2025_04 REPAIR AND RESURFACING PROJECT BID PA.pdf

2025-04

Request for Bids

1100 fall line FWY Treatment plant Dr.

Repair and Resurfacing Project

Due Date: Tuesday, May 13th 2025 at 3:00 PM

CITY OF SANDERSVILLE

REQUEST FOR BIDS

TREATMENT PLANT Dr. REPAIRING & RESURFACING PROJECT

GENERAL

The City of Sandersville is seeking a qualified Contractor to provide repairing and resurfacing services. The city has identified the following road as the focus of this project:

• 1100 fall Line FWY Treatment Plant Dr. Approximately 940’ x 13’.

STATEMENT OF INTENT

It is the intention of the city to make repairs and resurface the Road leading to the Treatment plant. This includes making repairs to existing road and adding a 6” layer of Asphalt.

SCOPE OF WORK

The Contractor agrees to furnish all the labor, tools, materials and equipment necessary to complete in every detail the street resurfacing in strict accordance with the contract documents.

LUMP SUM: The Contractor shall provide to the City of Sandersville a lump sum price for the completion of work. The City at their discretion may choose to award a bid or rebid the project should they vote to do so.

PAYMENT: The Contractor shall be entitled to one final payment only. Before any payment is made, the Contractor shall furnish to the City a complete itemized bill. Final payment will be made within thirty (30) days after the completion of the work and acceptance of the work by the

City. Final payment shall not relieve the Contractor of responsibility for faulty materials or workmanship, and he shall remedy any defects due thereto and pay for any damages to other work resulting there from which shall appear for a period of one year from the date of final acceptance.

RESERVATION OF RIGHTS: The City reserves the right to reject any or all bids, to waive any technicalities in the bid process, to award any bid or portion of a bid which is deemed to be the most advantageous to the City of Sandersville and to make such investigations as are deemed necessary to determine the ability of the vendor to perform the services requested.

SPECIFIC CONDITIONS

1 – CHANGES AND EXTRAS

The Owner may at any time by written order, and without notice to the sureties, make changes within the general scope of this contract. If any change causes an increase or decrease in the cost or time required for the performance of this contract, then an equitable adjustment shall be made in the contract price. Such cost may be adjusted in writing only, and must be signed by both

Contractor and Owner. Likewise, any claim for extra charges by the Contractor must be agreed upon in writing by the Owner prior to beginning such work.

2 – INDEMNIFICATION AND INSURANCE

The Contractor agrees that he shall and will indemnify, hold harmless and defend the Owner, his agents, servants and employees from and against any and all losses, damages (by judgment or settlement), charges and expenses (including reasonable attorney’s fees) which they or any one or more of them may incur or sustain by reason of any claims or causes of action for personal injury or injuries, including death, to any person or persons whosoever (including the officers, agents, servants or employees of the Contractor or of any subcontractor) including but not limited to such claims or causes of action arising out of, or in any way connected with, or occasioned by the work performed by the Contractor of subcontractors, their respective agents, servants or employees under or pursuant to this contract.

Without limiting his liability under this contract, the Contractor shall procure and maintain at his expense during the life of this contract insurance of the types and in the minimum amounts stated below:

1. Workmen’s Compensation Insurance in full compliance with the Workmen’s

Compensation laws of the State of Georgia.

2. Comprehensive General Liability

Bodily injury, including death $1,000,000 per person

$1,000,000 each occurrence

Property Damage $1,000,000 each occurrence

$2,000,000 aggregate

3. Comprehensive Automobile Liability

Bodily injury, including death $1,000,000 per person

$1,000,000 each occurrence

Property Damage $1,000,000 each occurrence

Said insurance shall be written by a company or companies licensed to do business in the State of Georgia and satisfactory to the Owner. Before commencing any work hereunder, certificates evidencing the maintenance of such insurance shall be furnished to the Owner and shall contain the following statement:

Insurance evidenced by this certificate will not be canceled or altered except 10 days after receipt by the City of Sandersville, Georgia of written notice thereof.

Contractors shall not subcontract the performance of any part of the work without requiring the subcontractor to procure and maintain insurance in the forms and amounts approved by the

Owner, and likewise said subcontractors shall pay wages specified by the Georgia Department of

Labor.

3 – CONTRACTOR’S RESPONSIBILITY

Nothing in these specifications shall be construed as placing the work under the specific direction or control of the Owner or relieving the Contractor from his liability as an independent

Contractor and, as such, he shall be solely responsible for the method, manner and means by which he shall perform his work, including, but not limited to supervision and control of his own personnel and scheduling of the work required to insure its proper and timely performance and he shall exercise due care to prevent bodily injury and damage to property in the prosecution of the work.

Until the work is accepted, it shall be in the custody and under the charge and care of the

Contractor, and he shall take every necessary precaution against injury or damage to the work by the action of all the elements, or from any other cause whatsoever. The Contractor shall restore and make good at his own expense all injuries or damages to any portion of the work before its completion and acceptance. Issuance of any estimate or partial payment to the Contractor for any part of work done will not be considered as final acceptance of any work.

The Contractor agrees to assume and shall have full and sole responsibility for compliance with all Federal, State or Municipal laws and regulations in any manner affecting the work to be performed by the Contractor or subcontractors.

4 – PROSECUTION OF WORK

The Contractor shall give his personal attention to the work while in progress and shall provide a competent and reliable superintendent at all times who shall have full authority to act for him.

