2025 _03 FIRE DEPARTMENT GENERATOR PROJECT BI.pdf

2025-03

Request for Bids

RFB # 2025-03

Fire Department Generator Project

DUE DATE: MAY 6TH 2025 AT 3PM

REQUEST FOR BIDS

CITY OF SANDERSVILLE

FIRE DEPARTMENT GENERATOR PROJECT

GENERAL

The City of Sandersville Fire Department is seeking bids for A 125 KW generator. Bids will be accepted until 3:00 PM on Tuesday, May 6th 2025. All bids must be sealed and clearly marked

“Fire Department Generator Project”. The City of Sandersville will reserve the right to accept or reject any and all bids and act in the best interest of the City of Sandersville.

The Contractor will be responsible for providing and installing a 125 KW generator. The generator will meet the following specifications:

125 KW generator, 120/240 volt, three phase, PMG, 60 Hz., with the following features and accessories:

*Diesel engine w/isochronous governor

*Standard weather protective housing

*Block heater

*Digital control panel

*400-amp main line breaker

*Full safety shutdowns

*Critical exhaust system – mounted

*Battery, rack & cables

*Initial fill of antifreeze & oil

*Twenty-four (24) hour dual wall base fuel tank – UL approved with low fuel and leak alarms

The Contractor will be responsible for pulling a 400 main line amp breaker to the generator and terminate, pull control wire in separate conduit and terminate. Contractor will install a ground rod and connect to the main panel at the fire department.

The Contractor will be responsible for any digging/trenching needed for the underground feeders and underground conduit. The control wire should be installed in sperate conduit and terminate.

A new ground rod will be installed and connected to the main panel. Conduit will be installed and, ______ voltage will be installed to the generator and terminate for block heater and charger.

The Contractor will be responsible for providing an Automatic Transfer Switch with 400 amps, 120/240 volt, three phase, three pole, and will include the following features and accessories.

*In phase monitor

*Plant exerciser

*Time delay engine start

*Time delay transfer to emergency

*Time delay retransfer to normal

*Test switch

*Nema 3R enclosure

The Contractor will be responsible for providing a one (1) year warranty.

The Contractor will be responsible for providing two (2) Owner’s Manuals and a Remote

Annunciator.

The Contractor will be responsible for the delivery and the offloading of the equipment.

The Contractor will be responsible for providing a Concrete Pad. The concrete pad will be the length of 168”, the width of 72” and 6” in depth.

The Contractor will be responsible for all labor and materials for installation.

The Contractor will be responsible for all conduit and wiring needed for the generator installation.

The Contractor will be responsible for installing an exhaust system.

The Contractor will be responsible for conducting a test of the system after installation is complete.

The Contractor will be responsible for a NFPA 110 start up.

The Contractor will be responsible for On-Site Training.

The Contractor will be responsible for 100 gallons of diesel fuel.

The Contractor will be responsible for the removal of the existing generator and any supplies, debris or clean up that’s needed.

The Contractor will be responsible to abide by all ECG specs and local laws of the City of

Sandersville. The City of Sandersville will provide ECG SPECS if needed.

The Contractor will acquire all permits and perform 811 locates as required for the purpose of this project and abide by all laws and legal dates. Traffic control, proper signage and zoning will be the responsibility of the contractor.

INDEMNIFICATION AND INSURANCE

The Contractor agrees that he shall and will indemnify, hold harmless and defend the Owner, his agents, servants and employees from and against any and all losses, damages (by judgment or settlement), charges and expenses (including reasonable attorney’s fees) which they or any one or more of them may incur or sustain by reason of any claims or causes of action for personal injury or injuries, including death, to any person or persons whosoever (including the officers, agents, servants or employees of the Contractor or of any subcontractor) including but not limited to such claims or causes of action arising out of, or in any way connected with, or occasioned by the work performed by the Contractor of subcontractors, their respective agents, servants or employees under or pursuant to this contract.

Without limiting his liability under this contract, the Contractor shall procure and maintain at his expense during the life of this contract insurance of the types and in the minimum amounts stated below:

1. Workmen’s Compensation Insurance in full compliance with the Workmen’s

Compensation laws of the State of Georgia.

2. Comprehensive General Liability

Bodily injury, including death $1,000,000 per person

$1,000,000 each occurrence

Property Damage $1,000,000 each occurrence

$2,000,000 aggregate

3. Comprehensive Automobile Liability

Bodily injury, including death $1,000,000 per person

$1,000,000 each occurrence

Property Damage $1,000,000 each occurrence

Said insurance shall be written by a company or companies licensed to do business in the State of Georgia and satisfactory to the Owner. Before commencing any work hereunder, certificates evidencing the maintenance of such insurance shall be furnished to the Owner and shall contain the following statement:

Insurance evidenced by this certificate will not be canceled or altered except 10 days after receipt by the City of Sandersville, Georgia of written notice thereof.

