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2025-20 Field Lighting Specification Document (ADDENDUM #1)

PART 1 – GENERAL

1.1 SUMMARY

A. Work covered by this section of the specifications shall conform to the contract documents, engineering plans as well as state and local codes.

B. The purpose of these specifications is to define the lighting system performance and design standards for Jack Mattox Park using an LED Lighting source. The manufacturer / contractor shall supply lighting equipment to meet or exceed the standards set forth in these specifications.

C. The sports lighting will be for the following venues: [Field locations can be seen in the RFP document as Attachment #1]

1. Field 1 (F1) (225’/225’/225’)

2. Field 2 (F2) (225’/225’/225’)

3. Field 3 (F3) (225’/225’/225’)

4. Field 4 (F4) (225’/225’/225’)

5. Field 5 (F5) (275’/275’/275’)

6. Field 6 (F6) (375’/405’/375’)

7. Field 7 (F7) (300’/300’/300’)

8. Batting Cages

9. Playground

D. The primary goals of this sports lighting project are:

1. Guaranteed Light Levels: Selection of appropriate light levels impact the safety of the players and the enjoyment of spectators. Therefore, light levels are guaranteed to not drop below specified target values for a period of 25 years.

2. Environmental Light Control: It is the primary goal of this project to minimize spill light to adjoining properties and glare to the players, spectators and neighbors.

3. Cost of Ownership: In order to reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. All maintenance costs shall be eliminated for the duration of the warranty.

4. Control and Monitoring: To allow for optimized use of labor resources and avoid unneeded operation of the facility, customer requires a remote on/off control system for the lighting system. Fields should be proactively monitored to detect luminaire outages over a 25-year life cycle. All communication and monitoring costs for 25-year period shall be included in the bid.

1.2 SCOPE OF WORK – INSTALLATION & ELECTRICAL DISTRIBUTION

A. Work shall be coordinated to be scheduled as to impose the least amount of impact on daily community athletic activities

B. Demo, remove and dispose of existing steel poles and fixtures at an approved waste facility.

C. Existing electrical service will be used.

D. Provide Quazite or equivalent type boxes where any underground connections are made. All exposed conduit and elbows shall be galvanized rigid, others shall be schedule 40 EPVC. Where degrees exceed 270, pull boxes shall be installed, Quazite or equivalent type.

E. Provide direction boring to each pole as needed.

1. If rock or other hard surface material is discovered, the cost to bore through the material(s) must be bid as a unit per foot price on Page 8 of the RFP: Bid Fee Form.

F. Provide and install new lighting Control Panels with contactors at each electrical service.

G. Provide and install new conduit and copper conductors to all poles from electrical service/lighting contactor cabinet.

H. Install new poles and fixtures per manufacturer requirements (Contractor responsible for complete installation of poles to include drilling and dirt removal from site, crane rental, etc.

I. Contractor responsible for 811 locate, any directional boring, concrete cutting and pour back to original state, etc. Routes shall be field verified and written plan shall be submitted to owner and approved prior to start.

J. Position fixtures according to lighting manufacturer specifications.

K. Coordinate with lighting manufacturer representative and commission.

L. Coordinate with the Tennessee Valley Authority (TVA) for any available rebates prior to demolition of old light fixtures.

M. Contractor shall submit installation warranty on company letterhead for no less than one year.

N. Keep all heavy equipment off of playing fields. Repair damage to grounds that exceeds that which would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of damage requiring repair.

1.3 LIGHTING PERFORMANCE

A. Illumination Levels and Design Factors: Playing surfaces shall be lit to an average target illumination level and uniformity as specified in the chart below. Lighting calculations shall be developed and field measurements taken on the grid spacing with the minimum number of grid points specified below. Appropriate light loss factors shall be applied and submitted for the basis of design. Average illumination level shall be measured in accordance with the IESNA LM-5-04 (IESNA Guide for Photometric Measurements of Area and Sports Lighting Installations). Illumination levels shall not to drop below desired target values in accordance to IES RP-6-15, Page 2, Maintained Average Illuminance and shall be guaranteed for the full warranty period.

Area of Lighting Average Target

Illumination Levels

Maximum to Minimum

Uniformity Ratio Grid Points Grid Spacing

Field 1 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield 94 Outfield 20’ x 20’

Field 2 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield 94 Outfield 20’ x 20’

Field 3 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield 94 Outfield 20’ x 20’

Field 4 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield 94 Outfield 20’ x 20’

Field 5 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield 56 Outfield 30’ x 30’

Field 6 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield

Outfield 30’ x 30’

Field 7 50FC Infield 30FC Outfield

2.0:1.0 Infield 2.5:1.0 Outfield

25 Infield 73 Outfield 30’ x 30’

Batting Cages 27’ x 141’ 25FC 2.5:1.0 78 10’ x 10’

Playground 95’ x 121’ 13FC 5.0:1.0 101 10’ x 10’

B. Color: The lighting system shall have a minimum color temperature of 5700K and a CRI of 75.

1.4 ENVIRONMENTAL LIGHT CONTROL

A. Light Control Luminaires: All luminaires shall utilize spill light and glare control devices including, but not limited to, internal shields, louvers and external shields. No symmetrical beam patterns are accepted.

B. A technical document addressing the issue of lighting in the vertical plane above the playing surface for aerial sports while achieving desired glare control requirements will be required for approval.

C. Spill Scans: Spill scans must be submitted indicating the amount of horizontal and vertical footcandles along the specified lines. Light levels shall be taken at 30-foot intervals along the boundary line. Readings shall be taken with the meter orientation at both horizontal and aimed towards the most intense bank of lights. Illumination level shall be measured in accordance with the IESNA LM-5-04 after 1 hour warm up.

D. The efficacy for field aimed fixtures must meet DLC requirement of 105 lumens per watt.

E. The first page of a photometric report for all luminaire types proposed showing horizontal and vertical axial candle power shall be provided to demonstrate the capability of achieving the specified performance. Reports shall be certified by a qualified testing laboratory with a minimum of five years experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products. A summary of the horizontal and vertical aiming angles for each luminaire shall be included with the photometric report.

F. Spill Light and Glare Control: To minimize impact on adjacent properties, spill light and candela values must not exceed the following levels taken at 3 feet above grade.

All Fields Average Maximum 150’ Specified Spill Line Horizontal Footcandles 0.03 0.16 150’ Specified Spill Line Max Vertical Footcandles 0.07 0.39 150’ Specified Spill Line Max Candela 2206 9721

PART 2 – PRODUCT

2.1 SPORTS LIGHTING SYSTEM CONSTRUCTION

A. Manufacturing Requirements: All components shall be designed and manufactured as a system. All luminaires, wire harnesses, drivers and other enclosures shall be factory assembled, aimed, wired and tested.

B. Durability: All exposed components shall be constructed of corrosion resistant material and/or coated to help prevent corrosion

C. System Description: Lighting system shall consist of the following:

1. Galvanized steel poles and cross-arm assembly.

2. Non-approved pole technology:

a. Square static cast concrete poles will not be accepted.

b. Direct bury steel poles which utilize the extended portion of the steel shaft for their foundation will not be accepted due to potential for internal and external corrosive reaction to the soils and long-term performance concerns.

3. Lighting systems shall use concrete foundations. See Section 2.4 for details.

a. For a foundation using a pre-stressed concrete base embedded in concrete backfill the concrete shall be air-entrained and have a minimum compressive design strength at 28 days of 3,000 PSI. 3,000 PSI concrete specified for early pole erection, actual required minimum allowable concrete strength is 1,000 PSI. All piers and concrete backfill must bear on and against firm soil.

b. For anchor bolt foundations or foundations using a pre-stressed concrete base in a suspended pier or re-enforced pier design pole erection may occur after 7 days. Or after a concrete sample from the same batch achieves a certain strength.

