2025 - 2 - Paper Cleaning Bid Conditions 24 - 25.pdf

St. Bernard Parish School Board

BID REQUEST

PAPER, CLEANING, AND CUSTODIAL SUPPLIES

JULY 1, 2025 THROUGH JUNE 30, 2026

INVITATION FOR BID (IFB)

FOR PAPER, CLEANING, AND CUSTODIAL SUPPLIES

Voluntary Pre-Bidders Meeting: 10:00 a.m. CST, APRIL 22, 2025

St. Bernard Parish School Board Office

200 East St. Bernard Highway

Chalmette, Louisiana 70043

Public Bid Opening: 1:00 p.m. CST, MAY 1, 2025

Contact Person: Laura Carlin Dorcey

Contact Person Title: Purchasing Agent

Contact Person Phone Number: 504-301-2000

Contact Person Email: lcarlin@sbpsb.org

PLEASE READ THE SOLICITATION CAREFULLY

mailto:lcarlin@sbpsb.org

INVITATION FOR BID (IFB) FOR FOOD PRODUCTS

GENERAL CONDITIONS

Sealed bids will be received by the St. Bernard Parish School Board, 200 East St. Bernard Hwy., Chalmette, Louisiana, 70043 until 1:00 P.M. CST on THURSDAY, MAY 1, 2025 for providing

PAPER, CLEANING, AND CUSTODIAL SUPPLIES to the St. Bernard Parish School Board for the period of JULY 1, 2025 through JUNE 30, 2026.

At 1:00 P.M. CST on THURSDAY, MAY 1, 2025, bids on hand will be formally opened and read aloud at the St. Bernard Parish School Board Office, 200 E. St. Bernard Hwy, Chalmette, LA 70043. Bids received after the closing time will be returned un-opened.

Bids are to be addressed to the St. Bernard Parish School Board at the above address. The envelope containing the proposal should be clearly marked, "BID FOR PAPER, CLEANING, AND CUSTODIAL SUPPLIES”. Additionally, in compliance with La. Act 590, electronic bid submittal procedures have been established for this project, and are available online at https://www.bidnetdirect.com/louisiana/stbernardparishpublicschools.

Each sealed bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be handed a written receipt or such bid shall be sent by registered or certified mail with a return receipt requested. Additionally, bids may be submitted electronically via procedures established online. Bids faxed or emailed will not be accepted.

St. Bernard Parish School Board reserves the right to accept or reject any and/or all bids and to accept any proposal that may serve its best interest. No bid may be withdrawn for at least forty-five (45) days after the closing time from the receipt of bids. Only firm bids shall be accepted.

No alternate bid will be considered or tabulated.

Bid packages may be obtained upon request in writing from the School Board Office:

Laura Carlin Dorcey, Purchasing Agent or by calling (504) 301-2000. Additionally, bid packages may be obtained online from the School

Board’s website at www.sbpsb.org or at https://www.bidnetdirect.com/louisiana/stbernardparishpublicschools.

A Voluntary pre-bidders conference will be held on TUESDAY, APRIL 22, 2025, at 10:00

A.M.CST in the St. Bernard Parish School Board Office, 200 East St. Bernard Hwy., Chalmette, Louisiana, 70043 at which time vendors may submit questions or request clarification of any requirements of the bid request. In addition, written questions concerning this bid packet should https://www.bidnetdirect.com/louisiana/stbernardparishpublicschools https://www.bidnetdirect.com/louisiana/stbernardparishpublicschools be addressed to Laura Carlin Dorcey, Purchasing Agent, at the address noted above, faxed to

504-301-2010, or emailed to lcarlin@sbpsb.org by 4:00 P.M. CST April 25, 2025 and should be clearly marked, “BID QUESTION” on the envelope or subject line.

REQUIRED DOCUMENTS

Each document must be fully completed, and where applicable, signed and dated. Unless otherwise noted, one (1) copy of each document must be submitted.

Failure to submit any of the requested documents or any document not fully completed will result in the disqualification of the bidder’s complete bid.

The following documents must be submitted in the sealed bid packet.

1. Bid Request Form. The bid form provided in the bid package must be used. Use of any other bid form will disqualify bidder’s complete bid

2. Signature Page

The following documents must be completed and submitted prior to the awarding of the bid contract:

1. Certification of Independent Price Determination form.

2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion form.

3. Certification Regarding Lobbying form.

4. Disclosure of Lobbying Activities.

5. Certificate of Insurance, verifying, General Liability, Automobile, and Workers Comp insurance.

6. Non-Collusion Statement.

Any forms previously submitted to the St. Bernard Parish School Board, for any reason, will not be accepted as compliance with the document requirements of this bid.

