2025-12-04_CC 26-07_Addendum No 1.pdf

Department of Public Works

709 Morgnec Road Chestertown, MD 21620

(410) 778-2600 Daniel F. Mattson, P.E., C.F.M, C.M.E., Director

DMattson@kentgov.org

RFQ # CC 26-07: SECURITY UPGRADES IN THE CIRCUIT COURTHOUSE OF

KENT COUNTY, MARYLAND

ADDENDUM NO. 1

December 4, 2025

THE INFORMATION CONTAINED HEREIN SHALL BE HEREBY MADE A PART OF THE SPECIFICATIONS AND CONTRACT

DOCUMENTS FOR THE ABOVE REFERENCED REQUEST FOR PROPOSALS. IN THE EVENT OF ANY CONFLICT OR DISCREPANCY

BETWEEN ORIGINAL BID DOCUMENTS AND/OR PREVIOUS ADDENDA AND THIS ADDENDUM, INFORMATION CONTAINED IN

THIS ADDENDUM SHALL OVERRIDE PREVIOUSLY ISSUED DOCUMENTS.

BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING THE BOTTOM OF THIS FORM AND

INCLUDING THIS ENTIRE DOCUMENT IN THEIR BID FORMS.

BID DUE DATE – THERE IS NO CHANGE TO THE BID DUE DATE PER THE ORIGINAL RFQ, WHICH REMAINS DECEMBER

17TH, 2025 AT 10:00 AM.

PRE-BID MEETING – A NON-MANDATORY PRE-BID MEETING TOOK PLACE ON FRIDAY NOVEMBER 21, 2025 AT 10AM.

THE REQUIREMENTS AND TIMEFRAMES LISTED IN THE RFP WERE DETAILED, AND POTENTIAL BIDDERS WERE GIVEN THE

OPPORTUNITY TO INSPECT THE PROPOSED WORK AREAS TO IDENTIFY POTENTIAL CONCERNS AND OBTAIN FIELD

MEASUREMENTS. A COPY OF THE SIGN-IN SHEET FOR THIS MEETING IS ATTACHED TO THIS RFP.

BASED ON QUESTIONS RECEIVED AT THE PRE-BID, AND SUBMITTED IN WRITING PRIOR TO THE DEADLINE FOR QUESTIONS, THE FOLLOWING RFP SECTIONS HAVE BEEN REVISED:

SECTION C.2.A1.2 SHALL BE REVISED TO DELETE THE FOURTH (4TH) BULLET POINT UNDER SPECIFICATIONS (“SPEAKER

PORT” HAS BEEN DELETED). THE FOLLOWING SHALL BE ADDED AS A BULLET POINT UNDER SPECIFICATIONS:

PROVIDE ARCHED TRANSACTION WINDOW COMPATIBLE WITH DEAL TRAY.

SECTION C.2.A1.3 SHALL BE REVISED TO STATE: “LAND RECORDS OFFICE – SCOPE: INSTALLATION OF BALLISTIC-RATED

PANELS WITHIN THE LAND RECORDS OFFICE. ” IT SHALL BE UNDERSTOOD THAT THIS CHANGE ALSO APPLIES TO THE

STANDARD SEALED BID PRICE SHEET. BY COPY OF THIS ADDENDUM, IT IS CLARIFIED THAT ITEM A1.3 ON THE BID

PRICE SHEET IS INTENDED TO REPRESENT LAND RECORDS OFFICE. FOR CONVENIENCE OF BIDDERS, THE ORIGINAL

STANDARD SEALED BID PRICE SHEET SHALL BE USED.

SECTION C.2.B1.1B SHALL BE REVISED TO STATE: B1.1B FABRICATION AND INSTALLATION

Install a new bullet-resistant "L"-shaped assembly with approximate dimensions of: 78" x 108" & 142" x 108"

ONE (1) 34" X 44" ARCHED TRANSACTION WINDOW

ONE (1) STAINLESS STEEL RECESSED DEAL TRAY WITH BULLET TRAP

TWO (2) OPAQUE ARMOR PANELS, WITH FULL HEIGHT WINDOWS THAT INCLUDE CUSTOM BULLET-

RESISTANT GLAZING.

SECTION C.2.B.1.1C SHALL BE REVISED TO STATE: B.1.1C ADDITIONAL SECURITY FEATURES

INSTALL ONE (1) CUSTOM LAMINATE COUNTERTOP LINED WITH FIBERGLASS (40” X 18” X 2”)

INSTALL ONE (1) 3’ X 7’ X 2-3/8” FULL VISION WIDE STILE DOOR

RFP # CC 26-07: Addendum #1 December 4, 2025

SECTION C.2.B.1.1D SHALL BE REVISED TO DELETE ALL REFERENCES TO ‘DARK BRONZE’.

