2025-2026 UPM Bid Proposal.pdf

REQUEST FOR PROPOSALS

2025 - 2026

U.P.M. PERMANENT PAVEMENT REPAIR

MATERIAL CONTRACT

OWNER:

CITY OF ST. CLAIR SHORES

27600 JEFFERSON AVENUE

ST. CLAIR SHORES, MICHIGAN 48081-2093

(586) 445-5200

(RFP-DPW-2025-5)

SPECIFICATIONS

1. RECEIPT AND OPENING OF BIDS

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600

Jefferson Avenue, St. Clair Shores, Michigan 48081-2093, up to 10:30 A.M., Local Time, Tuesday, May 13, 2025, at which time they will be publicly opened and read.

The envelopes containing the Bids must be sealed, addressed to Abrial Barrett, City Clerk, City of St. Clair Shores, 27600 Jefferson Avenue, St. Clair Shores, Michigan 48081-2093 and marked on the outside of the envelope with the name of the Project for which the bid is submitted.

A complete bid tabulation will be posted after the opening to the Bidnet Direct website.

2. Addenda and Explanations

Explanations desired by Bidders shall be requested of the Owner, and if explanations are necessary, a reply will be made in the form of an Addendum, a copy of which will be posted to the Bidnet Direct website. Registering (no cost available) for the site can be done at www.bidnetdirect.com. Every request for such explanation shall be made to Geoffrey Brown, DPW Supervisor at 586-445-5363 x 1602

3. COMPETENCY OF THE BIDDER

Please list the municipalities/companies for which your company has provided similar products or services.

1. Agency:

Year:

Contact Name:

Contact Phone No.:

2. Agency:

Contact Name:

3. Agency:

Contact Name:

http://www.bidnetdirect.com/

4. TIME OF COMPLETION

It is the intent of the City to award the project on Monday June 2, 2025. The new contract will begin at the start of our new fiscal year on July 1, 2025. All prices provided shall remain valid until June 30, 2026. There is an option to extend the contract 2 additional years if mutually agreed upon.

5. INSURANCE

The Contractor shall provide insurance in the name of the City of St. Clair Shores. The City of

St. Clair Shores shall be included as additional named insured on this Owners & Contractors

Protective Policy.

6. MATERIAL

ALL MATERIALS BELOW SHALL MEET AND OR EXCEED City of St. Clair Shores

Standards & Michigan Department of Transportation Specifications with proof of current compliance and shall be clean and free of such extraneous materials such as dirt. The inability to adhere to these standards shall constitute adequate cause to refuse any and all bids or discontinue services from the bid awardees.

All UPM Materials shall meet the attached UPM MIX SPECIFICATIONS.

The bidder shall provide proof from UPM that they are an authorized supplier.

7. ESTIMATED QUANTITIES

All quantities are estimated and may vary substantially during the course of the contract. The estimated quantities are used for assisting in the determination of the lowest responsible bidder.

8. WORKING HOURS

The Contractor shall provide below the hours and days of operation and availability of UPM throughout the year below. Please provide all seasonal hours.

9. Deviations from Specifications

Any deviations from specifications shall be noted here. Failure to do so could result in loss of bid.

PROPOSAL

It is anticipated that the City will require approximately 250 tons of material for the 12-month period. The City reserves the right to award Option 1 or 2 below.

Option 1

Batch and Store at the Vendor’s Site for Pick-Up By the City in 10–20-ton loads.

Estimated Qty Unit Price Total Cost

250 Tons x $__________ = $__________

Location of Vendor’s Site (City & State): ___________________________

Option 2

Batch and Store at the Vendor’s Site for Delivery to the City in 10–20-ton loads. All costs associated with the Delivery Shall Be Included in the Unit Price.

Estimated Qty Unit Price Total Cost

250 Tons x $__________ = $__________

Emergency 24 Hour Service Including Holidays? Yes _______ No_______

CONTRACT EXTENSION

The City of St. Clair Shores may extend this contract, if mutually agreed upon, to purchase UPM

Paving Material (a) from July 1, 2026, thru June 30, 2027, and (b) July 1, 2027, thru June 30, 2028. If such a contract extension is offered, indicate the bidder’s response by completing the following:

(a) A 2026-2027 extension of contract is acceptable ________Yes ________ No

Net change in unit prices for 2026-2027:

+__________% -__________% __________ No Change

(b) A 2027-2028 extension of contract is acceptable __________Yes __________ No

Net change in unit prices for 2027-2028:

+__________% -__________% __________ No Change

CONTRACT

The Proposal of ________________________________ (hereinafter called "Bidder") to the

City of St. Clair Shores, Macomb County, Michigan (hereinafter called "Owner").

The Bidder, in compliance with the Advertisement for Bids for the performance of the 2025-

2026 U.P.M. PERMANENT PAVEMENT REPAIR MATERIAL CONTRACT, having examined the plans and specifications with related documents and the sites of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to perform the maintenance in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is part.

The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion, undertaking or agreement with any bidder or bidders to maintain the prices of said work, or any compact to prevent any other bidder or bidders from bidding on said contract or work, and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever.

The Bidder hereby confirms that all owners and employees of his/her company are legally eligible to work in the State of Michigan and in the United States of America. The Bidder confirms that his/her company has received Social Security numbers from all employees and have confirmed to the best of his/her legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty

(30) calendar days after the scheduled closing time for receiving bids.

The Bidder acknowledges receipt of the following addenda:

NO. _______ DATED: __________ NO. _______ DATED: __________

Dated and signed this ______________ day of ______________________, 20______

Name of Business: ______________________________________________________

Name of Bidder: ________________________________________________________

Signature: _____________________________________________________________

Title of Signer: __________________________________________________________

Business Address of Bidders: ______________________________________________

Telephone No.: ____________________________

Email Address: ____________________________