AWARDING OF BIDS: A line by line item bid evaluation will be used to award the bid to the most responsible and responsive bidders. The fixed price for each item will remain for the entire duration of the contract.

• A “Responsive Bidder” will be able to meet the requirements described in this solicitation.

• A “Responsible Bidder” is willing and capable of furnishing the foods or services described in this solicitation.

Rounding of Price(s): Any price which goes beyond the fourth decimal point (e.g.

beyond the ten thousand place) shall be rounded downward. (i.e., a price of $3.64528 shall be computed and considered $3.6452)

DETERMINATION OF BIDS: Where bids are not qualified by specified limitations, the

School Board reserves the right to award all or any of the items according to its best interest.

Bids shall be submitted on the forms provided and in accordance with the information given on them. In the case of items specified as “or equal as approved’ the decision of the School Board or School Board Representative shall be final. St. Bernard School Board reserves the right to increase or decrease the quantities specified for bid or ordered as the case may be.

The bid is a requirements contract for the food products specified and effective for the period of time stated. The quantities of merchandise or supplies are estimates only, and are not purchased by this contract. Except as this contract may otherwise provide, if the St. Bernard Parish School

Board requirement does not result in orders in the quantities described as “estimated,” that fact shall not constitute the basis for any price adjustment. The St. Bernard Parish School Board reserves the right to cancel all bids in part or in total based upon the availability of USDA donated commodities without penalties to the St. Bernard School Board.

Delivery or performance shall be made only as authorized by orders issued by an authorized representative of the Food Services Department and Maintenance Department. The contract shall furnish to the St. Bernard Parish School Board merchandise or supplies specified by the bid award only, unless the order for a single item or combination of items is in excess of twenty

(20%) percent of the estimated or maximum quantity.

The estimated quantities when given, may not be the total requirements of The St. Bernard Parish

Board, but are strictly estimates of requirements. The approximate value of the Paper, Cleaning, and Custodial Supplies bid during the 2024-25 school year was $35,000 per month. Prospective bidders may request a current usage statement for any of the items in the bid request up until the official bid opening stated in the conditions by calling the Food Services Warehouse Manager at

504-252-9516 or the Maintenance Department Supervisor at 504-252-9432. The St. Bernard

Parish School Board shall order from the contractor all of the Food Services Department requirements for specified and awarded merchandise or supplies.

Gratuities: Bidders are expressly advised that gratuities are not allowed. St Bernard Parish

School Board employees may not accept any gift, service, honorarium, stipend, or fee; or use their position for private advantage or personal, financial, or material gain. The SFA will investigate reported violations. Bidders, whom the SFA finds to have violated these provisions, may be barred from doing business with the SFA; employees may be disciplined according to the SFA policy.

Non-Collusion: By submission of the bid, the Bidder certifies that the bid has been arrived at independently and submitted without collusion with any other Bidder and the contents of the bid have not been communicated, nor to the best of its knowledge and belief, by any one of its employees or agents, to any person not an employee or agent of the bidder and will not be communicated to any person prior to the opening of the bid.

BID PROTEST PROCEDURES: If any Vendor who submitted a bid has an objection to the award of the contract to the apparent selected Vendor, the objecting Vendor shall furnish that protest in writing or by email Laura Carlin Dorcey (lcarlin@sbpsb.org) to the SFA within

SEVEN (7) business days of the Vendor notification of the awarded contract. The protest shall describe in detail the basis for the protest and relevant facts under such terms and conditions as deemed proper. If the protest is filed in a timely fashion, the SFA will review the basis for the protest and will review the matter under the terms and conditions and shall notify those Bidders involved of its decision. The decision shall be final and binding on the objecting bidder.

PRE-APPROVED EQUALS Vendors may submit samples of items for consideration as

“equal” to the product requested on the bid at least one week before the bid opening (see below

“samples”) the request for equal will be evaluated and determined as an equal item by the SBPSB

Food Services Department and Maintenance Department. Notification of the decision to approve or reject an item “equal” will be made by the SBPSB and will be communicated to the vendor with the bid award.

SAMPLES: When samples are requested or sent by a vendor for consideration as an equal item to the one requested in the bid request, the sample must be submitted by the firm so as to reach the designated place before the end of the business day, one calendar week prior to the opening of the bids.

INTENT AND INTERPRETATIONS FOR SPECIFICATION: Among the primary requirements are sanitation, quality, cost, delivery and service.

REJECTION OF BIDS: Bids may be rejected if they show additions not called for, conditions or alternate quotations, or incomplete bids. Failure to submit this information will result in

REJECTION of bid.

