2025-08-18 BidPackage 117-121 Park St.pdf

Adirondack Frontier Main Street Program

Bid Package for

117-121 Park Street, Tupper Lake, NY

Administered by the Franklin County Economic Development Corporation

360 West Main Street Malone, New York 12953

Table of Contents

1. Section 01 - Advertisement For Bids

2. Section 02 - Information For Bidders

3. Section 03 – Project Workscope

4. Section 04 – Bid Form

Section 01 Advertisement For Bids

The Franklin County Economic Development Corporation (FCEDC) is currently accepting bids for exterior commercial renovations to be performed on a privately-owned building located at 117-121 Park Street in the Village of Tupper Lake.

The bid package may be obtained online at www.adirondackfrontier.com or by contacting or by contacting the FCEDC at help@adirondackfrontier.com. There will be a pre-bid meeting held on site on Wednesday, September 3, 2025 at 11 AM.

Bids will be accepted until Friday, September 12, 2025 at 5 PM. Bids shall be emailed to help@adirondackfrontier.com.

In awarding bids, FCEDC and the property owner reserve the right to reject any and all bids, waive formalities, informalities and technicalities therein, and to take whatever bids it determines to be in the best interest of the FCEDC and property owner considering lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate. Bids must be valid for a minimum of 90 days from the date of submission.

This project is funded in part through the Downtown Revitalization Initiative. As such, Bidders will be required to comply with all applicable Village, State and Federal requirements and regulations pertaining to the Program. However, Bidders should be aware that this project is not subject to State Prevailing Wage or Federal Davis-Bacon Wage requirements.

End of Section http://www.adirondackfrontier.com mailto:help@adirondackfrontier.com

Tupper Lake Energize Uptown Fund Section 02

Information for Bidders

1. Location of the Work 117-121 Park Street, Tupper Lake, NY 12986

2. Description of the Work The Contractor will provide all labor and material necessary to complete building renovations at the above-referenced location as more fully described in Section 03 – Project Workscope. A pre-bid site visit may be scheduled by contacting Rachel Child, Community Development Specialist at (518) 481-8211 or rachel@adirondackfrontier.com.

3. Receipt & Opening of Bids Bids shall be submitted using the Bid Form in Section 03. Bids will be received by the FCEDC until the date and time stated in the attached Advertisement For Bids. Bids shall be emailed to help@adirondackfrontier.com. There is no formal bid opening.

4. Informalities, Waivers and Withdrawals

FCEDC may consider informal any Bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities in or reject any or all Bids. Conditioned Bids or Bids which do not contain a price for every numbered item contained in the Bid form will not be accepted.

5. Obligations of Bidders

At the time of receiving Bids, each Bidder will be presumed to have inspected the Site, to have informed himself fully of the conditions relating to the work and labor required for the work, and to have read and acquainted himself with all Contract Documents. Failure to do so will not relieve the Bidder who is awarded the Contract of his obligation to complete the work for the price or prices bid, or any other obligation under the Contract. The failure or omission of any Bidder to receive or examine any Contract Documents shall in no way relieve him from any obligation in respect to his Bid. The project is subject to all Village, State and Federal rules and regulations and the Bidder will be presumed to have understood and accepted these requirements. However, Bidders should be aware that this project is not subject to State Prevailing Wage or Federal Davis-Bacon Wage requirements.

6. Bidders Representations

By making a Bid, the Bidder represents and warrants to FCEDC that (i) Bidder is and will be financially responsible and has and will have sufficient liquidity to meet its financial responsibilities under the Contract and for all other projects in which Bidder is or may become involved; (ii) Bidder is able to furnish the tools, materials, supplies, equipment, and labor required to complete the Work and perform the obligations required under the Contract Documents and has sufficient experience to do so; (iii) Bidder has carefully examined the Contract Documents and has visited and examined the project site;

(iv) Bidder has satisfied itself as to the nature and location of the proposed Work, the general and local conditions, and all matters which may in any way affect the Work; (v) Bidder fully understands the intent and purpose of the Contract Documents, and (vi) the bid is based on labor, material, equipment, and systems required by the Contract Documents without exception. Claims for additional compensation and/or extension of time relating to Bidder’s noncompliance with such representations and warranties will not be allowed.

7. Contractual Arrangements

A contract will be issued between the property owner and the contractor exclusively. The FCEDC holds the right to monitor the project to ensure funding source compliance and the completeness of work.

mailto:rachel@adirondackfrontier.com

The property owner will be responsible for contractor payment and must abide by all grant program regulations.

8. Indemnity The contractor shall indemnify and hold harmless the FCEDC and its employees, consultants and contractors from and against any and all claims, suits, actions, proceedings and any and all resulting damages, losses, costs and expenses of every nature, type and kind including reasonable attorney’s fees which claims arise out of work performed by the contractor, its subcontractors and others who are employed by the contractor or its subcontractors during the course of the project.

9. Award of Contract

The Contract will be awarded to the lowest responsible bidder as determined by FCEDC unless the owner of the subject property chooses a different bid and agrees to pay the difference between the preferred bid and the lowest responsible bid.

End of Section

Section 03

Project Workscope

General Conditions

● All permits and inspection fees to be paid by contractor. No work is to be performed without the necessary permits obtained.

● Project will require a building permit issued from the local building department and inspections as specified by the code officer.

● Contractor responsible for obtaining all permits and scheduling inspections deemed necessary by the local authorities. This includes any 3rd party inspections.

● Contractor to supply owner copies of all manufacturer’s warranties.

● All work to conform to the New York State Building Code and/or local building codes, as applicable.

● Contractor to remove and dispose of all debris and keep property clean and safe on a daily basis.

● All work to be done in a professional and workmanlike manner.

● All changes to work must be done in writing and approved by FCEDC and owner.

● Asbestos

● Asbestos Containing Materials (ACM) that will be disturbed must be handled and disposed of according to NYS Department of Labor requirements at 12 NYCRR Part 56 and local regulations.

Item No.

Description Total Cost

1 Electrical Upgrades for Lighting and Stairwells

● Safely disconnect and remove all outdated or non-functional lighting fixtures in stairwells and hallways.

● Remove all associated outdated wiring and junction boxes no longer in use.

● Inspect existing electrical panel capacity. If insufficient, include upgrade recommendations (with separate pricing).

● Replace or install new junction boxes as needed

● Replace or install conduit, MC cable, or armored cable per code.

● Replace light switches with commercial-grade toggle or rocker switches as appropriate.

● The number of fixtures, the style, and location are to be approved by the owner

2 Exterior siding (2nd story)

● Carefully remove all existing lapboard, including corner boards, trim, and deteriorated building paper or underlayment.

● Inspect the sheathing and framing for damage. Notify the owner or inspector of any areas of rot or structural compromise before proceeding.

● Inspect and repair any damaged wall sheathing or framing (price repairs separately if needed).

● Install new building wrap (e.g., Tyvek or equivalent) over all exterior wall surfaces in accordance with manufacturer instructions to ensure a continuous weather-resistant barrier.

● Install appropriate flashing at all windows, doors, penetrations, and horizontal transitions to prevent water infiltration.

● Install new engineered wood, fiber cement, or composite lapboard siding (e.g., LP SmartSide, HardiePlank, or equal) with factory primer. Material, finish, and color to be approved by owner.

● All siding to be installed per manufacturer specifications, including use of approved nails, spacing, and expansion joints.

● Include new corner boards, starter strips, trim boards, and caulking at all joints, penetrations, and transitions.

● Finish system shall include one coat of stain-blocking exterior primer (if not pre-primed) and two coats of high-quality, 100% acrylic latex exterior paint or stain (e.g., Sherwin-Williams, Benjamin Moore, or equal). Include finish on all trim, fascia, and soffits as applicable.

3 1st Floor Retail Façade and Upper Gable

● Gently clean all exterior wood surfaces using a low-pressure water rinse and non-abrasive, wood-safe cleaning solution to remove dirt, mildew, grease, and contaminants.

● Lightly sand wood surfaces to remove deteriorated finish and open the grain for stain absorption. Take care not to damage historic profiles or detailing.

● Remove all loose, flaking, or peeling paint, stain, or previous coatings. Retain existing sound finishes that are compatible with the planned oil and stain application.

● Fill minor cracks or surface imperfections with wood filler suitable for exterior use, if required and approved.

● Apply at least two coats of penetrating exterior wood oil or oil-based stain to all prepared wood surfaces. Product must be designed for UV protection and moisture resistance. Stain color and sheen to be selected by owner.

4 Gable Trim

● Remove any deteriorated or non-original trim or surface materials as necessary.

● Clean and prepare substrate to ensure a secure and level surface for adhesion or mechanical fastening.

● Verify dimensions and layout before cutting trim components.

● Trim shall be high-density polyurethane material (Fypon or equivalent) mitered at corners and installed per manufacturer specifications using non-corrosive fasteners and/or construction adhesive rated for polyurethane.

● All fastener holes, joints, and seams shall be filled with compatible exterior-grade filler and sanded smooth.

● Caulk all joints and intersections with a high-quality exterior-grade, paintable sealant.

● After installation, trim shall receive two coats of exterior-grade paint in a color selected by the Owner.

5 Windows (2nd story)

● Carefully remove two existing second-story window units on right side of the building, including sash, casing, stops, and frames as necessary. Remove only the window trim from two windows to the left.

● Assess existing window openings for structural or moisture damage and report findings to the Owner and Program before proceeding.

● Install new window units plumb, level, and square. New window units must match the historic setback, material, profile, pane size/configuration and function. Contractor to verify all sizes prior to purchasing new windows.

Cutsheets of the windows should be provided to the owner and the Program and approved prior to ordering.

● Windows to be weatherproofed according to manufacturer’s specifications and local code rules.

● Color and finish to be selected and approved by the owner.

● Install high density polyurethane window trim (Fypon or equivalent) to all windows. Design, color, and finish is to be selected by owner.

6 Exterior Lighting

● Install wiring from the nearest code-compliant power source to fixture location(s) using approved, outdoor-rated wiring methods (e.g., conduit, armored cable, or UF cable).

● Install new weatherproof boxes and mounting hardware at all fixture locations.

● Include GFCI protection where required by code.

● Install light fixtures per manufacturer instructions, ensuring secure, weatherproof mounting. Install exterior-grade switch(es) or tie into existing switch circuit as appropriate.

● Owner shall select the style, and finish of the fixtures from options provided by Contractor

7 Roof

● Remove all existing roofing materials down to the sheathing.

● Inspect existing sheathing for rot, water damage, or delamination.

● Replace damaged or deteriorated sheathing with new CDX plywood or OSB panels of matching thickness.

● Install a complete asphalt shingle roofing system, including:

o Underlayment:

▪ Install ice and water shield (peel-and-stick membrane) at all eaves (minimum 3 feet up from edge), valleys, and roof penetrations.

▪ Install synthetic roofing underlayment (not felt) over remaining roof deck.

o Flashing and Accessories:

▪ Install new aluminum or galvanized steel drip edge at all eaves and rakes.

▪ Replace all step flashing and counterflashing around chimneys, walls, skylights, and vents.

▪ Install new plumbing stack boots, roof jacks, and appropriate vent flashings.

o Shingles:

▪ Install architectural/dimensional asphalt shingles with a minimum 25-year warranty (30-year preferred).

▪ Color to be selected by the Owner.

▪ Install per manufacturer specifications with 6-nail pattern or as required for wind rating compliance.

o Ventilation:

▪ Install new ridge vent system or equivalent passive ventilation as needed to meet code requirements.

▪ Verify existing intake ventilation is sufficient (e.g., soffit vents) and unobstructed.

o Ridge Cap:

▪ Install matching ridge cap shingles over all ridges and hips.

8 Structural Awning Roof

● Remove all existing roofing materials down to the sheathing.

● Inspect roof decking; replace deteriorated or rotted decking with new suitable material to provide a sound and even substrate.

● Install synthetic cedar shakes per manufacturer instructions and local building code.

o Use a premium synthetic cedar shake roofing system (e.g., CeDUR, Brava, Enviroshake, or equivalent). Color, style, and appearance to be owner-selected from manufacturer’s available options.

o Product must meet:

▪ Class A Fire Rating

▪ Class 4 Impact Resistance

▪ Warranty minimum: 50-year limited warranty o Use high-quality stainless steel or manufacturer-approved fasteners to prevent corrosion.

o Install approved underlayment (synthetic or as required for fire resistance, as recommended by roofing manufacturer).

o Install all necessary flashing at valleys, eaves, rakes, ridges, penetrations, and as otherwise required.

Attachments:

A. Schematic Designs

Section 04 Bid Form – Page 1 of 5

Instructions: All bids shall be submitted using this form and must include all other documentation described in the Project Specifications.

Project Name: 117-121 Park Street, Tupper Lake

Contractor Name:

Proposal Detail

Item Description Bid Price

1. Exterior Renovations

Total

Instructions: The Bid Certification must be signed by a person authorized to enter into a contract on behalf of the company listed.

Bid Certification

I, the undersigned contractor, have inspected the above listed property and understand the extent and character of the work to be completed as described in the Project Specifications.

I propose to furnish all labor, materials, and equipment necessary to accomplish the work, as described in the Project Specifications, on the property located at _____________________________________________________, for the sum of ___________________________________________________________________dollars ($_____________).

I will commence the work within ________________________ calendar days from the date the notice to proceed is received and will complete the work within ________________________ calendar days after starting the work.

This bid is valid for a period of 90 days.

Company Name Signature

Title Date

Bid Form – Page 2 of 5

Instructions: Complete the following table. Attach additional sheets if necessary.

Company Information Company Name: Officers, Partners, Owner Name(s):

Address: Address:

City: State: Zip: City: State: Zip:

Phone: Cell: Phone: Cell:

Email: Email:

Instructions: List the construction experience of each of the company principals: (Indicate number of years in the industry and if experience is new construction, rehabilitation, historic renovations, energy efficiency, etc.). Attach additional sheets if necessary.

Experience Principal Name: Principal Name:

Experience: Experience:

Instructions: List business references including local banks, subcontractors, and material suppliers.

Business References Name: Name:

City: State: Zip: City: State: Zip:

Phone: Phone:

Instructions: List customers with whom the company has recently done business.

Customer References

Name: Name:

City: State: Zip:

City: State: Zip:

Phone: Contract Amount: Phone: Contract Amount:

Bid Form – Page 3 of 5

Instructions: Attach documentation of insurance. If you do not have insurance, state in the explanation section that it will be obtained prior to the start of construction.

Insurance Documentation Submitted with application (Check all that apply) ✓

Liability Insurance (Franklin County Economic Development Corporation should be listed as the certificate holder and additional insured. Housing Trust Fund Corporation should also be listed as additional insured.)

Workers’ Compensation Insurance

Explanation if not attached.

Instructions: Principal owners must sign and date the following Attestation.

Attestation

The undersigned contractor certifies that all information given herein is correct and that the information may be verified from any source and further agrees:

1. That the contractor will perform the work in accordance with the description of work, general specifications, the NYS Uniform Fire Prevention and Building Code, the Village of Tupper Lake Code, and all other applicable rehabilitation guidelines and standards and be subject to a final inspection by the Village of Tupper Lake.

2. That if the work performed by the contractor is found to be unsatisfactory or if the contract relations between the contractor, property owner, or other parties are found to be unsatisfactory, the Franklin County Economic Development Corporation may remove his/her name from the list of selected contractors without notice.

3. That contractor has proper insurance.

4. That she/he will abide by all applicable equal employment opportunity regulations.

Contractor Name (Please Print)

Contractor Signature

Date

Bid Form – Page 4 of 5

NON-COLLUSIVE BIDDING CERTIFICATION

BY SUBMISSION OF THIS BID, BIDDERS AND EACH PERSON SIGNING ON BEHALF OF BIDDER CERTIFIES, AND IN THE CASE OF JOINT BID, EACH PARTY THERETO CERTIFIES AS TO ITS OWN ORGANIZATION, UNDER PENALTY OF PERJURY, THAT TO THE BEST OF HIS/HER KNOWLEDGE AND BELIEF:

1. The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

A BID SHALL NOT BE CONSIDERED FOR AWARD NOR SHALL ANY AWARD BE MADE WHERE 1, 2, 3 ABOVE HAVE NOT BEEN COMPLIED WITH; PROVIDED HOWEVER, THAT IF IN ANY CASE THE BIDDER(S) CANNOT MAKE THE FORGOING CERTIFICATION, THE BIDDER SHALL SO STATE AND SHALL FURNISH BELOW A

SIGNED STATEMENT WHICH SETS FORTH IN DETAIL THE REASONS THEREFORE:

[BIDDERS AFFIX ADDENDUM TO THIS PAGE IF SPACE IS REQUIRED FOR STATEMENT]

Subscribed to under penalty of perjury under the laws of the State of New York, this___________ day of ________________, 20_ _ as the act and deed of said individual, corporation or partnership.

Person Legally Responsible for Binding Bidder

Name Title

Signature________________________________

Joint or combined bids must be certified on behalf of each participant

Legal name of person, firm or corporation Legal name of person, firm or corporation

Person(s) Legally Responsible for Binding Participant

Name Name

Title Title

Business Address Business Address

Bid Form – Page 5 of 5

Bidder’s Identifying Data

Bidder’s Name

Business Address

Street

City State Zip

Telephone Fax_________________ E-mail

Federal id. Number_______________________________

If Bidder is a Partnership complete the following:

Name of Partners or Principals Business Address

If Bidder is a Corporation complete the following:

Name Business Address

President

Secretary

Treasurer