That superintendent’s name and phone number shall be furnished to the City prior to the start of any work.

Any discrepancies or questions pertaining to the extent of the work shall be submitted immediately to the Public Works Director.

5 – WORKING CONDITION

The Contractor will not work on or keep his equipment on any private property without the permission of the property Owner involved. The Contractor, during the construction period may leave his rollers, paver, and other essential equipment on adjacent streets as long as no private driveways are blocked and all equipment is marked with reflective barricades. The Contractor shall be responsible for damages to any private property including trees, curbs, mailboxes, private yards and street signs. The Contractor shall not prime or resurface over any mud, dirt, paper or rock. All heavy accumulations shall be removed by the Contractor at his expense. No asphalt shall be placed in the rain or when the temperature is below 60ºF.

6 – SWEEPING

All surfaces to be overlayed shall be swept clean prior to the placement of the asphalt surface.

Sweeping shall include the removal of mud, dirt, rocks, debris, and may require scraping. The sweeping must pick up the debris from the surface and not merely blow it into adjacent yards.

The cost for sweeping shall be included in the lump sum.

7 – MANHOLE/WATER VALVE ADJUSTMENTS

Manholes, water valves, street grates, and other boxes in the existing pavement shall be chipped around to provide room for a 1 ½ inch thick overlay. Risers will be installed to match the final elevation of the road surface of the manhole. When this work is done the existing lids and covers must be cleaned of any asphalt, tar, or gravel so that an even final surface is created. This work must be done simultaneous with the paving operations.

8 – TRAFFIC

Local traffic shall be able to use all streets during the reconstruction process. All private entrances shall be passable. The Contractor shall schedule his work to minimize hazards and delays, and shall take every possible effort to promote safety. Signs, barricades and flagmen shall be utilized to protect the traveling public and to prevent damage to their vehicles. The minimum number of signs shall include one for each direction of travel on each street. The signs must indicate the following:

Road Construction Ahead

One Lane Road

Flagman Ahead

All signs shall conform to MUTCD and be at least 30 inches in size, properly located in advance of the work and in good overall condition. No work shall commence until the appropriate signs are in place.

BIDS/REQUIRED INSURANCE AND DOCUMENTATION

1. Bids will be received until 3:00 p.m. on Tuesday, June 24, 2025 at which time the bid opening will take place – City Hall Conference Room, 141 West Haynes Street, Sandersville, GA 31082.

Any bids received after the deadline shall be null and void. The City of Sandersville reserves the right to accept or reject any or all bids and act in the best interest of the City of

Sandersville.

2. All bids and or shipping materials must be submitted in a sealed envelope clearly marked

“WWTP Repairing & Resurfacing Project”.

3. Three (3) copies of the bid with the required information must be submitted and received no later than above date.

City of Sandersville, Attn: Travis Fort

Treatment plant Dr. Project

P.O. Box 71, 141 W. Haynes Street

Sandersville, GA 31082

4. All bids must be submitted on the bid form furnished and accompanied by:

• W-9 Form – Please complete attached form, check appropriate box, fill in Social Security

Number or Employer Identification Number, Sign and Date.

• Notarized E-Verify Contractor Affidavit – Please complete attached form. (To enroll in E-Verify, you may visit the website www.uscis.gov/everify.)

• Notarized SAVE Affidavit – Please complete attached form.

• Occupational Tax Certificate

• General Public Liability and Property Damage Insurance Certificate with a limit of liability of not less than $1,000,000.

• Worker’s Compensation Proof of Insurance – For more than three employees.

5. Bid should state the start date and the work should commence within three months after the bid award.

QUESTIONS/ADDENDUMS

Questions will be answered and responded to until 4:30pm on Tuesday, May 6th, 2025. You may submit any questions to tfort@sandersvillega.org . Questions will be answered and posted on our website at www.sandersvillega.org, under the City Online, Bid Opportunities tabs.

http://www.uscis.gov/everify mailto:tfort@sandersvillega.org http://www.sandersvillega.org/

BID FORM

WATER DEPARTMENT

REPAIRING AND RESURFACING

Return Date: 3:00 PM, Tuesday, May 13th, 2025

Return to: City of Sandersville

Attn: Travis Fort, Purchasing Agent

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

1100 fall Line FWY Treatment Plant Dr Bid Amount $___________________________

Project Start Date ______________________________

ALL BID FORMS SHOULD INCLUDE THE FOLLOWING INFORMATION:

Company Submitting Bid: ____________________________

Company Address:

Company Phone No: Company Fax No.

Authorized Representative:

Signature Date: ___________________

Print Name and Title Phone: ______________

RETURN DOCUMENTATION REQUIRED

A. W-9 Form – Please complete attached form, check appropriate box, fill in Social

Security Number or

Employer Identification Number, sign, and date.

B. Notarized E-Verify Contractor Affidavit – Please complete attached form.

C. Notarized S.A.V.E. Affidavit – Please complete attached form.

D. Occupational Tax Certificate/State License

E. General Public Liability and Property Damage Insurance Certificate with a limit of liability no less than

$1,000,000.

F. Worker’s Compensation Proof of Insurance – for more than three employees.

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Sandersville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

__Martin Luther King Jr. Resurfacing

Name of Project

City of Sandersville

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________, 20____ in ________________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20__.

NOTARY PUBLIC

My Commission Expires: