2025_12_16 RFP.pdf

Request for Proposal (RFP) Fixed Wireless Network

Published December 16, 2025

Proposals are due by 5:00 PM EST on January 16, 2026

1. Description

The City of Donalsonville ("the City") published this Request for Proposal (RFP) to solicit proposals from Internet Service Providers (ISPs) and vendors to partner with the City to meet its connectivity goals and further progress towards a Smarter Donaldsonville by bringing Fixed Wireless broadband to homes and businesses in the City. Below are the City's explicit needs for a successful future partnership. With this partnership, the City would like to address the following requirements:

1.1 The City requests Gigabit technology to be deployed.

1.2 The City Requests Future Partnerships Considering the Connection to City Infrastructure.

1.3 The City will make existing-owned infrastructure available for consideration. The Contractor must connect the City Hall building to the fire department building via fiber.

1.4 The City under an intergovernmental agreement from network operations and support with the city of Colquitt, Georgia

2. Overview of the Project

The project involves upgrading the existing broadband wireless system within the city limits.

The current system must be removed and decommissioned once the new network is operational and customers have been transitioned. The city currently has approximately 160 to 200 customers; all of these customers will need to be transferred to the new system. The new system will include three locations: the first is a tower on Hwy. 91, the second is a water tank on 7th St., and the third is a tower on Hwy. 84. The project must use Cambium 3 GHz technology licensed by Federated Wireless. The system must be fully compatible with the current operating system of the managing partner’s network. Each tower location will require a network cabinet with backup power supply and network infrastructure. A fiber optic link must be installed from Hwy. 84 to the Hwy. 91 tower. A licensed 11 GHz point-to-point backup system is required to connect all three towers, with the primary link on Hwy. 91.

Additionally, a fiber optic connection must be installed to connect the network back to the managing partner at 156 E College St., Colquitt, Georgia 39837. The contractor must also connect City Hall to the fire department with a fiber connection.

Complete building materials can be found in Exhibit A

A tower location can be found in Exhibit B

A fiber optic connection map can be found as Exhibit C

3. General Proposal Requirements

The city of Donalsonville is poised to undertake an ambitious project to upgrade its wireless broadband infrastructure, providing improved service to its residents. This upgrade is set to benefit the city’s customer base, which currently consists of approximately 160 to 200 users, making a significant leap in connectivity and reliability.

The project's infrastructure will leverage three strategically located towers to ensure optimal coverage across the city. The first tower will be located on Hwy. 91, the second at the water tank on 7th St., and the third on Hwy. 84. Importantly, the new system will employ Cambium technology with 3 GHz capabilities, authorized under a license by Federated Wireless, ensuring robust performance and adherence to industry standards.

One of the primary goals of this upgrade is to facilitate a seamless transition for existing customers. The transfer to the new system promises to be thorough and efficient, minimizing downtime and maintaining user satisfaction. This careful management of customer experience will set a positive tone for the relaunch of the wireless system.

Each tower will be equipped with essential infrastructure, including network cabinets, backup power supplies, and network support. This ensures that each location maintains operational integrity even during power disruptions. To interconnect these towers effectively, a fiber-optic link will be established from the highway.

84 to the Hwy. 91 tower, creating a robust backbone for data transmission.

Additionally, a licensed 11 GHz point-to-point system will enable connectivity between the three towers. The main link will be set up through the Hwy. 91 tower, ensuring that the essential parts of the network are connected efficiently. This multi-layered setup offers redundancy, which is crucial for any modern communication network, boosting reliability and reducing the chance of outages.

Additionally, a vital fiber optic connection will be installed to link the entire network back to the managing partner located at 156 E College St, Colquitt, Georgia. This connection is essential for network management and support, providing oversight and quick responses to any technical issues that may occur.

In the interest of community safety and operational efficiency, the project will also establish a fiber connection linking City Hall to the fire department building.

The city's ambitious upgrade plan relies on careful planning and execution, with building materials outlined in Exhibit A, tower locations detailed in Exhibit B, and a comprehensive fiber optic connection map provided in Exhibit C. Each element of this project is designed to enhance connectivity for Donalsonville residents, ultimately fostering a more connected and efficient community.

In conclusion, this system upgrade represents a pivotal step toward improving broadband access for all residents. By leveraging advanced technology and ensuring a smooth transition for existing users, the city will not only elevate its communication infrastructure but also empower its citizens to thrive in the digital age. As Donalsonville embarks on this journey, the emphasis on reliability and performance will undoubtedly pave the way for a brighter, better-connected future.

3.1. Company Profile

3.1.1 Provide a brief executive summary of the Respondents’ proposal.

3.1.2 Provide the name(s), address, email address, and telephone numbers (office and cell) for the person(s) at Respondent that can answer questions regarding responses to RFP and will be involved in potential interviews/negotiations.

3.1.3 Provide detailed information about the business structure of the Respondent. If the RFP response involves a partnership between multiple parties, provide the information for each partner, including:

3.1.3.1 Which entity will serve as Prime? The Prime must provide the following information and only list the subordinate partners.

3.1.3.2 The legal name of the respondent as specified in its charter or other organizing/creation document, as well as the state in which the respondent business entity is organized (including DUNS number).

3.1.3.3 Detailed organizational structure of Respondent (e.g., executive, project management, construction, subcontractors). How many people do you employ? How many of these employees work in areas related to telecom or broadband?

3.1.3.4 Discussion of Future Local Presence in the City of Donalsonville.

3.1.3.5 The names and mailing addresses of any parent or subsidiary of the respondent (namely, any other business entity owning or controlling the Respondent, in whole or in part) and a statement describing the nature of any such parent or subsidiary business entity.

3.1.3.6 Please describe any partnership or other significant business arrangements integral to the proposed solution. Please explain the partnership structure if the proposal includes a group of ISPs and/or companies.

3.2. Company Experience

3.2.1 Provide a brief history of the company, focusing on telecom and broadband. Include any statistics relevant to the Respondent's current broadband business in the city. This may encompass the number of retail customers served or the miles of fiber construction.

3.2.2 List all states where the Respondent has retail broadband and/or open-access customers.

3.2.3 Describe existing customers and any relevant past performance. If the RFP response involves a partnership among multiple parties, please include this information for each partner.

3.2.4 Provide a detailed description of the Respondent’s safety culture and safety record. If the RFP response involves a partnership among multiple parties, please include this information for each partner.

3.2.5 Provide at least three (3) references, including the entity, name of the point of contact, phone number, email address, and location. If the RFP response involves a partnership among multiple parties, provide this information for the leading partner.

3.3. Project Execution

3.3.1 Provide the anticipated timeline for execution and connecting with the City of Donaldsonville.

Equipment Requirements See (Exhibit A)

Financial Requirements

Funds will be paid and drawn down based on milestones in the RFP.

4.1 Financial History

4.1.1 How long has the Respondent been operating under its current corporate structure?

4.1.2 Has the business declared bankruptcy in the last ten years? If yes, explain and describe the current status in relation to the bankruptcy.

4.1.3 Disclose any lawsuits during the past five years that might have an impact or bearing on a broadband business.

1. RFP Instructions, Definitions, and Schedule

The response should be prepared simply and economically, providing straightforward and concise responses to all questions and addressing all City requirements. False or inaccurate information will result in the rejection of the response. Once a response has been submitted, product substitutions or changes to design, material, or process may not be made without the prior written approval of the City.

RFP Modifications The City reserves the right to modify or change any information presented in this RFP as more information becomes available. Any RFP modifications will be provided by means of Addendum.

Responsibility for Costs The Respondent shall be fully responsible for all costs incurred in the development and submission of the proposal or any other costs incurred prior to the issuance of an agreement or contract. The City shall not assume any contractual obligations as a result of the issuance of a proposal request, the preparation or submission of a proposal, the evaluation of proposals or the final selection of a proposal.

RFP Submittal Deadline The City will accept electronically submitted responses no later than ?. The Respondent should provide a single PDF file unless otherwise indicated (i.e., financial confidentiality). Late submittals will not be considered. All responses must be clearly labeled in the subject of the transmittal email as “RFP for Solicitation for Citywide Fiber Optic Network Partnership.” The

City urges respondents to initiate email transmittals before the deadline to mitigate the risk of nonreceipt.

RFP Questions All general questions pertaining to this RFP must be submitted by email to:

Jeffrey Hatcher Email: citymanager@donalsonvillega.org

Deliver the RFP to All submittals must be submitted directly to:

Jeffrey Hatcher Email: citymanager@donalsonvillega.org

Respondents that wish to be notified of the responses to questions by other parties should request at the above email address to be added to the list of interested parties.

Any written questions from Respondents must be received no later than ?.

Questions or requests for clarifications received after this deadline will not be answered. The City will provide written answers to all questions and circulate the questions and answers to all known interested parties.

Schedule of Activities

The City has established the following schedule:

Issue RFP December 16, 2025 RFP responses due Janurary 16, 2026

RFP Format

In order to facilitate a timely and fair evaluation of RFP proposals, a standard response format has been developed and is documented in this section. All Respondents are required to format their proposal in a manner consistent with the guidelines below:

Section Topic 1 Letter of Transmittal 2 Executive Summary 3 General Requirements

Company Profile Company Experience Project Execution

4 Technical Approach 5 Financial Approach 6 Additional Information

The topics must be organized under the specific section as stated above and indicated appropriately. Each topic must be addressed in the proposal, or the proposal may be rejected.