4. Manufacturer will supply all drivers and supporting electrical equipment

a. Remote drivers and supporting electrical equipment shall be mounted approximately 10 feet above grade in aluminum enclosures. The enclosures shall be touch-safe and include drivers and fusing with indicator lights on fuses to notify when a fuse is to be replaced for each luminaire. Disconnect per circuit for each pole structure will be located in the enclosure. Integral drivers are not allowed. No exposed wiring is allowed.

b. Active cooling fans are not approved.

c. Manufacturer shall provide surge protection at the pole equal to or greater than 40 kA for each line to ground (Common Mode) as recommended by IEEE C62.41.2_2002.

4. Wire harness complete with an abrasion protection sleeve, strain relief and plug-in connections for fast, trouble-free installation.

5. All luminaires, visors, and cross-arm assemblies shall withstand 150 mi/h winds and maintain luminaire aiming alignment.

6. Control cabinet to provide remote on-off control, monitoring, of the lighting system. See Section 2.3 for further details.

8. Manufacturer shall provide lightning grounding as defined by NFPA 780 and be UL Listed per UL 96 and UL 96A.

a. Integrated grounding via concrete encased electrode grounding system.

b. If grounding is not integrated into the structure, the manufacturer shall supply grounding electrodes, copper down conductors, and exothermic weld kits.

Electrodes and conductors shall be sized as required by NFPA 780.The grounding electrode shall be minimum size of 5/8 inch diameter and 8 feet long, with a minimum of 10 feet embedment. Grounding electrode shall be connected to the structure by a grounding electrode conductor with a minimum size of 2 AWG for poles with 75 feet mounting height or less, and 2/0 AWG for poles with more than 75 feet mounting height.

D. Safety: All system components shall be UL listed for the appropriate application.

2.2 ELECTRICAL

A. Electric Power Requirements for the Sports Lighting Equipment:

1. Electric power: 480 Volt, 3 Phase

2. Maximum total voltage drop: Voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of the rated voltage.

B. Energy Consumption: The kW consumption for the field lighting system shall be 187.23 or less.

2.3 CONTROL

A. Instant On/Off Capabilities: System shall provide for instant on/off of luminaires.

B. Lighting contactor cabinet(s) constructed of NEMA Type 4 aluminum, designed for easy installation with contactors, labeled to match field diagrams and electrical design. Manual off-on-auto selector switches shall be provided.

C. Dimming: System shall provide for 3-stage dimming (high-medium-low). Dimming will be set via scheduling options (Website, app, phone)

D. Remote Lighting Control System: System shall allow owner and users with a security code to schedule on/off system operation via a web site or phone. Manufacturer shall provide and maintain a two-way TCP/IP communication link. Trained staff shall be available 24/7 to provide scheduling support and assist with reporting needs.

The owner may assign various security levels to schedulers by function and/or fields. This function must be flexible to allow a range of privileges such as full scheduling capabilities for all fields to only having permission to execute “early off” commands by phone. Scheduling tool shall be capable of setting curfew limits.

Controller shall accept and store 7-day schedules, be protected against memory loss during power outages, and shall reboot once power is regained and execute any commands that would have occurred during outage.

E. Remote Monitoring System: System shall monitor lighting performance and notify manufacturer if individual luminaire outage is detected so that appropriate maintenance can be scheduled. The controller shall determine switch position (manual or auto) and contactor status (open or closed).

F. Management Tools: Manufacturer shall provide a web-based database and dashboard tool of actual field usage and provide reports by facility and user group. Dashboard shall also show current status of luminaire outages, control operation and service. Mobile application will be provided suitable for IOS, Android and Blackberry devices.

Hours of Usage: Manufacturer shall provide a means of tracking actual hours of usage for the field lighting system that is readily accessible to the owner.

1. Cumulative hours: shall be tracked to show the total hours used by the facility

2. Report hours saved by using early off and push buttons by users.

G. Communication Costs: Manufacturer shall include communication costs for operating the control and monitoring system for a period of 25 years.

H. Communication with luminaire drivers: Control system shall interface with drivers in electrical components enclosures by means of powerline communication.

I. Remote Lighting Control System shall be compatible with CivicRec Lighting Integrations for scheduling and management.

2.4 STRUCTURAL PARAMETERS

A. Wind Loads: Wind loads shall be based on the 2018 International Building Code. Wind loads to be calculated using ASCE 7-16, an ultimate design wind speed of 110 and exposure category C.