THE FOLLOWING QUESTIONS WERE RECEIVED AND ANSWERED BEFORE THE QUESTIONS DEADLINE:

QUESTION NO. 1 PRICE 1 – LAND RECORDS ROOM: WE WILL PRICE THIS WITH A FIXED PANEL ON EACH SIDE

OF A 24” WIDE STAINLESS-STEEL COUNTER; AT THE COUNTER WE WILL HAVE THE VOICE PORT

AND DEAL TRAY. PLEASE CONFIRM THIS IS THE DESIGN INTENT

RESPONSE NO. 1 IT IS CONFIRMED THAT THE DESIGN INTENT IS A FIXED PANEL ON EACH SIDE OF THE 24” STAINLESS

STEEL COUNTER. VOICE PORT HAS BEEN DELETED. AN ARCHED TRANSACTION WINDOW, WITH DEAL

TRAY, SHALL BE LOCATED AT THE COUNTER.

QUESTION NO. 2 THE SCOPE FIRST ASKS FOR UL752 LEVEL 2, BUT IN SPECS, IT ASKS FOR LEVEL 3 SPEAKER

PORT AND DEAL TRAY. PLEASE CONFIRM WHICH IS REQUIRED.

RESPONSE NO. 2 THE REQUIRED BALLISTIC RATING FOR THIS PROJECT IS UL 752 LEVEL 2 FOR GLAZING AND PANELS.

LEVEL 3 COMPONENTS SUCH AS DEAL TRAYS SHALL BE ACCEPTABLE. NOTE THAT SPEAKER PORT HAS

BEEN DELETED IN LIEU OF ARCHED TRANSACTION WINDOW.

QUESTION NO. 3 THE SPECIFICATION CALLS FOR POWDER COATED FINISH TO MATCH EXISTING FINISH. CAN

YOU PLEASE CONFIRM THE EXISTING IS A POWDER COAT AND THAT POWDER COAT IS

REQUIRED?

RESPONSE NO. 3 A POWDER COATED FINISH WAS ORIGINALLY INCLUDED IN THE SPECIFICATIONS; HOWEVER, THE

COUNTY WILL ACCEPT EITHER POWDER COATED OR CLEAR ANODIZED FINISHES. VENDORS MAY SUBMIT

PRICING FOR THE MOST COST-EFFECTIVE OPTION.

QUESTION NO. 4 IF THE EXISTING IS NOT ANODIZED, BUT A PAINTED FINISH COULD WE DO A 2-COAT KYNAR?

RESPONSE NO. 4 YES. FACTORY-APPLIED, 70% PVDF FLUOROPOLYMER COATING SYSTEM MEETING AAMA 2605, CONSISTING OF A MINIMUM 2-COAT FINISH (PRIMER + COLOR COAT), APPLIED BY A MANUFACTURER- CERTIFIED APPLICATOR IS ACCEPTABLE. THIS SHALL BE KYNAR 500 OR HYLAR 5000 70% PVDF

COATING MEETING AAMA 2605 PERFORMANCE REQUIREMENTS (OR APPROVED EQUAL). VENDORS

MAY SUBMIT PRICING FOR THIS OPTION IF IT IS MORE COST-EFFECTIVE.

QUESTION NO. 5 PRICE 2 – CLERKS OFFICE: DOCUMENT MENTIONS OPAQUE ARMORE PANELS THAT ARE FULL

HEIGHT WINDOWS WITH CUSTOM BULLET RESISTANT GLAZING. WHAT IS MEANT BY CUSTOM

GLAZING? IS THE REQUEST FOR 108” TALL FIBERGLASS PANELS IN THE BULLET RESISTANT

FRAMING?

RESPONSE NO. 5 PER THE CLARIFICATION PROVIDED ABOVE, THE INTENT IS TO INSTALL TWO (2) OPAQUE ARMOR PANELS

(BELOW COUNTER) WITH FULL HEIGHT WINDOWS (ABOVE COUNTER) THAT INCLUDE CUSTOM BULLET-

RESISTANT GLAZING.

QUESTION NO. 6 ARE THERE LIQUIDATED DAMAGES FOR THIS PROJECT?

RESPONSE NO. 6 LIQUIDATED DAMAGES ARE NOT ESTABLISHED FOR THIS PROJECT. HOWEVER, THE COUNTY RESERVES

THE RIGHT TO PASS THROUGH ANY ACTUAL COSTS INCURRED BY THE COUNTY AS A RESULT OF DELAYS

ATTRIBUTABLE TO THE CONTRACTOR TO THE CONTRACTOR. DELAYS RELATED TO MATERIAL LEAD

TIMES MAY BE COORDINATED BETWEEN THE COUNTY AND THE CONTRACTOR WITHOUT PENALTY,

PROVIDED THE CONTRACTOR DEMONSTRATES GOOD-FAITH EFFORTS TO PROCURE MATERIALS IN A

TIMELY MANNER. THE NOTICE TO PROCEED DATE WILL BE COORDINATED AFTER AWARD AND WILL

TAKE INTO CONSIDERATION DOCUMENTED MATERIAL LEAD TIMES.

