson St. – Room 410

Green Bay, WI 54301

Delivery of electronic copies to: via eBidding platform on DemandStar (see Section 1.12) or on a commonly used media with the hard copies.

Emailed or faxed bids will not be considered.

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

NOTE: When mailing your response via a third-party delivery service, the outside of the packaging MUST be clearly marked with the RFB name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing this attachment prior to submission of their bids. City of Green Bay Standard Terms and Conditions are the minimum requirements for the submission of bids.

1.7 Attachment: Sample Contract for Purchase of Services

Bidders are responsible for reviewing this attachment prior to submission of their Bids. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFB. The terms of this template contract shall become contractual obligations following award of the RFB. By submitting a bid, bidders affirm their willingness to enter into a contract containing these terms.

(applicable only to bids for services)

The City of Green Bay utilizes a web based electronic signature program (DocuSign) for the execution of contracts that do not require notarization. By submitting your bid you are agreeing to the use of this program to sign documents should you receive an award. There is no cost to the bidder associated with this process.

1.8 Multiple Bids

Multiple bids from bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each bid.

Bidders may submit alternate pricing schemes without having to submit multiple bids.

1.9 City of Green Bay Contact Information

The City of Green Bay Purchasing Department administers the procurement function:

Troy Van Handell

City of Green Bay Purchasing Department

100 North Jefferson St. – Room 410

Green Bay, WI 54301

PH: (920) 448- 3049

FAX: (920) 448-3050

purchasingag@greenbaywi.gov

Contacting City staff outside of the Purchasing Department regarding this RFB without written consent from the Purchasing Department may result in your bid being rejected.

1.10 Inquiries, Clarifications, and Exceptions

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Department Buyer (see Section 1.9).

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda (see Section 1.11). Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the City of Green Bay reserves the right to disqualify any and all bids submitted which include exceptions, if deemed not in the City’s best interests.

mailto:purchasingag@greenbaywi.gov

1.11 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites (see Section 1.12). It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.12 Bid Distribution Networks

The City of Green Bay posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City bidders.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar: National bid network – Free subscription is available to access bids from the City of Green Bay and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in WAPP.

Home Page: www.demandstar.com

1.13 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the bidders expense.

1.14 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s). Any bids submitted without all required forms as indicated shall be rejected.

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.15 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw bids submitted prior to the date and time specified for receipt of bids by requesting such withdrawal before the due time and date of the submission of bids. After the due date of submission of bids, no bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their bids at any time prior to opening of bids.

1.16 Subcontracting or Third Party Payments

All subcontracting shall be pre-approved upon award by the City before any work begins. Subcontractors must abide by all terms and conditions of the bid. The prime contractor shall be responsible for all subcontractor(s) work and payment.

http://vendornet.state.wi.us/vendornet http://www.demandstar.com/

1.17 Non-Restrictive Specifications and Vendor Alternates

Specifications are intended to define the general level of quality and performance of this purchase and not to restrict competition. Vendors may offer one or more alternates with lesser or greater features, however the City reserves the right to make its selection based on the best interest of the City. Vendors offering alternates shall submit, with their quote, an itemized comparison with this specification, documenting equivalence for quality, performance, etc. Failure to identify exceptions or deviations in this manner may be a basis to declare the quote as non-responsive. If in your opinion, any of the specifications, terms and conditions of this RFB prevents you from offering a bid, consideration will be given to a vendor’s request for change.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”⎯defined in State of Wisconsin

Statutes⎯may be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of bids from public view⎯until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all bids will be available for review in accordance with such laws.

1.20 Contract Quantities

The estimated annual quantities identified for each item on the Bid Offer Form are for bid purposes only and are based on historical data. The City does not guarantee to purchase any specific quantity or dollar amount. Bids that state the City must guarantee a specific quantity or dollar amount may be disqualified.

1.21 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.22 Partial Award

Unless otherwise noted, it will be assumed that bidders will accept an order for all or part of the items/services priced.

1.23 Tax Exempt

The City of Green Bay as a municipality is exempt from payment of federal excise taxes and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005458. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be requested through the Purchasing Department. Our tax-exempt number is 008-0000428893-07.

