2025_10_03_WithlacoocheeBFP_IFB_Specification.pdf

WITHLACOOCHEE WATER POLLUTION

CONTROL PLANT – BELT FILTER PRESS

REPLACEMENT

Issued for Bid

Prepared for:

City of Valdosta

Issue Date:

September 2025

THIS PAGE INTENTIONALLY LEFT BLANK.

© 2025 CDM Smith, Inc. 20790-298446 All Rights Reserved September 2025

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 1 City of Valdosta Issued for Bid

SECTION 00100 - INSTRUCTIONS TO BIDDERS

Owner: City of Valdosta

PROJECT: Withlacoochee Water Pollution Control Plant (WPCP) – Belt Filter Press

Replacement

ARTICLE 1. QUALIFICATIONS OF BIDDERS

1.1 Bidders may be investigated by Owner to determine if they are qualified to perform the Work. All

Bidders shall be prepared to submit within five days of Owner's or Engineer's request, written evidence of such information and data necessary to make this determination.

1.2 The investigation of a Bidder will seek to determine whether the organization is adequate in size, is authorized to do business in the jurisdiction where the project is located, has had previous experience and whether available equipment and financial resources are adequate to assure Owner that the Work will be completed in accordance with the terms of the Agreement. The amount of other work to which the

Bidder is committed may also be considered.

1.3 In evaluating Bids, Owner will consider the qualifications of only those Bidders whose Bids are in compliance with the prescribed requirements.

1.4 Owner reserves the right to reject any Bid if the evidence submitted by, or the investigation of, such

Bidder fails to satisfy Owner that such Bidder is properly qualified to carry out the obligations of the

Bidding Documents and to complete the Work contemplated therein. Bidders may obtain from CDM

Smith, 4651 Salisbury Rd, Suite 420, Jacksonville, Florida 32256, 904-731-7109, complete sets of

Contract Documents in the number and for the purchase sum, to general contractors, stated in the invitation to bid.

ARTICLE 2. COPIES OF BIDDING DOCUMENTS

2.1 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Contract Documents.

2.2 Owner and Engineer in making copies of Contract Documents available do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

2.3 Additional available information that is not part of the Contract Documents includes Existing Utility

Locations and City of Valdosta Manual of Standards and Specifications. These documents can be viewed at City Utility Department, 1016 Myrtle Street, Valdosta, GA, 31601 and are available online at http://www.valdostacity.com.

ARTICLE 3. EXAMINATION OF BIDDING DOCUMENTS AND SITE

3.1 Before submitting a Bid, each Bidder must (a) examine the Bidding Documents thoroughly, (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress or performance of the Work, and attend the mandatory pre-bid meeting, (c) become familiar with Federal, State and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work; and (d) provide bid upon the materials, systems, and equipment described in

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 2 City of Valdosta Issued for Bid the Bidding Documents without exceptions, (e) study and carefully correlate Bidder's observations with the requirements of the Contract Documents.

3.2 Surveys and investigative reports of subsurface or latent physical conditions at the site which have been relied upon by Engineer in preparing the Bidding Documents are identified in Article 4 of the

Supplementary Conditions. Copies of these reports may be examined by appointment at Owner's office during regular business hours. These reports are not guaranteed or warranted as to accuracy or completeness, nor are they part of the Bidding Documents.

3.3 Before submitting a Bid, Bidders may, at their own expense, make such additional investigations and tests as they may deem necessary to determine their Bid for performance of the Work in accordance with the time, price and other terms and conditions of the Bidding Documents.

3.4 On request, Owner will provide each Bidder access to the site to conduct such investigations and tests as each Bidder deems necessary for the submission of a Bid.

3.5 The lands upon which the Work is to be performed, rights-of-way for access thereto and other lands designated for use by Contractor in performing the Work are identified on the Drawings.

3.6 The submission of a Bid will constitute an incontrovertible representation that the Bidder has complied with every requirement of this Article 3 and that the Bidding Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

ARTICLE 4. INTERPRETATIONS

4.1 Bidders shall promptly notify the Engineer in writing of any ambiguity, inconsistency, or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

4.2 Any and all technical questions relative to this project shall be received in writing by CDM Smith, 4651 Salisbury Rd, Suite 420, Jacksonville, FL, 32256, Attn: Yanni Polematidis, P.E.

polematidisim@cdmsmith.com, 904-527-6722 before October 14, 2025 5:00 PM. Any questions regarding the procurement documents or process shall be directed to Jason Barnes, Utility Director, jbarnes@valdostacity.com, 229-259-3592 before October 14, 2025 5:00 PM.

4.3 Written clarifications, interpretations, or change of the Bidding Documents will be issued by

Addendum not later than seven (5) business days before the bid opening date. Only questions answered by formal written Addenda will be binding. Oral and other clarifications or interpretations will be without legal effect.

4.4 Each Bidder is responsible for determining that he has received all Addenda issued, and he shall acknowledge their receipt in the space provided in the Bid Form.