B. Pole Structural Design: The stress analysis and safety factor of the poles shall conform to 2013 AASHTO Standard Specification for Structural Supports for Highway Signs, Luminaires, and Traffic Signals (LTS-6).

C. Foundation Design: The foundation design shall be based on soil parameters as outlined in the geotechnical report. If no geotechnical report is available, the foundation design shall be based on soils that meet or exceed those of a Class 5 material as defined by 2018 IBC Table 1806.2.

D. Foundation Drawings: Project specific foundation drawings stamped by a registered engineer in the state where the project is located are required. The foundation drawings must list the moment, shear (horizontal) force, and axial (vertical) force at ground level for each pole. These drawings must be submitted at time of bid to allow for accurate pricing.

PART 3 – EXECUTION

3.1 SOIL QUALITY CONTROL

A. It shall be the Contractor’s responsibility to notify the Owner if soil conditions exist other than those on which the foundation design is based, or if the soil cannot be readily excavated.

Contractor may issue a change order request / estimate for the Owner’s approval / payment for additional costs associated with:

1. Providing engineered foundation embedment design by a registered engineer in the State of Georgia for soils other than specified soil conditions;

2. Additional materials required to achieve alternate foundation;

3. Excavation and removal of materials other than normal soils, such as rock, caliche, etc.

3.2 DELIVERY TIMING

A. Delivery Timing Equipment On-Site: The equipment must be on-site 8-10 weeks from receipt of approved submittals and receipt of complete order information.

3.3 FIELD QUALITY CONTROL

A. Illumination Measurements: Upon substantial completion of the project and in the presence of the Contractor, Project Engineer, Owner's Representative, and Manufacturer's Representative, illumination measurements shall be taken and verified. The illumination measurements shall be conducted in accordance with IESNA LM-5-04.

B. Field Light Level Accountability

1. Light levels are guaranteed not to fall below the target maintained light levels for the entire warranty period of 25 years. These levels will be specifically stated as “guaranteed” on the illumination summary provided by the manufacturer.

2. The contractor/manufacturer shall be responsible for conducting initial light level testing and an additional inspection of the system, in the presence of the owner, one year from the date of commissioning of the lighting.

3. The contractor/manufacturer will be held responsible for any and all changes needed to bring these fields back to compliance for light levels and uniformities.

Contractor/Manufacturer will be held responsible for any damage to the fields during these repairs.

C. Correcting Non-Conformance: If, in the opinion of the Owner or his appointed Representative, the actual performance levels including footcandles and uniformity ratios are not in conformance with the requirements of the performance specifications and submitted information, the Manufacturer shall be required to make adjustments to meet specifications and satisfy Owner.

3.4 WARRANTY AND GUARANTEE

A. 25-Year Warranty: Each manufacturer shall supply a signed warranty covering the entire system for 25 years from the date of shipment. Warranty shall guarantee specified light levels. Manufacturer shall maintain specifically-funded financial reserves to assure fulfillment of the warranty for the full term. Warranty does not cover weather conditions events such as lightning or hail damage, improper installation, vandalism or abuse, unauthorized repairs or alterations, or product made by other manufacturers.

B. Maintenance: Manufacturer shall monitor the performance of the lighting system, including on/off status, hours of usage and luminaire outage for 25 years from the date of equipment installation/completion (Date should coincide with the Contractor Warranty Form in RFP Page #28). Parts and labor shall be covered such that individual luminaire outages will be repaired when the usage of any field is materially impacted. Manufacturer is responsible for removal and replacement of failed luminaires, including all parts, labor, shipping, and equipment rental associated with maintenance. Owner agrees to check fuses in the event of a luminaire outage.

The information supplied herein shall be used for the purpose of complying with the specifications for Jack Mattox Park. By signing below I agree that all requirements of the specifications have been met and that the manufacturer will be responsible for any future costs incurred to bring their equipment into compliance for all items not meeting specifications and not listed in the Non-Compliance section.

Manufacturer: ____________________________________ Signature: _____________________________

Contact Name: ____________________________________ Date: ______/______/_____

Contractor: ____________________________________ Signature: _______________________________