GUARANTEE: All customary guarantees for quality and services as specified by the Vendor for the particular items furnished shall apply to the items furnished under the bid system by the

School Board.

INSPECTION: Upon delivery of each item to the specified place, inspection of each item will be made by a representative of the School Board at the point of delivery. Acceptance of the item(s) will be made after inspection determines that all requirements of the specifications or bids are met.

If rejected, the vendor will be required to replace the merchandise or to issue a credit on the invoice at the option of the Manager of the Food Services Department and the Maintenance

Department. In the event of a REJECTION of any merchandise and the need for the St. Bernard

Parish School Board to supply it, the contractor shall be responsible for the additional cost if any, incurred by the St. Bernard Parish School Board in obtaining another source of merchandise.

Failure to meet the delivery date(s) and time(s) may be reason to reject future bids of any such vendor.

INVOICES: Invoices for items delivered and accepted shall be submitted by the vendor in duplicate to the place of delivery.

THE REQUEST FOR PAYMENT OF ITEMS DELIVERED AND ACCEPTED SHALL BE

SUBMITTED TO:

ST. BERNARD PARISH SCHOOL BOARD

ACCOUNTS PAYABLE

200 E. ST. BERNARD HWY

CHALMETTE, LA 70043

TERMS: The unit price of each item includes delivery of these items with all transportation prepaid to the destination. All items shall be delivered to the specified points of delivery on the date or dates specified when the order is placed. Successful bidders must be able to assure the

School Board that they have sufficient trucks and equipment to make a satisfactory delivery as required by the individual schools.

PLACEMENT OF ORDERS: Orders will be placed by a member of the Administrative

Personnel of the Food Services Department and the Maintenance Department. The Food Services

Department reserves the right to add or delete items from any order previously placed at any time prior to the delivery date.

Any bidder must bid on delivery to all schools and SBPSB locations listed in the chart below.

Such bidder is required to submit this price by the items for all schools and SBPSB locations and if awarded a contract, will be required to deliver all items on this contract to any or all these schools and SBPSB locations as requested.

Location Address

Arabi Elementary School 7200 Alexander Avenue, Arabi, La 70032

Chalmette Elementary School 75 E. Chalmette Circle, Chalmette, La 70043

Chalmette High School –Main Campus 1100 E. Judge Perez Drive, Chalmette, La

70043

Chalmette High School-Lacoste Campus 1101 E. Judge Perez Drive, Chalmette, La

70043

Joseph Davies Elementary School 4101 Mistrot Drive, Meraux, La 70075

J.F. Gauthier Elementary School 1200 E. LA Highway 46, St. Bernard, La

70085

Andrew Jackson Middle School 201 Eighth Street, Chalmette, La 70043

C.F. Rowley Alternative School 49 Madison Avenue, Chalmette, La 70043

St. Bernard Middle School 2601 Torres Drive, St. Bernard, La 70043

N.P. Trist Middle School #1 Pirates Cove, Meraux, La 70075

W. Smith Jr. Elementary School 6704 E. St. Bernard Highway, Violet, La

70092

Lacoste Elementary School 1625 Missouri Street, Chalmette, La 70043

Arlene Meraux Elementary School 4004 Paris Road, Chalmette, La 70043

Maumus Center 721 Friscoville Avenue, Arabi, La 70032

Frank’s Place ( School Board Office) 200 E. St. Bernard Highway, La. 70043

School Food Service Warehouse 5912 St. Bernard Highway, Violet, La 70092

Maintenance Warehouse 5912 St. Bernard Highway, Violet, La 70092

BACKORDERS: The St. Bernard Parish School Board reserves the right to cancel and reject orders for items not delivered on the scheduled delivery date. Vendors who wish reschedule items for future delivery dates (i.e. BACKORDERS) must contact the Food Services Manager or Maintenance Supervisor and obtain prior approval to deliver backordered items.

DELIVERIES: Deliveries must be made during the hours of 8:00 AM and 4:30 P.M., Monday thru Friday. Deliveries will not be accepted on regularly scheduled school holidays or at other times as may be necessary, provided adequate notice is given to vendor. The Food Services

Department and Maintenance Department reserves the right to refuse delivery of any items not delivered in accordance with the above provisions. All CAFETERIA ORDERS MUST BE

DELIVERED DIRECTLY TO THE SCHOOL CAFETERIAS.

DEFAULT AND TERMINATION:

A: The St. Bernard Parish School Board may, subject to the paragraphs below, by written notice of default to the contractor, terminate this contract in whole or in part if the contractor fails to:

1. Deliver the merchandise or supplies within the time specified in this contract or any extension.

2. Furnish the merchandise or supplies in accordance with the specifications, inspections, grading or certification.

3. Perform any of the other provisions of this contract. The St. Bernard Parish School Board’s right to terminate this contract under the provisions stated above may be exercised if the contractor does not cure such failure within seven (7) days after receipt of written notice from the buyer of the Food Services Department specifying the failure on the part of the Contractor.

B. If the St. Bernard Parish School Board or the contractor terminates this contract in whole or in part, the St. Bernard Parish School Board may acquire under the terms and in the manner the

St. Bernard Parish School Board consider appropriate, merchandise or supplies similar to those terminated. The contractor shall be liable to the St. Bernard Parish School Board for any excess costs for those merchandise or supplies in addition to liquidated damages. However, the contractor shall continue the work of furnishing the merchandise or supplies not terminated.

C. The contractor shall not be liable for any excess costs if the failure to perform the contractor arises from causes beyond the control and without the fault or negligence of the contractor which causes are limited to (1) acts of God or of the public enemy, (2) fires, (3) floods, (4) epidemics,

(5) quarantine restrictions, or (6) hurricanes. The contractor must provide written notice within ten (10) days of any such event. Failure to do so shall constitute a waiver on the part of the contractor.

D. The right and remedies of the St. Bernard Parish School Board in this clause are in addition to any other rights and remedies provided by law or under this contract.

FREE AND OPEN COMPETITION: This solicitation is intended to promote free and open competition. If the language, specifications, terms, and conditions, or any combination thereof, restricts, or limits the requirements in this solicitation to a single source, it must be the responsibility of the interested vendor to notify, Laura Carlin Dorcey in writing, at lcarlin@sbpsb.org at least 5 business days before the due date for the bids. The solicitation may or may not be changed but a review of such notification will be made prior to the award of the contract.

RECORDKEEPING: Any and all documents, books, records, invoices, and/or quotations of purchases shall be made available, upon demand, in an easily accessible manner for a period of at least three years from the end of the contract term (including renewals) to which they pertain and after all the pending matters are closed, for audit, examination, excerpts and transcriptions by the SFA, state, and federal representative and auditors in accordance with federal regulation.

Selected vendor must ensure that any such records held by a subcontractor are likewise subject to provisions.

EQUAL OPPORTUNITY:

A. All contracts awarded in excess of $410,000.00 by St. Bernard Parish School Board (SBPSB) require compliance with Executive Order 11246, entitled “Equal Employment Opportunity” as amended by Executive Order 11375 and as supplemented in the United States Department of

Labor regulation (41CFR, Part 60). During the performance of this contract the Vendor agrees to comply with all of the aforesaid provisions and to furnish to SBPSB all information required in the prescribed form. The Vendor shall permit access to its books, records, and accounts by

SBPSB, the Louisiana Department of Education or the United States Department of Agriculture for the purpose of investigating to ascertain the vendor’s compliance with the applicable rules, regulations and orders. If it is determined that the Vendor is not in a compliance with this clause or any rules, regulations or orders of the Secretary of Labor, this contract may be canceled, terminated, or suspended in whole or in part and the Vendor may be declared ineligible for further contracts with SBPSB in accordance with the aforesaid procedures. The Vendor shall include the terms and conditions of this Article in every subcontract or purchase order that is not exempt under the aforesaid rules, regulations or orders.

B. During the performance of this contract, the Vendor agrees as follows:

1. The Vendor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

mailto:lcarlin@sbpsb.org

2. The Vendor shall take affirmative action to ensure the applicants are employed, and the employees are treated during employment, without regard to their race, color, religion, religion, sex, or national origin. This shall include but not be limited to, (1) employment, (2) upgrading, (3) demotion, (4) transfer, 5) recruitment or recruitment advertising, (6) layoff or termination, (7) rates of pay or other forms of compensation and (8) selection for training including apprenticeship.

3. The Vendor shall post in conspicuous places available to employees and applicants for employment the notices to be provided by the Contracting Officer that explains this clause.

4. The Vendor shall, in all solicitations or advertisement of employees placed by or on behalf of the Vendor; state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or nation al origin.

5. The Vendor shall send, to each labor union or representative of workers with whom it has a collective bargaining agreement or other contract or understanding, the notice to be provided by the Contracting Officer advising the labor union or workers’ representative of the Vendors’ commitments under the clause, post copies of the notice in conspicuous places available to employees and applicants for employment.