Authorized Representative

Respondent should indicate the name, title, and contact information of the person who will be authorized to enter into an agreement with the City if selected.

Confidentiality

The City shall use reasonable efforts to preserve the confidentiality of any proprietary or confidential information submitted by the Respondent which is clearly designated and identified as such. Given that the City is a governmental entity, it has commitments and obligations subject to “freedom of information” laws or similar statutory disclosure requirements. The City is subject to full compliance with these laws and statutory requirements. Compliance with these laws or statutes shall be deemed not to constitute a breach of requested confidentiality of a given proposal response to the RFP.

Proposal Disposition

Any proposals received in response to this RFP shall become the property of the City.

RFP Response Review

The City will evaluate each Respondent’s responses to this RFP. The City’s goal is to eventually reach an agreement with one Respondent to build and operate a new broadband network in the City. The City reserves the right to take no action after reviewing responses. The City reserves the right to ask for clarifications of responses to the RFP either in writing or by video conference.

The City may eliminate from consideration any Respondent that does not provide response to City questions or does not meet City minimum requirements. The City will notify any Respondents who do not meet our minimum requirements in a timely manner.

The selection committee will review each response based on the categories below independently, and the City reserves the right to reject any proposal that scores poorly on one or more categories. The City expects to conduct interviews with a short list of candidates based on the responses to the categories below.

a. Company Profile: (10 Points) Review will emphasize organizational structure, partnership structure, and available resources to construct the citywide network.

b. Company Experience: (10 Points) Review will emphasize direct experience and success with delivering similar services as well as integrity, reputation, safety, and efficiency of the Respondent.

c. Project Execution: (10 Points) Review will emphasize the ability to commence and connect the City of Donalsonville promptly or within the time specified, without delay or interference.

An anticipated timeline of execution and connecting the City of Donalsonville is required to be provided by the Respondent.

2. Technical Requirements: (20 Points) Review will evaluate the Respondent’s capabilities and approach to address technical requirements in the RFP. The design should provide a resilient city-wide network meeting national standards related to fiber construction and fiber electronics. The fiber network should be designed to pass every home, business, and government location within Donalsonville. The respondent must display an adequate plan for the construction process, minimizing disruptions to the City.

General Provisions

Minimum Effective Period of Proposal All proposals are required to remain in effect for at least 120 days from the date submitted to the City for review. This should be taken into account during budget preparations.

Public Information All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure. Respondents may request company specific business and proprietary information not to be released and allowed by the City.

RFP Acceptance and Rejection The City reserves the right to accept any proposal or part of a proposal; to reject any or all proposals; to waive irregularities or informalities in any proposal, in any manner deemed in the best interest of the City.

Presentations and Site Visits The Respondent may be invited to make a presentation in person or by conference call.

Type of Contract The final contract form shall be negotiated between and be mutually acceptable to the parties. Any contract(s) resulting from this effort will be negotiated at the sole discretion of City of Donalsonville (the “City”), and/or their agents.

Clarifications and Interpretations Any clarifications or interpretations of this RFP that materially affect or change its requirements will be provided by the City as an addendum. These items must be received by the City 10 days prior to the proposal due date to allow for proper notification. All such addenda issued by the City shall be issued before the proposals are due as part of the RFP, and all Respondents shall acknowledge receipt of and incorporate each addendum in its responses. All additional information or addenda will be posted on the city website at http://joplinmo.org/index.aspx in the left-hand column under Bids/Projects. Please check regularly and/or sign up to receive notifications.

Respondents shall consider only those clarifications and interpretations that the City issues by addenda five (5) days prior to the submittal deadline. Interpretations or clarifications in any other form, including oral statements, will not be binding on the City and should not be relied upon in preparing responses.

No Lobbying

Respondent acknowledges and accepts that from the Date of Issuance of the RFP until a

If the final decision has been made by the City, it will not take any action, make any effort, support, or engage others on its behalf to take actions or efforts with the attempt to influence the decision-making process for this RFP in favor of the respondent. This includes direct contact with the City Council, City Manager and staff of the City of Donalsonville, Additionally, the Respondent acknowledges and accepts that it will not attempt to use public communication such as the news media, social media, etc. as a means of attempting to influence the RFP evaluation or decision-making process. Any respondent violating any of the aforementioned conditions is subject to immediate disqualification from consideration.

Miscellaneous Respondent must disclose any potential conflict of interest with the City and any of its employees.