4.5 Addenda will be distributed to all who are known by the entity responsible for the distribution of the complete set of Bidding Documents, Copies of the addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

mailto:jbarnes@valdostacity.com

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 3

ARTICLE 5. PRE-BID CONFERENCE

5.1 A mandatory pre-bid conference and site visit will be held on October 8, 2025 at 10:00AM at the City of Valdosta Withlacoochee WPCP, 3108 Wetherington Lane, Valdosta, GA 31601to discuss the requirements of the Contract Documents.

ARTICLE 6. BID SECURITY

6.1 Each Bid must be accompanied by, bid bond, or a certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company, payable to Owner. The Bid Security shall be five percent of the total contract amount. Bid Security shall be sealed in a separate envelope from the Bid and then attached to the envelope containing the Bid. All Bid Securities except those of the three lowest responsible and eligible Bidders will be returned within five days, Saturdays, Sundays, and legal holidays excluded, after opening of the Bids. All Bid Securities will be returned on the execution of the

Agreement or if no award is made, within thirty days, excluding Saturdays, Sundays and legal holidays after the actual date of opening of the Bids, unless forfeited under the conditions herein stipulated. If a

Bid Bond is submitted, it shall be written with an acceptable surety and the Attorney in Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of his power of attorney. The surety company shall be licensed in the State of Georgia and shall be listed by the U.S.

Treasury Department.

6.2 In case a party to whom a Contract is awarded shall fail or neglect to execute the Agreement and furnish the satisfactory bonds within the time specified, Owner may determine that the Bidder has abandoned the Contract, and thereupon the Bid Forms and acceptance shall be null and void and the Bid

Security accompanying the Bid Form shall be forfeited to Owner as liquidated damages for such failure or neglect and to indemnify said Owner for any loss which may be sustained by failure of the Bidder to execute the Agreement and furnish the bonds as aforesaid, provided that the amount forfeited to Owner shall not exceed the difference between the Bid Price of said Bidder and that of the next lowest responsible and eligible bidder and provided further that, in case of death, disability, or other unforeseen circumstances affecting the Bidder, such Bid Security may be returned to the Bidder. After execution of the Agreement and acceptance of the bonds by Owner, the Bid Security accompanying the Bid Form of the Successful Bidder will be returned.

ARTICLE 7. PERFORMANCE, PAYMENT AND OTHER BONDS

7.1 Bidding shall be required to submit a bid bond for the project and attach in the bid proposal package, type of print Bidder’s and surety’s name. The corporate seal must be affixed. Type or print the name of the surety on the line provided and affix its corporate seal. Attach a copy of surety’s agent’s Power of

Attorney with an original signature of the secretary of surety certifying the copy. The surety’s corporate seal must be affixed.

7.2 All Bonds required as Contract Security shall be furnished with the executed Agreement.

ARTICLE 8. BID FORM

8.1 Each Bid shall be submitted on the Bid Form on the perforated pages provided in this manual. The

Bid Form shall be removed and submitted separately. All blank spaces for Bid prices must be filled in with the unit price for the item or the lump sum for which the Bid is made.

8.2 Bid Forms shall be completed in ink or by typewriter. The Bid price of each item on the form shall be stated in figures. If unit prices are required on the Bid Form, discrepancies between unit prices and their

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 4 City of Valdosta Issued for Bid respective total amounts will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

8.3 Bids by corporations shall be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

8.4 Bids by Limited Liability Companies shall be executed in the Limited Liability name by the Manager

(or other Limited Liability Company officer/representative accompanied by evidence of authority to sign.) The Limited Liability Company address and state where the Limited Liability Company was formed shall be shown below the signature.

8.5 Bids by partnerships shall be executed in the partnership name and signed by a partner, whose title shall appear under the signature. The official address of the partnership shall be shown below the signature.

8.6 All names shall be typed or printed below the signature.

8.7 The Bid shall contain an acknowledgement of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

8.8 The address to which communications regarding the Bid are to be directed shall be shown.

8.9 One copy of each Bid shall be submitted in a sealed opaque envelope bearing on the outside the

Bidder's name, address, and the Project Title for which the Bid is submitted. (If forwarded by mail, Bid and sealed envelope marked as described above shall be enclosed in another envelope with the notation

"BID ENCLOSED" on the face and addressed as indicated in the Invitation to Bid.) Failure to submit all forms with applicable attachments in the form and number requested may result in rejection of bid proposal.

8.10 Any interlineation alteration or erasure must be initialed by the signee of the Bid; failure to do so may cause the Bidder’s Bid to be considered nonresponsive.

ARTICLE 9. RECEIPT OF BIDS

9.1 Sealed Bids for the Belt Filter Press Replacement at the Withlacoochee WPCP will be received by the City of Valdosta (City) at the office of the City Utility Department Purchaser, 216 East Central

Avenue, Valdosta, GA 31601-5780 until 10:00 PM, local time, October 28, 2025 and at that time and place bids will be publicly opened and read aloud.

9.2 Owner may consider informal any Bid not prepared and submitted in accordance with the provisions hereof.

9.3 Bidders are cautioned that it is the responsibility of each individual bidder to assure that their bid is in the possession of the responsible official or the designated alternate prior to the stated time and at the place of the Bid Opening. Owner is not responsible for bids delayed by mail and/or delivery services, of any nature.

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 5

ARTICLE 10. MODIFICATION AND WITHDRAWAL OF BIDS

10.1 Bids may be modified only by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. Such notice shall be in writing over the signature of the bidder. If by telephone, written confirmation over the signature of Bidder must be mailed and postmarked on or before the date and time set for receipt of bids. It shall be so worded as not to reveal the amount of the original bid.

10.2 Bids may be withdrawn prior to the scheduled time (or authorized postponement thereof) for the opening of Bids.

10.3 Any Bid received after the time and date specified shall not be considered. No Bid may be withdrawn for a period of sixty days, excluding Saturdays, Sundays, and legal holidays, after the actual date of the opening of the Bids.

10.4 Bid security shall be in the amount of five percent of the bid as modified or resubmitted.

ARTICLE 11. AWARD OF CONTRACT

11.1 The Contract will be awarded to the lowest responsible and eligible Bidder (Successful Bidder).

Such a Bidder shall possess the skill, ability, and integrity necessary for the faithful performance of the work. The term "lowest responsible and eligible Bidder" as used herein shall mean the Bidder whose Bid is the lowest of those Bidders possessing the skill, ability and integrity necessary to the faithful performance of the Work.

11.2 Owner reserves the right to reject any and all Bids, to waive any and all informalities if it is in

Owner's best interest to do so, and the right to disregard all nonconforming, non-responsive or conditional

Bids.

11.3 A Bid which includes for any item a Bid Price that is abnormally low or high may be rejected as unbalanced.

11.4 Owner also reserves the right to reject the Bid of any Bidder that Owner considers to be unqualified relative to Article 1 above.

11.5 If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within thirty days, excluding Saturdays, Sundays, and legal holidays, after the actual date of the opening of the

Bids. All bids shall remain open for sixty (60) days, excluding Saturdays, Sundays, and legal holidays, after the actual date of the opening of the Bids but Owner may, at Owner's sole discretion, release any Bid and return the Bid Security prior to that date.

11.6 Bid prices shall remain valid for a period of 60 calendar days after the date of the bid opening.

ARTICLE 12. EXECUTION OF AGREEMENT

12.1 When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by three unsigned copies of the Agreement and all other applicable Contract Documents. Within five (5) days, excluding Saturdays, Sundays and legal holidays, after the date of receipt of such notification Contractor shall execute and return all copies of the Agreement and all other applicable Contract Documents to

Owner.

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 6

ARTICLE 13. SAFETY AND HEALTH REGULATIONS (NOT USED)

ARTICLE 14. NONDISCRIMINATION IN EMPLOYMENT (NOT USED)

ARTICLE 15. MANUFACTURER'S EXPERIENCE

Wherever it may be written that an equipment manufacturer must have a specified period of experience with its product, equipment which does not meet the specified experience period can be considered if the equipment supplier or manufacturer is willing to provide a bond or cash deposit for the duration of the specified time period which will guarantee replacement of that equipment in the event of failure. Such bond shall be an Efficiency Guarantee Bond, executed on forms to be approved by the Owner.

ARTICLE 16 – SUBSTITUTIONS

The materials, products and equipment described in the Bidding documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. No substitution will be considered unless written request for approval has been submitted by the Bidder and has been received by the Engineer at least twenty (20) calendar days prior to the date for receipt of Bids and has been approved by Engineer. Each such request shall include the name of the material, or equipment for which it is being substituted and a completed description of the proposed substitution, including drawings, cuts, performance and test data, and any other information necessary that an incorporation of the substitute would require shall be included. The burden of proof of the merit of the proposed substitute is on the Bidder. The Engineer’s decision of approval or disapproval of a proposed substitution shall be final. If the Engineer approves of any proposed substitution, such approval will be set forth in Addenda. Bidder shall not rely upon approval made in any other manner.

ARTICLE 17 – QUALIFICATIONS OF CONTRACTORS

Bidders must be currently licensed in the state of Georgia at the time of the bid as a certified General

Contractor, certified Electrical Contractor or Underground Utility Contractor. The Bidder must have successfully constructed, as a prime contractor or subcontractor, at least three projects of the same size and type in the past five years as the type of construction proposed in these projects. The Bidder must have been in business as a contractor for at least three years.

To demonstrate qualifications to perform the work, within five days of Owner’s request, Bidder and/or subcontractor shall submit written evidence such as licenses, financial data, previous experience, present commitments and other such data as may be required.

ARTICLE 18 - LIST OF SUBCONTRACTORS (Required to be submitted by all Bidders)

The Bidder(s) shall submit to Owner a list of Subcontractors and major materials suppliers to be used. A copy of the form is provided in the Bidding Documents. If no Subcontractors are required, so state thereon.

The Bidder(s) shall submit all data required to establish, to the satisfaction of the Engineer and Owner, the reliability and responsibility of the proposed Subcontractors to furnish and perform the work described in the Sections of the Specifications pertaining to such proposed Subcontractor’s respective trades.

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 7 City of Valdosta Issued for Bid

Prior to the award of the Contract, the Engineer will notify the Bidder in writing if either the Owner or the

Engineer, after due investigation, has reasonable and substantial objection to any person or organization proposed as a Subcontractor. The Bidder then may, at his option, withdraw his Bid without forfeiture of

Bid Security or submit an acceptable substitute at no increase in Bid price. If the Bidder fails to submit an acceptable substitute within seven (7) days of the original notification, the Owner then may, at his option, disqualify the Bidder, at no cost to the Owner.

The Owner reserves the right to disqualify any Contractor, Subcontractor, Vendor, or material supplier due to previously documented project problems, either with performance or quality.

Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the Engineer must be used on the work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and Engineer.

ARTICLE 19 - LIST OF MAJOR EQUIPMENT/MATERIAL SUPPLIERS - (Required to be submitted along with BIDDING FORM by all Bidders)

Each Bidder shall submit to Owner a list of major equipment/material suppliers to be used if awarded the contract. A copy of the form is provided in the Bidding Documents. The bid will not be accepted unless the Attachment is provided along with the BID FORM.

Any supplier added to Attachment by a Bidder must be approved by the Owner and the Engineer PRIOR to submitting a bid. Please see Substitutions Section for instructions.

The Owner reserves the right to disqualify any Contractor, Subcontractor, Vendor, or material/equipment supplier due to previously documented project problems, either with performance or quality.

ARTICLE 20 - PUBLIC CONSTRUCTION BOND

Required Bonds: The Bidder shall furnish the required bond, in the form provided herein, covering the faithful performance of the Contract and the payment of all obligations arising thereunder in full amount of the Contract, with such acceptable sureties, secured through the Bidder’s usual sources as may be agreeable to the parties.

ARTICLE 21 - SURETY BOND

Acceptable Surety Companies: To be responsible to the Owner as Surety on Bonds, Surety shall comply with the following provisions:

Surety must be licensed to do business in Georgia.

Surety must have been in business and have a record of successful continuous operations for at least three years.

Surety shall not have exposed itself to any loss on any one risk in an amount exceeding twenty percent

(20%) of its surplus to policyholders.

Surety must have fulfilled all of its obligations on all other bonds given to the Owner.

Surety must have good underwriting, economic management, adequate reserves for undisclosed liabilities, net resources for unusual stock, and sound investment.

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 8

Time of Delivery and Form of Bonds: The Public Construction Bond form will be forwarded to the

Bidder with his copy of the fully executed contract. The Public Construction Bond must be recorded after the contract is signed by all parties. The Bidder will have 3 business days from receipt of fully executed contract to have the Public Construction Bond recorded. The Bidder shall have the Public Construction

Bond recorded in the County Clerk’s Recording Office, Lowndes County, Georgia. After the book and page number have been assigned to the bond by the recording person, the Bidder is to obtain from the recording person a certified copy of the recorded bond and deliver the certified copy to the Owner’s

Contract Administrator. No work can commence until the required bond and Insurance Certificates have been delivered to the Owner. Upon receipt of the certified copy of the recorded bond, the Owner may issue a Notice to Proceed.

Unless specified in the Bidding Documents, the bonds shall be written in the form of those bound in this

Project Manual.

The Bidder shall require the Attorney-in-Fact who executes the required bonds on behalf of the Surety to affix thereto a certified and current copy of his Power of Attorney authorizing his firm to act as agent for the Surety in issuing the bonds.

ARTICLE 22- APPROVED HOURS OF OPERATION

The approved hours of operation for construction activities for this project are Monday through Thursday from 7 am to 5 pm and Friday from 7 am to 12 pm and shall not include holidays observed by the Owner.

Overtime, holiday, nighttime, or weekend hours must be approved in advanced by Owner on a case by case basis.

ARTICLE 23 - NIGHT WORK

Under special circumstances night work may be required from the Contractor. When required the

Contractor shall perform night work at no additional cost. These circumstances usually include, but are not limited to the following:

· Planned Utility Outages

· Flushing Activities

· Special Maintenance of Traffic requirements

· Directional Drilling

· Jack and Bore

Night work is typically performed from 12am to 5 am, especially when performing any planned utility outages.

ARTICLE 24 - NOTIFICATION TO CUSTOMERS

Certain construction activities will require written notifications to customers in an affected area. Door hangers will be created by the City of Valdosta Utility Department and provided to the Contractor at no charge. The Contractor is required to deliver these door hanger notices to customers as directed by the

City of Valdosta Utility Department at no additional cost. Construction activities that typically require customer notifications include, but are not limited to the following:

· Construction Start Up/Mobilization

· Planned Utility Outages

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 9 City of Valdosta Issued for Bid

· Pipeline Flushing Activities

· Concrete Driveway Restoration

· Roadway Repaving/Restoration

· Temporary Road Closures

Note that under certain circumstances a public notification may be also required to be advertised in local media. The City of Valdosta Utility Department will be responsible for the first posting of such advertisements at no cost to the Contractor. All subsequent postings due to delayed or canceled work shall be paid for and coordinated by the Contractor. It is the Contractor’s responsibility to properly notify and coordinate such activities with the Owner in order to avoid construction delays. A minimum of two weeks notice is typically required to post media advertisements, however, under certain circumstances this time frame may need to be extended. The Owner will not be responsible for delays due to inadequate notification or coordination from the Contractor. No additional financial compensation or time extensions to the Contract will be granted due to any delays that occur due to media notifications.

ARTICLE 25 - CONTRACT TIME - LIQUIDATED DAMAGES

The following will be made a part of the Contract:

The Contractor shall have ten (10) days to return Contract originals from the time the Contractor receives a “Notice of Award”. The City of Valdosta will return a “fully executed” Contract to the Contractor no later than seven (7) days after the return of the executed Contract originals (but no later than seventeen

(17) days from the Notice of Award).

The Contractor will furnish a recorded original of the Public Construction Bond three (3) business days after receipt of the fully executed Contract (the Public Construction Bond must be recorded after the

Contract is fully executed by all parties including the County Clerk). Upon receipt of the recorded Public

Construction Bond, the City will issue a Notice to Proceed. If the Contractor fails to meet any of the dates and timeframes set forth in this section, or fails to execute the Contract, or to provide a Public

Construction Bond, the City may elect at its option to consider the Contractor non-responsive and

Contract with the next best Bidder.

The work to be performed per the project, under this Agreement, shall be commenced within ten (10) calendar days of the date of the Notice to Proceed, in writing for the project.

From the date of the Notice to Proceed for the project, construction shall be substantially complete within

365 consecutive calendar days.

Final completion for the project shall be thirty (30) consecutive calendar days after substantial completion for that specific project.

Conditions under which Liquidated Damages are Imposed:

Should the Contractor or, in case of his default, the Surety fail to complete the work within the time stipulated in the contract, or within such extra time as may have been granted by the Owner, the

Contractor or, in case of his default, the Surety shall pay to the Owner, not as a penalty but as liquidated damages, the amount of $1,300 per day for each calendar day beyond the Contract Limit for substantial completion or extension and $500 per day for each calendar day beyond Contract Time Limit for final completion or extension and thereof that the Work remains incomplete in accordance with the terms of the Agreement.

Instructions to Bidders Withlacoochee WPCP Belt Filter Press Replacement 00100 - 10 City of Valdosta Issued for Bid

All additional fees and costs incurred by the Engineer and Owner resulting from the Contractor’s failure to complete the work will be charged to the Contractor.

ARTICLE 26 - PROJECT SCHEDULE

Bidders are to include with their Bid a detailed construction schedule for the project from Notice to

Proceed through Final Completion in number of days. The Schedule shall include activities for procurement of major material items - submittals and approval, manufacture, and delivery; right of way permitting; mobilization and clearing and grubbing; construction sequencing, planned utility outages, and restoration; cleaning, pressure testing, and bacteriological testing; and all other activities to indicate how the Bidder intends to perform the project within the allotted contract time. The duration and schedule of project shall be given due consideration in the selection of Contractor. Refer to Attachment in the Bid.

ARTTICLE 27 - INSURANCE

Liability Insurance, Workmen’s Compensation, and Vehicle Coverage shall be required to be retained in force during the Contract Period. An original copy of the insurance certificate, naming the City of

Valdosta as additionally insured, shall be provided by the Contractor prior to issuing Notice to Proceed.

ARTICLE 28 - TAXES

Project is subject to Federal Excise and Georgia Sales Taxes, which must be included in Bidder’s Bid.

ARTICLE 29 - MINORITY AND WOMEN’S BUSINESS ENTERPRISES (NOT USED)

ARTICLE 30 – VALDOSTA SMALL EMERGING BUSINESS (NOT USED)

END OF SECTION 00100

CDM Smith

4651 Salisbury Road, Suite 420, Jacksonville, FL 32256

Phone: (904) 731-7109, FL COA No. EB-0000020

CITY OF VALDOSTA

WITHLACOOCHEE WASTE POLLUTION CONTROL PLANT

BELT FILTER PRESS REPLACEMENT

ISSUED FOR BID SPECIFICATIONS

SEPTEMBER 2025

PROJECT LOCATION:

3180 WETHERINGTON LANE

VALDOSTA, GEORGIA 31601

Ioannis M. Polematidis, PE Date

Georgia Registered P.E. No. 044163

General, Mechanical

Specifications: Divisions 00, 01, 02, 46, and 40, Sections 400506, 400507, 400519, 400531, 400551, 400553, 400563, 400565.23

THIS ITEM HAS BEEN DIGITALLY SIGNED

AND SEALED BY IOANNIS M.

POLEMATIDIS ON THE DATE ADJACENT

TO THE SEAL.

PRINTED COPIES OF THIS DOCUMENT

ARE NOT CONSIDERED SIGNED AND

SEALED AND THE SIGNATURE MUST BE

VERIFIED ON ANY ELECTRONIC COPIES.

Phone: (904) 731-7109, FL COA No. EB-0000020

Spencer J. Perry, PE Date

Georgia Registered P.E. No. 036494

Electrical

Specifications: 260510, 400593.23

CITY OF VALDOSTA

THIS ITEM HAS BEEN DIGITALLY SIGNED

AND SEALED BY SPENCER J. PERRY ON

THE DATE ADJACENT TO THE SEAL.

PRINTED COPIES OF THIS DOCUMENT

ARE NOT CONSIDERED SIGNED AND

SEALED AND THE SIGNATURE MUST BE

VERIFIED ON ANY ELECTRONIC COPIES.

