2025_1_GenSet_SODET_Final.pdf

Request for Proposal (RFP) Candler County Board of Commissioners 2025-1: 60KW Generator Set: Delivery, Installation, and Removal of Existing Unit

Proposal Due Date: May 9, 2025, by 3:00 p.m.

1. Introduction

The Candler County Board of Commissioners is seeking qualified vendors to provide, deliver, and install a 60KW, 120/208v Three Phase generator set. The project also includes the removal and proper disposal of the existing generator currently installed at the Candler County Sheriff's Office and Detention Center. The selected vendor will be responsible for all aspects of the project, including equipment supply, removal of the old unit, delivery, installation, testing, and commissioning. (Down time is to be scheduled and at a minimum because of the importance of the generator backing up power to the Detention Center)

County will remove and dispose of the diesel in the existing generator and fill the generator back up (not the responsibility of the contractor, a 48 hour notice will be given during the work week and a 96 hour notice for the weekend)

2. Project Overview

The objective of this project is to ensure the provision of a reliable backup power solution for the Candler County Sheriff's Office and Detention Center. Vendors are required to ensure compliance with all applicable safety, environmental, and local regulations.

Vendors are strongly encouraged to come on site for visit before bidding the job

3. Scope of Work

The vendor shall:

• Supply a new 60KW generator set, including all associated components.

• Remove and properly dispose of the existing generator set.

• Deliver the new generator to the Candler County Sheriff's Office and Detention Center.

• Perform installation, including electrical and mechanical connections, mounting, and anchoring.

• Conduct testing, commissioning, and provide training for relevant staff.

• Ensure compliance with all applicable codes and standards.

4. Technical Specifications

The generator set must include the following:

• Weather-Resistant Housing: Protective enclosure for outdoor installation.

• 24-Hour Diesel Tank: Fuel capacity to support continuous operation for at least 24 hours.

• Block Heater: For maintaining engine temperature in cold weather conditions.

• Battery Charger: Integrated charger to maintain battery readiness.

• Warranty: Minimum 24 months comprehensive warranty covering parts and labor.

Additional requirements:

• Generator Type: Diesel-powered 60KW generator set.

• Voltage and Phase Requirements: 120/208 three phase

• Certifications: EPA Tier compliance and other applicable standards.

• Additional Features (Add Alternate #1): Features such as noise suppression, weather resistance, and remote monitoring systems should be indicated on the bid documents along with any additional costs associated with these features

5. Proposal Requirements

Vendors must submit a proposal that includes:

• Company profile and relevant experience.

• Detailed specifications of the proposed generator set.

• Methodology for removal and disposal of the existing generator set.

• A project timeline, from removal and delivery to commissioning.

• Cost breakdown, including equipment, removal, installation, and additional fees.

• Warranty and maintenance service details.

• Proof of insurance and relevant certifications.

6. Evaluation Criteria

Proposals will be evaluated based on the following:

• Compliance with technical specifications.

• Vendor’s experience and qualifications.

• Cost-effectiveness and clarity of pricing.

• Proposed project timeline.

• Warranty and after-sales support. (Add Alternate #2) Additional warranty features above standard manufacturer (i.e., 5-year or 7-year warranty) should be quoted as an add alternate with associated costs identified.

7. Submission Details

Proposals must be submitted by 3:00 p.m. on May 9, 2025, to:

Candler County Board of Commissioners 1075 E Hiawatha St, Ste A, Metter, GA 30439

Late submissions will not be considered.

8. General Provisions

• Candler County reserves the right to accept proposals in whole or in part and to reject all proposals.

• Proposal pricing shall be effective for 30 days from the due date.

9. Contact Information

For any questions or additional information, please contact:

Bryan Aasheim County Administrator Email: baasheim@candlerco-ga.gov Phone: (912) 685-2835 mailto:baasheim@candlerco-ga.gov