1.24 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third-party unit of government.

1.25 Appeals Process

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or City of Green Bay ordinance provisions that are alleged to have been violated.

The written notice of protest must be filed with the Procurement Manager, Green Bay, WI, 100 North Jefferson St. Room 410, Green Bay, WI 54301, and received no later than 72 business hours after the intent to award notice is issued.

1.26 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 General Information

The City of Green Bay (City) is requesting bids from qualified contractors to provide snow plowing and hauling services, at an hourly rate, for various parking lots for the Department of Public Works (DPW), Green Bay Police Department (Police), Green Bay Metro Fire Department (Fire) and Green Bay Metro Transit (Transit). The contractor shall provide all labor, materials, equipment, insurance, permits and safety devices necessary to completely and satisfactorily perform required work.

2.2 Contract Term

The City of Green Bay intends to utilize the results of this RFB to award a contract. Retain a copy of these bid documents and any addenda for your files. The RFB document and the awarded bidder’s response shall become the contract unless a separate contract is executed.

The initial term of the contract will be from November 1, 2025, to April 30, 2028, the awarded bidder will be on call each year from November 1st until April 30th the following year. The City may extend the contract for two (2) additional years with two (2) one-year extensions.

The City of Green Bay does not guarantee to purchase any specific quantity during each contract term.

Similar services may be added and pricing for these services negotiated during the term of the contract.

A minimum of thirty (30) days’ notice must be given to renew the contract for additional increments. The City reserves the right to cancel any resulting agreement at any time (with 30 days’ notice).

2.3 Basis of Award

Awards will be made based upon the contractor’s availability of drivers and snow removal equipment, geographical location to the City of Green Bay, and the City’s experience of what is required to complete the scope of work and price.

2.4 Pre-Bid Site Visit

While attendance is not mandatory, no additional charges shall be allowed for lack of information. Failure to visit the site, or failure to examine any and all bid documents prior to submitting a bid, will in no way relieve the successful bidder from any obligations in respect to bid.

2.5 Primary and Secondary Contractors

The successful contractor would be the prime supplier for all the major services listed in these specifications. When service is required and is not immediately available, the City retains the option to secure the service from another source. The prime supplier would have the option to supply the service for future orders under the same conditions of the original agreement.

2.6 Insurance Requirements

The awarded Contractor shall provide proof of required insurance coverage, naming the City of Green Bay as an additional insured, to the City of Green Bay’s Risk Management Division prior to the start of work. The vendor complies with the insurance/indemnification requirements listed in Standard Terms and Conditions – Section 27.

2.7 Bidder Qualifications and Requirements

Bidder must meet all the following requirements to be eligible for a contract award…

Bidder must supply references of three (3) firms which similar service(s) have been provided during the past three (3) years to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Form E to list references.

Bidder must be in the business of Snow Plowing/Hauling Operations for the past three (3) years.

Bidder must submit certificates, permits, and licenses of insurance before work can commence.

Bidder shall have the ability to document and track proper equipment usage, along with time on site at each lot for each snowplowing/removal event.

The contract will be awarded to only a responsible bidder, qualified by experience and in a financial position to do the work required. Snow removal contractors shall have experience working with various snow removal equipment. The actual work shall be done by qualified and experienced personnel working under a supervisor.

2.8 Contractor’s General Responsibilities

Invoicing:

Invoices must be submitted on a monthly basis and include the date and time of each visit to the facility, along with the service(s) level and rate at which the snow/ice removal services were provided.

Daily Summary – Work Slip:

At the conclusion of any day that snow or ice removal services were performed, send a daily summary to the building Facilities Supervisor, including approximate time of service – also indicating whether it was prior to business hours or during business hours, services performed, and weather. Weather condition summary should include amount of snowfall, details of icy conditions, and/or any information that informs why services were needed.

2.9 Specifications

Purchasing reserves the right to delete any specification or condition of bid if no bidder is able to comply with a given specification or condition of bid. Failure to meet specification requirements may disqualify your bid.

Plowing Operations:

Hours of operation at each separate facility dictate snow and ice removal requirements. The Contractor is responsible for becoming familiar with each facility for the purpose of snow and ice removal.

