2025_203 JET_A REFUELER WITH TRADE_IN TRUCK B.pdf

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INVITATION FOR BID NAME: ONE (1) JET-A REFUELER TRUCK WITH TRADE-IN

INVITATION FOR BID NUMBER: 2025-203

OPENING

April 9, 2025

AT 10:00 A.M.

Sealed bids will be received at the City of Thomasville, Purchasing Department, located at 111 Victoria Place, Thomasville, Georgia, 31792, or mailed to P.O. Box 1540, Thomasville, Georgia, 31799 until 10:00

a. m. on April 9, 2025, for the purchase of ONE (1) JET-A REFUELER TRUCK WITH TRADE-IN to be utilized by the Airport.

Bid shall be made on blanks furnished, placed in a sealed envelope clearly marked “BID FOR ONE

(1) JET-A REFUELER TRUCK WITH TRADE-IN, BID #2025-203”, opening date and time and mailed or hand-delivered to reach the Purchasing Department on or before the appointed time.

All persons and entities submitting bids are hereby notified that the City of Thomasville reserves the right to seek new bids to accept or reject any or all bids, in part or in whole, to waive minor irregularities, technicalities, and/or informalities in proposing, and to award a contract in part or as a whole as deemed to be in the best interest of The City of Thomasville. The City of Thomasville gives further notice that the lowest bid will not necessarily be considered the best bid, and the City reserves the right to select the bid deemed to be in the best interests of the City. If no acceptable bid is received The City of Thomasville also reserves the right to re‐bid at its sole discretion.

Bids and all addendums are available on the internet at www.thomasville.org . Click the WORK link and under the heading labeled “Doing Business with the City” click the link labeled “Bid Opportunities”.

The bids will be opened publicly and read aloud at the scheduled time in the Airport Conference Room located at 882 Airport Road, Thomasville, Georgia, 31792. The bids will be considered by the City Council at a regularly scheduled council meeting within forty-five (45) days of the bid opening. Bid pricing should remain effective for sixty (60) days after the bid opening.

Questions regarding the specifications of this bid should be emailed to Lori McCardle, Purchasing Administrator, at lori.mccardle@thomasville.org. Contact with City of Thomasville personnel regarding this solicitation, other than inquiries to the specific Procurement Agent noted above may be grounds for elimination from the selection process.

http://www.thomasville.org/ mailto:lori.mccardle@thomasville.org

It shall be the intent of these specifications to describe the minimum requirements of a complete Jet-A Refueler to be mounted on a heavy-duty single rear-axle truck. The equipment shall be new and the manufacturer’s standard model in current production, including all standard features, accessories and warranties. The equipment shall meet the minimum specifications and requirements listed below.

These specifications are intended to establish the class of products required, therefore, only deviations which do not affect form, fit or function of the equipment will be considered, and such considerations shall be at the sole discretion of the City. The specifications are describing and stating the minimum capacities, materials, and qualities of equipment needed and required to perform a certain job. All bid offers that meet the intent of the specifications will be given full consideration. In all cases where the equipment offered does not meet the requirements as specified, the variance must be pointed out in the bid submission to permit full review and consideration. Bidder is required to furnish a copy of the manufacture specification and performance data for the specialized unit submitted for bid.

Bid below the total price to provide the products as indicated in this detailed listing. The total for each bid line must include material, freight, handling, fees, set-up fees, labor, duties, and all other costs that might be associated with an order for each item quantity, delivered to City of Thomasville Fleet Maintenance Shop located at 925 Davenport Drive, Thomasville, GA 31792.

GENERAL REQUIREMENTS:

1. Design: The truck and body shall be of the latest manufacture, of current design and production.

The specialized unit shall be fully assembled with modifications made to enable the unit to function reliably and efficiently for sustained operation. Unit purchased shall be designed to permit accessibility for maintenance and repair purposes with minimal disturbance to applicable components or assemblies.

2. Manuals: The dealer shall be required to supply the unit at the time of delivery with two (2) complete set (in English), maintenance, repair, drivability, parts and add-on equipment manuals. It would be preferable to receive manuals in “CD” format where available.

3. Equipment: In all cases where the manufacture has a selection of equipment considered either standard or heavy-duty, such as cooling systems, suspension, engine, transmissions and so forth, the unit being purchased shall be quoted and noted to be delivered with such heavy-duty items being included.

4. Extras: (a.) Unit shall include two (2)-20 lb. fire extinguishers mounted in the cab.

(b.) Look out switch to kill the battery in case of emergency.

5. Safety: Complete unit shall meet or exceed current Federal and “DOT” standards per manufacture, unless otherwise noted in bid proposal.

6. Repair Parts: Equipment offered shall have established sources offering a full line of spare/repair parts available to the purchaser.

7. Training: Staff requires an initial training session for the unit provided.

Thomasville Regional Airport Jet-A Refueler Specifications

Truck Specifications:

• 5,000 Gallon Jet Refueler (plus 3% Expansion) Per NFPA 407 & 385

• Single Compartment Tank

• Stainless Steel Construction including Heads, Shell, Baffles and Sub-Frame

• Aluminum Rolled Fenders with Stainless Steel Fender Brackets

• 8" Channel Rear Bumper

• Ladder with Grab Handles in Module

• Conventional cab-chassis, diesel engine, automatic transmission, with power steering.

Refueler Tank Specifications:

• Two (2) 20" Manhole with 10" Fill DOT Venting, Self Latching with Pressure Relief Valve

• Vents - Two (2) Clay & Bailey

• Chelsea Hot-shift Power Take-off with Heavy Duty Shaft & Flanged Yokes

• Pump - 300 GPM

• Plumbing - 3" & 2" Stainless Steel

• Internal Valve - Jet Level Sensor for High Level Shut-down

• Electric Deadman with 50' Deadman Cable

• By-Pass Valve - 3" for Secondary Control

• Filter/Separator - 300 GPM with Air Eliminator, Water Slug Float

• Differential Pressure Gauge, 30 PSI, Piston Type

• Manual Drain Valve

Fueling System Specification:

• Meter- 3", 300 GPM Liquid Controls M-25 with Large Numeral Counter, Reset & Accumulator - Calibrated & Sealed for Turbine Fuel (or equivalent)

• Meter - 2", 150 GPM Liquid Controls M-10 with Large Numeral Counter, Reset Shut-off Valves at Hose Reels and at Bottom Load Adapter, 3" (or equivalent)

• Hose Reel -3" Electric Rewind, Explosion Proof Motor, Swing Joint Inlet

• Hose - 2" x 50' Coupling, Tested & Certified

• Additive Injection system

• Nozzle - Thiem, 2 1/2", F-116 with Strainer, Swivel and Disconnect (or equivalent)

• Hose Reel - (2) Electric Rewind, Explosion Proof Motor, Swing Joint Inlet

• Hose - Two (2) 1 1/4" x 50' Coupling, Tested & Certified

• Nozzle - Two (2) 1 1/4" OPW Overwing Nozzle #295SAJ (or equivalent)

• Bottom Load Adapter, 2 1/2"

• Brake Interlock System - Nozzles, Pump and Bottom Load

• Tank Water Draw Valve - One at each end of tank

• One Fuel Pressure Gauge and One Nozzle Pressure Gauge installed on the Control Panel

Additional Required Items:

• Fire Extinguishers - Two (2) 20lb. BC with Truck mounting brackets

• Static Grounding Reel w/ 50' Cable

• All Valve and Control Labeled

• All Operating Decals - Installed

• Operating Instructions and Manufacturing Plate with Schematic

• Additive Injection system

TRADE-IN INFORMATION:

• One (1) 2000 International 4700, T444E Truck

• 02/2000 Determan Brownie, Inc. 3,000-gallon tank

• 600 gpm Bottom Load Rate

• 300 gpm Max Unload Rate

• Hammonds Prist Injector

• Velcon Fuel Filter Vessel

• VIN #1HTSCABR3YH300939

• Mileage: 8,285

• Hours: 4,265

• The truck is currently in use by the Thomasville Regional Airport but can be viewed by appointment only. Please contact Lori McCardle to schedule a visit.

• Images included as Exhibit 2

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BID FOR ONE (1) JET-A REFUELER TRUCK WITH TRADE-IN

OPENING

April 9, 2025

AT 10:00 A.M.

The undersigned hereby declares that they have carefully examined the City of Thomasville specifications for One (1) JET-A REFUELER TRUCK WITH TRADE-IN and will provide the item of equipment and supporting materials called for in accordance with the specifications, delivered, tested and ready for use for the below offered price.

$ _____________________ ONE (1) Complete JET-A REFUELER TRUCK unit specified

$ _____________________ Trade-In Allowance

$ _____________________ Total Trade-In Value

• List manufacturer, model and year of the Truck Cab and Body being offered:

• Terms, conditions and length of warranty for Truck Cab and Body being offered:

• Terms, conditions and length of Extended warranty for Truck Cab and Body being offered:

• Delivery time: ___________________________________________________________________

Attach manufacturer specifications and warranty for the unit being offered.

List any and all other exceptions or variations for the units being offered from the specifications as written:

Signature Date

Vendor Phone

Address

Exhibit 2

FRONT

BACK

FRONT QUARTER

RIGHT SIDE

INTERIOR

INTERIOR

FILTER

METERS

PRIST INJECTOR