Respondent shall hold all information provided in its response in confidence and shall not reveal its proposal to or discuss its proposal with others until all relevant contracts are awarded. By the submission of a proposal, the Respondent represents and warrants that in connection with the response that no attempt has been made nor will be made to restrict competition, to induce any other person or party to submit, or conspire with any other parties to restrict or otherwise manipulate prices or competition relating to this RFI or any resultant contracts.

The City does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. The City is committed to providing an inclusive and welcoming environment for all members of our staff, citizens, volunteers, contractors, vendors, and clients. The City expects the Respondent to comply with these standards.

Exhibit A

Part # Description QT C030045B021A 3 GHz 450b - High Gain - Radio Only 280 N030045D001 3 GHz 450b High Gain Antenna Assembly - 4-pack 70

N000900L001D Cambium PoE Gigabit DC Injector, 15W Output at 30V, Energy Level 6 Supply - **Includes AC Line Cord 280

C030045A101B 3 GHz PMP 450m Integrated Access Point, 90 Degree 8 N000000L140A Silver RJ-45 Gland Spare for PMP450m - PG16 Long size, 2 SFP-1G-SX 1G SFP MMF SX Transceiver, 850nm. -40C to 85C 8 DC Surge Suppressor (DC LPU kit)

DC Surge Suppressor (DC LPU kit)

C000000L066B Cambium cnPulse‚ Sync Generator with CambiumSYNC 8

ICT-2U4

Modular Series Intelligent 2RU High Power Shelf Redundant Hot Swappable Rectifier System with Dual-Breaker Battery 2

ICT700-48PM Power Module, 48VDC, 700W output, hot swappable, floating 8 ICT-CB5 5 Amp Hydraulic/Magnetic breakers for use with Load 16 ICT-CB10 10 Amp Hydraulic/Magnetic breakers for use with Load 8 FBB-P100 viaPhoton Fischer Remote Battery Intelligent Backup, Primary 2

FBB-S100

viaPhoton Fischer Remote Battery Intelligent Backup, Secondary Unit, 48VDC, adds additional 100aH to FBB-P100 2

EX5512-T0 Zyxel AX6000 Wi-Fi 6 2.5G Ethernet Gateway 360 Plume License Zyxel AX6000

Plume License Zyxel AX6000

C110085B002 PTP 850C, Basic Radio, 11 GHz 4 N000082K167 PTP 820/850 Act.Key - 10GE port 2 4 N000082L014 PTP 820 Glands_x5_KIT 4 N000082L027 PTP 820C/850C Act.Key - 2nd Core Activation 4 N000082L048 PTP 820/850 Act.Key - MC-ABC, per Tx Chan 8 N000082L056 PTP 820/850 Act.Key - XPIC, per Tx Chan 8 N000082L065 PTP 820 DC Connnector 4 N000082L116 Grounding Cable, 1m with M6 ring to M6 ring 4 N000082L126 PTP 820/850 Act.Key - Capacity 650M with ACM Enabled, Per 8 N110082D096 PTP 820 2' ANT,SP,11GHz,RFU-C TYPE&UBR100 - 4 N110082L082 PTP 820C OMT KIT 10-11GHz 4 N110082L103 PTP 820 RFU-C 10_11GHz OMT Interface-Radiowave 4 N110085L013 PTP 850C Diplexer,11 GHz, TR 500, CH7W13, Hi,11425- 2 N110085L014 PTP 850C Diplexer,11 GHz, TR 500, CH7W13, Lo,10915- 2 N800082L013 PTP 820/850 SFP+, 1310nm,SM, 10Gbit, Industrial Grade 20

FCC

Coordination Service FCC Licensing and Microwave Path Coordination Service 2 FCC Licensing FCC Licensing 4 2" Rigid 2" Rigid 10 PC-12 DC Distribution Boxw/ inserts 4

8 AWG

multiconductor 8 AWG multiconductor DC power cable per Ft 5000 CAT5e Shielded CAT5e Shielded Cabling per FT 5000 T6303KTT Tower Mount ground bars 12 T1003KT30A Pipe - Pipe Hardware 14 T1309MT36-96 Panel Antenna Standoff Mount 8 Outdoor fiber enclosure / splice case Outdoor fiber enclosure / splice case 2 Rack mount fiber splice Rack mount fiber splice 2 Cable cushions, snap ins and inserts Cable cushions, snap ins and inserts 140 Outdoor fiber jumpers Outdoor fiber jumpers 8 #6 Ground Cable #6 Ground Cable 450 #6 ground lugs #6 ground lugs 44 24 strand outdoor fiber cable - single mode 24 strand outdoor fiber cable - single mode 5000 Cisco Switch Cisco Switch 2

Exhibit B

Exhibit C Link to City and Fire Dept.

Link to 91 Tower to Hwy 84

Link to Colquitt Connect Network NOC