ACCESS TO RECORDS: The SBPSB, the Louisiana Department of Education, the United

States Department of Agriculture and the Comptroller General of the United States, or any authorized representative shall have access to any books, documents, papers, and records of the vendor relating to this contract, for the purposes of making any audit, examination, excerpts, and transcriptions. Vendors shall maintain all required documents for three years after the final payment or in the event of any audit until the audit is closed.

INSPECTION OF PUBLIC RECORDS: All information received from selected Vendor shall be subject to inspection once the contract is awarded.

TAXES: LOUISIANA SALES TAX AND ST. BERNARD SALES TAX SHOULD NOT

BE INCLUDED ON BID FORM. THE ST. BERNARD PARISH SCHOOL BOARD IS

EXEMPT FOR ALL STATE AND LOCAL SALES TAX UNDER HOUSE BILL, 1139.

Vendors (Bidders) shall agree to comply with the Required Provisions for Procurement Contracts in Child Nutrition Programs

REQUIRED CONTRACT PROVISIONS FOR PROCUREMENT CONTRACTS IN

CHILD NUTRITION PROGRAMS

Required Contract Provisions from Appendix II of 2 CFR Part 200

1. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor” (Appendix ll of 2 CFR Part 200E).

2. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency Appendix II of 2 CFR Part 200(D).

3. The vendor shall comply with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or sub recipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency (Appendix II of 2 CFR Part 200 (D).

4. Civil Rights Laws: The vendor shall comply with the following civil rights laws, as amended: Title VI of the Civil Rights Act of 1964: Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; The Americans with Disabilities Act; FNS Instruction 113-1, Civil Rights Compliance and Enforcement in School Nutrition Programs.

5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence (Appendix II of 2 CFR Part 200(l).

6. Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate (Appendix II of 2 CFR Part 200(A).

7. All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement (Appendix II of 2 CFR Part 200(B).

8. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or sub recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or sub recipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency (Appendix II of 2 CFR Part 200(F).

9. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C.

1251-1387), as amended—Contracts and sub grants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA) (Appendix II of 2 CFR Part 200(G).

10. Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549 (Appendix II of 2 CFR Part 200(H).. The vendor shall comply with the following civil rights laws, as amended: Title VI of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement in School Nutrition Programs.

11. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award (Appendix II of 2 CFR Part 200(l).

12. Solid Waste Disposal Act

Procurement of recovered materials- A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines (2 CFR Part 200.322)

Provisions Regarding Minority Businesses/Affirmative Action The vendor agrees to take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible (2 CFR Part 200.321) Affirmative action steps will include:

1. Placing qualified small and minority business and women’s business enterprise on solicitation lists.

2. Assuring that small and minority businesses, and women’s businesses enterprises are solicited whenever they are potential sources

3. Dividing total requirement, when economically feasible, into smaller tasks or quanitities to permit maximum participation by small and minority businesses, and women’s business enterprises

4. Establishing delivery schedules, where the requirement permits, which encourages participation by small and minority businesses, and women’s business enterprises.

5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and Minority Business Development Agency of the Department of Commerce;

and

6. Requiring the prime contractor. Of subcontracts are to be let in, to take affirmative steps listed in paragraphs 1 through 5 of this section.

Links below may provide sources for Sponsors to find listing of minority and women’s business enterprises.

- Small Business Association List of federally – certified minority and women owned business:

http://sba8a.com

- Louisiana’s Hudson Initiative (Small Enterpreneurship) Program:

https://doa.la.gov/Pages/osp/se/secv.aspx.

The vendor shall comply with the following civil rights laws, as amended: Title VI of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b;

the Americans with Disabilities Act; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement in School Nutrition Programs.

Required Contract Provisions from 2 CFR Part 200

1. Procurement of recovered materials- A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste http://sba8a.com/

Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines (2 CFR Part 200.322)

Other Contract Provisions

1. Contractors are required to maintain all required records for the three years after the final payment and all other pending matters (audits) are closed for all negotiated contracts.

2. Access must be granted to duly authorized representative of the SFA, State Agency, US Department of Agriculture, or Comptroller General to any books, documents, papers and records of the contractor which are directly pertinent to all negotioated contracts.

3. The contractor must recognize mandatory standards/policies, relatred to energy efficiency contained in the State Energy Plan issues in compliance with the Energy Policy and Conservation Act. (PL 94-165)

Further information regarding this proposal may be obtained from:

Laura Carlin Dorcey Purchasing Agent St. Bernard Parish School Food Services Department 200 East St. Bernard Highway Chalmette, Louisiana 70043 lcarlin@sbpsb.org Telephone: (504) 301-2000 Fax :( 504) 301-2010

Non-Discrimination Statement In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint mailto:program.intake@usda.gov

This institution is an equal opportunity provider.