MASSAISAA

Polygon

Justin S. Boggs, PE Date

Georgia Registered P.E. No. 001701

Structural

Specifications: Division 03

CITY OF VALDOSTA

AND SEALED BY JUSTIN S. BOGGS ON

THE DATE ADJACENT TO THE SEAL.

PRINTED COPIES OF THIS DOCUMENT

ARE NOT CONSIDERED SIGNED AND

SEALED AND THE SIGNATURE MUST BE

VERIFIED ON ANY ELECTRONIC COPIES.

CITY OF VALDOSTA

William Scott Whitmore, PE Date

Georgia Registered P.E. No. 047927

Automation

Specifications: Division 40, Sections 406100, 406121.10, 406126, 406763

AND SEALED BY WILLIAM SCOTT

WHITMORE ON THE DATE ADJACENT TO

THE SEAL.

PRINTED COPIES OF THIS DOCUMENT

ARE NOT CONSIDERED SIGNED AND

SEALED AND THE SIGNATURE MUST BE

VERIFIED ON ANY ELECTRONIC COPIES.

MASSAISAA

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Table of Contents Withlacoochee WPCP Belt Filter Press Replacement 000110 - 1

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING DOCUMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00020 Invitation to Bid

00100 Instructions to Bidders

00107 Seals Page

000110 Table of Contents

00300 Bid Form

00500 Agreement

00610 Performance Bond

00615 Payment Bond

00670 Certificate of Owner’s Attorney

00700 General Conditions

00800 Supplementary Conditions

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary

012500 Substitution Procedures

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Progress Documentation

013233 Photographic Documentation

013300 Submittal Procedures

013513.24 Special Procedure for MOPO and Construction Sequence

014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

016000 Product Requirements

017300 Execution

017419 Construction Waste Management and Disposal

017700 Closeout Procedures

017823 Operation and Maintenance Data

017839 Project Record Documents

017900 Demonstration and Training

018829 Seismic Performance Requirements

019113 General Commissioning Requirements

Table of Contents Withlacoochee WPCP Belt Filter Press Replacement 000110 - 2 City of Valdosta Issued for Bid

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 - CONCRETE

030130.71 Modifications to Existing Concrete

033010 Miscellaneous Cast-in-Place concrete

036000 Grouting

Facility Services Subgroup

DIVISION 26 - ELECTRICAL

260510 Limited Electrical for Small Projects

Process Equipment Subgroup

DIVISION 40 - PROCESS INTERCONNECTIONS

400506 Couplings, Adapters, and Specials for Process Piping

400507 Hangers and Supports for Process Piping

400519 Ductile Iron Process Pipe

400531 Thermoplastic Process Pipe

400551 Common Requirements for Process Valves

400553 Identification for Process Piping

400563 Ball Valves

400565.23 Swing Check Valves

400593.23 Low-Voltage Motor Requirements Process Equipment

406100 Process Control and Enterprise Management Systems General Provisions

406121.10 Process Control System Testing

406126 Process Control System Training

406763 Control Panel Mounted UPS

DIVISION 46 - WATER AND WASTEWATER EQUIPMENT

463333 Polymer Blending and Feed Equipment

463342 Diaphragm-Type Metering Pumps

467621 Belt Filter Presses

END OF TABLE OF CONTENTS

Invitation to Bid Withlacoochee WPCP Belt Filter Press Replacement 00020 - 1

SECTION 00020 - INVITATION TO BID

OWNER: City of Valdosta

Sealed Bids for the Belt Filter Press Replacement at the Withlacoochee WPCP will be received by the

City of Valdosta (City) at the office of the Purchaser, 216 East Central Avenue, Valdosta, GA 31601 until

10:00 PM, local time, October 28, 2025 and at that time and place bids will be publicly opened and read aloud.

A mandatory Pre-Bid Conference will be held at the City of Valdosta Withlacoochee WPCP, 3108

Wetherington Lane, Valdosta, GA 31601 on October 8, 2025 at 10:00 AM local time. A site visit will be performed after the Pre-Bid Conference. A Bid submitted by a Bidder which did not attend and sign in at the Pre-Bid Conference will not be opened and will be returned to the Bidder unopened.

Meeting doors will be closed promptly at 10:00 AM. Anyone arriving after the doors have closed will not be allowed into the meeting. It is the contractor’s responsibility for timely arrival.

The Base Bid work to be performed consists of demolition of the existing Belt Filter Press (BFP-906) and supporting structural foundations, associated BFP control panel and pad, and polymer feed system, installation of new structural foundations for the new BFP, expansion of the BFP drainage basin to fit the new BFP, installation one new BFP and process connections (including field modifications to the existing

BFP to existing crossover screw transfer chute), installation of one new electrical control panel, one new liquid polymer feed system, and replacement of one Booster Pump (BP-909) for the City of Valdosta

(City) located at the Withlacoochee WPCP, at 3180 Wetherington Lane, Valdosta, Georgia 31601. The work will consist of site preparation, demolition, installation, and start-up of the new equipment. All work shall be constructed as described in the Technical Specifications. Contract Documents and additional available information are open for public inspection at the following location: Utility

Department, City of Valdosta, 1016 Myrtle Street, Valdosta, GA 31603.

Bidders requesting Engineer’s Bidding Documents (technical specifications) by mail shall include a non-refundable check payable to CDM Smith in the amount of $50 per set to cover costs of handling and mailing. Attention: Cindy Chism, CDM Smith, 4651 Salisbury Rd, Suite 420, Jacksonville, FL 32256,

(904) 527-6721. Electronic technical specifications may also be downloaded from the City of Valdosta’s website at the following web address: www.valdostacity.com

Each Bid shall be submitted in accordance with the Instructions to Bidders and shall be accompanied by a

Bid Security in the amount of 5 percent of the Bid. The Bid Security shall be in the form of Bid Bond or certified check. Bidders may not withdraw their Bids for a period of 60 days, excluding Saturdays, Sundays, and legal holidays after the actual date of the opening of the Bids. The Successful Bidder must furnish a 100 percent Performance Bond and a 100 percent Payment Bond with a surety company acceptable to the Owner. Complete instructions for filing Bids are included in the Instructions to Bidders.

The work shall be awarded to the lowest responsible and responsive bidder whose qualifications shall enable the Owner to take into consideration the proven skill and experience of the Bidder, facilities for satisfying the Purchase Order, previous satisfactory performance, and such other abilities of the Bidder as will enable them to provide the Equipment/Material and applicable services. The Owner reserves the right to waive any informality in or to reject any or all Bids if deemed to be in its best interest.

http://www.valdostacity.com/

Invitation to Bid Withlacoochee WPCP Belt Filter Press Replacement 00020 - 2 City of Valdosta Issued for Bid

Any and all technical questions relative to this project should be directed to the Engineer in writing immediately (Contact: Yanni Polematidis, P.E., CDM Smith, polematidisim@cdmsmith.com, 904-527-

6722). Any questions regarding the procurement documents or process shall be directed to Jason Barnes, Utility Director, jbarnes@valdostacity.com, 229-259-3592. In order not to provide an unfair advantage to a particular Bidder, all questions must be brought to the City’s attention prior to 5:00 PM, local time, on

October 14, 2025. Questions received after this date cannot be considered. All responses to questions will be presented in the form of a written addendum.

END OF SECTION 00020

mailto:jbarnes@valdostacity.com

Bid Form Withlacoochee WPCP Belt Filter Press Replacement 00300 - 1

SECTION 00300 - BID FORM

OWNER: City of Valdosta, Georgia

BID PROPOSAL OF

Company Name Address Telephone No.

BID NUMBER:

The undersigned declares that the only persons or parties interested in this Bid as principals are as stated; that the Bid is made without any collusion with other persons, firms, or corporations; that all the Bidding

Documents as prepared by CDM Smith Inc., 4651 Salisbury Rd, Suite 420, Jacksonville, FL, 32256, and dated [Date TBD] have been carefully examined; that the undersigned is fully informed in regard to all conditions pertaining to the Work and the place where it is to be done, and from them the undersigned makes this Bid. These prices shall cover all expenses incurred in performing the Work required under the Bidding

Documents, of which this Bid Form is a part. The undersigned shall furnish all materials, labor, and equipment, supervision and all other requirements necessary. Please refer to Section 011000 – Summary of the contract specifications for more detailed information on the work to be performed.

If a Notice of Award accompanied by at least three unsigned copies of the Agreement and all other applicable

Bidding Documents is delivered to the undersigned within thirty days, excluding Saturdays, Sundays, and legal holidays, after the actual date of the opening of the Bids, the undersigned will within five days, excluding Saturdays, Sundays, and legal holidays, after the date of receipt of such notification, execute and return all copies of the Agreement and all other applicable Contract Documents to OWNER. The premiums for all Bonds required shall be paid by CONTRACTOR and shall be included in the Contract Price. The undersigned Bidder further agrees that the Bid Security accompanying this Bid shall become the property of

OWNER if the Bidder fails to execute the Agreement as stated above.

The undersigned hereby agrees that the Contract Time shall commence upon Notice to Proceed and to fully complete the Work within 365 Calendar Days to Substantial Completion and 30 days from Substantial

Completion to Final Completion and in accordance with the terms as stated in the Agreement. The undersigned further agrees to pay OWNER, as liquidated damages, $1,300 per day for each calendar day beyond the Contract Time Limit for substantial completion or extension and $500 per day for each calendar day beyond Contract Time Limit for final completion or extension thereof that the Work remains incomplete, in accordance with the terms of the Agreement.

During the preparation of the Bid the undersigned acknowledges receipt of the following addenda:

No: __________ Date Received: ____________________

Bid Form Withlacoochee WPCP Belt Filter Press Replacement 00300 - 2

BID:

FOR: Construction of the WITHLACOOCHEE WPCP BELT FILTER PRESS REPLACEMENT in accordance with the plans and specifications.

All bid items shall include costs for and installing all materials, equipment, and supplies necessary to complete the work. Bid items shall also include all other labor, permit fees, taxes, insurance, miscellaneous costs, overhead, and profit.

BID ITEM: Withlacoochee WPCP - Belt Filter Press Replacement as included in these contract documents. Please refer to Section 011000 Summary of the contract specifications for more detailed information on the work to be performed.

In accordance with the above understanding, the undersigned proposes to perform the work of the Base

Bid furnish all materials and complete the work in its entirety in the manner and under the conditions required for the TOTAL LUMP SUM PRICE of:

(amount numerically)

The undersigned agrees that extra work, if any, will be performed in accordance with Article 10 of the

Conditions of the Contract and will be paid for in accordance with Article 11 of the Conditions of the

Contract.

Amounts shall be shown in figures, where indicated.

The above prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance and incidentals required to complete the Work.

The names and residences of all persons and parties interested in the foregoing Bid as principals are as follows:

(Give first and last names in full. In the case of a corporation, see Article 8.3 of the Instructions to Bidders, in the case of a partnership, see Article 8.4 of the Instructions to Bidders.)

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work.

The undersigned shall note that the proposal includes a Base Bid and two Alternate Bids. A price must be furnished for both the Base Bid and the two Alternate Bids. If prices are not furnished for both the Base Bid and the two Alternate Bids, the Bid shall be disqualified.

The undersigned agrees that security in the form of a Bid Bond, certified or cashier’s check in the amount of no less than 5% total Bid Price, payable to the Owner, accompanies this Bid; that the amount is not to be construed as a penalty, but as liquidated damages which said Owner will sustain by failure of the undersigned

Bid Form Withlacoochee WPCP Belt Filter Press Replacement 00300 - 3 City of Valdosta Issued for Bid to execute and deliver the Contract and Bond within 5 days of the written notification of the Award of

Contract to him, thereupon the security shall become the property of the Owner.

The undersigned proposes and agrees, if this bid is accepted to furnish the materials, install the materials and perform the work for the prices shown Exhibit A (Bid Form).

The undersigned hereby certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section, the word "person" shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity.

Social Security Number Signature of Individual or or Federal Identification Corporate Name

Number

By: _____________________________________

Corporate Officer

(if applicable)

Notice of acceptance should be mailed, faxed, or delivered to the following:

Name Company Name

Title Address

Telephone Number City and State

Facsimile Number

Note: If the Bidder is a corporation, indicate State of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses, if different from business address.

Bid Number: _______________

Attachments: Attachment A – Non-collusive Affidavit

Attachment B – General Contractor Qualifications Statement and License/Certification List

Attachment C – List of Proposed Major Material Equipment Suppliers

Attachment D – Bid Bond

Attachment E – Authority to Execute Bid and Contract

Attachment F – Valdosta Small Emerging Business

All attachments and Bid Bonds must be completed and attached to the Bidder’s Bid Proposal.

END OF SECTION 00300

Bid Form Withlacoochee WPCP Belt Filter Press Replacement 00300 - 4 City of Valdosta Issued for Bid

ATTACHMENT A

NON-COLLUSIVE AFFIDAVIT

State of Georgia ss.

County of Lowndes

________________________________________________ being first duly sworn, deposes and says that:

(1) He is the _____________________________________________________, of

(Owner, Partner, Officer, Representative or Agent)

__________________, the Bidder that has submitted the attached Bid;

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham

Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work;

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affiant.

BY ____________________________

(Title)

Subscribed and sworn to before me this ____ day of _____________, 20____.

My commission expires on _____________

END OF ATTACHMENT A

Bid Form Withlacoochee WPCP Belt Filter Press Replacement 00300 - 5

ATTACHMENT B

GENERAL CONTRACTOR AND UNDERGROUND UTILITY QUALIFICATIONS STATEMENT

AND LICENSE/CERTIFICATION LIST

The undersigned warrants the truth and accuracy of all statements and answers herein contained. Include additional sheets if necessary.

1. How many years has your organization been in business as a (circle one) General Contractor/

Electrical Contractor / Subcontractor?

2. Describe and give the date, description and owner of the last three projects that you have completed similar in type, size, and nature as the one proposed? Please provide contact information for each project.

3. Have you ever failed to complete work awarded to you? If so, where and why?

4. Name three individuals or corporations for which you have performed work and to which you refer:

5. Have you personally inspected the site of the proposed work? Describe any anticipated problems with the site and your proposed solutions:

6. Will you Subcontract any part of this Work? If so, describe which portions:

Bid Form Withlacoochee WPCP Belt Filter Press Replacement 00300 - 6

7. Please list the names and addresses of the subcontractors to be used for the portions of the work listed below. Additional information will be required in accordance with the Instructions to Bidders, Item 8.

CIVIL: _____________________________________________________________

ELECTRICAL: _____________________________________________________

INSTRUMENTATION: ________________________________________________

8. The following is given as a summary of the Financial Statement of the undersigned: (List Assets and

Liabilities and use insert sheet if necessary.)

9. Please list all current licenses held. A copy of all current licenses and certifications shall be attached to Attachment C.

10. State the true and exact, correct, and complete name under which you do business.

BIDDER IS:_____________________________________________

SOLE PROPRIETORSHIP

_______________________________________________________________(SEAL)

(Individual's Signature)

(Individual's Name) doing business as_______________________________________________________

Business address:_______________________________________________________

Phone…