QUESTION NO. 7 DO STATE OF FEDERAL PREVAILING WAGES APPLY TO THIS PROJECT?

RESPONSE NO. 7 NO.

QUESTION NO. 8 WILL THERE BE ANY ELECTRICAL AND/OR DATA WORK REQUIRED? PROPOSAL B, IT CALLS

FOR EXISTING L SHAPE COUNTER ASSEMBLY TO BE REMOVED.

RESPONSE NO. 8 ELECTRICAL AND/OR DATA WORK SHALL BE REQUIRED UNDER THIS CONTRACT TO THE EXTENT THAT IT

IS REQUIRED TO RESTORE THE EXISTING FUNCTIONALITY OF SECURITY DOOR, CEILING LIGHTING (IF

RFP # CC 26-07: Addendum #1 December 4, 2025

NEEDED) AND ANY OTHER EXISTING COMPONENTS.

QUESTION NO. 9 PROPOSAL A – A1.3 CLERKS OFFICE – SCOPE CALLS FOR ESTIMATED (2) 4’X8’ SHEETS OF

LEVEL 2 BALLISTIC PANELS UNDER THE COUNTER OF THE TRANSACTION WINDOW. WILL THE

EXISTING FINISHES NEED TO BE REMOVED AND REPLACED WITH NEW OR WILL THE BALLISTIC

PANELS BE INSTALLED OVER THE EXISTING WALL FINISHES AND THEN NEW WALL FINISHES

INSTALLED OVER THE BALLISTIC PANELS?

RESPONSE NO. 8 PROPOSED BALLISTIC PANELS IN THIS AREA SHALL BE INSTALLED UNDER THE COUNTER OF THE

TRANSACTION WINDOW, ON THE EXTERIOR (PUBLIC SIDE) OF EXISTING FINISHES. SHEETS MUST BE

PREFABRICATED TO APPROPRIATE DIMENSIONS AND ACCOMMODATE THE TWO (2) EXISTING

ELECTRICAL RECEPTACLES AND ONE (1) EXISTING PTAC UNIT ON THIS WALL. PANELS SHALL BE

PAINTED TO MATCH EXISTING WALL COLOR. NOTE PER THE CLARIFICATION ABOVE, THIS SHALL BE IN

THE LAND RECORDS OFFICE AND NOT CLERK’S OFFICE.

QUESTION NO. 10 WHAT ARE STANDARD CONTRACTOR WORK HOURS WITHIN THE BUILDING?

RESPONSE NO. 10 STANDARD CONTRACTOR WORK HOURS SHALL BE 7AM – 4PM MONDAY THROUGH FRIDAY.

ACCOMMODATIONS FOR AFTER-HOURS AND/OR WORK MAY BE APPROVED UPON REQUEST AND SHALL

REQUIRE BACKGROUND CHECKS BE SUBMITTED FOR ALL EMPLOYEES.

QUESTION NO. 11 IS PHASING OF WORK REQUIRED?

RESPONSE NO. 11 YES. IN ORDER TO MAINTAIN COURT OPERATIONS, WORK UNDER PROPOSAL A & PROPOSAL B CANNOT

BE PERFORMED SIMULTANEOUSLY. NO PREFERENCE IS GIVEN REGARDING WHICH WORK SHALL OCCUR

FIRST, HOWEVER WORK UNDER ONE PROPOSAL MUST BE COMPLETED AND APPROVED PRIOR TO

BEGINNING WORK UNDER THE OTHER PROPOSAL.

QUESTION NO. 12 PLEASE CONFIRM BASIS OF AWARD AND CONTRACT CONFIGURATION.

RESPONSE NO. 12 AS STATED IN THE RFP, BASIS OF AWARD SHALL BE THE COMBINED TOTAL PRICE OF PROPOSAL A +

PROPOSAL B. SEPARATE CONTRACTS WILL BE AWARDED FOR EACH PROPOSAL, DUE TO DIFFERING

SOURCES OF FUNDING AND THEIR RESPECTIVE REQUIREMENTS.

END OF ADDENDUM

I ACKNOWLEDGE RECEIPT OF THIS ADDENDUM AND AGREE TO CONSIDER THE INFORMATION STATED WHEN

SUBMITTING MY SEALED BID TO THIS REQUEST FOR PROPOSAL.

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