Contractor shall meet with the Facilities Supervisor for each site to discuss the plowing operations and snow storage location of each lot, following the award of contract. Snow shall not be piled in any designated handicap parking stalls nor should it be pushed up against any buildings.

Snow plowing and removal services will be at the request of the Facilities Supervisor for any snow occurrence > 2” of accumulation. Refer to Department Specific Requirements below.

Any services required during normal business hours will only be at the request of the Facilities Supervisor. If windy conditions create significant drifting, a return visit to clear problem areas may be requested by the Facilities Supervisor.

Facilities that do not open on holidays and weekends; snow must only be removed when necessary for the next day of business.

The cost for snow removal must include all costs for plowing aprons/driveways, entire parking lot & clearing all sidewalks & entrances before and/or normal business hours. Hourly rates must include all equipment and labor costs. Contractors should plan accordingly to ensure that number of visits are adequate to successfully mitigate the snow event without the need for additional visits or clean up (See Form D).

Snow Hauling:

Contractor will pile snow in designated areas as indicated on the site map. Contractor may be required to remove accumulated snow stockpiles from the designated areas to minimize the net parking loss in each lot. Snow removed and hauled shall be transported and deposited at the designated snow dump site.

West Side Yard Waste Site Facility 1470 Hurlbut Street Green Bay, WI 54303

General guidelines for each lot’s snow removal criteria shall be discussed during the initial meeting with the Facilities Supervisor.

The cost for snow removal shall be per hourly rate, per occurrence, and by equipment utilized.

Ice Removal:

The site map used for snow removal also applies for ice removal.

Site Maps and Parking Lot Requirements:

A site map for each location is provided to show which areas to clear and where to pile snow. Site maps may also indicate sections that require service based on different hours of operation.

INDICATES SNOW PILE PLACEMENT

Building & Garage Access:

Contractor is responsible for clearing snow away from each building entrance, walkway(s), including overhead doors. If a plow is used, the Contractor should not assume that building occupants will clear the last few feet up to the doors or in front of vehicle bays or entrances.

Property Damage:

Contractor shall be responsible for all damage to the site’s lawn, landscaping, curbs, curb stops, catch basins, abutments, fences, drainpipes or down spouts, gates and related equipment, signs, lighting, exterior outlets or any other State property that occurs as a result of snow & ice removal.

All damage shall be repaired at the Contractor’s expense and be completed no later than May 1st following the end of the snow season and to the satisfaction of the WisDOT Facility Services Section.

Some types of damage may require immediate repair, such as damage to a door, gates, or lighting, for example.

Equipment:

Contractor shall always have backup equipment available to complete snow and ice removal services.

Stakes/Markers:

Contractor shall be responsible for installing, maintaining and removing stakes or markers to prevent damage to hydrants, trees, islands, curbs, and landscaping. Markers shall be installed before the first snowfall and removed by May 1st of each year.

Fire Hydrants:

All fire hydrants and standpipes shall be kept clear of snow. The contractor shall maintain unrestricted access to these utilities for facility and emergency personnel.

Dumpsters:

Access to dumpsters must be always maintained.

City Owned Vehicles:

After large snowfalls, contractor will need to coordinate moving and cleaning efforts with onsite staff during business hours.

Contractor Personnel:

Contractor shall provide the City the names and phone numbers of contact persons who shall be available twenty-four (24) hours per day, seven (7) days per week to coordinate snow and ice removal operations.

Contractor shall abide by all Federal, State and Local employment laws, rules and regulations. No person shall be allowed on the property who is not directly involved in the performance of the work. If a Facilities Supervisor notifies the Contractor in writing that any person employed on this contract is incompetent, disorderly, or otherwise unsatisfactory, such person shall not again be employed in the execution of this contract without the written consent from the Facilities Supervisor.

All Contractor employees operating equipment on City property shall have in their possession a valid State of Wisconsin driver’s license and Proof of insurance.

2.10 City of Green Bay Contact Information

The awarded Contractor will use the following contact information:

Department Name Number

Department of Public Works (Parking Division) Justin Linzmeier (920) 676-1429

Green Bay Police Gary McDermid (920) 639-6696

Green Bay Metro Fire Raymond Fuiten (920) 448-3279

Green Bay Metro Transit Patty Kiewiz (920) 448-3455

2.11 Delivery

All quoted items or services delivered shall be tax-exempt, F.O.B. Delivered to the City of Green Bay

2.12 Department of Public Works (Parking Division) Specific Requirements

Department of Public Works (Parking Division):

PLOW LOTS WHEN 3” OF SNOWFALL ACCUMULATES

CONTRACTOR to plow the DPW Parking lots when 3” or more of snowfall accumulates. CONTRACTOR will contact Parking Division to coordinate plowing times prior to plowing the lots. Snow to be hauled from lots after snowfalls of 3” or more. If the City has several small (1-2”) snow events, snow piles must be removed upon request from the Facility Supervisor. No salt or sand applied.

DEPARTMENT OF PUBLIC WORKS (PARKING DIVISION)

LOT LOCATION Sq/Ft PLOW HAUL

F* Old Fort Square (212 Stalls)

211 N Broadway, Green Bay, WI 54303 99,269 ✓ ✓

CH

Green Bay City Hall (87 Stalls)

100 N Jefferson St., Green Bay, WI 54301 28,234 ✓ ✓

BW* Corner of N Broadway & Walnut St. (143 Stalls) 54,958 ✓ ✓

MM*

Corner of Main & Monroe St. (24 Stalls)

416 N Monroe Ave., Green Bay, WI 54301 9,427 ✓ ✓

(*) Denotes Lots To Be Plowed On Saturday, Sundays, & Holidays.

Snow May Be Piled Overnight In These Lots.

<<See Next Page(s) For Site Maps>>

PARKING DIVISION – LOT F

PARKING DIVISION – LOT CH

PARKING DIVISION – LOT BW

PARKING DIVISION – LOT MM

2.13 Green Bay Police Department Specific Requirements

Green Bay Police Department (Police)/Municipal Court

PLOW LOTS WHEN 6” OF SNOWFALL ACCUMULATES (See Location Specifics Below)

POLICE BUILDING – 724 DAY ST. IS PRIORITY “A”

The CONTRACTOR MUST contact the Green Bay Police Department Facilities Supervisor One-Hour Prior To Plowing Snow @ (920) 448-3161 in order to move vehicles before plowing.

CITY OF GREEN BAY POLICE/MUNICIPAL COURT

Green Bay Police Department

307 S Adams St., Green Bay, WI 54301

4” or More, Plow Parking Lot & Driveway(s)

Push To North Side Of Municipal Court

53,365 ✓ ✓

Green Bay Municipal Court

330 S Jefferson St., Green Bay, WI 54301

4” or More, Plow Terrance, Apron(s)

Push To North Side Of Municipal Court

9,075 ✓ ✓

Joannes Community Center

315 S Baird St, Green Bay, WI 54301

6” or More, Plow Parking Lot & Driveway & Drop Off Area

Push To South Side & Pile (Remove By Request)

Plow Drop Off Area Snowbanks From Street Plowing

6,405 ✓ ✓

Shawano Ave Community Center

882 Shawano Ave, Green Bay, WI 54301

6” or More, Plow Parking Lot & Driveway

No Sidewalks – City Responsible For Sidewalk(s)

Push & Pile (Remove By Request)

2,767 ✓ ✓

Community Center

807 N Irwin Ave, Green Bay, WI 54302

6” or More, Plow Parking Lot & Driveway

No Sidewalks – City Responsible For Sidewalk(s)

Push & Pile (Remove By Request)

2,968 ✓ ✓

CITY OF GREEN BAY POLICE/MUNICIPAL COURT

LOT LOCATION Sq/Ft PLOW HAUL

Police Building – PRIORITY “A”

724 Day St., Green Bay, WI 54302

6” or More, Plow Parking Lot & Driveway

No Sidewalks – City Responsible For Sidewalk(s)

45,144 ✓ ✓

(*) Denotes Lots To Be Plowed On Saturday, Sundays, & Holidays.

Snow May Be Piled Overnight In These Lots.

<<See Next Page(s) For Site Maps>>

CITY OF GREEN BAY POLICE STATION

CITY OF GREEN BAY MUNICIPAL COURT

CITY OF GREEN BAY POLICE – JOANNES COMMUNITY CENTER

CITY OF GREEN BAY POLICE – SHAWANO AVE COMMUNITY CENTER

CITY OF GREEN BAY POLICE – COMMUNITY CENTER

CITY OF GREEN BAY POLICE – POLICE BUILDING

2.14 Green Bay Metro Fire Specific Requirements

Green Bay Metro Fire

PLOW LOTS WHEN 3” OF SNOWFALL ACCUMULATES

CONTRACTOR to plow the parking lot when 3” or more of snowfall accumulates.

GREEN BAY METRO TRANSIT

Green Bay Metro Fire

435 E Walnut St., Green Bay, WI 54301

3” or More, Plow Parking Lot & Driveway

12,784 ✓ ✓

<<See Next Page(s) For Maps>>

CITY OF GREEN BAY METRO FIRE – EXTRA LOT

2.15 Green Bay Metro Transit Specific Requirements

Green Bay Metro Transit

Green Bay Metro Transit will call CONTRACTOR if snow plowing or removal services are needed.

GREEN BAY METRO TRANSIT

1-4 Green Bay Metro Transit

901 University Ave., Green Bay, WI 54302 109,359 Call-In Call-In

<<See Next Page(s) For Maps>>

GREEN BAY METRO TRANSIT – 1

GREEN BAY METRO TRANSIT – 2

GREEN BAY METRO TRANSIT – 3

GREEN BAY METRO TRANSIT – 4

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF BIDS

In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid.

a. Form A- Signature Affidavit

b. Form B- Receipt Forms and Submittal Checklist

c. Form C- Contractor Profile Information

d. Form D- Cost Proposal

e. Form E- References

Form A: Signature Affidavit

This form must be returned with your response.

In signing Bids/Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Bids/Proposals, that Bids/Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Bids/Proposals have not been knowingly disclosed prior to the opening of Bids/Proposals to any other Bidders/Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Bid/Proposal, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Bids/Proposals, declares that the attached Bids/Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Bidders/Proposers shall provide the information requested below. Include the legal name of the Bidders/Proposers and signature of the person(s) legally authorized to bind the Bidders/Proposers to a contract.

Has your company ever been debarred? No Yes (if yes, please explain)

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit N/A

Form B: Receipt of Forms and Submittal Checklist N/A

Form C: Vendor Profile N/A

Form D: Bid Offer Form N/A

Form E: References N/A

Statement of Qualifications (SOQ) if necessary N/A

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

Addendum #

Addendum #

Addendum #

COMPANY NAME

Form C: Vendor Profile Information

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award)

CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

PROCUREMENT CARD (P-CARD)

STATE IF COMPANY ACCEPTS PAYMENT BY CREDIT CARD:

The City does not pay service charges.

YES or NO

(check one)

The City of Green Bay has implemented a Procurement Card (P-Card) Program. Bidders must have the capability to accept credit cards for payments or must be willing to take the necessary steps in order to accept credit card payments by the City prior to the implementation of this agreement as the City may opt to use the P-Card as its method of payment.

While acceptance of credit cards for payments may be mandatory, this shall not be the City’s exclusive method of payment. Bidders shall not charge a surcharge, convenience fee or any other fees associated with the acceptance of payment by the City’s P-Card..

Form D: Bid Offer Form

PRICING MUST INCLUDE ALL COSTS FOR PLOWING APRONS/DRIVEWAYS, ENTIRE PARKING LOT

& CLEARING ALL SIDEWALKS & ENTRANCES BEFORE AND/OR NORMAL BUSINESS HOURS.

HOURLY RATES MUST INCLUDE ALL EQUIPMENT AND LABOR COSTS. CONTRACTORS SHOULD

PLAN ACCORDINGLY TO ENSURE THAT NUMBER OF VISITS ARE ADEQUATE TO SUCCESSFULLY

MITIGATE THE SNOW EVENT WITHOUT THE NEED FOR ADDITIONAL VISITS OR CLEAN UP.

Item No.

DESCRIPTION Qty Unit Unit Price

Cost Per Hour - Snow Removal/Plowing of City Owned Parking Lots, Driveways/Aprons, & Clearing All Sidewalks & Entrances.

1 HR $

Cost Per Hour – Hauling of Snow (Contractor Must Use a Minimum 14 Cubic Yard Truck Capacity For Purpose of Hauling Snow

1 HR $

ADDITIONAL SERVICES – NOT INCLUDED IN DETERMINING AWARDED CONTRACTOR.

COMPANY NAME (Make sure to use your complete, legal company name.)

LEAD TIME (Upon receipt of order)

PAYMENT TERMS (Net 30)

Yes No Other

EARLY PAYMENT DISCOUNT (Special Terms)

Form E: References

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

REFERENCE #3 – CLIENT INFORMATION

Appendix A City of Green Bay

Solicitations Standard Terms and Conditions

General. Throughout this document, "City of Green Bay," "City" and "Purchasing" shall be synonymous and mean the City of Green Bay. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer," “vendor,” and "contractor." The phrases "request for proposal," "request for bids," “request for quotes,” “quote,” "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

Purchase Order. A City Purchase Order or other Contract may be issued to the awarded Vendor and shall constitute the entire agreement of the City and Vendor and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City following issuance of the Purchase Order.

If a Purchase Order is not executed, this Request for Bids Standard Terms and Conditions, the City’s published Request for Bids, and the version of the Vendor’s bid that was accepted by the City, shall constitute a contract and will be the entire agreement.

Bid Selection. This Request for Bids does not commit the City to award a contract, pay any costs incurred in preparation of bids, or to procure or contract for services or equipment. The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this Request for Bids at any time without prior notice. The City reserves the right to accept or reject any or all bids submitted, without indicating any reasons for such rejections(s), in whole or in part, and to waive any informalities or technicalities which at the City’s discretion are determined to be in the best interests of the City. The City may require the Vendor to participate in negotiation and to submit such additional price or technical or other revisions to its bids as may result from negotiation. The Vendor shall be responsible for all costs incurred as part of its participation in the pre-award process.

Addenda. Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the bid due date. Vendors are required to complete the Vendor Response Sheet, acknowledging receipt of all parts of the bid, including all addenda.

Price Proposal. All Vendors are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached Proposal Form. Failure to do so may cause the bid to be considered not responsive. If desired, the Vendor may include product literature and specifications. The price quoted will remain firm throughout each contract period. If price escalation/de-escalation clause is required that will be negotiated into Contract Terms.

Price Inclusion. The price quoted in any bid shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications that are clearly necessary for the completion of the project shall be considered a portion of the specifications although not directly specified or called for in these specifications.

Pricing and Discount. Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea., etc.) as stated on the bid/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. If an apparent mistake exists in the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of Net 30.

F.O.B. Destination Freight Prepaid. Bid prices must include all handling, transportation and insurance charges. Failure to bid FOB Destination Freight Prepaid may affect acceptance of submittals.

Award. The City will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible Vendor in compliance with the specifications and requirements of this solicitation. Award will be made to the responsible and responsive Vendor whose bid is most advantageous to the City with price and other factors considered.

Responsiveness is defined as the Vendor’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Responsibility is defined as the Vendor’s potential ability to perform successfully under the terms of the proposed Contract. A responsible Vendor has adequate financial resources or the ability to obtain said resources; can comply with required delivery considering other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience, and technical skills.

The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the City.

The City reserves the right to refuse to accept any bid from any person, firm, or corporation that is in arrears or is in default to the City, or has failed to perform faithfully any previous contract with the City. If requested, the Vendor must present within five (5) working days, a Statement of Qualifications (SOQ), consisting of evidence satisfactory to the City of performance ability, possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the Vendor’s ability to comply with the terms of this solicitation document.

Specifications.

All Vendors must be in compliance with all specifications and any drawings provided with this solicitation.

Exceptions taken to these specifications must be noted on your bid. When specific manufacturer and model numbers are used, they are to establish a design, type, construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and the Vendor/proposer is responsible for providing sufficient information to establish equivalency. The City shall be the sole judge of equivalency. Vendors are cautioned to avoid bidding alternates that do not meet specifications, which may result in rejection of their bid/proposal.

Warranty. Unless otherwise specifically stated by the Vendor, products shall be warranted against defects by the Vendor for one (1) year from the date of receipt. If Vendor or manufacturer offers warranty that exceeds one year, such warranty shall prevail.

Ownership of Printing Materials. All artwork, camera-ready copy, negative, dies, photos, digital files, and similar materials used to produce a printing job shall become the property of the City. Any furnished materials shall remain the property of the City. Failure to meet this requirement will disqualify your bid.

Nonexclusive. Unless otherwise stated, the City reserves the right to purchase work or materials from multiple vendors.

Item Return Policy. Vendor will be required to accept return of products ordered in error for up to thirty (30) calendar days from date of receipt, with the City paying only the return shipping costs. Indicate in detail on the Vendor Response Sheet, your return policy.

Payment Terms and Invoicing.

Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to purchase order and submittal to the correct address for processing.

Invoice payment processing address will be shown on the purchase order. Send invoices to Bill To address on the purchase order. Do not send invoices to ship to address. Vendor must state its ability to invoice within 60 days after the last day of service or after delivery.

Vendors shall include discounts for early payment as a percent reduction of invoice. Invoice discounts shall be determined where applicable, from the date of acceptance of goods and/or the receipt of invoice, whichever is later. Discounts for early payment terms stated on the bid/proposal must be shown plainly on the invoice; discounts for early payment not shown on the invoice will be taken.

Tax Exemption. The City of Green Bay is exempt from the payment of Federal Excise Tax and State Sales Tax. The City Tax Exempt number is 008-0000428893-07. Any other sales tax, use tax, imposts, revenues, excise, or other taxes which are now, or which may hereafter be imposed by Congress, the State of Wisconsin, or any other political subdivision thereof and applicable to the sale of material delivered as a result of the Vendor’s bid and which, by terms of the tax law, may be passed directly to the City, will be paid by the City.

Nondiscrimination. A Vendor must state that it will agree to the following statement: During the term of this Contract, the Vendor, and the employees, representatives, agents, and/or volunteers thereof, shall not discriminate against any person based on race, color, creed, religion, sex, national origin, age, ancestry, disability, sexual orientation, gender identity, gender non-conformity, gender expression, transgender status, pregnancy, or marital or parental status.

The City supports and encourages Minority Business Enterprises (MBE), veterans, and disadvantaged businesses to participate in City bidding processes.

Prevailing Wage. Where applicable under federal law, the Vendor warrants that prevailing wages will be paid to all trades and occupations.

Contractor Status. Vendor must identify in writing its status as state or federal contractor, including any previous actions, including but not limited to, debarment as a contractor or listing as an entity excluded from federal procurement and non-procurement contracts.

Indemnification. A Vendor must state that it will agree to an indemnification clause that will read:

Contractor hereby agrees to indemnify, defend and hold harmless the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys’ fees, costs and expenses of whatsoever kind or nature in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of contractor or of anyone acting under its direction or control or on its behalf, even if liability is also sought to be imposed on City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers. The obligation to indemnify, defend and hold harmless the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives, and volunteers, and each of them, shall be applicable unless liability results from the sole negligence of the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives, and volunteers.”

Contractor shall reimburse the City of Green Bay, its elected and appointed officials, officers, employees, agent or authorized representatives or volunteers for all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

If Contractor employs other persons, firms, corporations, or entities (sub-contractor) as part of the work covered by this Agreement, it shall be Contractor’s responsibility to require and confirm that each sub-contractor enters into an Indemnity Agreement in favor of the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives, and volunteers, which is identical to this Indemnity Agreement.

This indemnity provision shall survive the termination or expiration of this Agreement.

Open Records. Both parties understand that the City is bound by the Wisconsin Public Records Law, and as such, responses and other communications may be subject to public disclosure. The Vendor may request records be identified as trade secret pursuant to Wis. Stat. 19.36(5). The request for trade secret status must be made in writing at the time the record is submitted.