Contractors shall not subcontract the performance of any part of the work without requiring the subcontractor to procure and maintain insurance in the forms and amounts approved by the

Owner, and likewise said subcontractors shall pay wages specified by the Georgia Department of

Labor.

CONTRACTOR’S RESPONSIBILITY

Nothing in these specifications shall be construed as placing the work under the specific direction or control of the Owner or relieving the Contractor from his liability as an independent

Contractor and, as such, he shall be solely responsible for the method, manner and means by which he shall perform his work, including, but not limited to supervision and control of his own personnel and scheduling of the work required to insure its proper and timely performance and he shall exercise due care to prevent bodily injury and damage to property in the prosecution of the work.

It shall be the responsibility of the contractor to verify all quantities and measurements prior to bidding. No change orders will be accepted due to differences in the bid packet measurements and the number of materials required to complete the scope of the project.

Until the work is accepted, it shall be in the custody and under the charge and care of the

Contractor, and he shall take every necessary precaution against injury or damage to the work by the action of all the elements, or from any other cause whatsoever. The Contractor shall restore and make good at his own expense all injuries or damages to any portion of the work before its completion and acceptance. Issuance of any estimate or partial payment to the Contractor for any part of work done will not be considered as final acceptance of any work.

The Contractor agrees to assume and shall have full and sole responsibility for compliance with all Federal, State or Municipal laws and regulations in any manner affecting the work to be performed by the Contractor or subcontractors.

BID SUBMITTAL

Bids will be lump sum and include all cost of labor and materials to include delivery to the point of destination. The bids will be evaluated and awarded based on several factors to include cost, availability, suitability and quality.

1. Bids will be received until 3:00 p.m. on Tuesday May 6th 2025 at which time the bid opening will take place – City Hall Conference Room, 141 West Haynes Street, Sandersville, GA.

Any bids received after the deadline shall be null and void. The City of Sandersville reserves the right to accept or reject any or all bids and act in the best interest of the City of Sandersville.

2. All bids must be submitted in a sealed envelope clearly marked “Fire Department

Generator Project”. All shipping materials must be clearly marked with the project name.

3. Three (3) copies of the bid with the required information must be submitted and received no later than above date to:

City of Sandersville, Attn: Travis Fort, Fire Department Generator Project

P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082

4. All bids must be submitted on the bid forms furnished and accompanied by:

• W-9 Form – Please complete attached form, check appropriate box, fill in Social

Security Number or Employer Identification Number, Sign and Date.

• Notarized E-Verify Contractor Affidavit – Please complete attached form. (To enroll in e-verify, you may visit the website www.uscis.gov/everify.)

• Notarized SAVE Affidavit – Please complete attached form.

• Occupational Tax Certificate

• General Public Liability and Property Damage Insurance Certificate with a limit of liability of not less than $1,000,000.

• Worker’s Compensation Proof of Insurance – For more than three employees.

5. Bid should state the start date and the work should commence within three months after the bid award.

QUESTIONS/ADDENDUMS

All communication including questions and substitutions shall be in a written form. Questions will be answered and responded to until 4:30 p.m. on Tuesday, April 29th 2025.Communication may be sent to tfort@sandersvillega.org in regards to this request. Questions will be answered and posted on our website at www.sandersvillega.org under City Online, Bid Opportunities tabs.

An onsite review is required before placing a bid.

http://www.uscis.gov/everify mailto:tfort@sandersvillega.org http://www.sandersvillega.org/

BID FORM

FIRE DEPARTMENT GENERATOR PROJECT

Return Date: 3:00 PM, Tuesday, May 6th 2025

Return to: City of Sandersville, Attn: Travis Fort

141 W. Haynes Street, Sandersville, GA 31082

LUMP SUM BID AMOUNT $ ________ ____________

EXPECTED START DATE: _________________________________________

ALL BID FORMS SHOULD INCLUDE THE FOLLOWING INFORMATION:

Company Submitting Bid: ____________________________

Company Address:

Company Phone No: Company Fax No.

Authorized Representative:

Signature _ Date:___________________

Print Name and Title ____________ Phone: _______________

Email address __________________________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Sandersville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

City of Sandersville

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 20___ in _______________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF ______________,20____.

NOTARY PUBLIC

My Commission Expires: